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Papakura Local
Board
18 February
2015
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1 Welcome
Board Member Purdy led the
meeting in prayer.
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
Member Catchpole
tabled a Certificate from Coast Guard Papakura for the Board’s “Support and
Encourgagement”.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
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9.2
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Mr J Kelly – Business Associations
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Mr Jim Kelly addressed the board
concerning a meeting he had attended where he had spoken to the town centre
manager, Tracey Shackleton. His concerns were concerning the Papakura town
centre and the Takanini hub. He felt that perhaps the whole area should be
seen as Papakura (maybe north and south) and that this should be included in
the current town centre manager’s area. Therefore this would enable the two
areas to be developed in harmony rather than competing against one another.
He also expressed concern regarding the development of the RSA site.
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Resolution number PPK/2015/243
MOVED by Member BS Catchpole, seconded by Member KJ Winn:
That the Papakura Local Board thank Mr
Kelly for his presentation to the board.
CARRIED
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
Secretarial Note: Item 13 was
taken at this time.
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12
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Councillors' Update
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Councillors Cashmore, Penrose and Sir
John Walker gave a verbal report.
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Resolution number PPK/2015/244
MOVED by Chairperson WF McEntee, seconded by Deputy Chairperson MV
Turner:
That the
Papakura Local Board grant speaking rights to Councillor Bill Cashmore for
this meeting.
CARRIED
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Resolution number PPK/2015/245
MOVED by Member KJ Winn,
seconded by Deputy Chairperson MV Turner:
That
the Papakura Local Board receive the verbal reports regarding:
i. Ports of Auckland – updated Board Members on the Governing
Body stance and the growing economic benefits being generated and experienced
by the port.
ii. Long Term Plan – particularly the UAGC
iii. Announcements to be made in the near future concerning
proposals for the development of the south.
iv. Councillors and Board members working together to lobby for
more central government money to be invested in the south particularly
transport issues.
v. Bylaws – updated Board Members on the progress being made
on Auckland Council Bylaws
CARRIED
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Secretarial Note: Item 16 was
taken at this time.
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Secretarial Note: Item 14 was
taken at this time.
Secretarial Note: Item 12 was
taken at this time.
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15
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Local Board Input on the Draft Regional Land Transport Plan
2015-2025
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Resolution number PPK/2015/248
MOVED
by Member KJ Winn, seconded by Member DG Purdy:
That the Papakura
Local Board:
a) Agree to
provide feedback to Auckland Transport on the draft Regional Land Transport
Plan 2015-2025 by:
i) speaking
at the Auckland Transport, Transport Stakeholder event
ii) providing
written feedback to Auckland Transport.
b) Delegate to
the chair and the transport portfolio holders the power to speak on behalf of
the board at the Auckland Transport, Transport Stakeholder event.
c) Delegate to
the chair and the transport portfolio holders the power to approve the
board’s written feedback to Auckland Transport on the draft Regional Land
Transport Plan 2015-2025.
CARRIED
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Secretarial Note: Item 17 was
taken at this time.
Secretarial Note: Item 15 was
taken at this time.
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19
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Local Board Delegations for Have Your Say Events
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Resolution number PPK/2015/252
MOVED
by Member KJ Winn, seconded by Member BS Catchpole:
That the Papakura
Local Board does not wish to delegate the power and
responsibility to staff to hear from the public on the local board agreement
through “spoken interaction/NZ sign language interaction” at the “Have
Your Say” events.
CARRIED
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20
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Allocation of Local Board Discretionary Operational Budget
2014/2015
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Resolution number PPK/2015/253
MOVED
by Member DG Purdy, seconded by Member KJ Winn:
That the Papakura
Local Board:
a) Allocates $15,000 from
the local board discretionary operational budget towards the urban planning
project for town centre revitalisation, to cover scoping and initial work;
b) Allocates $20,000 from
the local board discretionary operational budget towards ongoing clean up and
replanting along the Papakura stream;
c) Allocates $50,000 from
the local board discretionary operational budget towards the beautification
of the four town ‘gateways’;
d) Allocates $150,000 from
the local board discretionary operational budget towards works to parks and
associated facilities that have certainty of delivery before 30 June 2015;
e) Allocates up to $68,000
from the local board discretionary capital budget for improvements to parks
that can be delivered before 30 June 2015;
f) Allocates $2,600 from
the local board discretionary capital fund for works to the Papakura Art
Gallery window in order to deal with condensation issues;
g) Allocates $8,000 from
the local board discretionary capital budget for further signage to the
library and museum.
h) budget allocations above
are all subject to confirming costings and details.
i) Request officers to report progress on the above
projects expenditure to the April 2015 business meeting.
CARRIED
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24 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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25 Procedural
motion to exclude the public
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Resolution
number PPK/2015/257
MOVED by Member BS Catchpole, seconded by Member DG
Purdy:
That the
Papakura Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Councillors Calum Penrose, Sir John Walker and Bill Cashmore be
permitted to remain for Confidential Item Item C1: Outsourced Facilities
Management of Auckland Council Recreational Facilities Full Supplier Recommendation
Report for Massey Park Pool and Papakura Leisure after the public has been
excluded, because of their knowledge of the ward area, which will help the
Papakura Local Board in its decision-making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C Outsourced
Facilities Management of Auckland Council Recreational Facilities Full
Supplier Recommendation Report for Massey Park Pool and Papakura Leisure
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular, the
report contains commercially sensitive information and it is important to
protect the privacy of the two companies involved until the process has
been fully negotiated and suppliers advised of the outcome.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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CARRIED
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6.20 pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
6.20 pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C
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Outsourced Facilities Management of Auckland Council Recreational
Facilities Full Supplier Recommendation Report for Massey Park Pool and
Papakura Leisure
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Resolution number PPK/2015/258
MOVED by Deputy Chairperson MV Turner, seconded by Member DG
Purdy:
It was resolved while the public was
excluded that there would be no restatement of the report or resolution until
the negotiations are complete and the contract has been awarded due to
commercial sensitivity.
CARRIED
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6.30 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Papakura Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
