Agenda of Rodney Local Board - 16 February 2015

Rodney Local Board

16 February 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 6

5 Leave of Absence 6

6 Acknowledgements 6

7 Petitions 6

8 Deputations 6

8.1 Big Omaha Trail 6

8.2 Kowhai Art and Craft 7

9 Public Forum 7

10 Extraordinary Business 7

11 Notices of Motion 8

12 Quarterly Finance & Performance Report for the period ending December 2014 9

13 Swimming Pool Fencing Exemptions – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 77

14 New Community Lease to Puhoi Sports Club Incorporated on Puhoi Pioneers Memorial Park 81

15 Auckland Transport Update to Rodney Local Board, January 2015 95

16 Local board input on the draft Regional Land Transport Plan 2015-2025 105

17 Road Name Change – Bishop Lane 109

18 New Road Name – Hawks Ridge Rise 115

19 Local Board Representative for North West District Business Association and Business Improvement District (BID) Partnership Programme 121

20 Terms of Reference for the Rodney Local Board's Transport Planning and Infrastructure Committee and the Parks, Culture and Community Development Committee 125

21 Local Board delegations for Have Your Say events 151

22 Urgent Decision of the Rodney Local Board 153

23 Ward Councillor Update 157

24 Deputation/Public Forum Update 159

25 Rodney Local Board Workshop Records 163

26 Consideration of Extraordinary Items

PUBLIC EXCLUDED

27 Procedural Motion to Exclude the Public 167

13 Swimming Pool Fencing Exemptions – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

a. 16 Sunnyside Road, Coatesville 167

b. 824 Old North Road, Waimauku 167

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Board Member

Organisation

Position

James Colville

St Marys Church Wellsford, Parish Council

Federated Farmers Auckland

Wellsford Drama Club

Wellsford Promotions

Landowners and Contractors Protection Assn.

Member

Warren Flaunty, QSM

Westgate Pharmacy Ltd

NorSGA Properties Ltd

The Trust Community Foundation Ltd

Henderson-Massey Local Board

Waitemata District Health Board

Taupakai Residents and Ratepayers Assn.

Contractor and Director

Director

Member

Elected Member

Member

Steven Garner

(Deputy Chairperson)

Mahurangi College Board of Trustee

Warkworth Tennis and Squash Club

Trustee

Member

Thomas Grace

Kumeu Rotary

South Kaipara Community Patrol

Rally New Zealand

Targa New Zealand

Waimauku Lions

Auckland Conservation Board

Federated Farmers

Northern Sports Car Club

Graceland Properties

Kumeu Community Patrol

President

Member

Director

Member

Beth Houlbrooke

Greater Auckland Chorus (Charitable Trust)

Sweet Adelines New Zealand (Charitable Trust)

ACT NZ
ACT NZ

Baddeleys and Campbells Beach Residents and Ratepayers Assn.

Member

Vice President

Employee

Member

John McLean

Albany CoCo

De Paul House

Furniture for Schools Charitable Trust

Trust member

Member

Trustee

Phelan Pirrie

Muriwai Environmental Action Community Trust

North West District Business Association

Muriwai Community Association

Muriwai Volunteer Fire Brigade

Best Berries (NZ) Ltd

Trustee

Member

Officer in Charge

Director/Shareholder

Greg Sayers

Rotary Club of Auckland

Neighbourhood Support Rodney

Member

Brenda Steele

(Chairperson)

Te Uri o Hau

Ngati Whatua o Kaipara

Woodhill School Board of Trustees

H.I.P.P.Y. South Kaipara

Beneficiary

Trustee

4 Confirmation of Minutes

That the Rodney Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 8 December 2014, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Big Omaha Trail

Purpose

1. Ian Macdonald will address the Rodney Local Board on a proposal for a walking trail in the Matakana area called the Big Omaha Trail.

Recommendation/s

That the Rodney Local Board:

a) thank Ian Macdonald for his presentation on the proposal for a walkway in the Matakana area called the Big Omaha Trail.

8.2 Kowhai Art and Craft

Purpose

1. Representatives from Kowhai Art and Craft will be in attendance to outline the activities of the club which is located at the Warkworth Showgrounds.

Recommendation/s

That the Rodney Local Board:

a) thank the representatives of Kowhai Art and Craft for their presentation on the activities of the club.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Rodney Local Board

16 February 2015

Quarterly Finance & Performance Report for the period ending December 2014

File No.: CP2015/00219

Purpose

1. To update the Rodney Local Board on progress towards their objectives for the year from 1 July 2014 to 30 June 2015 as set out in the local board agreement.

Executive Summary

2. A financial performance report is presented to the local boards for the accounting quarters ending September, December, March and June.

3. Auckland Council departments and Council Controlled Organisations (CCOs) also present regular performance reports to the local boards.

4. To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report, department report and CCO report.

5. The attached omnibus consolidation contains the following reports this quarter.

· Local board financial performance report

· Local Community Development, Arts and Culture (CDAC) activity overview

· Local Sports Parks and Recreation overview

· Local Economic Development overview

· Local Libraries overview

· Local Infrastructure and Environmental Services (IES) overview

· Treasury Report

· ATEED report

Recommendation/s

That the Rodney Local Board:

a) receive the Quarterly Performance Report for the Rodney Local Board for the period ended December 2014.

b) approve the remaining unspent capital budget for the Wellsford Library of $16,000 being reallocated to minor capital works on the Wellsford, Mahurangi East and Kumeu libraries with the approval of the final detail and scope of projects being delegated to the Libraries Service Delivery Manager, Kowhai Coast.

Discussion

6. The net cost of service for the period to December 2014 shows an underspend of of $874k against budget. This is made up of revenue received $3k favourable and operating expenses of $871k favourable against budget year to date.

7. Revenue reflects favourable variances for community facilities particularly Mahurangi East Community Centre.

8. Operating expenditure is showing a positive variance particularly in discretionary budgets which either have yet to be invoiced or the funds have not been allocated to projects.

9. $256k has not yet been allocated to specific projects and this will impact on the organisations ability to deliver by 30 June 2015. The budgets are:

· Youth Connections $36k

· Community Facility initiatives $96k

· Community Arts Programme $21k

· Business improvement $64k

· Local Job opportunities $39k

10. Capital expenditure to date is showing an unfavourable variance of $812k against phased budget. Some of this is due to the budget year to date not matching the expenditure on projects which have continued from the previous financial year. There still remains unallocated $25k for Discretionary Initiatives.

11. There is $1.3m shortfall in the Warkworth Showgrounds budget for this year due to incorrect phasing of budget of multiple years. The funding shortfall will be met as a result of Parks, Sports and Recreation reprioritising this year’s budgets to balance overall. Good progress has been made within the capital program with spend to 31^st December 2014 representing over 80% of the total spend in 2012/13.

12. Key projects are being closely monitored and reported to the local board to ensure they are completed by 30June 2015.

Consideration

Local Board Views and Implications

13. This report informs the Rodney Local Board of the performance to date for the period ending October 2014.

Maori Impact Statement

14. Maori as stakeholders of the council are affected and have an interest in any report on financial results. However this report does not impact specific outcomes or activities. As such the content of this report has no particular benefit to, or adverse effect on Maori.

General

15. This is the financial report for the 6 months year to date for the Rodney Local Board for the financial year ending 30June 2015; the next report will be presented to the board in May 2015.

Attachments

No.	Title	Page
a View	Quarterly performance report for the period ending 31st December 2014	11

Signatories

Authors

Jane Koch - Business Performance Advisor

Authorisers

Lesley Jenkins - Relationship Manager

Christine Watson - Manager Financial Advisory Services - Local Boards

Rodney Local Board

16 February 2015

Swimming Pool Fencing Exemptions – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

File No.: CP2015/00025

Purpose

1. The purpose of this report is to present to the Rodney Local Board applications for special exemptions from some of the requirements of the Fencing of Swimming Pools Act 1987 (the Act).

Executive summary

2. The local board must conduct a hearing and consider each of the applications for special exemption. The local board must resolve to decline, grant or grant subject to conditions, the exemptions sought.

Recommendation/s

That the Rodney Local Board:

a) receive the application by the owner of:

i) 16 Sunnyside Road, Coatesville

ii) 824 Old North Road, Waimauku

b) determine each application, by way of resolution, to:

i) grant the application for special exemption as sought, or

ii) grant the application subject to conditions, or

iii) decline the application for special exemption sought.

Comments

3. Each property, which is the subject of an application before the local board, has been inspected by Auckland Council pool inspectors. In each case, the swimming/spa pool fencing does not comply with that Act. The details of non-compliance in each case vary and are specified in the attachments to this report. Each applicant has chosen to seek a special exemption from the requirements of the Act.

4. The purpose of the Act is stated to be “to promote the safety of young children by requiring the fencing of … swimming pools”.

5. The Act requires pool owners to fence their pool with a fence. Specific detail on the means of achieving compliance with the Act is contained in the schedule to the Act. If a pool is not fenced with a complying fence it is an offence under the Act, unless exempt.

6. An exemption can only be granted by the local board after a consideration of the particular characteristics of the property and the pool, other relevant circumstances and taking into account any conditions it may impose. Then, only if “satisfied that an exemption would not significantly increase the danger to young children”, can an exemption be granted.

7. Defining the immediate pool area will be relevant to considerations concerning the property and the pool. The immediate pool area means the land in or on which the pool is situated and as much of the surrounding area that is used for activities or purposes related to the use of the pool. The Act provides that the fence should be situated to prevent children moving directly to the pool from the house, other buildings, garden paths and other areas of the property that would normally be available to young children.

8. Another common consideration for local boards in exemption applications will be instances where a building forms part of the pool fence. Where doors from a building open into the pool area, the Territorial Authority may grant an exemption from compliance with clauses 8 to 10 of the schedule to the Act. It may exempt if it is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw, and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of 6 years. If the local board is satisfied that a door within a wall in a building meets that test, the local board must also be satisfied that an exemption would not significantly increase the danger to young children.

9. When granting a special exemption, the committee may impose such other conditions relating to the property or the pool as are reasonable in the circumstances (section 6(2) of the Act). Issues to be considered include:

· Will the exemption be personal to the applicant so that on a sale of the property a new owner will need to apply for a new exemption? This might be appropriate where the personal circumstances of the applicant have been considered as a relevant circumstance and had a bearing on the exercise of the discretion.

· Will the exemption be granted for a fixed term and irrespective of changes of ownership so that the exemption runs with the property?

· Are there any other conditions which should be imposed, repairs to existing fencing, or a requirement for more frequent inspection of the pool (currently pools are inspected every three years).

10. Any exemption granted or condition imposed may be amended or revoked by the swimming pool exemption committee by resolution. The rules of natural justice would however dictate that this action should not be taken without prior notice to the pool owner and allowing the pool owner an opportunity to be heard.

Consideration

11. The recommendations contained within this report fall within the local board’s delegated authority.

12. The Act enables an exemption to be granted from clauses 8 to 10 of the Act (doors in walls of buildings) if the local board is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of 6 years.

13. The overarching consideration in terms of the Act is that a resolution to grant an exemption may only be made after having regard to the particular characteristics of the property and the pool, any other relevant circumstances and any conditions it may impose, and only if it is satisfied that such an exemption would not significantly increase the danger to young children.

14. The local board may resolve to grant, grant subject to conditions, or decline an application for special exemption.

15. If an application is declined the applicant will be required to fence their pool in accordance with the Act.

16. The exemption hearing process under the Act does not trigger the significance policy but it is an important statutory function.

17. The council is committed to ensuring the Auckland is a safe place for children to live and play in. Pool fencing issues have a strong relationship with the council’s strategic priorities for community safety.

Local board views and implications

18. The local board is the decision maker in relation to exemption applications under the Act.

Māori impact statement

19. This report does not raise issues of particular significance for Maori.

General

20. Compliance with the Act is a mandatory requirement for all pool owners unless exempt.

21. Council’s pools inspectors have consulted with the applicants in each case. Applicants have been made aware of the council’s requirements to ensure fencing is compliant with the Act. The applicants have elected to seek a special exemption for individual reasons.

Implementation

22. The decision must be made by resolution and contain conditions (if any).

Attachments

No.	Title	Page
a View	16 Sunnyside Road, Coatesville (Under Separate Cover) - Confidential
b View	824 Old North Road, Waimauku (Under Separate Cover) - Confidential

Signatories

Authors

Phillip Curtis - Senior Swimming Pool Specialist

Authorisers

Barry Smedts - Manager Compliance

Lesley Jenkins - Relationship Manager

Rodney Local Board

16 February 2015

New Community Lease to Puhoi Sports Club Incorporated on Puhoi Pioneers Memorial Park

File No.: CP2015/00514

Purpose

1. This report seeks the approval of the Rodney Local Board for a new community lease to the Puhoi Sports Club Incorporated on Part Lot 1 DP25246 and Part Lot 2 DP 25246 at Puhoi Pioneers Memorial Park (Attachment C).

Executive Summary

2. Puhoi Sports Club Incorporated (the Club) was granted a ground lease by the former Rodney District Council for the site at Puhoi Pioneers Memorial Park comprising the fenced tennis courts and pavilion (Attachment B showing distinct areas highlighted in yellow). The lease commenced 1 October 1993 and expired 29 September 2013.

3. In December 2013, the Club formally surrendered the tennis courts component of its leased area and requested a new lease for the footprint of the clubrooms (Attachment D). While stated in the letter of surrender that the Club is not in a position to maintain the courts to a useable standard, it is the Club’s wish that the courts be upgraded and kept open as a community facility for the public. The Club has funds available that may be utilised towards the refurbishment of the courts in partnership with council.

4. As specified in the Auckland Council Community Occupancy Guidelines 2012, groups that own their own buildings have an automatic right to re-apply at the end of their occupancy term without public notification.

Recommendation/s

That the Rodney Local Board:

a) approves a new community lease to Puhoi Sports Club Incorporated Part Lot 1 DP25246 and Part Lot 2 DP 25246 at Puhoi Pioneers Memorial Park (Attachment C) subject to the following terms and conditions:

i) commencing 1 March 2015 for one term of 10 years plus one right of renewal for 10 years;

ii) rent $1.00 plus GST per annum if requested

iii) the approved Puhoi Sports Tennis Club Incorporated Community Outcomes Plan be attached to the lease document

iv) all other terms and conditions in accordance with the Reserves Act 1977, the Puhoi Pioneers Memorial Park Management Plan and the Auckland Council Community Occupancy Guidelines 2012.

b) approves the Puhoi Sports Club Incorporated Community Outcomes Plan as attached to the agenda report (Attachment E).

Discussion

5. Puhoi Pioneers Memorial Park is located adjacent to the Puhoi Village. Access to the main part of the park is via Domain Road via a small bridge over the Puhoi River.

6. The Puhoi Sports Club started out as the Puhoi Rugby Club and has occupied its site on the Puhoi Pioneers Memorial Park since the 1930s. The Club built the pavilion in 1993 and established a formal lease with the former Rodney District Council.

7. The All Sports Club Incorporated was incorporated under the Incorporated Societies Act 1908 on 31 May 1993 and changed its name to the Puhoi Sports Club Incorporated on 19 November 1998.

8. Catering for the sporting and social needs of a wide area including Ahuroa, Tahekeroa, Wainui, Mahurangi West, Upper Waiwera and Puhoi, the Club currently has approximately 150 club members. Family and single memberships are offered to players and non-players alike. The Club’s junior and senior soccer teams compete in the Northern Football Federation framework. In previous years the Club has entered netball, badminton and touch teams in local competitions. During the summer season, the Club provides the opportunity for social soccer and cricket to the local community.

9. As a non-profit organisation the Club relies entirely on volunteers to fulfil key roles such as administration to coaching. The Club boasts a willing group of people taking on the many tasks involved in running a club and maintaining the facility. The Club members operate the bar, kitchen and hold a variety of social events throughout the year.

10. While the pavilion is owned by the Club, the facility is well utilised by the community. Yoga and Pilates classes are held on a weekly basis along with a myriad of local meetings and the monthly ‘farmers market’.

11. The Club plans to continue to provide a high level of sporting and social opportunities for its members and the wider community, promoting a good community spirit, while maintaining the pavilion to a high standard.

12. The Club’s lease is contemplated in the Puhoi Pioneers Memorial Park Management Plan adopted 30 July 2009. Stated under Objectives and Policies is as follows:

(i) continue the lease to the Puhoi Sports Club (objective 1, policy and implementation (i) to recognise the existing uses over parts of the park)

(ii) encourage maximum use of existing recreational facilities by permitting the joint usage or subletting of the pavilion, only with the agreement of the Puhoi Sports Club Incorporated (objective 2, policy and implementation (ii) encourage the use of existing buildings)

13. In December 2013, the Club formally surrendered the tennis courts component of its leased area and requested a new lease for the footprint of the clubrooms, only (Attachment D). Whilst stated in the letter of surrender that the Club is not in a position to maintain the courts to a useable standard, it is the Club’s wish that the courts be upgraded and kept open as a community facility for all to enjoy. It is understood that the Club has some funds available that may be utilised towards the refurbishment of the courts in partnership with council.

14. At the meeting of the Rodney Local Board Community Services and Facilities Portfolio Holders on 14 February 2014, council staff apprised the portfolio holders of the surrender (the courts component of the lease) and enquired whether an EOI process was warranted. The general view was that it wasn’t warranted.

15. Council staff confirmed in June 2014 that the tennis courts were listed on council’s database for asset management.

16. Council staff and Club representatives have met a number of times with regard to the request for a new community lease. Working alongside the Club, council staff has negotiated and agreed a Community Outcomes Plan (Attachment E) which, if approved by the Rodney Local Board will be appended as a schedule to the lease.

Consideration

Local Board Views and Implications

17. The Rodney Local Board is the delegated authority to approve a community lease to the Club.

18. The Rodney Community Services & Facilities Portfolio Holders were apprised of the proposal during a meeting held on 14 February 2014.

Maori Impact Statement

19. There are no significant changes or impacts for Maori associated with the recommendations in this report.

Implementation Issues

20. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

Attachments

No.	Title	Page
a View	Attachment A	85
b View	Attachment B	87
c View	Attachment C	89
d View	Attachment D	91
e View	Attachment E	93

Signatories

Authors

Karen Walby - Advisor Community Lease

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

Rodney Local Board

16 February 2015

Auckland Transport Update to Rodney Local Board, January 2015

File No.: CP2015/01001

Purpose

1. The purpose of this report is to respond to local board requests on transport-related matters and to provide information to elected members about Auckland Transport (AT) activities.

Executive Summary

2. The report provides an update on transport matters for the information of the Rodney Local Board and a register of transport issues in the local board’s area, as collated by Auckland Transport’s (AT’s) Elected Member Relationship Manager North.

Recommendation/s

That the Rodney Local Board:

a) receive the Auckland Transport Update to the Rodney Local Board, January 2015.

b) agree proceed to construction for Local Board Transport Capital Fund Projects 113, Puhoi Pedestrian Bridge, and 163, a footpath on the eastern side of Puhoi Road, as per Option B of the plans distributed at the meeting, i.e. from the Puhoi Library, outside the Historic Heritage Extent of Place boundary for the library, to Krippner Road Bridge, based on a firm cost estimate of $255,000.

Discussion

Draft Regional Land Transport Plan (RLTP) released

3. The draft Regional Land Transport Plan (RLTP) is being consulted on together with Auckland Council’s Long-term Plan. Both documents were released for public consultation on 23 January, with consultation closing on 16 March 2015. The draft RLTP can be found at www.at.govt.nz.

4. The RLTP represents the combined intentions of Auckland Transport, NZTA, and KiwiRail in terms of forward planning and priorities.

5. The current proposed plan, called the Basic Transport Plan (‘BTP’) in the RLTP, will deliver or complete a number of major projects, including cycleways, roading projects in the north-west, a start on the City Rail Link, and make progress on a number of public transport improvements. However, the BTP will also see many projects delayed and some pushed out of the ten year plan entirely. For significant progress to be possible on many of the Auckland Plan transport initiatives, alternative funding sources will be required.

6. The document references light rail as a possible option for future-proofing public transport services to the outer suburbs. In 2012 the City Centre Future Access Study responded to a government request to develop solutions for access to the CBD. That study showed that the City Rail Link, together with surface bus improvements provided the best solution, but that congestion would still worsen on key arterials into and out of the city centre. Light rail is also referenced in other plans for the waterfront and CBD.

7. In response, Auckland Transport looked at a number of options, and the Auckland Transport Board has asked management to further investigate light rail as a means of addressing severe congestion and pollution on key bus routes in the longer-term. It was important to signal this as a possibility through the consultation phase, although work is still at a very early stage. The draft RLTP notes that any work on light rail is not currently funded and therefore a key focus going forward will be to identify alternative funding sources.

Update on the Rodney Local Board’s LBTCF Projects

8. Construction of the following LBTCF projects identified by the Rodney Local Board has been completed:

· Mountable kerb outside 336 Mahurangi East Road, Snells Beach (Project 118);

· Footpath extension on Fordyce Road, Parakai (Project 174);

· Extending the loose metal bridle trail on the northern side of Coatesville-Riverhead Highway from east of Glenmore Road to 264 Coatesville-Riverhead Highway (Project 179);

· New footpath on Mahoenui Valley Road opposite the school to its intersection with Coatesville-Riverhead Highway (Project 180);

· New footpath on Rodney Street, Wellsford (Project 190);

· Construction of local access road improvements, 338 – 382 Main Road, Huapai (Project 175);

· New footpath on the eastern side of Coatesville-Riverhead Highway Elliot Street to the bridge (Project 177);

· Installation of a seat in front of the property at 6 Alexander Road, Algies Bay (Project 294).

9. The design, consents and contract schedule for Project 113, Puhoi Pedestrian Bridge, have been finalised and AT staff discussed the engineer’s estimate at a meeting with Members Pirrie, Garner and Houlbrooke on 3 February 2015. Approval to proceed to construction from the Rodney Local Board Transport, Planning and Infrastructure Committee will be requested based on the outcome of that meeting. Construction will commence during the 2014/2015 summer construction period.

10. Members, Pirrie, Garner and Houlbrooke were advised in January that resource consent would be required for construction of the footpath and parking area on the eastern side of Puhoi Road from Puhoi Library to Krippner Road Bridge (Project 162), if this encroached on the Historic Heritage Extent of Place footprint around the Puhoi Library. Auckland Council’s Heritage Department has advised that they would not support such an application. An alternative option to construct the footpath outside the Historic Heritage Extent of Place boundary, which would be supported by Auckland Council’s Heritage Department, would not require a resource consent and would fit in with the future design proposed by the community, was suggested. Discussion of this option and the amendments to the engineer’s estimate for the work were discussed at a meeting on 3 February 2015. Approval to proceed to construction will be sought from the Rodney Local Board Transport, Planning and Infrastructure Committee based on the outcome of that meeting. It is anticipated that construction will commence during the 2014/2015 summer construction period.

11. Auckland Council’s stormwater staff have advised that they require outline proposals with respect to Project 161, a new 200m long footpath on Waitoki Road, Waitoki, and for Project 163, a 1.8 m wide footpath on the western side of Oaia Road from Waitea Road, Muriwai, so they can assess the stormwater benefits of these proposals before making a decision on providing financial support. Initial findings from feasibility studies for the projects indicate that the wider stormwater benefits will be minimal and as a result the opportunity to access Auckland Council’s stormwater funding looks unlikely. Alternative options that will minimise costs are therefore being investigated and members of the Transport, Planning and Infrastructure Committee will be advised when these have been completed.

12. Confirmation of informal consultation with residents affected by the construction of a 1.8m wide footpath from 30 Point Wells Road to the Point Wells General Store at 14 Point Wells Road, Point Wells (Project 205) was provided by Member Garner on 27 November 2014. The proposed footpath may require resource consent because of trees along the route so construction is likely to commence in March 2015.

13. Project 116, construction of a footpath on Mahurangi East Road, Snells Beach, from Arabella Lane to the existing footpath, is on hold pending slip repair works in this vicinity. It is anticipated that these works can be completed before the winter of 2015 and that safety improvements, funded by the local board, may be combined with these repairs. The local board has been advised that construction of a footpath with kerb and channel at this location is likely to be in the vicinity of $280,000 - $300,000, with construction of just kerb and channel estimated at $155,000. A further update will be provided to the Transport, Planning and Infrastructure Committee on completion of the design for the slip repair works and provision of a firm estimate of cost so that a decision can be made whether to proceed further with the footpath project.

14. Detailed designs for projects 398, a footpath on Maude Street, Riverhead, and 399, a footpath on Great North Road, Riverhead, for which rough order costs of $145,000 and $321,000 respectively were provided, are now been finalised and firm estimates of costs for these will be made available on their completion.

Issues Update:

15. The following Issues Update comprises issues raised by Elected Members and Local Board Services staff to 30 January 2015:

	Location	Issue	Status
1	Valley Road, Kaukapakapa	Request for enhancement of barrier preventing vehicles access the paper road portion of Valley Road, Kaukapakapa.		Member McLean asked on 6 June 2014 for the implementation of additional measures, such as heavy duty lockable gates, concrete barriers and/or signage, to prevent vehicle access to the paper road portion of Valley Road, Kaukapakapa. A decision on the request will be made following adoption of guidelines on the management of unformed legal roads which will set guidelines for dealing with such queries, expected early in 2015.
2	Warkworth /Matakana/ Snells Beach areas	Request for repairs/ maintenance in the Warkworth/ Matakana/Snells Beach areas.		Local Board staff forwarded a list of repairs / maintenance required in the Warkworth / Matakana / Snells Beach areas (specifically Morpeth and Elizabeth Streets, Sandspit, Mahurangi East, Matakana and Sharp Roads) submitted by Bryan Jackson of the Snells Beach Residents' and Ratepayers' Association in support of the Association's Local Board Plan submission. Responses to a number of these concerns were provided late in 2014, and further updates were provided to Rodney Local Board staff on 19 January and 2 February 2015. Investigations ongoing and additional responses still to come from Road Corridor Maintenance staff.
3	134 Parkhurst Road, Parakai	Request for improved lighting at 134 Parkhurst Road, Parakai		Rodney Local Board Chair Brenda Steele advised on 31 October that lighting at the pedestrian crossing on the shop side at 134 Parkhurst Road, Parakai, is very poor so quite dangerous, asking that this be improved. The Chair and Members Pirrie and Garner were advised on 9 December that two new streetlights were to be installed outside the shops within the next 7 days.
4	Access Road, Kumeu	Phasing of lights and congestion at Access Road/SH16, Kumeu.		Local board Chairperson Brenda Steele forwarded a request on 17 November 2014 for an investigation into phasing of the lights at the intersection of Access Road/SH16 following complaints about congestion in Access Road/Grivelle Street and access onto SH16 from Access Road, Kumeu. On 4 December members were advised that a traffic signals’ engineer had been on site to monitor the traffic on SH16 and on Access Road. The signals at this location are set to provide priority to SH16 as a strategic road. Due to physical limitations traffic does not progress well along this section of corridor, the main limitation being only one lane for westbound traffic. Other movements from the business area and the additional traffic joining from Access Road are adding to these constraints. The traffic signal phasing at this intersection is tailored to a high cycle time and long phasing on SH16 to move the maximum volume of traffic with fewer phase changes. The phasing operates on an adaptive system, meaning vehicle sensors register traffic movements and automatically adjust the length of time each set has the green light for based on the number of vehicles passing over the sensors and the average wait times for each vehicle. During peak traffic hours the phasing gives the maximum time allowed to both roads. It should be noted that the network is at capacity during peak travel times and delays can be expected. Unfortunately changes to the phasing cannot be justified at this stage, as any reduction to SH16 phasing will cause a negative impact on the highway and may create heavy queues westbound, particularly during the afternoon peak.
5	Coatesville Riverhead Highway, Coatesville and Riverhead	Proposed speed reductions on Coatesville Riverhead Highway, Coatesville and Riverhead.		Documentation explaining proposed speed reductions on Coatesville-Riverhead Highway in the Riverhead and Coatesville township areas was forwarded to members on 28 November 2014 with a request for responses no later than 15 December. Subject to the outcome of this consultation, the speed limit changes will be implemented by March 2015. No comments were received.
6	369 and 399A Coatesville-Riverhead Highway, Coatesville	Request for improvements at a danger corner between 369 and 399A Coatesville-Riverhead Highway, Coatesville.		Consultation on a proposed speed reduction on Coatesville-Riverhead Highway in the area of Coatesville township closed on 15 December; however, the proposed area does not include a dangerous corner between 369 and 399A Coatesville-Riverhead Highway, brought to the attention of the local board Chair on 28 November 2014 when a resident requested changes to improve safety in this area. Members were advised on 16 December that, although Coatesville-Riverhead Highway has been identified as a busy highway carrying cars, cyclists, pedestrians and a high volume of heavy vehicles, realigning a section of road requires substantial work and is very costly due to land purchase from private property owners; redesigning the road from approximately 500m to 1km before and after the actual section of road that requires realignment in order to achieve a new straight alignment of road; removal of the existing road and installation of a new road together with respective roadside features for the new road. The crash reduction study of Coatesville-Riverhead highway, completed in April 2014, comprised an analysis of all crashes over a five year period, 2008-2013, along Coatesville-Riverhead Highway; traffic counts at various locations; and risk assessment to identify the required potential safety intervention measures at high risk locations. Based on the results of the study, AT identified that the section of road between 369 to 421 Coatesville-Riverhead Road does not justify realignment; however, measures such as renewing road markings, installation of additional signage, shoulder widening, extension of guardrails and resurfacing with high friction material is proposed for this section. Designs are currently being finalised for this work and the implementation of the proposed improvements is expected by June 2015, subject to the necessary funding being available.
7	SH16, Helensville	Mowing on SH16, Helensville.		Local Board staff forwarded a photograph of an area on SH16 at Helensville on 1 December 2014 showing the poor standard of mowing carried out recently. NZTA had advised that it was AT’s responsibility for mowing in the area as it is within a 70 km/h zone, and confirmation of this and remedial action was requested. On 8 December local board staff were advised that the corner site in front of the sewerage soakage area is mown by a private contractor under an arrangement with the residents. A second area was recently mown by NZTA’s contractor for reasons unknown, but this too is urban and therefore the owner’s responsibility, not AT’s.
8	East Street, Scotts Landing	Request that the berm area on East Street, Scotts Landing, to be mown.		Cr Penny Webster advised on 15 December 2014 that a resident of East Street, Scotts Landing, was concerned at the length of grass at the end of the street. On 19 December Cr Webster was advised that maintenance staff had inspected the section of unformed road with adjoining owners and added the site to the programme for mowing due to the fire risk only, so it will therefore be cut twice a year. This is a significant reduction in service from the two weekly mow previously carried out by AC Parks until 3-4 months ago when they ceased this service. The site was mown on Monday 22 December.
9	Coatesville-Riverhead Highway, Coatesville	Request for regular surface treatment on Coatesville-Riverhead Highway.		On 19 December 2014 Member Pirrie advised that there was an on-going problem on a section of Coatesville-Riverhead Highway that had been partially responsible for the death of a motorist in 2014, with the surface being water-cut immediately after the accident to remove the tar bleed through. He noted that the problem reoccurs quite quickly and that significant lengths of the road have the issue so asked that AT urgently look at a program of regular surface treatment, requesting feedback and assurance that this could be done urgently. Referred to Road Corridor Maintenance staff.
10	Muriwai Road, Muriwai	Request for changes and advice of damage to AT signage on Muriwai Road, Muriwai.		On 7 January 2015 Member Pirrie advised that recently installed signage on Muriwai Road which had restricted vision for an adjacent property owner when exiting his driveway had been damaged. He also advised that 50 km/h signs installed when the 50 km/h speed limit had been extended had been damaged. On 23 January Member Pirrie was advised that the signage on Muriwai Road had been installed incorrectly by the contractor so has been removed and will be reinstated further away from the resident's driveway so as not to obstruct visibility. Signage installed by AT relates only to directional signage, the operation of the network or to public facilities such as hospitals, libraries, public toilets etc. and not tourist information. However, such signage can be installed at the applicant's cost and with the approval of AT, a request for this being made through Auckland Council. It was understood that the 50km/h signs had been relocated illegally and an investigation into the circumstances surrounding this is now underway. It is likely that the signs will be relocated to the correct position in due course. On 27 January Member Pirrie requested a meeting on site to discuss the size of the directional sign, whether threshold signage is possible, and whether the 50km/h speed zone can be extended. Meeting request forwarded to relevant staff.
11	Sandspit Wharf, Warkworth	Information requested for KIRRA AGM on 24 January 2015.		Member Sayers requested responses to questions regarding the car park at Sandspit, Warkworth, in time for the (Kawau Island Resident's and Ratepayers' Association) AGM scheduled for Sunday, 25 January 2015. On 23 January he and Member Houlbrooke were advised that Auckland Transport’s planning for Sandspit is based on a five year horizon, unless an unforeseen circumstance such as a weather event affects the facility, and that there was no 10 year plan available. With regard to the parking costs and particularly the rate charged for the concession card for Kawau Islanders after mid-March 2015, nothing has been decided at this stage, but it’s anticipated that a proposal will be made available to the local board and the Association by 28 February. AT had not integrated the requirements of Sea Change into its planning solutions, but this question should perhaps be addressed to Auckland Council. In response to a query as to why AT had declined an invitation to attend the AGM, it was advised that after consultation with AT management and, as there was nothing additional to share, it was considered that AT’s attendance at the meeting would be of little benefit. The meeting at Sandspit in September 2014 had been called by the Rodney Local Board, not AT staff, and it was understood that both KIRRA and KIAC were represented at that meeting when the proposed plan had been discussed. Further, a separate meeting with the local board will be arranged to discuss AT’s proposals regarding the carpark once these have been finalised. In relation to a contribution paid by Kawau Island residents in 1989/90, this was prior to the transition in October 2010 so the contribution had been paid to Rodney District Council, not AT.
12	Leigh Road, Big Omaha	Follow up questions after repairs on Leigh Road, Big Omaha.		Following up on work carried out in 2014 on Leigh Road, on a section approximately 2 kms in length near 1053 Leigh Road, and another series of patches near 738 Leigh Road, on 21 January 2015 Member Sayers asked why is the quality of the repair was so poor, whether the repairs met Auckland Transport's minimum standard and what this was, and whether the contractor could be held accountable to complete the work again to a higher quality standard at no additional cost to AT or AC.
13	Albert Road, Warkworth	Request for comment following seal remediation work carried out on Albert Road, Warkworth.		Following recent remediation works on Albert Road, Warkworth, on 27 January 2015 Member Garner requested comment and action on debris and sediment which had flowed down the drive of the property opposite the area remediated, at the location of the intersection with Lyttle Lane. Member Garner was also concerned that, as the new seal is level with (or above) the level of the drive, water flowing down this drive off the road may become an issue, and queried the possibility of having kerb and channel installed along the section which has the deep open drain (from Lyttle Lane to the existing footpath) to aid the stormwater issues in this area. Referred to Road Corridor Maintenance Staff.
14	Rodney General	Request for further details of Rodney projects proposed in the draft RLTP 2015 – 2025.		On 29 January 2015 Member Garner requested further details as to what the AT budget lines in the draft RLTP 2015 - 2025 for Warkworth SH1 Intersection Improvements ($3.8 million in 2016/17); Warkworth intersection stage 1 (Hill St) ($1.8 million in 2015/16); Matakana Village Centre and Rodney Leathers Bridge ($1.7 million in 2018/19 under Auckland Plan budget) were for, and whether completion of the Mansel Drive bridge had been signalled in the document. Referred to RLTP team.
15	Mansel Drive, Warkworth	Request for NSAAT restrictions and review of the painted median on Mansel Drive, Warkworth.		Member Garner asked on 29 January 2015 on behalf of the residents' committee at Summerset Retirement Village, Warkworth, that NSAAT restrictions be implemented on Mansel Drive from the entrance to the village, extending approximately 3 car lengths toward Woodcocks Road, to improve vision for vehicles exiting the village. He also asked that the painted median on Mansel Drive be reviewed as he considered much of the current road marking to be completely superfluous.

Consideration

Local Board Views and Implications

16. This report is for the Local Board’s information.

Maori Impact Statement

17. No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

18. The activities detailed in this report do not trigger the Significance Policy, all programmes and activities are within budget/in line with the Council’s Annual Plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

Implementation Issues

19. There are no implementation issues.

20.

Attachments

There are no attachments for this report.

Signatories

Authors	Ellen Barrett, Elected Member Relationship Manager, Auckland Transport
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Rodney Local Board

16 February 2015

Local board input on the draft Regional Land Transport Plan 2015-2025

File No.: CP2015/00616

Purpose

1. To outline the options for local boards to provide feedback on the draft Regional Land Transport Plan 2015-2025 and agree the approach the Rodney Local Board will take to provide their feedback.

Executive Summary

2. The draft Regional Land Transport Plan 2015-2025 (RLTP) was endorsed by Auckland Transport’s Board at their 16 December 2014 meeting. It sets out the programme of work Auckland Transport (AT) proposes to deliver over the next ten years, within the funding available, and the models used to prioritise projects. Attachment A is the draft RLTP.

3. Local boards had three opportunities at different workshops in 2014 to discuss the RLTP process, prioritisation mechanisms and proposed projects with Auckland Transport management and staff.

4. Following on from these workshops, local boards are now encouraged to provide formal feedback about the draft RLTP. There are two ways boards can do this. AT would like to encourage boards to take up both opportunities.

a) Speak at the AT Transport Stakeholder event that is taking place on the 10 and 11 March. This is a hearing style event where local board members will be heard by members of the AT board.

b) Provide written feedback to AT by 16 March.

Recommendation/s

That the Rodney Local Board:

a) agree to provide feedback to Auckland Transport on the draft Regional Land Transport Plan 2015-2025 by:

i) speaking at the Auckland Transport Transport Stakeholder event

ii) providing written feedback to Auckland Transport.

b) delegate to the Transport, Planning and Infrastructure Committee chairperson and the deputy chairperson the power to speak on behalf of the local board at the Auckland Transport’s Transport Stakeholder event.

c) delegate to the Transport, Planning and Infrastructure Committee chairperson and deputy chairperson the power to approve the local board’s written feedback to Auckland Transport on the draft Regional Land Transport Plan 2015-2025 by the due date of 2 March (noting submissions close on 16 March) and present to Auckland Transport on 10 or 11 March.

Discussion

The draft RLTP

5. The draft Regional Land Transport Plan 2015-2025 (RLTP) was endorsed by Auckland Transport’s Board at their 16 December 2014 meeting. It sets out the programme of work Auckland Transport proposes to deliver over the next ten years, within the funding available, and the models used to prioritise projects. Attachment A is the draft RLTP.

6. In addition, the draft RLTP identifies an alternative transport investment package that may be possible if additional funding can be secured.

7. The council’s Long-term Plan (LTP) and the RLTP are developed under a very similar timeline and cover largely the same transport issues. Rather than consulting with Aucklanders on the same issues at the same time, this year a single consultation process will be used to seek Aucklanders’ feedback on transport and inform both the LTP and the RLTP. This consultation is taking place between 23 January and 16 March.

Local board input on the draft RLTP

8. Local boards had three opportunities at different workshops in 2014 to discuss the RLTP process, prioritisation mechanisms and proposed projects with Auckland Transport management and staff. Therefore boards should already be familiar with the broad direction of the draft RLTP and the constraints involved.

9. Following on from these workshops, local boards are now encouraged to provide formal feedback about the draft RLTP. There are two ways boards can do this. AT would like to encourage boards to take up both opportunities.

a) Speak at the AT Transport Stakeholder event that is taking place on the 10 and 11 March. This is a hearing style elocal boards speaking at these events, AT is seeking a written summary in advance of the event as well as written feedback (see below for details) which generally summarises and reflects their verbal presentations. Local boards will need to delegate to member/s the power to speak on behalf of their local board at this event.

b) Provide written feedback to AT by the 16 March by delegating to member/s the power to approve the local board’s written feedback prior to submitting it to AT.

10. These deadlines are important because Auckland Transport staff must analyse all submissions and prepare a revised draft of the RLTP for the April 2015 AT Board meeting. The revised draft RLTP must be provided to New Zealand Transport Agency by 30 April to ensure central government considers Auckland’s programme alongside all other regional programmes from across New Zealand.

11. Local boards have already undertaken extensive community engagement to inform their local board plans and advocacy plans, including on transport. This is in addition to the ongoing conversations local boards have with their communities about their priorities and the engagement taking place as part of the LTP and RLTP consultation. This information will be useful to inform local board feedback on the draft RLTP.

12. When providing feedback on the draft RLTP, it is useful to remember that:

a) it is the governing body not AT that will decide the level of funding that will be made available to deliver on the transport programme

b) the RLTP presents a proposed programme of work that is able to be delivered within the funding the draft LTP has made available for transport.

13. Therefore if local boards have feedback on the level of funding that has been allocated to transport in the LTP this can be advocated to the governing body. Feedback on the draft RLTP could focus on the proposed programme of work and the prioritisation model that has been used to determine this.

14. In addition to local boards providing feedback on the RLTP, the community also has the opportunity through the LTP/RLTP consultation to give their views to AT.

15. Local board feedback will be analysed along with all other feedback AT receives through the RLTP consultation. This will inform any amendments to the draft RLTP which will be reported back to the AT Board in April.

Consideration

Local Board Views and Implications

16. This report sets out how local boards have already been engaged in the development of the draft RLTP and how they can now choose to provide formal feedback.

Maori Impact Statement

17. This report is about how local boards can provide feedback to AT on the draft RLTP. In terms of the process boards can follow for this, there are no specific impacts on Māori. There may be some consideration in local boards’ feedback to AT on how the transport programme affects Māori. In addition there are also two regional stakeholder hui that will take place as part of the LTP/RLTP consultation.

Implementation Issues

18. The final RLTP will be posted on AT’s website as soon as possible after adoption, and printed copies will be made available prior to the statutory deadline of 31 July 2015.

Attachments

No.	Title	Page
a View	Draft Regional Land Transport Plan 2015 - 2025 (Under Separate Cover)

Signatories

Authors	Lesley Jenkins - Relationship Manager
Authorisers	Karen Lyons - Manager Local Board Services

Rodney Local Board

16 February 2015

Terms of Reference for the Rodney Local Board's Transport Planning and Infrastructure Committee and the Parks, Culture and Community Development Committee

File No.: CP2015/00055

Purpose

1. The purpose of this report is for the Rodney Local Board to approve Terms of Reference for the newly established Transport, Planning and Infrastructure Committee and Parks, Culture and Community Development Committee.

Executive Summary

2. On 13 October 2014 the Rodney Local Board resolved to establish a Transport, Planning and Infrastructure Committee and a Parks, Culture and Community Development Committee.

Resolution RD/2014/230

That the Rodney Local Board :

b) confirm that the Parks, Culture and Community Development Committee will deal with matters relating to the following:

i) Parks, Stormwater, Community Facilities, Halls, Recreation Services, Biosecurity, Environment, Conservation, Community Leases, Pools and Multisport Facilities, Reserve Management Plans, Environmental Community Grants, applications for special exemptions under the Swimming Pool Act 1987, Arts, Culture, Events, Community Development, Libraries, Heritage, Iwi, Grants and Event Funding, Youth Advisory Panel, and relevant Bylaws.

c) confirm that the Transport, Planning and Infrastructure Committee will deal with matters relating to the following:

i) Transport, Infrastructure, Waste Management, Auckland Transport, New Zealand Transport Agency, Watercare and Special Housing Areas, Street Environments, Town Centres, Built Environment, Main Street Upgrades, Auckland Tourism Events and Economic Development (ATEED), Economic Development, Business Improvement Districts (BIDs), Gateways, Urban Design, Urban and Town Centre Planning and Engagement, Communications and Engagement, Civil Defence and Emergency Management and relevant Bylaws.

3. The local board also resolved that the first order of business would be to develop a Terms of Reference for each committee and consider further delegations in early 2015.

Recommendation/s

That the Rodney Local Board:

a) approve the Terms of Reference for the Parks, Planning and Community Development Committee including protocols, urgent decision proceedings, reporting of appointees and other stated matters as attached in Attachments A and B of the agenda report and dated 4 February 2015.

b) delegate authority to the Parks, Culture and Community Development Committee deal with matters relating to the following areas:

i) Parks (including Reserve Management Plans)

ii) Biosecurity, Conservation, Environment (including grants)

iii) Heritage

iv) Community Leases

v) Community Facilities and Halls

vi) Libraries

vii) Pools and Multisport Facilities, (including Recreation Services)

viii) Arts, Culture and Events

ix) Community Development

x) Grants and Event Funding

xi) Applications for special exemptions under the Swimming Pool Act 1987

xii) Relevant Bylaws within the scope and responsibilities of the committee

xiii) Rodney Local Board Plan 2015 initiatives relating to matters i) to xii) above as listed in Appendix 1 of Attachment A.

c) delegate to the Parks, Culture and Community Development Committee following responsibilities relating to the matters relating to i) to xiii) of resolution b) above:

i) to review, consider and make decisions on all matters

ii) to approve work programmes including budget allocations in accordance with the adopted Local Board Agreement

iii) to provide feedback and direction on policy matters

iv) to approve feedback on the acquisition of land for parks/recreation purposes

v) to approve matters relating to existing reserve management plans, to develop new reserve management plans and to recommend their adoption to the full local board, noting that the decision to adopt a reserve management plan sits with the full local board.

d) approve the Terms of Reference for the Transport, Planning and Infrastructure Committee as attached as Attachment B to the agenda report and dated 4 February 2015.

e) delegate authority to the Transport, Planning and Infrastructure Committee to deal with matters relating to the following areas:

i) Transport (including matters relating to Auckland Transport and New Zealand Transport Agency)

ii) Infrastructure (including but not exclusively to matters relating to Watercare, stormwater, wastewater disposal including on site servicing and telecommunications)

iii) Waste Management, Recycling and Waste minimisation

iv) Street Environments, Built Environment and Urban Design

v) Town Centres (including Main Street Upgrades and Gateways), Urban and Town Centre Planning and Engagement

vi) Special Housing Areas

vii) Economic Development (including Auckland Tourism Events and Economic Development (ATEED) and Business Improvement Districts (BIDs))

viii) Civil Defence and Emergency Management

ix) Relevant Bylaws within the scope and responsibilities of the committee

x) Rodney Local Board Plan 2015 initiatives relating to matters i) to ix) above as listed in Appendix 1 of Attachment B.

f) delegate to the Transport, Planning and Infrastructure Committee the following responsibilities relating to the matters in i) to x) of resolution e) above:

i) to review, consider and make decisions on all matters

ii) approve work programmes including budget allocations in accordance with the adopted Local Board Agreement

iii) to provide feedback and direction on policy matters

iv) the approval of Local Board Capital Transport Fund projects

v) the approval of road names in the Rodney Local Board area.

g) note for the avoidance of doubt, that the Rodney Youth Advisory Panel, iwi relationships and communications and engagement and any other matters not clearly delegated to either committees’ terms of reference, remain the responsibility of the full local board.

h) agree that appointments reporting to the full local board include:

· Redvale Landfill Community Liaison

· NZ Police (Rodney) Tactical Co-Ordination Team Representative

· Local Government New Zealand (LGNZ) Zone 1 Representative

· Kawau Island Residents regular meetings

· Forestry Liaison Group

· Rural Advisory Panel

· Local Board Funding Policy Representative.

i) request that departments undertake monitoring and progress against local board plan initiatives and advocacy, and report to the local board on a 6 monthly basis.

j) agree to appoint Member Sayers to Health Link North.

k) agree that the resolutions a) to j) above supercede any contrary decisions from when the committees were first set up.

Discussion

4. On 13 October 2014 the Rodney Local Board resolved to establish a Transport, Planning and Infrastructure Committee and a Parks, Culture and Community Development Committee (Resolution RD/2014/230) as follows.

That the Rodney Local Board:

b) confirm that the Parks, Culture and Community Development Committee will deal with matters relating to the following:

c) confirm that the Transport, Planning and Infrastructure Committee will deal with matters relating to the following:

5. The local board also resolved that the first order of business of the local board would be to confirm the Terms of Reference for each committee and consider further delegations in early 2015. The draft Terms of Reference for the Parks, Planning and Community Development Committee are attached as Attachment A and the Terms of Reference for the Transport, Planning and Infrastructure Committee are attached as Attachment B to this report.

6. The terms of reference were discussed at the local board workshop and the first workshop of each committee in February 2015. When drafting the terms of reference and delegations it became clear that the relationship with iwi and the Rodney Youth Advisory Panel would sit more appropriately with the local board as a governance relationship. It also appeared practical for communications and engagement to sit with the local board as the local board chairperson is the spokesperson on all matters relating to the local board and engagement can occur across a number of ‘topic’ areas. It is also recommended that stormwater and on site servicing (septic tanks) be allocated to the Transport Planning and Infrastructure Committee as this aligns with the ‘infrastructure’ role of this committee.

7. The Local Board acknowledges that the committees will on delegate the following responsibilities to the Chairperson and the Deputy Chairperson of the Parks, Culture and Community Development Committee:

i) all approvals related to memorial plaques, memorial furniture and memorial trees.

ii) all approvals for final designs of new parks assets where the capital project has been approved through the Rodney Local Board Parks Capital Works Programme and any subsequent minor changes required due to unforeseen circumstances.

iii) all approvals for scopes to Rodney Parks Operational Works Programme projects including annual volunteer activities including planting up to a value of $30,000 or less.

iv) all changes to the Rodney Parks Capital Works Programme up to a value of $35,000 for existing projects that have already been approved through the annual Work Programme.

v) all approvals for final designs for art works on and within Parks assets.

vi) approve all changes to the Community and Arts Facilities Capital and Renewals Work Programme up to a value of $35,000 for existing projects that have already been approved through the annual Work Programme.

vii) to work with officers to progress the feasibility study for the swimming pool in Warkworth prior to the adoption of the study by the local board.

viii) make decisions on the waiver or adjustment of fees charged to groups using council-managed community halls in Rodney.

ix) final approval of informal feedback following committee workshops in relation to matters delegated to this committee.

x) to approve feedback on the acquisition of land for parks/recreation purposes following a discussion at a committee workshop.

8. The local board acknowledges that the committees will on delegate the following responsibilities to the Chairperson and the Deputy Chairperson of the Transport, Planning and Infrastructure Committee:

i) to provide feedback on any Special Housing Areas,

ii) to approve the variance of costs for approved Local Board Capital Transport Fund projects up to 20% of the original funding allocated to the project,

iii) the final approval of informal feedback following committee workshops in relation to matters delegated to this committee.

9. The local board remains responsible for overarching documents such as comments on the Long Term Plan, Annual Plan/Local Board Agreement, adoption of the Local Board Plan and Annual Report as well as any other matter not clearly falling under the responsibility of either committee.

10. The following appointments of local board members should also report to the local board as a whole and the remaining appointments report to committees as outlined in the attached terms of reference:

- Redvale Landfill Community Liaison;

- NZ Police (Rodney) Tactical Co-Ordination Team Representative;

- Local Government New Zealand (LGNZ) Zone 1 Representative;

- Kawau Island Residents regular meetings;

- Forestry Liaison Group,

- Rural Advisory Panel;

- Local Board Funding Policy Representative.

11. Members Garner and Sayers have also requested that Member Sayers replace Member Garner as the Health Link North representative due to practical attendance reasons.

12. A list of all initiatives and advocacy items from the recently adopted local board plan has also been completed and each item allocated to either a committee or the local board, based on the areas of responsibility for each committee. The lists relating to the two committees are included under the terms of reference of the respective committee in Attachments A and B. The list relating to the local board as a whole is attached as Attachment C.

13. To ensure that the local board is tracking progress on the local board plan it is recommended that an update is provided. Monitoring and reviewing the performance of the local board against the areas of responsibility in the local board plan will be required to be undertaken by departments of council. Updates will be required 6 monthly in conjunction with the quarterly updates to ensure the local board and the committees receive accurate and up to date information to assess and inform them on the overall progress against objectives.

Consideration

Local Board Views and Implications

14. This report seeks the views of the Rodney Local Board on the proposed Terms of Reference so that they can be finalised and adopted.

Maori Impact Statement

15. The Rodney Local Board will continue to have hui with iwi and ensure that effective decision-making takes into account the views of Maori.

Implementation Issues

16. The committees will operate under the Terms of Reference once they have been approved and adopted.

Attachments

No.	Title	Page
a View	Parks, Culture and Community Development Committee Terms of Reference	131
b View	Terms of Reference for the Transport, Planning and Infrastructure Committee	141
c View	Rodney Local Board Plan Initiatives relating to the full local board	149

Signatories

Authors	Sonja Tomovska - Local Board Advisor
Authorisers	Lesley Jenkins - Relationship Manager

Rodney Local Board

16 February 2015

Local Board delegations for Have Your Say events

File No.: CP2015/00269

Purpose

1. To provide for local board delegations for the public consultation process for the local board agreement in the Long-term Plan 2015-2025 (LTP).

Executive Summary

2. Under the Local Government Act 2002, Auckland Council is required to follow the special consultative procedure to seek public feedback to inform the Long-term Plan 2015-2025 (including local board agreements).

3. Recent changes to the Local Government Act 2002 provide council with more flexibility in how it consults with Aucklanders, in particular in how council can hear the views of Aucklanders. The consultation process is introducing a number of changes that satisfy legislative requirements while also enabling Aucklanders to engage in the public consultation process in a variety of ways to suit their personal preferences.

4. A key change involves replacing traditional hearings with public spoken interaction events called Have Your Say (HYS) events across the Auckland region from 14 February through to the 14 March 2015. Aucklanders can provide feedback on regional and local issues at these events which will be attended by a mix of governing body members, local board members, Auckland Transport Board members (or their delegates) and well supported by staff to record all feedback.

5. Aucklanders who choose to attend a HYS event will be able to present their views through spoken interaction with decision-makers or their representatives. Local boards are decision makers for their local board agreements, which form a part of the LTP. As the governing body are also decision makers on local board agreements it is important that both hear feedback on local proposals.

6. To make sure that there are sufficient decision-makers (or delegates) to hear all the feedback provided if attendance is higher than expected for a HYS event, or if a local board member is unable to attend, it is recommended that the local board make delegations to staff to hear on their behalf. At their meeting on 18 December the governing body made delegations to cover this risk.

Recommendation/s

That the Rodney Local Board:

a) delegate to the following staff the power and responsibility to hear from the public on the local board agreement through “spoken interaction/NZ sign language interaction” at the “Have Your Say” events:

i) Local Board Relationship Manager, Local Board Senior Advisor, and Local Board Advisor.

ii) any additional staff approved by the Chairperson.

Discussion

7. Each Have Your Say session will run for approximately two hours, however there could be more than one session held at an event depending on the number of people who register. Public feedback will be collected across three broad areas:

· The key LTP issues including balancing affordability with progress; transport, rates and a more active development role for the council.

· Local priorities and proposals

· Other regional matters

8. A range of options are available for the structure and format of these events. This flexibility will enable events to be tailored to account for the community preferences, logistical variations in the number of Aucklanders who attend, what they would like to talk about, and the number and mix of elected members available.

9. To help manage this, Aucklanders will be asked to register their attendance for these events online through the Shape Auckland website. It would be at this point where they would request a sign interpreter or Māori interpreter if required.

10. Aucklanders who choose to attend a HYS event will be able to present their views through spoken interaction with a decision maker or their delegated representative. Local boards are decision-makers for their local board agreements, which form a part of the LTP. If attendance is higher than expected for a HYS event, it may be difficult for the local board members present to hear all the feedback on local proposals. To manage this eventuality it is recommended that the local board make delegations to staff to hear on their behalf. These delegations would only come into play if needed due to high public attendance at the HYS event. They are not intended to undermine the importance of local board members being present to hear from their communities.

11. Local board members attendance at the HYS event is important to enable them to hear the views of their communities on local proposals given the local board’s decision-making role. The HYS event also provides an important opportunity for local board members to hear the views of their communities on regional proposals to inform their advocacy.

Consideration

Local Board Views and Implications

12. Local board views have not been sought on this report as it is recommending a pragmatic delegation to staff to manage events that attract larger numbers.

Maori Impact Statement

13. Te Waka Angamua staff will attend all HYS events to facilitate and capture feedback from Maori participants. Therefore it is not anticipated that the recommendation in this report has a specific an impact on Maori.

Attachments

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Signatories

Authors	Karen Titulaer – Senior Policy Advisor
Authorisers	Karen Lyons - Manager Local Board Services

Chairperson	Brenda Steele
Deputy Chairperson	Steven Garner
Members	James Colville
	Warren Flaunty, QSM
	Thomas Grace
	Beth Houlbrooke
	John McLean
	Phelan Pirrie
	Greg Sayers

Authors	Frank Lovering – Land Surveyor/Senior Subdivision Advisor
Authorisers	Bonnie Lees – Resource Consents Team Manager North

Authors	Raewyn Morrison - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager