Rodney Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Rodney Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Monday, 16 February 2015 at 3.30pm.

 

present

 

Chairperson

Brenda Steele

 

 

 

Deputy Chairperson

Steven Garner

 

 

 

Members

James Colville

 

 

 

 

Warren Flaunty, QSM

 

 

 

 

Thomas Grace

 

 

 

 

Beth Houlbrooke

 

 

 

 

John McLean

 

 

 

 

Phelan Pirrie

 

 

 

 

Greg Sayers

 

 

 

 

 

ALSO PRESENT

 

Councillor

Penny Webster

from 3.45pm until 4.45pm

 

 

 

 

 

 

 

 

 

 

 


Rodney Local Board

16 February 2015

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those in attendance.

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

Secretarial Note:         Member Garner declared an interest in Item 15,  Auckland Transport Update to Rodney Local Board, January 2015 (Item number 13) as he owns a property in Albert Road, Warkworth. He also noted that with regard to Item 15, Mansel Drive, Warkworth, he is an employee of a business in the area.

 

4          Confirmation of Minutes

 

Resolution number RD/2015/1

MOVED by Member TP Grace, seconded by Member JG Colville:  

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 8 December 2014, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8          Deputations

 

8.1

Big Omaha Trail

 

Ian and Elise Macdonald and Rosmarie Krieg of Whangateau in attendance for this item. Mr Macdonald gave a PowerPoint presentation and tabled maps and a pamphlet on the proposal for a Big Omaha Trail which would extend from near the township of Matakana to Pakiri. A copy of the PowerPoint presentation and the tabled documents have been placed on the file copy of the minutes and can be viewed on the Auckland Council website. Mr Macdonald sought support and endorsement for the project from the Rodney Local Board.

 

Resolution number RD/2015/2

MOVED by Deputy Chairperson SR Garner, seconded by Member JG McLean:  

That the Rodney Local Board:

a)      thank Ian Macdonald for his presentation on the proposal for a walkway in the Matakana area called the Big Omaha Trail.

 

CARRIED

 

Attachments

a     Big Omaha Trail PowerPoint presentation

b     Map of Big Omaha Trail

c    Big Omaha pamphlet

 

8.2

Kowhai Art and Craft Club

 

Eilene Lamb of Kowhai Art and Craft Club in Warkworth in attendance of this item. Ms Lamb tabled a written document. A copy of the written document has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. Ms Lamb also exhibited some of the art and craft work of members of the Kowhai Art and Craft Club.

 

Resolution number RD/2015/3

MOVED by Member AG Sayers, seconded by Chairperson BM Steele:  

That the Rodney Local Board:

a)      thank the representatives of Kowhai Art and Craft for their presentation on the activities of the club.

 

CARRIED

 

Attachments

a     Kowhai Art and Craft tabled document

 

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Quarterly Finance & Performance Report for the period ending December 2014

 

Jane Koch (Lead Financial Advisor) and Peter Loud (Senior Community Facilities Advisor) in attendance for this item. An updated Community facility renewals project summary sheet was tabled. A copy of the updated summary has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2015/4

MOVED by Member JG Colville, seconded by Member AG Sayers:  

That the Rodney Local Board:

a)      receive the Quarterly Performance Report for the Rodney Local Board for the period ended December 2014.

b)      approve the remaining unspent capital budget for the Wellsford Library of $16,000 being reallocated to minor capital works on the Wellsford, Mahurangi East and Kumeu libraries with the approval of the final detail and scope of projects being delegated to the Libraries Service Delivery Manager, Kowhai Coast.

c)      request that the title of the quarterly performance report be changed going forward to read “Auckland Council’s Performance Report for the Rodney Local Board for the period ending…” and request feedback on this recommendation.

d)      request that the Property Manager attend the next available Parks, Culture and Community Development Committee workshop to respond to the local board’s concerns on property renewals and maintenance costs in the community facilities work programme, including  a breakdown of the actual expenditure on the Wellsford toilet project.

 

CARRIED

 

Attachments

a     Community facilities renewals project summary - updated version

 

 

23

Ward Councillor Update

 

Councillor Penny Webster in attendance for this item. Cr Webster gave an update on the activities of the governing body.

 

Resolution number RD/2015/5

MOVED by Member TP Grace, seconded by Member JG Colville:  

That the Rodney Local Board:

a)      thank Cr Webster for her update to the Rodney Local Board on the activities of the governing body.

 

CARRIED

 

 

 

 

 

 

 

 

 

13

Swimming Pool Fencing Exemptions – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

 

Phillip Curtis (Senior Swimming Pool Specialist) in attendance for this item.

 

Resolution number RD/2015/6

MOVED by Member WW Flaunty, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)         receive the application by the owner of:

i)          Marise and Wayne Bowden, 16 Sunnyside Road, Coatesville

ii)         Tom Gardiner, 824 Old North Road, Waimauku

 

b)         GRANT THE APPLICATION by Marise and Wayne Bowden, 16 Sunnyside Road, Coatesville for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa pool subject to the exemption being personal to the applicant at the above address and the pool remaining in the same location as the day of inspection and subject to NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive:

a)         The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck;

            b)         The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut;

c)          The locks shall not be able to be readily opened or released by a child of up to the age of six years;

d)          When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm;

e)          The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old;

f)           The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or hot tub;

g)          The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it;

h)          The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub;

i)           The cover and locks shall be maintained at all times in a good state of repair;

j)           Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

k)           Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub.

 

 

c)         GRANT THE APPLICATION by Tom Gardiner, 824 Old North Road, Waimauku for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa pool subject to the exemption being personal to the applicant at the above address and the pool remaining in the same location as the day of inspection and subject to NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive:

a)         The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck;

            b)         The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut;

c)          The locks shall not be able to be readily opened or released by a child of up to the age of six years;

d)          When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm;

e)          The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old;

f)           The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or hot tub;

g)          The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it;

h)          The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub;

i)           The cover and locks shall be maintained at all times in a good state of repair;

j)           Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

k)           Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub.

d)         that confidential attachments A and B (under separate cover) to the Swimming Pool Exemptions report remain confidential to protect the privacy of the applicants.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

14

New Community Lease to Puhoi Sports Club Incorporated on Puhoi Pioneers Memorial Park

 

Karen Walby (Community Lease Advisor) in attendance for this item.

 

Resolution number RD/2015/7

MOVED by Chairperson BM Steele, seconded by Member JG Colville:  

That the Rodney Local Board:

a)      approves a new community lease to Puhoi Sports Club Incorporated Part Lot 1 DP25246 and Part Lot 2 DP 25246 at Puhoi Pioneers Memorial Park (Attachment C to the agenda report) subject to the following terms and conditions:

i)       commencing 1 March 2015 for one term of 10 years plus one right of renewal for 10 years;

ii)      rent $1.00 plus GST per annum if requested

iii)     the approved Puhoi Sports Tennis Club Incorporated Community Outcomes Plan be attached to the lease document

v)      all other terms and conditions in accordance with the Reserves Act 1977, the Puhoi Pioneers Memorial Park Management Plan and the Auckland Council Community Occupancy Guidelines 2012.

b)      approves the Puhoi Sports Club Incorporated Community Outcomes Plan as attached to the agenda report (Attachment E to the agenda report).

 

CARRIED

 

 

15

Auckland Transport Update to Rodney Local Board, January 2015

 

Ellen Barrett (Elected Member Relationship Manager, Auckland Transport) in attendance for this item.

 

Resolution number RD/2015/8

MOVED by Member WW Flaunty, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)      receive the Auckland Transport Update to the Rodney Local Board, January 2015.

b)      agree to proceed to construction for Local Board Transport Capital Fund Projects 113, Puhoi Pedestrian Bridge, and 162, a footpath on the eastern side of Puhoi Road, as per Option B of the plans distributed at the meeting, i.e. from the Puhoi Library, outside the Historic Heritage Extent of Place boundary for the library, to Krippner Road Bridge, based on a firm cost estimate of $255,000.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

16

Local board input on the draft Regional Land Transport Plan 2015-2025

 

Resolution number RD/2015/9

MOVED by Member PH Pirrie, seconded by Member AG Sayers:  

That the Rodney Local Board:

a)      agree to provide feedback to Auckland Transport on the draft Regional Land Transport Plan 2015-2025 by:

i)       speaking at the Auckland Transport ‘Transport Stakeholder’ event

ii)      providing written feedback to Auckland Transport.

b)      delegate to the Transport, Planning and Infrastructure Committee chairperson and the deputy chairperson the power to speak on behalf of the local board at the Auckland Transport’s Transport Stakeholder event.

c)      delegate to the Transport, Planning and Infrastructure Committee chairperson and deputy chairperson the power to approve the local board’s written feedback to Auckland Transport on the draft Regional Land Transport Plan 2015-2025 by the due date of 2 March (noting submissions close on 16 March) and present to Auckland Transport on 10 or 11 March.

d)      place the finally approved local board feedback to the draft Regional Land Transport Plan on the local board website and make it available on the local board’s facebook page.

 

CARRIED

 

 

17

Road Name Change – Bishop Lane

 

Frank Lovering (Land Surveyor/Senior Subdivision Advisor) in attendance for this item.

 

Resolution number RD/2015/10

MOVED by Deputy Chairperson SR Garner, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)      approve the road name change under section 319(j) of the Local Government Act 1974 of Howelen Road to Bishop Lane, sought by the applicants of SLC-60075A, SLC-60365A and SUB-61796.

 

CARRIED

 

 

18

New Road Name – Hawks Ridge Rise

 

Frank Lovering (Land Surveyor/Senior Subdivision Advisor) in attendance for this item.

 

Resolution number RD/2015/11

MOVED by Deputy Chairperson SR Garner, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)      approve the new road name under section 319(j) of the Local Government Act 1974 of Hawks Ridge Rise at 456 Kaipara Flats Road, Warkworth, Council reference SUB-62661.

 

CARRIED

 

 

 

19

Local Board Representative for North West District Business Association and Business Improvement District (BID) Partnership Programme

 

Resolution number RD/2015/12

MOVED by Member WW Flaunty, seconded by Chairperson BM Steele:  

That the Rodney Local Board:

a)      approves the appointment of Member Pirrie to represent the Rodney Local Board on the North West District Business Association and BID Partnership Programme.

 

CARRIED

 

Secretarial Note:         Under Standing Order 3.15.5 Member Pirrie requested that his abstention be recorded. Member Pirrie took no part in the discussion or voting on Item 19 (Local Board Representative for North West Business Association Improvement District (BID) Partnership Programme).

 

 

20

Terms of Reference for the Rodney Local Board's Transport Planning and Infrastructure Committee and the Parks, Culture and Community Development Committee

 

Resolution number RD/2015/13

MOVED by Member PH Pirrie, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)      approve the Terms of Reference for the Parks, Planning and Community Development Committee including protocols, urgent decision proceedings, reporting of appointees and other stated matters as attached in Attachments A and B of the agenda report and dated 4 February 2015.

b)      delegate authority to the Parks, Culture and Community Development Committee deal with matters relating to the following areas:

i)    Parks (including Reserve Management Plans)

ii)   Biosecurity, Conservation, Environment (including grants)

iii)  Heritage

iv)  Community Leases

v)   Community Facilities and Halls

vi)  Libraries

vii) Pools and Multisport Facilities, (including Recreation Services)

viii)Arts, Culture and Events

ix)  Community Development

x)   Grants and Event Funding

xi)  Applications for special exemptions under the Swimming Pool Act 1987

xii) Relevant Bylaws within the scope and responsibilities of the committee

xiii)Rodney Local Board Plan 2015 initiatives relating to matters i) to xii) above as listed in Appendix 1 of Attachment A.

c)      delegate to the Parks, Culture and Community Development Committee following responsibilities relating to the matters relating to i) to xiii) of resolution b) above:

i)    to review, consider and make decisions on all matters

ii)   to approve work programmes including budget allocations in accordance with the adopted Local Board Agreement

iii)  to provide feedback and direction on policy matters

iv)  to approve feedback on the acquisition of land for parks/recreation purposes 

v)   to approve matters relating to existing reserve management plans, to develop new reserve management plans and to recommend their adoption to the full local board, noting that the decision to adopt a reserve management plan sits with the full local board.

d)      approve the Terms of Reference for the Transport, Planning and Infrastructure Committee as attached as Attachment B to the agenda report and dated 4 February 2015.

e)      delegate authority to the Transport, Planning and Infrastructure Committee to deal with matters relating to the following areas:

i)    Transport (including matters relating to Auckland Transport and New Zealand Transport Agency)

ii)   Infrastructure (including but not exclusively to matters relating to Watercare, stormwater, wastewater disposal including on site servicing and telecommunications)

iii)  Waste Management, Recycling and Waste minimisation

iv)  Street Environments, Built Environment and Urban Design

v)   Town Centres (including Main Street Upgrades and Gateways), Urban and Town Centre Planning and Engagement

vi)  Special Housing Areas

vii) Economic Development (including Auckland Tourism Events and Economic Development (ATEED) and Business Improvement Districts (BIDs))

viii)Civil Defence and Emergency Management

ix)  Relevant Bylaws within the scope and responsibilities of the committee

x)   Rodney Local Board Plan 2015 initiatives relating to matters i) to ix) above as listed in Appendix 1 of Attachment B.

f)       delegate to the Transport, Planning and Infrastructure Committee the following responsibilities relating to the matters in i) to x) of resolution e) above:

i)    to review, consider and make decisions on all matters

ii)   approve work programmes including budget allocations in accordance with the adopted Local Board Agreement

iii)  to provide feedback and direction on policy matters

iv)  the approval of Local Board Capital Transport Fund projects

v)   the approval of road names in the Rodney Local Board area.

g)      note for the avoidance of doubt, that the Rodney Youth Advisory Panel, iwi relationships and communications and engagement and any other matters not clearly delegated to either committees’ terms of reference, remain the responsibility of the full local board.

h)      agree that appointments reporting to the full local board include:

·   Redvale Landfill Community Liaison

·   NZ Police (Rodney) Tactical Co-Ordination Team Representative

·   Local Government New Zealand (LGNZ) Zone 1 Representative

·   Kawau Island Residents regular meetings

·   Forestry Liaison Group

·   Rural Advisory Panel

·   Local Board Funding Policy Representative.

i)       request that departments undertake monitoring and progress against local board plan initiatives and advocacy, and report to the local board on a 6 monthly basis.

j)       agree to appoint Member Sayers to Health Link North.

k)      agree that the resolutions a) to j) above supercede any contrary decisions from when the committees were first set up.

 

CARRIED

 

 

21

Local Board delegations for Have Your Say events

 

Resolution number RD/2015/14

MOVED by Chairperson BM Steele, seconded by Member JG Colville:  

That the Rodney Local Board:

a)      delegate to the following staff the power and responsibility to hear from the public on the local board agreement through “spoken interaction/NZ sign language interaction” at the “Have Your Say” events:

i)       Local Board Relationship Manager, Local Board Senior Advisor and Local Board Advisor.

ii)      any additional staff approved by the Chairperson.

 

CARRIED

 

 

22

Urgent Decision of the Rodney Local Board

 

Resolution number RD/2015/15

MOVED by Deputy Chairperson SR Garner, seconded by Member PH Pirrie:  

That the Rodney Local Board:

a)      acknowledge the decision made under urgency to fund the production of branded USB cards for distribution to secondary schools in the local board area at a cost of $2,805 with the funding to be allocated from the 2014-2015 Local Economic Development – Local Job Opportunities/Skills Development budget.

 

CARRIED

 

 

 

24

Deputation/Public Forum Update

 

Resolution number RD/2015/16

MOVED by Chairperson BM Steele, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)      receive the Deputation/Public Forum Update.

 

CARRIED

 

 

25

Rodney Local Board Workshop Records

 

Resolution number RD/2015/17

MOVED by Member BP Houlbrooke, seconded by Member PH Pirrie:  

That the Rodney Local Board:

a)      Workshop Record for 1 December 2014 be accepted.

 

CARRIED

  

 

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

5.20 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................