I hereby give notice that an ordinary meeting of the Upper Harbour Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Tuesday, 10 February 2015 9.30am Upper Harbour
Local Board Office |
Upper Harbour Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Brian Neeson, JP |
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Deputy Chairperson |
Lisa Whyte |
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Members |
Callum Blair |
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John McLean |
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Margaret Miles, JP |
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Christine Rankin-MacIntyre |
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(Quorum 3 members)
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Suad Allie Democracy Advisor
2 February 2015
Contact Telephone: (09) 414 2684 Email: suad.allie@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Portfolio Activity |
Responsibilities |
Board Lead/s and Alternate |
1 |
Governance |
· Board Leadership · Board-to-Council Relationships · Board-to-Board Relationships · Civic Duties · Advocacy (local, regional, and central government) · Relationships with Maoridom · Relationships with government departments and agencies · Relationship with Property CCO · Relationship with Auckland Waterfront Development · Advocacy with Governing Body (Local Board Plan; Local Board Agreements) · Unitary Plan · Local area plan |
Brian Neeson Lisa Whyte
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2 |
Regulatory & Bylaws / Civil Defence Emergency Management . |
· Resource consents · Heritage · Liquor · Gambling · Swimming pools fencing · Trees · Bylaws · Relationships with the Civil Defence Emergency Management Group · Community preparedness, disaster response, relief, and recovery |
Callum Blair John McLean Christine Rankin-MacIntyre Margaret Miles (Resource Consents only) |
3 |
Events / Arts and Culture
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· Community celebration · Community identity · Neighbourhood gatherings and renewal · Event compliance · Relationship with ATEED · Relationship with Regional Facilities CCOs · Tourism · Artistic and cultural service levels · Promoting all aspects of artistic endeavour · Development of public art strategy and policy |
Margaret Miles |
4 |
Community and social well-being / Local Facilities
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· Community development · Neighbourhood relationships · Funding for neighbourhood projects · Community safety (excl. town centres) · Graffiti removal · Community advocacy · Relationships with Youth · Leisure centres · Community houses · Halls · Community hubs · Arts facilities · Community Partnerships · Asset Management |
Callum
Blair
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Portfolio Activity |
Responsibilities |
Board Lead/s and Alternate |
5 |
Libraries |
· Stewardship of libraries · Mobile library |
Christine Rankin-MacIntyre |
6 |
Sports parks and recreation (active) / Parks, Reserves and playgrounds (passive)
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· Stewardship of sports parks · Stewardship of recreation facilities · Relationship with sports clubs · Neighbourhood parks and reserves (incl. esplanade reserves and the coastline) · Design and maintenance · Plantings, playgrounds, bollards, and walkways · Skateparks · Track Network development |
Margaret Miles Lisa Whyte |
7 |
Town Centres |
· Town centre renewal · Design and maintenance · Community safety within town centres · Business Improvement Districts liaison · Urban design · Built Heritage |
Margaret
Miles |
8 |
Transport / Regional Transport and CBD development
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· Local transport projects and public transport (incl. roading, footpaths, cycleways) · Liaison on regional Transport matters · 2nd harbour crossing · Bridge walk cycleway · Inner City Rail Link · Waterfront development · CBD master plan |
John McLean |
9 |
Natural Environment . |
· Restoration of wetlands, streams, and waterways · Local priorities in relation to regional environmental management · Costal management including mangrove encroachment and erosion mitigation · Relationships with Watercare · Waste minimisation strategy · Bio security |
John McLean |
10 |
Economic Development / Financial oversight
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· Key relationship with Business Development Manager in Auckland Tourism Events and Economic Development team · Establish and promote local opportunities for increased tourism and economic development · Budgets · Project expenditure · Monitor GB strategy and Finance · Service Levels · Local funding policy |
Lisa
Whyte |
Upper Harbour Local Board 10 February 2015 |
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1 Welcome 7
2 Apologies 7
3 Declaration of Interest 7
4 Confirmation of Minutes 7
5 Leave of Absence 7
6 Acknowledgements 7
7 Petitions 7
8 Deputations 7
9 Public Forum 7
10 Extraordinary Business 7
11 Notices of Motion 8
12 Road Name Approval for Subdivison Application Number SUB 2014- 1303 by Austin Management Limited for a Road within a Site located at 130 Hobsonville Road, Hobsonville 9
13 Local Board delegations for Have Your Say events 13
14 Quarterly Performance Report for the period ending 31 December 2014 15
15 Consideration of Extraordinary Items
1 Welcome
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
4 Confirmation of Minutes
That the Upper Harbour Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 16 December 2014, including the confidential section, as a true and correct record.
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5 Leave of Absence
At the close of the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of the agenda no requests to present petitions had been received.
8 Deputations
Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no requests for deputations had been received.
9 Public Forum
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.
At the close of the agenda no requests for public forum had been received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had been received.
Upper Harbour Local Board 10 February 2015 |
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Road Name Approval for Subdivison Application Number SUB 2014- 1303 by Austin Management Limited for a Road within a Site located at 130 Hobsonville Road, Hobsonville
File No.: CP2015/00079
Purpose
1. This report seeks the approval of the Upper Harbour Local Board for the road name of the new public road serving the new residential subdivision currently being developed by Austin Management Limited at 130 Hobsonville Road, Hobsonville.
Executive Summary
2. Austin Management Limited has applied to Auckland Council to name the proposed road in the approved residential subdivision at 130 Hobsonville Road, Hobsonville.
The proposed road name is:
· Lockheed Circle
The proposed name meets the procedures and guidelines for the naming of streets in an Auckland Council region-wide context.
That the Upper Harbour Local Board: a) receive the Road Name Approval for Subdivision Application Number SUB 2014-1303 by Austin Management Limited for a Road within a Site located at 130 Hobsonville Road, Hobsonville report; and b) endorse the proposed road name ‘Lockheed Circle’ for the subdivision at 130 Hobsonville Road, Hobsonville.
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Discussion
3. In September 2014, Auckland Council approved an application for a combined land use and subdivision consent to undertake a residential subdivision creating 59 residential allotments, one public road and a Jointly Owned Access Lot, providing vehicle access for some allotments.
4. The subdivision contains one road to be vested in Auckland Council at the completion of the subdivision. The proposed road names (one preferred and one alternative) suggested by the applicant is the name of aircraft operated by RNZAF, which reflect the historical activities of the site, being the former Hobsonville Airbase:
Lockheed Circle (Preferred Name)
This name is from the aircraft ‘Lockheed C – 130 Hercules’, which is a turboprop military transport aircraft provided by RNZAF 40 Squadron to conduct strategic and tactical air transport tasks, including the deployment and transportation of personnel and equipment, and provide support to the NZDF exercises, aeromedical evacuation to humanitarian assistance and disaster relief operations.
Seasprite Circle (Alternative Name)
This name is from the aircraft ‘Karman Seasprite’, which were the helicopters used by RNZN from 1966 to 2005.
Please refer to Figure 1 showing the location of the new road and the proposed name recommended for approval.
Consideration
Local Board Views and Implications
5. There are consistent region-wide protocols and policies in relation to road naming. The avoidance of name duplication is a key tenet in road naming from an emergency services perspective.
6. The legacy Waitakere City Council guidelines typically required that road names have some local historical significance, reflect the natural characteristics of the land or locality, or establish or extend a theme in a locality.
7. The names nominated are considered to be consistent with the aforesaid procedures and guidelines, and have been endorsed by New Zealand Post and also Land Information New Zealand.
8. The proposed use of ‘circle’ accurately reflects the type of road being named.
Maori Impact Statement
9. It is considered that there is no significance to Māori as a result of the proposed road names and that there will be no adverse effects on Māori communities. The applicant consulted with the relevant local iwi in November 2014. However, no comments have been received.
General
10. The decision to approve the road name does not trigger any specific policy or have any impact on the immediate and wider community, or have any legal or cost implication to the Council.
11. Once the road name has been endorsed, the usual statutory process will be followed with Land Information New Zealand, and other necessary parties advised as part of the subdivision compliance process.
Implementation Issues
12. The Housing Project Office will ensure that appropriately compliant road signage is installed by the consent holder, in conjunction with the completion of the subdivision.
There are no attachments for this report.
Signatories
Authors |
Jian Chen - Senior Subdivison Advisor |
Authorisers |
Ree Anderson - Project Director for Housing Eric Perry - Relationship Manager |
Upper Harbour Local Board 10 February 2015 |
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Local Board delegations for Have Your Say events
File No.: CP2015/00635
Purpose
1. To provide for local board delegations for the public consultation process for the local board agreement in the Long-term Plan 2015-2025 (LTP).
Executive Summary
2. Under the Local Government Act 2002, Auckland Council is required to follow the special consultative procedure to seek public feedback to inform the Long-term Plan 2015-2025 (including local board agreements).
3. Recent changes to the Local Government Act 2002 provide council with more flexibility in how it consults with Aucklanders, in particular in how council can hear the views of Aucklanders. The consultation process is introducing a number of changes that satisfy legislative requirements while also enabling Aucklanders to engage in the public consultation process in a variety of ways to suit their personal preferences.
4. A key change involves replacing traditional hearings with public spoken interaction events, called Have Your Say (HYS) events, across the Auckland region from 14 February through to the 14 March 2015. Aucklanders can provide feedback on regional and local issues at these events which will be attended by a mix of governing body members, local board members, Auckland Transport Board members (or their delegates) and well supported by staff to record all feedback.
5. Aucklanders who choose to attend a HYS event will be able to present their views through spoken interaction with decision makers or their representatives. Local boards are decision makers for their local board agreements, which form a part of the LTP. As the governing body are also decision makers on local board agreements it is important that both hear feedback on local proposals.
6. To make sure that there are sufficient decision-makers (or delegates) to hear all the feedback provided if attendance is higher than expected for a HYS event, or if a board member is unable to attend, it is recommended that the local board make delegations to staff to hear on their behalf. At their meeting on 18 December the governing body made delegations to cover this risk.
That the Upper Harbour Local Board: a) delegate to the following staff the power and responsibility to hear from the public on the local board agreement through “spoken interaction/NZ sign language interaction” at the “Have Your Say” events: i) Tier 2 staff ii) Tier 3 staff iii) Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor iv) any additional staff approved by the Chair.
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Discussion
7. Each Have Your Say session will run for approximately two hours, however there could be more than one session held at an event depending on the number of people who register. Public feedback will be collected across three broad areas:
· the key LTP issues including balancing affordability with progress; transport, rates and a more active development role for the council
· local priorities and proposals
· other regional matters
8. A range of options are available for the structure and format of these events. This flexibility will enable events to be tailored to account for the community preferences, logistical variations in the number of Aucklanders who attend, what they would like to talk about, and the number and mix of elected members available.
9. To help manage this, Aucklanders will be asked to register their attendance for these events online through the Shape Auckland website. It would be at this point where they would request a sign interpreter or Māori interpreter, if required.
10. Aucklanders who choose to attend a HYS event will be able to present their views through spoken interaction with a decision maker or their representative. Local boards are decision makers for their local board agreements, which form a part of the LTP. If attendance is higher than expected for a HYS event, it may be difficult for the local board members present to hear all the feedback on local proposals. To manage this eventuality, it is recommended that the local board make delegations to staff to hear on their behalf. These delegations would only come into play if needed due to high public attendance at the HYS event. They are not intended to undermine the importance of local board members being present to hear from their communities.
11. Local board members attendance at the HYS event is important to enable them to hear the views of their communities on local proposals, given the board’s decision making role. The HYS event also provides an important opportunity for local board members to hear the views of their communities on regional proposals to inform their advocacy.
Consideration
Local Board Views and Implications
12. Local board views have not been sought on this report as it is recommending a pragmatic delegation to staff to manage events that attract larger numbers.
Maori Impact Statement
13. Te Waka Angamua staff will attend all HYS events to facilitate and capture feedback from Maori participants. Therefore it is not anticipated that the recommendation in this report has a specific impact on Maori.
There are no attachments for this report.
Signatories
Authors |
Karen Titulaer - Senior Policy Advisor |
Authorisers |
Karen Lyons - Manager Local Board Services Eric Perry - Relationship Manager |
Upper Harbour Local Board 10 February 2015 |
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Quarterly Performance Report for the period ending 31 December 2014
File No.: CP2015/00109
Purpose
1. To update the Upper Harbour Local Board members on progress towards their objectives for the year from 1 July 2014 to 30 June 2015, as set out in the Local Board Agreement.
Executive Summary
2. A financial performance report is presented to the local boards for the accounting quarters ending September, December, March and June.
3. Auckland Council departments and Council Controlled Organisations (CCOs) also present regular performance reports to the local boards.
4. To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report, department report and CCO report.
5. The attached omnibus consolidation contains the following reports this quarter:
· Local Community Development, Arts and Culture (CDAC) activity overview.
· Local Libraries overview.
· Local Sports Parks and Recreation overview.
· Local Infrastructure and Environmental Services (IES) overview.
· ATEED Report.
· Local board financial performance Report.
· Treasury Report.
6. The full report is attached in Attachment A.
That the Upper Harbour Local Board: a) note the Performance Report for the period ended 31 December 2014.
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Discussion
7. The performance report is for information only. No actions are required.
Consideration
Local Board Views and Implications
8. This report informs the Upper Harbour Local Board of the performance to date for the period ending 31 December 2014.
Maori Impact Statement
9. Maori as stakeholders in the council are affected and have an interest in any report on financial results. However, this report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Maori.
Implementation Issues
10. There are no implementation issues.
No. |
Title |
Page |
aView |
Quarterly Performance Report |
17 |
Signatories
Authors |
Pramod Nair - Lead Financial Advisor |
Authorisers |
Christine Watson - Manager Financial Advisory Services - Local Boards Eric Perry - Relationship Manager |