I hereby give notice that an ordinary meeting of the Whau Local Board will
be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 18
February 2015
6.30pm
Whau Local
Board Office
31 Totara Avenue
New Lynn
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Whau Local Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Catherine Farmer
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Deputy Chairperson
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Susan Zhu
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Members
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Derek Battersby, QSM, JP
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Ami Chand, JP
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Duncan Macdonald, JP
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Ruby Manukia-Schaumkel
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Simon Matafai
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(Quorum 4 members)
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Glenn Boyd
(Relationship Manager)
Local Board Services (West)
Riya Seth
Democracy Advisor
12 February 2015
Contact Telephone: (09) 826 5103
Email: riya.seth@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Whau Local
Board
18 February 2015
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Ward Councillor’s Update 5
8 Deputations 5
8.1 Dayspring Trust 5
8.2 Heather Tanguay - WISE Collective 6
9 Public Forum 6
10 Extraordinary Business 6
11 Notices of Motion 7
12 Whau Local Board Chairperson, Catherine Farmer's report 9
13 Portfolio Update: Member Ami Chand 11
14 Local board member update reports 15
15 Local Board delegations for Have Your Say events 17
16 Local board input on the draft Regional Land Transport Plan
2015-2025 19
17 Performance Report for the Whau Local Board for the six
months ended 31 December 2014 151
18 Confirmation of Workshop Records: January 2015 223
19 Consideration of Extraordinary
Items
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
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That the Whau Local Board:
a)
Confirms the ordinary minutes of its meeting,
held on Wednesday, 21 January 2015, as a true and
correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Ward Councillor’s Update
An opportunity is provided for the Whau Ward Councillor to update
the board on regional issues he has been involved with since the last meeting.
8 Deputations
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8.1 Dayspring Trust
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Purpose
1. Jane Bruce, CEO and Neville
Aitchison, Fundraising Co-ordinator of the Dayspring Trust will be in attendance to introduce Dayspring Trust to the board and to demonstrate difference its making to the people in local
community.
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Recommendation
That the Whau Local Board:
a) Receives the
presentation from Jane Bruce and Neville Aitchison of Dayspring Trust and thank them for the
presentation.
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8.2 Heather Tanguay - WISE Collective
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Purpose
1. Heather
Tanguay of WISE Collective will be in attendance to present to the local
board on benefits of the New Lynn Night Market to the community and future of
night market.
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Recommendation
That the Whau
Local Board:
a) Receives the
presentation from Heather Tanguay of WISE Collective and
thank her for the presentation.
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9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from www
members.
At the close of the agenda no requests for public forum had been received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Whau Local
Board
18 February
2015
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Whau
Local Board Chairperson, Catherine Farmer's report
File No.:
CP2015/01317
Long Term
Plan Engagement Underway
1. We are already in touch with our communities with the Auckland
Council Long Term Plan discussions. At our Rosebank meeting there were concerns
expressed about footpath renewals and the extra funding needed to address
traffic congestion. The options for Auckland’s Transport Future are either a $2
motorway usage toll or an a 1% rates increase on top of the proposed 3.5% and
a 1.2 cents per litre fuel tax each year for 9 year from 2016/2017. These extra
funding options provide more transport projects in the long term. The basic
transport network relying on the proposed 3.5% increase would not deliver any
new park and rides or grade separations at railway crossings. Submissions are
due by 16 March.
Summer Events
2. Our wonderful Movies in Parks series started with a large
crowd attending the first screening at Brains Park in Kelston. Hundreds of
people turned up early to get a good seat on the grass. Children lined up for
the free face painting. As darkness fell the movie captured their attention.
Waitangi Day
Celebrations
3. On Waitangi Day thousands of whanau attended the music
festival and celebration at Hoani Waititi Marae. Starting with a
morning powhiri, the speeches acknowledged the Treaty as the founding document
of our nation. All three Western local boards provided funding for this event
and western local councillors and board members joined Mayor Brown on stage
supporting the celebrations.
Flotilla Whau
4. The Whau River became alive with music, flags, people and
boats at the Whau Flotilla. Organised by HOOPLA and funded by our local board,
once again this successful event attracted many people. The high tide carried
us up the river behind a heritage steam tugboat from the Maritime Museum. Many
community groups attended: The Whau River Catchment Trust, Whau the People,
Ecomatters, Kelston Community Hub, Avondale Community Action and an information
tent on the Whau Coastal Walkway.
Whau Coastal
Walkway
5. The Whau Coastal Walkway is a planned 13km long
environmental walkway and shared path from Olympic Park in New Lynn to Te Atatu
South at the SH16 Bridge. Our local board has funded the initial design and
planning and a new independent trust, The Whau Coastal Walkway Environmental
Trust will attract further external funding for the overall project cost
estimated to be around $22 million.
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Recommendation
That the Whau Local Board:
a) Receives
the Whau Local Board Chairperson, Catherine Farmer’s report.
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Attachments
There are no attachments for this report.
Signatories
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Author
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Whau Local Board Chairperson - Catherine Farmer
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Whau Local
Board
18 February
2015
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Portfolio Update: Member Ami Chand
File No.: CP2015/01486
Purpose
1. This
report provides an opportunity for Member Ami Chand to give an update with
regards to activity within his portfolio areas.
2. Portfolio
holders are responsible for leading policy development in their portfolio area,
proposing and developing project concepts, overseeing agreed projects within
budgets, being active advocates, accessing and providing information and
advice.
3. Member
Chand has lead for the Ethnic diversity portfolio and he is a representative on
Manukau Harbour Forum.
Executive summary
17th
January 2015
4. An
Indian Kite Festival took place at Avondale Race Course grounds. This was the
first time the event was held at this location and it proved a huge success
with approximately 800 people taking part in the day’s festivities. Families
and friends made most of the warm weather, spreading picnics in the grounds.
5. Whau
Local board Chairperson, Catherine Farmer and elected member Ami Chand were
welcomed by the event organisers, Bhupen Patel. Member Of Parliament, Carmel
Sepuloni was also there to enjoy the day.
22nd
January 2015
6. I
attended the Blockhouse Bay
Business Association’s monthly meeting. Issues raised at the meeting:
o Auckland Council Communications are still not effectively
getting through to the Blockhouse Bay Community – an example is the lack of
awareness by the Association of the recent opening of the Blockhouse Bay Beach
play area. This has been relayed to Communications and measures are being put
in place to ensure that the Business Associations in all four areas of the Whau
are notified of any local events.
· Blockhouse Bay Business Association has asked the
board to assist with the installation of gateway signs which they currently
have stored and staff are currently progressing this project.
· Using BNZ Eftpos and credit card statistics, it was
noted that on the day of Blockhouse Bay’s Santa Parade the businesses turned
over $96,000 in 4 hours.
24th January 2015
7. I
was invited to take part in special prayer at New Temple which is still under
construction in Henderson. Prayer started at 8am Saturday and concluded midday
on Sunday with fire ceremony. About 1,000 devotees chanted mantras for 24 hours
and were joined by Deputy Mayor Penny Hulse, Councillor Linda Cooper and
various members of Parliament.
8. The
Temple will cost more than $3 million to complete. It is iconic and will
benefit the whole of West Auckland. The Ram Mandir Trust is still welcoming
donations and funders.
6th
Febuary 2015
9. Took
part in Waitangi Day celebration at Hoani Waititi Marae with Chair Catherine
Farmer and board member Simon Matafai. The Whau Local Board had contributed
toward the inclusion of a safe play area in the event and it was rewarding to
see so many children enjoying themselves as well as the community in general
taking part in what was a fun day of music and food and general celebration of
our National day.
8th
Feburary 2015
10. The
Whau Flotilla festival was spectacular in its visual effect and fun factor.
Lots of people took the opportunity to get on the water in various forms of
vessels.
11. Member
of Parliament Phil Twyford,
Councillor Ross Clow, Whau Local Board Chair Catherine Farmer and several
council representatives took part in this fun event.
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Recommendation
That the Whau Local Board:
a) Receives the
portfolio update from Member Ami Chand.
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Attachments
There are no attachments for this report.
Signatories
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Author
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Whau Local Board Member – Ami Chand
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Whau Local
Board
18 February
2015
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Local board member update reports
File No.:
CP2015/01610
Purpose
1. To
provide Whau Local Board members with an opportunity to verbally update the
local board on the projects and issues they have been involved with since the
last meeting.
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Recommendation
That the Whau
Local Board:
a) Receives
local board member verbal reports.
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Attachments
There are no attachments for this report.
Signatories
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Author
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Riya Seth - Democracy Advisor
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Authoriser
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Glenn Boyd -
Relationship Manager Henderson-Massey, Waitakere Ranges, Whau
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Whau Local
Board
18 February
2015
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Local Board delegations for Have Your Say events
File No.: CP2015/00307
Purpose
1. To provide for local board delegations for the public consultation
process for the local board agreement in the Long-term Plan 2015-2025 (LTP).
Executive Summary
2. Under the Local Government Act 2002, Auckland Council is required to
follow the special consultative procedure to seek public feedback to inform the
Long-term Plan 2015-2025 (including local board agreements).
3. Recent changes to the Local Government Act 2002 provide
council with more flexibility in how it consults with Aucklanders, in
particular in how council can hear the views of Aucklanders. The consultation
process is introducing a number of changes that satisfy legislative
requirements while also enabling Aucklanders to engage in the public
consultation process in a variety of ways to suit their personal preferences.
4. A key change involves replacing traditional
hearings with public spoken interaction events called Have Your Say (HYS)
events across the Auckland region from 14 February through to the 14 March
2015. Aucklanders can provide feedback on regional and local issues at these
events which will be attended by a mix of governing body members, local board
members, Auckland Transport Board members (or their delegates) and well
supported by staff to record all feedback.
5. Aucklanders who choose to attend a HYS event will be able
to present their views through spoken interaction with decision makers or their
representatives. Local boards are decision makers for their local board
agreements, which form a part of the LTP. As the governing body are also
decision makers on local board agreements it is important that both hear
feedback on local proposals.
6. To make sure that there are sufficient decision-makers (or
delegates) to hear all the feedback provided if attendance is higher than
expected for a HYS event, or if a board member is unable to attend, it is
recommended that the local board make delegations to staff to hear on their
behalf. At their meeting on 18 December the governing body made delegations to
cover this risk.
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Recommendations
That the Whau
Local Board:
a) Delegates
to the following staff the power and responsibility to hear from the public
on the local board agreement through “spoken interaction/NZ sign language
interaction” at the “Have Your Say” events:
i) Tier
2 staff
ii) Tier
3 staff
iii) Local
Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor
iv) any
additional staff approved by the Chair.
b) Notes
that a “Have Your Say” event is scheduled to be held in the Whau local board
area on Thursday 26 February, at Bay Olympic in New Lynn and that pre-registration
is preferred.
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Discussion
7. Each Have Your Say session will run for approximately two
hours, however there could be more than one session held at an event depending
on the number of people who register. Public feedback will be collected across three
broad areas:
· The key LTP
issues including balancing affordability with progress; transport, rates and a
more active development role for the council.
· Local
priorities and proposals
· Other regional matters
8. A range of options are available
for the structure and format of these events. This flexibility will enable
events to be tailored to account for the community preferences, logistical
variations in the number of Aucklanders who attend, what they would like to
talk about, and the number and mix of elected members available.
9. To help manage this, Aucklanders
will be asked to register their attendance for these events online through the
Shape Auckland website. It would be at this point where they would request a
sign interpreter or Māori interpreter if required.
10. Aucklanders who choose to attend a HYS event will be able to
present their views through spoken interaction with a decision maker or their
representative. Local boards are decision makers for their local board
agreements, which form a part of the LTP. If attendance is higher than expected
for a HYS event, it may be difficult for the local board members present to
hear all the feedback on local proposals. To manage this eventuality it is
recommended that the local board make delegations to staff to hear on their
behalf. These delegations would only come into play if needed due to high
public attendance at the HYS event. They are not intended to undermine the
importance of local board members being present to hear from their communities.
11. Local board members attendance at the HYS event is important to
enable them to hear the views of their communities on local proposals given the
board’s decision making role. The HYS event also provides an important opportunity
for local board members to hear the views of their communities on regional
proposals to inform their advocacy.
Consideration
Local Board Views and Implications
12. Local board views have not been sought on this report as it is
recommending a pragmatic delegation to staff to manage events that attract
larger numbers.
Maori Impact Statement
13. Te Waka Angamua staff will attend all HYS
events to facilitate and capture feedback from Maori participants. Therefore it is not anticipated that the recommendation in this
report has a specific an impact on Maori.
Attachments
There are no attachments for
this report.
Signatories
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Author
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Karen Titulaer - Senior Policy Advisor
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Authorisers
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Karen Lyons - Manager Local Board Services
Glenn Boyd - Relationship Manager
Henderson-Massey, Waitakere Ranges, Whau
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Whau Local
Board
18 February
2015
|
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Local board input on the draft Regional Land Transport
Plan 2015-2025
File No.: CP2015/00613
Purpose
1. To
outline the options for local boards to provide feedback on the draft Regional
Land Transport Plan 2015-2025 and agree the approach the Whau Local Board will
take to provide their feedback.
Executive Summary
2. The
draft Regional Land Transport Plan 2015-2025 (RLTP) was endorsed by Auckland
Transport’s Board at their 16 December 2014 meeting. It sets out the programme
of work Auckland Transport (AT) proposes to deliver over the next ten years,
within the funding available, and the models used to prioritise projects.
Attachment A is the draft RLTP.
3. Local
boards had three opportunities at different workshops in 2014 to discuss the
RLTP process, prioritisation mechanisms and proposed projects with Auckland
Transport management and staff.
4. Following
on from these workshops, local boards are now encouraged to provide formal
feedback about the draft RLTP. There are two ways boards can do this. AT would
like to encourage boards to take up both opportunities.
a) Speak
at the AT Transport Stakeholder event that is taking place on the 10 and 11
March. This is a hearing style event where local board members will be heard by
members of the AT board.
b) Provide
written feedback to AT by 16 March.
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Recommendations
That the Whau Local Board:
a) Agrees
to provide feedback to Auckland Transport on the draft Regional Land
Transport Plan 2015-2025 by:
i) speaking
at the Auckland Transport Transport Stakeholder event
ii) providing
written feedback to Auckland Transport by 16 March 2015.
b) Delegates
to the chair and the transport portfolio holder the power to speak on behalf
of the board at the Auckland Transport Transport Stakeholder event.
c) Delegates to Chair and transport portfolio holders the
coordination and finalisation of the board’s written feedback to Auckland
Transport on the draft Regional Land Transport Plan 2015-2025.
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Discussion
The draft RLTP
5. The
draft Regional Land Transport Plan 2015-2025 (RLTP) was endorsed by Auckland
Transport’s Board at their 16 December 2014 meeting. It sets out the programme
of work Auckland Transport proposes to deliver over the next ten years, within
the funding available, and the models used to prioritise projects. Attachment A
is the draft RLTP.
6. In
addition, the draft RLTP identifies an alternative transport investment package
that may be possible if additional funding can be secured.
7. The council’s Long-term Plan (LTP) and the RLTP
are developed under a very similar timeline and cover largely the same
transport issues. Rather than consulting with Aucklanders on the same
issues at the same time, this year a single consultation process will be used
to seek Aucklanders’ feedback on transport and inform both the LTP and the
RLTP. This consultation is taking place between 23 January and 16 March.
Local board input on the draft RLTP
8. Local
boards had three opportunities at different workshops in 2014 to discuss the
RLTP process, prioritisation mechanisms and proposed projects with Auckland
Transport management and staff. Therefore boards should already be familiar
with the broad direction of the draft RLTP and the constraints involved.
9. Following
on from these workshops, local boards are now encouraged to provide formal
feedback about the draft RLTP. There are two ways boards can do this. AT would
like to encourage boards to take up both opportunities.
a) Speak
at the AT Transport Stakeholder event that is taking place on the 10 and 11
March. This is a hearing style event where local board members will be heard by
members of the AT board. From those boards speaking at these events, AT is
seeking a written summary in advance of the event as well as written feedback
(see below for details) which generally summarises and reflects their verbal
presentations. Boards will need to delegate to member/s the power to speak on
behalf of their board at this event.
b) Provide
written feedback to AT by the 16 March by delegating to member/s the power to
approve the board’s written feedback prior to submitting it to AT.
10. These
deadlines are important because Auckland Transport staff must analyse all
submissions and prepare a revised draft of the RLTP for the April 2015 AT Board
meeting. The revised draft RLTP must be provided to New Zealand Transport
Agency by 30 April to ensure central government considers Auckland’s programme
alongside all other regional programmes from across New Zealand.
11. Local
boards have already undertaken extensive community engagement to inform their
local board plans and advocacy plans, including on transport. This is in
addition to the ongoing conversations boards have with their communities about
their priorities and the engagement taking place as part of the LTP and RLTP
consultation. This information will be useful to inform local board feedback on
the draft RLTP.
12. When
providing feedback on the draft RLTP, it is useful to remember that:
a) it
is the governing body not AT that will decide the level of funding that will be
made available to deliver on the transport programme
b) the
RLTP presents a proposed programme of work that is able to be delivered within
the funding the draft LTP has made available for transport.
13. Therefore
if boards have feedback on the level of funding that has been allocated to
transport in the LTP this can be advocated to the governing body. Feedback on
the draft RLTP could focus on the proposed programme of work and the
prioritisation model that has been used to determine this.
14. In
addition to local boards providing feedback on the RLTP, the community also has
the opportunity through the LTP/RLTP consultation to give their views to AT.
15. Local
board feedback will be analysed along with all other feedback AT receives
through the RLTP consultation. This will inform any amendments to the draft
RLTP which will be reported back to the AT Board in April.
Consideration
Local
Board Views and Implications
16. This
report sets out how local boards have already been engaged in the development
of the draft RLTP and how they can now choose to provide formal feedback.
Maori Impact Statement
17. This
report is about how local boards can provide feedback to AT on the draft RLTP.
In terms of the process boards can follow for this, there are no specific
impacts on Māori. There
may be some consideration in boards’ feedback to AT on how the transport
programme affects Māori.
In addition there are also two regional stakeholder hui that will take place as
part of the LTP/RLTP consultation.
Implementation Issues
18. The final RLTP will be posted on AT’s website as soon as possible
after adoption, and printed copies will be made available prior to the
statutory deadline of 31 July 2015.
Attachments
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No.
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Title
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Page
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aView
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Draft Regional Land Transport Plan 2015 - 2025
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23
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Signatories
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Author
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Glenn Boyd - Relationship Manager
Henderson-Massey, Waitakere Ranges, Whau
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Authoriser
|
Karen Lyons - Manager Local Board
Services
|
|
Whau Local
Board
18 February
2015
|
|
|
Whau Local Board
18 February
2015
|
|
Performance Report for the Whau Local Board for the
six months ended 31 December 2014
File No.: CP2015/01211
Purpose
1. To update the Whau Local Board members on progress towards their
objectives for the year from 1 July 2014 to 30 June 2015, as set out in their
Local Board Agreement
Executive Summary
2. The
attached performance report consolidation contains the following this quarter
· Local board financial
performance report
· Local Community
Development, Arts and Culture (CDAC) activity overview
· Local Libraries overview
· Infrastucture and
Environmental services overview
· Work programmes LSP
· Treasury report –
Quarter to December 2014
· ATEED report for the
period to December 2014
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Recommendation
That the Whau Local Board:
a) Receives
the Performance Report for the Whau Local Board for the period ended December
2014.
|
Discussion
3. In consultation with local boards this report has been created to
give the elected members a comprehensive and common overview of local
activities from council departments and CCO’s. Future reports are expected to
include additional departmental and CCO reports as these are developed for
inclusion and discussion
Consideration
Local
Board Views and Implications
4. Local
board feedback on the performance report for the period ended 31 December 2014
was sought at a workshop on the 4th February 2015.
Maori
Impact Statement
5. Maori,
as stakeholders in the council, are affected and have an interest in any report
of the local board financials. However, this financial performance report does
not impact specific outcomes or activities. As such, the content of this report
has no particular benefit to, or adverse effect on Maori
Implementation
6. The next
performance report update will be for the nine months to March 2015 and
presented to the Local board at the May business meeting.
Attachments
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No.
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Title
|
Page
|
|
aView
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Performance report for the Whau
Local Board for the 6 months ended December 2014
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153
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Signatories
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Author
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David Rose - Lead Financial Advisor
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Authorisers
|
Christine Watson - Manager Financial Advisory Services
- Local Boards
Glenn Boyd - Relationship Manager
Henderson-Massey, Waitakere Ranges, Whau
|
|
Whau Local
Board
18 February
2015
|
|
|
Whau Local Board
18 February
2015
|
|
Confirmation of Workshop Records: January 2015
File No.:
CP2015/01548
Purpose
1. This report
presents records of workshops held by the Whau Local Board on:
o 21 January 2015
o 28 January 2015
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Recommendation
That the Whau Local Board:
a) Confirms
the records of the workshops in Attachments A - B held on the following
dates:
o 21 January 2015
o 28 January 2015
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Attachments
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No.
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Title
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Page
|
|
aView
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Record of Workshop 21 January 2015
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225
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bView
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Record of Workshop 28 January 2015
|
227
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Signatories
|
Authors
|
Riya Seth - Democracy Advisor
Mark Allen - Senior Local Board
Advisor
|
|
Authoriser
|
Glenn Boyd -
Relationship Manager Henderson-Massey, Waitakere Ranges, Whau
|
|
Whau Local
Board
18 February
2015
|
|
Whau Local Board
Workshop Records
Date of Workshop: Wednesday, 21 January 2015
Time: 4.00pm – 5.45pm
Venue: Whau Local Board
Office, 31 Totara Avenue,
New Lynn
Present: Catherine
Farmer
Ami Chand
Susan Zhu
Simon Matafai
Derek Battersby (from
4.35pm, item 1)
Apologies: Duncan Macdonald (for
absence)
Ruby Manukia-Schaumkel (for absence)
Derek
Battersby (for lateness)
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Item
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Topic
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Presenter(s)
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Time
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1.0
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LB
Admin/portfolio catch up
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Board Members
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4.00pm – 5.00pm
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Board members provided
portfolio updates.
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2.0
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LTP
Consultation discussion
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Steve Wilcox
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5.00pm – 5.45pm
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The
board was updated on the LTP consultation events/have your say events. Also,
dates for local community feedback events were finalised as below:
3/2/15 – Rosebank Peninsula
Church (212 Rosebank Rd) – 7pm to 9pm
10/2/15 – Kelston Community
Hub (68 St. Leonards Rd) – 7pm to 9pm
12/2/15 – Avondale Primary
School (Crayford St West) – 7.30pm to 9.30pm
19/2/15 – Blockhouse Bay
Community Centre (524 Blockhouse Bay Rd) – 7pm to 9pm
Have Your Say Event – 26 Feb at Bay Olympic Football Club (36 Portage
Rd)
|
Relationship
Manager: Glenn Boyd
|
Whau Local Board
18 February
2015
|
|
Whau Local Board
Workshop Records
Date of Workshop: Wednesday, 28 January 2015
Time: 9.30am – 2.00pm
Venue: Whau Local Board
Office, 31 Totara Avenue,
New Lynn
Present: Catherine
Farmer
Ami Chand
Susan Zhu (from
9.50am, item 6)
Simon Matafai
Derek Battersby (from
9.50am, item 6)
Apologies: Ruby Manukia-Schaumkel (for
absence)
Duncan Macdonald (for
absence)
Susan Zhu (for
lateness)
Derek Battersby (for
lateness)
|
Item
|
Topic
|
Presenter(s)
|
Time
|
|
1.0
|
LB Admin/portfolio catch up
|
Board Members
|
9.30am – 9:45am
|
|
Board members provided
portfolio updates.
|
|
6.0
|
MOU between BHB business
association and Whau LB
|
Board members
|
9:45am – 9:55am
|
|
The board agreed with the draft MOU. A meeting will
be arranged between Blockhouse Bay business association and the Whau local
board chair to sign the MOU formally.
|
|
1.0
|
LB Admin/portfolio catch up
(Continued)
|
Board Members
|
9:55am - 10.20am
|
|
Board members provided
portfolio updates.
|
|
2.0
|
New Lynn Business Association
|
Tracy Mulholland
|
10.30am – 11.15am
|
|
NLBA updated
the board on 2015 budget. A possibility for a new role of custodian/care
taker was discussed with the key focus of the role being amenity/tidiness of
the town centre, both calling in contractors and doing high speed small scale
responses. NLBA would be happy to put money in towards this role.
|
|
3.0
|
Next steps for EM Survey
|
Glenn Boyd
|
11.15am – 12.05pm
|
|
The board was updated on the elected member survey
results. The following points were discussed:
· New elected members network sessions/workshop/
forums/buddy system
· Providing network opportunities to members
· Coaching/training and mentoring for report writing
skills (tips and coaching)
· Skill development – time management and
presentations
· Working alongside boards with common interest
· Better structured portfolio agendas
· Use of technology eg: Skype, M drive etc
|
|
|
LUNCH
|
12.00pm – 12.30pm
|
|
4.0
|
Regional Facilities Auckland
|
Judy Lawley, RFA
|
12.35pm –
1.05pm
|
|
The board was updated on RFA business and new developments.
Quarterly report from RFA to come to February board meeting.
|
|
5.0
|
Regional Land Transport Plan
discussion
|
Mark Allen
|
1.05pm – 1.30pm
|
|
A report on RLTP will come to February board meeting. More
information was requested by the board for BHB bus to bus connection.
|
Relationship
Manager: Glenn Boyd
