I hereby give notice that an ordinary meeting of the Waitākere Ranges Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Thursday, 26 February 2015 6.30pm Waitakere
Ranges Local Board Office |
Waitākere Ranges Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Sandra Coney, QSO |
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Deputy Chairperson |
Denise Yates, JP |
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Members |
Neil Henderson |
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Greg Presland |
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Steve Tollestrup |
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Saffron Toms |
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(Quorum 3 members)
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Glenn Boyd (Relationship Manager) Local Board Services (West)
Tua Viliamu Administrator Local Board and Reporting
20 February 2015
Contact Telephone: (09) 839 3512 Email: Tua.Villamu@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Waitākere Ranges Local Board 26 February 2015 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 5
10 Extraordinary Business 5
11 Notices of Motion 6
12 Waitakere Ranges Heritage Area Six Monthly Report 7
13 Waitākere Ranges Heritage Area Programme Allocation Update 2014/15 Financial Year 25
14 Performance Report for the Waitakere Ranges Local Board for the six months ended 31 December 2014 29
15 Te Henga Quarry Consultative Committee: appointment of local board representative 93
16 The Ultimate Waterman 2015 95
17 Local board input on the draft Regional Land Transport Plan 2015-2025 99
18 Hillary Ultra Trail Run - local park landowner approval 231
19 Consideration of Extraordinary Items
1 Welcome
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.
At its meeting on 28 November 2013, the Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record any possible conflicts of interest in a register.
Register
Board Member |
Organisation / Position |
Sandra Coney |
· Waitemata District Health Board – Elected Member · Women’s Health Action Trust – Patron |
Neil Henderson |
· Portage Trust – Elected Member · West Auckland Trust Services (WATS) Board – Trustee/Director · Weedfree Trust – Employee |
Greg Presland |
· Portage Trust – Elected Member · Lopdell House Development Trust – Trustee · Titirangi Residents & Ratepayers Group – Committee Member · Whau Coastal Walkway Environmental Trust – Trustee · Combined Youth Services Trust - Trustee |
Steve Tollestrup |
· Waitakere Licensing Trust – Elected Member · Community Waitakere – Trustee · West Auckland Trust Services (WATS) Board – Trustee/Director |
Saffron Toms |
· NIL |
Denise Yates |
· Ecomatters Environment Trust – Deputy Chair · Keep Waitakere Beautiful Trust – Board Member · Huia-Cornwallis Ratepayers & Residents Association – Co-chairperson · Charlotte Museum Trust – Trustee |
Member appointments
Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.
Board Member |
Organisation / Position |
Sandra Coney |
· Friends of Arataki Incorporated – Trustee |
Neil Henderson |
· Friends of Arataki Incorporated – Trustee · Living Cell Technologies Animal Ethics Committee – Member |
Saffron Toms |
· Ark in the Park – Governance Group Member |
4 Confirmation of Minutes
That the Waitākere Ranges Local Board: a) Confirms the ordinary minutes of its meeting, held on Thursday, 12 February 2015, as a true and correct record.
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5 Leave of Absence
At the close of the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been received.
7 Update from Ward Councillors
An opportunity is provided for the Waitakere Ward Councillors to update the board on regional issues they have been involved with since the last meeting.
8 Deputations
Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitākere Ranges Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no requests for deputations had been received.
9 Public Forum
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.
At the close of the agenda no requests for public forum had been received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had been received.
Waitākere Ranges Local Board 26 February 2015 |
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Waitakere Ranges Heritage Area Six Monthly Report
File No.: CP2015/01293
Purpose
1. This report is for information purposes and provides an update on activities across Council that are contributing to the achievement of the objectives of the Waitākere Ranges Heritage Area Act 2008.
Executive Summary
2. The implementation of the Waitākere Ranges Heritage Area Act 2008 (‘the Act’) is being undertaken by a variety of Council units across the suite of objectives that are set out in the Act. These objectives are summarized in Attachment A. This report follows the resolution of the March 2012 meeting of the Regional Development and Operations Committee (RDOC) which recognized the importance of the programme of work being undertaken to implement the Act. RDOC requested that six monthly updates be prepared for the Waitākere Ranges Local Board (‘the Local Board’) and RDOC.
3. The report maintains the importance of Kauri Dieback as the most significant threat to the Waitākere Ranges. This is closely followed by weed infestations that Council, the Local Board, Auckland Transport and Watercare are involved in combating. Community initiatives to support the environment and ecology of the Waitākere Ranges continue to flourish, and the many and various qroups are networking to share knowledge and experience. The full nature and extent of the Council’s work in the Waitākere Ranges is detailed in the body of this report and its attachments.
4. As requested, this report will also be provided for the Whau Local Board, the Parks, Recreation and Sport Committee and Regional Strategy and Policy Committee.
That the Waitākere Ranges Local Board: a) Receives the report. b) Conveys any comments on the report or its contents to the Regional Strategy and Policy Committee for its consideration. |
Discussion
5. The Waitākere Ranges Heritage Area (WRHA) covers an area of approximately 27,770 hectares which encompasses the Waitākere Ranges Regional Park. The Act recognises the national, regional and local significance of the WRHA, and promotes the protection and enhancement of its natural, cultural and historic heritage features for present and future generations.
6. The Waitākere Ranges Heritage Area Programme (“the Programme”) comprises all council-wide activities which contribute to the purposes of the Act, including ‘business as usual’ activities and projects specifically established under the Act. At its March 2012 meeting, the Regional Development and Operations Committee endorsed the Programme as a key initiative. It resolved that officers should report on overall progress on a six-monthly basis to the Waitākere Ranges Local Board and Regional Development and Operations Committee.
7. An officer-level Waitākere Ranges Heritage Area Programme Co-ordination Group (WRPCG) provides for the exchange of information and to ensure that the relevant work streams and activities are co-ordinated and aligned. The WRPCG also provides a mechanism for prioritisation, monitoring and reporting of progress that contributes to achieving the purpose and objectives of the Act.
8. The attached summary table (Attachment B) provides a synopsis of progress on projects and activities for the 2014/2015 financial year. Projects and activities have been grouped under topic headings which align with the WRHA’s heritage features and management objectives. These are:
· Planning and Communication– planning for, communicating about and implementation of the Act as a whole
· Landscape - activities aimed at protecting and enhancing the characteristic landscape of the foothills, rural and forested areas and coast
· Development and Consent Activity – management of subdivision and development within the context of the Resource Management and Waitākere Ranges Heritage Area Acts
· Ecosystems and Ecosystem Services – protection, restoration and enhancement of ecosystems by both Council and community
· Cultural and Built Heritage – this relates to both pre-and post-European settlement, including the relationships between tangata whenua and the WRHA, and the history of kauri milling, horticulture and viticulture
· Recreation Opportunities and Visitor Management - provision of facilities and services for enjoyment and appreciation of these heritage features, and management of visitor pressures and impacts.
· The information provided in Attachment B is primarily project-based and does not cover maintenance or routine management of physical assets, staff costs or fixed overheads.
9. Key points and highlights
· Seventy eight hectares of land on Auckland’s wild west coast has been added to the Waitākere Ranges Regional Park. This acquisition brings into public ownership a missing part of the west coast parkland and the Hillary Trail.
· Kauri Die-back disease (caused by Phytophthora taxon Agathis (commonly known as PTA) continues to be most significant threat to the WRHA and management initiatives to limit its spread are being extended, with regional initiatives supplemented by Local Board funding.
· Weed infestation remains a significant and increasing threat to WRHA ecosystems and weed management is being given greater prominence by the Local Board. The Board is seeking to promote increased and more co-ordinated actions in areas with the greatest priority to contribute to addressing the problem.
· Community environmental initiatives have continued to grow and be supported both regionally and by the Local Board. A meeting of all groups involved in conservation work occurred in October 2014, and a community initiated network is forming to coordinate activities and share knowledge.
· The primary knowledge gap identified in the first five year monitoring report – inadequacy of information about current extent and condition of historic heritage resources – is beginning to be addressed. A monitoring programme for this is being established, with support for initial work from the Waitākere Ranges Local Board.
· Engagement with iwi continues to occur across the suite of new projects and business as usual that occurs within the WRHA. Consultation mainly occurs on a project by project basis, and regular engagement opportunities are now being made available via Te Waka Angamua.
· Through the preparation of the Draft Auckland Transport Code of Practice (ATCOP), Auckland Transport have indicated a commitment to managing the road corridor of the WRHA in a manner that acknowledges the special requirements of the Act. Some progress has been made to address the issues raised in submissions on the Draft ATCOP , and Auckland Transport has commenced developing design guidelines .
· The Proposed Auckland Unitary Plan incorporates specific provisions (the Waitākere Ranges Regional Policy Statement Objectives and Policies and the Waitākere Ranges Precinct) which give effect to the Act. The hearings on the Regional Policy Statement Objectives and Policies for the Waitākere Ranges have been completed.
· Preparation of a visitor management plan has been halted. The Local Board has identified other matters in its Local Board Plan that are considered to have greater priority, particularly given the budget constraints foreshadowed in the Council’s Draft Long Term Plan 2015 – 2025. However, the Local Board are endeavouring to progress a number of related local items that are able to be done within staff resource or existing work programmes such as development of local park design guidelines, establishing local event guidelines, having input to a Auckland Transport design guide for the WRHA, and WRHA gateway signage.
· Development of the Foothills Walkway continues to progress as opportunities arise through sub-division and land purchase, and the negotiation of public access easements.
· Waitākere Quarry is closing in February 2015. The responsibility for revegetation of the site lies with the quarry operator, and Auckland Council Property Limited is working with them to ensure that appropriate standards for the revegetation are met.
· The Local Area Plan (LAP) for the Bethells/Te Henga/ Waitākere Valley is progressing and will be completed this financial year.
· The need to promote greater recognition of the Act, its purposes, progress being made to implement it, and assistance available to landowners and communities is being increasingly recognised. A variety of proposals ranging from website development, business newsletters, community forums and gateway signage are underway.
10. The Programme Co-ordination Group has continued to provide a useful mechanism for information exchange and discussion amongst Council units and CCOs involved in implementing the Act. There is further potential to develop the Group’s role as a means of improving co-ordination of specific work streams and activities in the WRHA
Consideration
Local Board Views and Implications
11. This report is being brought to the Waitākere Ranges Local Board for consideration, and will form the basis for a report to a subsequent meeting of the Whau Local Board, the Parks, Sport and Recreation Committee and Regional Strategy and Policy Committee (dates to be advised). Any comments or resolutions from the Waitākere Ranges Local Board will be included or referred to in the report to the Regional Strategy and Policy Committee.
Maori Impact Statement
12. Te Kawerau a Maki, Ngāti Whātua Nga Rima o Kaipara and Ngāti Whātua o Orakei have not been consulted specifically on this report. However regular consultation and engagement takes place on a range of individual projects and activities described in this report, and on matters of mutual interest in the Waitākere Ranges Regional Park.
13. The report is part of a continuing process to implement the Act and to evaluate progress being made to achieve its objectives. It is consistent with the priorities of the Waitākere Ranges Local Board (as expressed through the 2014/15 Local Board Plan), and does not trigger the Significance Policy. This report is for Council reporting purposes and has not therefore been subject to a wider consultation process.
14. Work has commenced on investigating Deeds of Acknowledgement, which may be entered into by the Council and iwi via sections 29 to 32 of the WRHAA (Attachment A). Officer meetings with Te Waka Angamua and Council’s Legal Services Unit have begun to identify the Council’s approach to this matter.
General
15. There are no general matters.
Implementation Issues
16. There are no direct implementation issues.
No. |
Title |
Page |
aView |
Attachment A Waitakere Ranges Heritage Area Act Objectives and Deeds of Acknowledgement Provisions |
11 |
bView |
Attachment B Six Monthly Report Progress Update |
13 |
Signatories
Authors |
Eryn Shields - Team Leader Area Planning & Policy West |
Authorisers |
Penny Pirrit - GM - Plans & Places Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
Waitākere Ranges Local Board 26 February 2015 |
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Waitākere Ranges Heritage Area Programme Allocation Update 2014/15 Financial Year
File No.: CP2015/01308
Purpose
1. To allocate the remaining funding from the Local Board’s Waitākere Ranges Heritage Area Programme budget for the 2014/2015 financial year to a specific project within the Waitākere Ranges Heritage Area.
Executive Summary
2. The Waitākere Ranges Heritage Area Programme budget assists implementation of the Waitākere Ranges Heritage Area Act 2008 (‘the Act’), alongside other relevant Council and community activities and programmes. A total of $225,173 is available for allocation in the 2014/15 financial year. This report recommends the allocation of the remaining funding for a heritage site mapping project that contributes to implementing the Act, with a recommendation to allocate the balance of $38,500.
3. The project is the Stage 1 field survey assessment work. This is associated with the desktop heritage data rationalisation and prioritisation work (stage1A) that was undertaken in the 2013/14 financial year and funded by the Board.
That the Waitākere Ranges Local Board: a) Allocates the remaining 2014/15 financial year Waitākere Ranges Heritage Area Act Programme budget to Heritage Site Mapping –Stage 1 Field Work – $38,500.00.
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Discussion
4. The Waitākere Ranges Heritage Area Programme encompasses all Council and CCO activities which help to achieve the objectives of the Act. This includes activities that are part of wider regionally funded programmes, and specific activities identified for Local Board funding. A total of $225,173 is available for allocation in the 2014/15 financial year. The Board allocated $186,673 at its meeting in August 2014, and that left $38,500 unallocated.
5. Candidate projects for inclusion in the Programme have been selected on the basis of their alignment with the following:
· The purpose and objectives of the Act itself, including the recommendations of the first five year monitoring report (approved in 2013) , which assessed progress towards achieving the Act’s objectives
· The priorities in the Waitākere Ranges Local Board Plan
· The objectives and actions identified in the four approved Local Area Plans prepared under the Act
· Implementation of specific provisions in the Act that are not managed through other Council programmes.
6. The Board considered the matter of the allocation of the remaining amount at a workshop on 11 December 2014. At that time the Heritage Site Mapping Stage 1A desktop data rationalization report was about to be completed and preparation was underway for the field work associated with this. The Board indicated that it was supportive of providing funding for the field work.
7. The Stage 1A data rationalisation report has identified those heritage sites that are considered to be the priority for survey upgrade in the wider Waitākere Ranges Heritage Area. These sites include 165 Maori and European sites scheduled in the Operative Auckland Council District Plan (Waitākere Section) and the Proposed Auckland Unitary Plan (PAUP), 395 sites that have not been recently updated (within the last five years), at risk sites located on council and public land in erosion prone coastal environments, and 30 sites on private land.
Priority - coastal sites |
395 |
Scheduled sites (including on private land and those recently updated) to survey and monitor |
165 |
Potentially significant sites on private land |
30 |
Total |
590 |
8. Of the 590 sites, a smaller subset of 90 sites have been prioritised for survey upgrade and monitoring (as required) in the 2014/15 year in response to the available budget. These sites are located across the Waitākere Ranges Heritage Area. Details about the location of these sites will be provided at the Board’s meeting. These sites will comprise scheduled historic European sites that are accessible on public land (approximately 90 sites). They have been selected to minimize consultation and field work costs. The scheduled prehistoric Maori sites are likely to be upgraded as part of a larger regional upgrade associated with the PAUP Sites and Places of Value to Mana Whenua overlay.
9. Fieldwork upgrade for these sites will involve:
· A standard site record form upgrade. This includes upgrading current information, site condition assessment, GPS location for the site surrounds, risk identification and management recommendations, and
10. Monitoring baseline set up for sites identified as at risk from human and/or natural processes. This will be assessed on a site by site basis during the completion of the field work.
Consideration
Local Board Views and Implications
11. This project builds upon the existing desk top assessment of heritage sites funded by the Local Board in the 2012/2013 and 2013/14 financial years. The project also contributes to addressing the recommendations from the Five Year Monitoring Report.
Maori Impact Statement
12. Mana whenua (Te Kawerau a Maki and Ngati Whatua) have not been specifically consulted on this report but one of the key objectives identified within it relates to the development of mechanisms for greater engagement with mana whenua to better meet the requirements of the Act. The further work on the Heritage Sites will also require consultation with mana whenua, with a view to promoting their role as kaitiaki of pre-European settlement sites.
General
13. There are no general matters of significance.
Implementation Issues
14. This project has been discussed with the lead implementation partners within Auckland Council Heritage Unit and has their support. Implementation of projects within the suggested timeframes is dependent on staff availability and expertise. Where there is a high risk that appropriate staff time and/or expertise will not be available, outside contractors will be utilized where necessary, and allowance has been made for this in the allocation of funds to each project.
There are no attachments for this report.
Signatories
Authors |
Eryn Shields - Team Leader Area Planning & Policy West |
Authorisers |
Penny Pirrit - GM - Plans & Places Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
Waitākere Ranges Local Board 26 February 2015 |
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Performance Report for the Waitakere Ranges Local Board for the six months ended 31 December 2014
File No.: CP2015/01374
Purpose
1. To update the Waitakere Ranges Local Board members on progress towards their objectives for the year from 1 July 2014 to 30 June 2015, as set out in their Local Board Agreement
Executive Summary
2. The attached performance report consolidation contains the following this quarter
· Local board financial performance report
· Local Community Development, Arts and Culture (CDAC) activity overview
· Local Libraries overview
· Parks, Sports and Recreation overview
· Infrastructure and Environmental services overview
· Work programmes LSP
· Treasury report – Quarter to December 2014
· ATEED report for the period to December 2014
That the Waitākere Ranges Local Board: a) Approves the Performance Report for the Waitakere Ranges Local Board for the period ended December 2014. |
Discussion
3. In consultation with local boards this report has been created to give the elected members a comprehensive and common overview of local activities from council departments and CCO’s. Future reports are expected to include additional departmental and CCO reports as these are developed for inclusion and discussion
Consideration
Local Board Views and Implications
4. Local board feedback on the performance report for the period ended 31 December 2014 was sought at a workshop on the 12th February 2015.
Maori Impact Statement
5. Maori, as stakeholders in the council, are affected and have an interest in any report of the local board financials. However, this financial performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Maori
Implementation
6. The next performance report update will be for the nine months to March 2015 and presented to the Local board at the May business meeting.
No. |
Title |
Page |
aView |
Performance report for the Waitakere Ranges local board for the six months ended Decmber 2014. |
31 |
Signatories
Authors |
David Rose - Lead Financial Advisor |
Authorisers |
Christine Watson - Manager Financial Advisory Services - Local Boards Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
26 February 2015 |
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Te Henga Quarry Consultative Committee: appointment of local board representative
File No.: CP2015/01503
Executive Summary
1. This report provides the opportunity for the Waitakere Ranges Local Board to appoint a member to the Te Henga Quarry Consultative Committee.
2. Auckland Council convenes a Quarry Consultative Committee to liaise with local residents on matters affecting the future operations of the quarry special area at 99 Te Henga Road. This is in accordance with Rule 13 of the Auckland Council (Waitakere Section) District Plan.
“13.16 Consultative Committee
That Council shall maintain a consultative committee to liaise with local residents on matters affecting future operations of the Quarry Special Area. This Committee is to include at least one Council nominee, one quarry operator’s nominee and two resident nominees and shall meet at predetermined times, at least quarterly.
Residents and the Council shall give notice at least one week before the nominated time for any meeting of any items that are to be placed on an agenda for discussion.”
3. Auckland Council Properties Limited (ACPL) and Auckland Council parks currently represent council on the committee with staff representation. This report proposes that the committee now include representation from the Waitakere Ranges Local Board.
4. The committee includes representatives from Perry Resources (the quarry operator), Waitakere Residents Association, Waitakere Ranges Protection Society, Forest and Bird (Waitakere branch), and Auckland Council (including ACPL and Parks and Recreation).
5. The committee is administered by Auckland Council Properties Limited (ACPL) on behalf of Auckland Council, as ACPL manage the lease for the quarry operators. The committee meets quarterly at the Ranui Community Centre.
6. The quarrying operation is due to cease in March 2015. After that time, the quarry operator will begin remediation of the site. The role of the consultative committee would therefore be likely to reflect the change from quarry operation to site remediation, and the future use of the site as a park.
That the Waitākere Ranges Local Board: a) Appoints a member, and an alternate, to the Te Henga Quarry Consultative Committee which is administered by Auckland Council.
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There are no attachments for this report.
Signatories
Authors |
Brett Lane - Local Board Democracy Advisor |
Authorisers |
Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
Waitākere Ranges Local Board 26 February 2015 |
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File No.: CP2015/02130
1. The purpose of this report is to seek land owner approval from the Waitakere Ranges Local Board for the Ultimate Waterman Surf Exhibition Day to take place at Piha Beach on the 15th March 2015.
Executive Summary
2. The Ultimate Waterman (“TUW”) is a New Zealand based global surfing event to find the world’s best all-round waterman across multiple surfing disciplines. For the first time ever, eight of the world’s finest watermen will come together in New Zealand to compete in six different surfing disciplines over eight days.
3. The six disciplines will include short-board surfing, longboard surfing, stand-up paddleboard (“SUP”) endurance and SUP surfing, waka-ama endurance and tow-in surfing. This will be an annual event with the first event confirmed to take place from 14th – 21st March, 2015.
4. The invitation-only contest will seek out the best conditions the country has to offer, creating a unique event that will test the competitor’s skill and endurance in some of the planet’s most-stunning coastline.
5. As part of the event, a surfing exhibition day is proposed to be held on the 15th March at Piha Beach, Auckland, to showcase the talents of the elite athletes. The athletes will demonstrate their skills in longboard and shortboard surfing, SUP, tandem surfing.
6. The exhibition day is a chance for local and regional surfers to meet with the athletes and engage in the event. The event looks to involve the local community at all levels including on water safety, charity group fundraising, promoting key messages on behalf of the local board and promoting attendees utilise the local business.
That the Waitākere Ranges Local Board: a) provides landowner approval for the use of Piha Beach for the Ultimate Waterman Surfing Exhibition Day on Sunday 15th March 2015. |
Comments
EVENT SUMMARY
7. This is a free public event and an audience of 5,000 are expected over the day. The surfing exhibition day will showcase the talents of the elite athletes and include a range of disciplines such as longboard and shortboard surfing, SUP, tandem surfing and sponsor activations to engage and involve the local community.
8. Piha Surf Club will host a VIP area, the athlete’s hub and emergency services. The Piha Surf Club car park will be used for sponsor, athlete parking, emergency vehicle parking and mobility parking.
9. The event HQ (including ezi-ups) will be located on Piha Beach – (map below, paragraph 24).
10. The event organisers have meet with Auckland Council Park booking Coordinator, Auckland Transport Special Events and the Harbour Master as key stakeholders to gain support and continues to work with these stakeholders to ensure the event mitigates any concerns and for final approvals.
11. Auckland Tourism, Events and Economic Development (ATEED) is supporting this event due to its strategic alignment with the major events strategy in relation to international exposure. The event has confirmed Red Bull Media House (North American arm of Red Bull) will be creating a 52min feature show around the event that will showcase Piha and the wider area of Auckland/New Zealand as a tourist destination.
Consideration
Local Board Views and Implications
12. A Notice to the Local Board (NLB) and an initial event proposal (IEP) were distributed to the local board and stakeholders in November 2014 for consideration and feedback. The Ultimate Waterman event was then presented to a Waitakere Ranges Local Board workshop on the 12 February 2015.
13. The event has a very strong environmental promotion element and is committed to communicating key environmental care messages throughout the event. The event will work with the Waitakere Ranges Local Board to gain specific environmental care messages that are specific to Piha Beach and in line with their focus areas.
Implementation
THE ULTIMATE SURFING EXPO - PIHA
Location |
Date |
Times |
Description |
Piha Beach |
Sun 15 March 2015 |
0700hrs – 1130hrs |
Pack in
|
Piha Beach |
Sun 15 March 2015 |
1200hrs – 1800hrs |
Event: Surfing exhibition day |
Piha Beach |
Sun 15 March 2015 |
1800hrs – 2000hrs |
Pack out |
14. Proposed schedule:
12.30pm 1st Exhibition Event Starts – Tandem Surfing
1.00pm 2nd Exhibition Event Starts – Alaia Surfing
1.30pm 3rd Exhibition Event Starts – Longbaord Surfing
2.00pm 4th Exhibition Event Starts – Shortboard Surfing
2.30pm 5th Exhibiiton Event Starts – Sup Surfing
3.00pm 6th Exhibition Event Starts – Jet Surfing
3.30pm 7th Exhibition Event Starts – Tbc
EVENT OPERATIONS
15. Noise / amplified sound: There will be a PA system in place for commentary of the event that will be used throughout the day (between 1300hrs and 1800hrs). No special provisions are required as the Event Organiser will adhere to the District Plan requirements. Any noise complaints will be managed via the Auckland Council contact centre on (09) 301 0101.
16. Ground protection: Infrastructure will be set up on the beach. The dunes will be protected by 1.2m fencing. The event is currently in consultation with the Auckland Council Parks regarding the Piha Beach infrastructure and the use of Piha Domain (please refer to parking below).
17. Temporary toilets: There will be 10 port-a-loos provided by the event to complement existing facilities. 5 port-a-loos will be placed alongside the existing toilet block and 5 will be placed in front of the surf club.
18. Signage: 12 wind-blades and tear-drops will act as directional signage for crowd control. Parking signage will be in place to direct vehicles to event parking locations. Traffic management signage will also be in place as per the traffic management plan. The local board have asked for ‘safe driving’, ‘Maui Dolphin Protection’, and ‘Dune Protection’ messaging to be on site. The event will develop a signage plan and provide this to Auckland Council Parks and the Local Board in due course.
19. On-water activity: The event has had initial consultation with the Harbour Master and will complete an on-water health and safety plan for Auckland Council, Harbour Master and Maritime New Zealand to review.
20. Medical support: Piha surf-life saving has been confirmed to provide on water support for the event (including RIBs), TUW safety team (made up of four first aid trained members) and St John ambulance will be on site for the duration of the day. Westpac helicopter will receive notification of the event and, depending on conditions, TUW will provide safety jet skis.
21. Vendors and catering: There has been no provision made for food vendors. The public can enjoy the local shops and cafés for food and beverage. Athletes and VIP’s will be provided with local catering inside Piha Surf Club.
22. Traffic management: A traffic management plan will be developed to manage vehicles coming in and out of Piha. The plan is under development.
23. Event parking: The event has requested the use of the Piha Domain for participant and VIP parking however with the Local Boards recommendations the event will now seek approval to use this space for public and participant parking on a first come first served basis. Additional parking locations will be explored and sourced for the event. Controlled access for athletes, sponsor vehicles and mobility parking will be established in front of the Piha Surf Club along with emergency vehicle access.
24. Site Map:
There are no attachments for this report.
Signatories
Authors |
Change Author to Saskia Trask - Major Event Facilitator
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Authorisers |
Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
Waitākere Ranges Local Board 26 February 2015 |
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Local board input on the draft Regional Land Transport Plan 2015-2025
File No.: CP2015/00655
Purpose
1. To outline the options for local boards to provide feedback on the draft Regional Land Transport Plan 2015-2025 and agree the approach the Waitakere Ranges Local Board will take to provide their feedback.
Executive Summary
2. The draft Regional Land Transport Plan 2015-2025 (RLTP) was endorsed by Auckland Transport’s Board at their 16 December 2014 meeting. It sets out the programme of work Auckland Transport (AT) proposes to deliver over the next ten years, within the funding available, and the models used to prioritise projects. Attachment A is the draft RLTP.
3. Local boards had three opportunities at different workshops in 2014 to discuss the RLTP process, prioritisation mechanisms and proposed projects with Auckland Transport management and staff.
4. Following on from these workshops, local boards are now encouraged to provide formal feedback about the draft RLTP. There are two ways boards can do this. AT would like to encourage boards to take up both opportunities.
a) Speak at the AT Transport Stakeholder event that is taking place on the 10 and 11 March. This is a hearing style event where local board members will be heard by members of the AT board.
b) Provide written feedback to AT by 16 March.
That the Waitākere Ranges Local Board: a) Agrees to provide feedback to Auckland Transport on the draft Regional Land Transport Plan 2015-2025 by: i) speaking at the Auckland Transport Transport Stakeholder event ii) providing written feedback to Auckland Transport by 16 March 2015. b) Delegates to the chair and the transport portfolio holder the power to speak on behalf of the board at the Auckland Transport Stakeholder event. c) Delegate to Chair and transport portfolio holders the coordination and finalisation of the board’s written feedback to Auckland Transport on the draft Regional Land Transport Plan 2015-2025. |
Discussion
The draft RLTP
5. The draft Regional Land Transport Plan 2015-2025 (RLTP) was endorsed by Auckland Transport’s Board at their 16 December 2014 meeting. It sets out the programme of work Auckland Transport proposes to deliver over the next ten years, within the funding available, and the models used to prioritise projects. Attachment A is the draft RLTP.
6. In addition, the draft RLTP identifies an alternative transport investment package that may be possible if additional funding can be secured.
7. The council’s Long-term Plan (LTP) and the RLTP are developed under a very similar timeline and cover largely the same transport issues. Rather than consulting with Aucklanders on the same issues at the same time, this year a single consultation process will be used to seek Aucklanders’ feedback on transport and inform both the LTP and the RLTP. This consultation is taking place between 23 January and 16 March.
Local board input on the draft RLTP
8. Local boards had three opportunities at different workshops in 2014 to discuss the RLTP process, prioritisation mechanisms and proposed projects with Auckland Transport management and staff. Therefore boards should already be familiar with the broad direction of the draft RLTP and the constraints involved.
9. Following on from these workshops, local boards are now encouraged to provide formal feedback about the draft RLTP. There are two ways boards can do this. AT would like to encourage boards to take up both opportunities.
a) Speak at the AT Transport Stakeholder event that is taking place on the 10 and 11 March. This is a hearing style event where local board members will be heard by members of the AT board. From those boards speaking at these events, AT is seeking a written summary in advance of the event as well as written feedback (see below for details) which generally summarises and reflects their verbal presentations. Boards will need to delegate to member/s the power to speak on behalf of their board at this event.
b) Provide written feedback to AT by the 16 March by delegating to member/s the power to approve the board’s written feedback prior to submitting it to AT.
10. These deadlines are important because Auckland Transport staff must analyse all submissions and prepare a revised draft of the RLTP for the April 2015 AT Board meeting. The revised draft RLTP must be provided to New Zealand Transport Agency by 30 April to ensure central government considers Auckland’s programme alongside all other regional programmes from across New Zealand.
11. Local boards have already undertaken extensive community engagement to inform their local board plans and advocacy plans, including on transport. This is in addition to the ongoing conversations boards have with their communities about their priorities and the engagement taking place as part of the LTP and RLTP consultation. This information will be useful to inform local board feedback on the draft RLTP.
12. When providing feedback on the draft RLTP, it is useful to remember that:
a) it is the governing body not AT that will decide the level of funding that will be made available to deliver on the transport programme
b) the RLTP presents a proposed programme of work that is able to be delivered within the funding the draft LTP has made available for transport.
13. Therefore if boards have feedback on the level of funding that has been allocated to transport in the LTP this can be advocated to the governing body. Feedback on the draft RLTP could focus on the proposed programme of work and the prioritisation model that has been used to determine this.
14. In addition to local boards providing feedback on the RLTP, the community also has the opportunity through the LTP/RLTP consultation to give their views to AT.
15. Local board feedback will be analysed along with all other feedback AT receives through the RLTP consultation. This will inform any amendments to the draft RLTP which will be reported back to the AT Board in April.
Consideration
Local Board Views and Implications
16. This report sets out how local boards have already been engaged in the development of the draft RLTP and how they can now choose to provide formal feedback.
Maori Impact Statement
17. This report is about how local boards can provide feedback to AT on the draft RLTP. In terms of the process boards can follow for this, there are no specific impacts on Māori. There may be some consideration in boards’ feedback to AT on how the transport programme affects Māori. In addition there are also two regional stakeholder hui that will take place as part of the LTP/RLTP consultation.
Implementation Issues
18. The final RLTP will be posted on AT’s website as soon as possible after adoption, and printed copies will be made available prior to the statutory deadline of 31 July 2015.
No. |
Title |
Page |
aView |
Draft Regional Land Transport Plan 2015 - 2025 |
105 |
Signatories
Authors |
Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
Authorisers |
Karen Lyons - Manager Local Board Services |
26 February 2015 |
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Hillary Ultra Trail Run - local park landowner approval
File No.: CP2015/02290
Purpose
1. The purpose of this report is to seek landowner approval from the Waitakere Ranges Local Board for the Bethells Beach and Domain, and Piha Beach local park aspects of the Hillary Ultra Trail Run scheduled for Saturday 14 March 2015.
Executive Summary
2. Auckland Council has recently granted the Hillary Trail Run Charitable Trust permission to hold a ‘ultra’ trail running event on the Hillary Trail on Saturday 14th March 2015.
3. The Hillary Trail Ultra Run (‘The Hillary’) is 80km in length, starting at the Arataki Visitor Centre utilising a number of existing regional park tracks and concluding at the Village Green in Muriwai. This is the second time the event has been held.
4. A maximum of 500 participants may take part in the race; however it will be staggered over three sections. Up to 100 participants may start at Arataki and complete the full 80km race; 200 participants may join the race at Piha for the 34km race and the final 16km option departs from Bethells Te Henga.
5. The approved consent includes a number of specific conditions and requirements relating to minimising any impacts on the environment and public.
That the Waitākere Ranges Local Board: a) provides landowner approval for the use of Bethells Beach, Bethells Domain, and Piha Beach for the Hillary Ultra Trail Run scheduled Saturday 14 March 2015. |
Comments
6. Landowner approval is sought from the Waitākere Ranges Local Board for those areas where the event utilises local parks, namely Bethells Beach, Bethells Domain, and Piha Beach (Attachment A and B).
The Event
7. The Hillary Trail Ultra Run (‘The Hillary’) is 80km in length, starting at the Arataki Visitor Centre predominantly utilising a number of existing regional park tracks and concluding at the Village Green in Muriwai.
8. Organisers of the event seek to create an iconic trail running race that achieves the following objectives:
· Create a world class trail run that attracts national and international runners
· Showcase the Hillary Trail facility to local, national and international visitors
· Showcase the wider Waitakere Ranges area to local, national and international visitors
· Support local groups raise some money through providing services and food to the participants
· Raise money for the Hillary Trail Run Charitable Trust to distribute to Waitākere Ranges based projects
9. The event is being managed for the Hillary Trail Run Charitable Trust by Shaun Collins of Lactic Turkey Events.
10. Regional Parks West have contacted interested stakeholders outlining that consent has been provided to run the event (Attachment C).
The Consent
11. A consent from the Waitākere Ranges and Muriwai Regional Parks team has been provided to the Hillary Trail Run Charitable Trust for the Hillary Ultra Trail Run on Saturday 14th March 2015.
12. The decision to grant approval for this event was carefully considered and the resulting consent contained a number of stringent conditions.
13. Regional parks and Bio-security staff have worked closely with the event organiser on reviewing the event route, assessing the right balance of participants and recommending the most appropriate level of kauri dieback phyto-sanitary protection.
14. A staggering of participants over three sections has been designed to lessen the impacts on the tracks and experience shows that, given the level of normal use on the tracks that this additional level of activity will likely have minimal impact. Nevertheless, significant work has gone into planning a comprehensive monitoring programme which includes assessments before, during and after the race.
15. It is a condition of the permit that all race applicants are made aware of the environmental sensitivities of the Waitakere Ranges and, in particular, the need to prevent the spread of kauri dieback disease. The applicant will proactively promote awareness of kauri dieback to participants through the event registration, on their event website and at pre-event briefings.
16. The event will also be promoted as a “smoke free” event.
Maps
Local Board Views and Implications
17. This report is seeking landowner approval from the local board.
No. |
Title |
Page |
aView |
Bethells Site Plan |
235 |
bView |
Piha Site Plan |
237 |
cView |
20150116_stakeholders_letter_hillary_2015 |
239 |
Signatories
Authors |
Busola Martins - Local Board Democracy Advisor |
Authorisers |
Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |