Agenda of Waitematā Local Board

Waitematā Local Board

10 February 2015

Confirmation of lease at Hukanui Reserve to the Kelmarna Community Garden Trust

File No.: CP2015/00040

Purpose

1. The purpose of this report is to inform the Waitemata Local Board that a community lease can be granted to Kelmarna Community Garden Trust. This follow consultation with Iwi and public advertising of the intent to grant a community lease at Hukanui Reserve Herne Bay to the Kelmarna Community Garden Trust.

Executive Summary

2. The former community lease to the Kelmarna Community Garden Trust (KCGT) expired in July 2013, with no right of renewal remaining.

3. The KCGT want to continue their activities at the reserve so a new community lease is required. As the land is classified recreation reserve, authority to grant a new community lease is provided by the Reserves and Conservation Acts.

4. The gardens which opened in 1981, are a vibrant part of the local community.

5. The Waitemata Local Board, at an earlier meeting, authorised council staff to undertake consultation with iwi and advertising as required by the Acts, which has now been carried out, with no objections to the leasing proposal.

6. The lease area is Hukanui Reserve in Herne Bay comprising 17,400m² of which 4200m² is given over to gardens. The gardens will be managed for the KCGT by a third party provider yet to be confirmed. Government funding for the current managers Framework Trust is being redirected, and Framework are ceasing their activities.

7. This report recommends that the Waitemata Local Board confirm the granting of a community lease to KCGT subject to terms and conditions accordance with Council’s Community Occupancy Guidelines.

Recommendations

That the Waitemata Local Board:

a) Confirm the granting of a new lease to the Kelmarna Community Garden Trust for a term of 5 years with a right of renewal of 5 years.

b) Approve rent to be set at $1 per annum if demanded.

c) Approve the Kelmarna Community Garden Trust to grant a concurrent licence to a third party provider, (to be confirmed), to operate and manage the garden within the lease area, and that details of the arrangement be reported to the portfolio holders prior to acceptance.

d) Approve the Community Outcomes Plan (attachment B) to become a schedule to the community lease.

e) Note that other terms and conditions to be in accord with Councils Community Occupancy Guidelines.

Discussion

8. At the Waitemata Local Board meeting 8 July 2014 the following resolution passed:

MOVED by Member GJ Moyle, seconded by Member RAH Thomas:

a) That the Proposal to Grant a Community Lease for Hukanui Reserve, 12 Hukanui Crescent, Herne Bay report be received.

b) That the Waitematā Local Board:

i) Approves a new community lease of Hukanui Reserve to the Kelmarna Community Garden Trust and a license to Framework trust to operate the gardens on the site;

ii) Authorises Council officers to undertake Iwi consultation and advertising pursuant to the provision of the Reserves Act as outlined in the report;

iii) Agrees that the Iwi consultation, submission period and hearing dates be consolidated into one advertisement;

iv Approves the spend of $500.00 from the Waitematā Local Board Relationship budget for the placing of a public notice in the print media;

v) Confirms that the Waitematā Local Board Hearings Committee deal with any submissions received or hearing required and that confirmation of the Hearing date be delegated to the Committee Chair and Deputy Chair; and

vi) Requests that Council officers report back to the Board at the conclusion of the consultation and advertising period on any submissions and leasing to the Kelmarna Community Gardens Trust and licensing to Framework Trust (WTM/2014/113)

9. The previous community lease and accompanying licence agreement to the Kelmarna Community Garden Trust (KCGT) expired on 23 July 2013. There were no further rights of renewal available, so a new community lease is required.

10. In accord with the provisions of the Reserves and Conservation Acts, council staff undertook Iwi consultation and advertising as prescribed by the Acts. Twelve iwi groups were consulted, and an advertisement was placed in the Auckland City Harbour News.

11. Two iwi groups indicated they had no objection to the leasing, and another group called for additional information but did not respond further. No further responses to the advertisement were received.

12. As there were no objections to the proposal the Waitemata Local Board can confirm the lease to the Kelmarna Community Gardens Trust (KCGT).

13. The leased area is an area comprising 1.74 hectares known as Hukanui Reserve legally described as Lot 2 DP105055 contained in Certificate of Title 57D/1337. The land was purchased by Council in October 1985 for the purposes of a Reserve. In March 1995, the area was classified as Recreation Reserve (Gaz. 16.3.1995 No 24 P 754) subject to the provisions of the Reserves Act (Site plan attachment A).

14. Hukanui Reserve is described in the draft Coxs Bay Reserve Management Plan, and the plan contemplates the gardens and grazing that are taking place.

15. The gardens were established 32 years ago in 1981 by organic gardener Paul Lagestedt. The original objective was to encourage the use of waste and marginal urban land, for recycling community organic waste, and growing food to promote better nutrition, education, employment, and beautification of the environment. The initial start-up funding was from a small grant from the Ponsonby / Herne Bay Committee with assistance from the Catholic Diocese of Auckland who provided additional land, water, electricity and an accessway.

16. In 1983 the KCGT was formed and took over the responsibility to support the development of the project and to negotiate the lease with Auckland City Council. In the period from 1983 to 1992, there was co-operation between local, regional and central government, to provide financial support, subsidised training programmes, and advice.

17. In 1993, Unitec and Framework Trust, (a mental health service provider), took a sub licence to operate approximately 4200m² as garden area, and a year later Framework Trust became the sole licensee. The gardens are certified organic and hold a current certificate from OrganicFarmNZ.

18. The remaining 1.3 hectares is in pasture. Since 2009 the paddocks have been grazed with cattle from Mt Albert Grammar School (MAGS) which has had a beneficial effect by maintaining grass growth. Along with the cattle, the area is also home to beehives, chickens and a pony. It is important to retain the area of pasture to support 5-6 cattle otherwise it is not economic to bring them to the site. There is no formal arrangement with MAGS for the grazing of the cattle.

19. During the last lease period there has been increased productivity from the garden area and improved control of weeds, mulching, composting, and more intensive planting. The gardens provide vegetables for the wider community on a koha basis, and also for a shared lunch for up to 15 people each day.

20. This has been complimented by the planting of additional fruit trees and there has been a shift to sub-tropical species such as bananas, feijoas, avocados, persimmons, and oranges.

21. The gardens are open to the public seven days per week. Presently, on week days the gardens have been staffed by 2-3 Framework staff, and up to 15 Framework clients, and volunteers. The clients have been involved in the programme for approximately two years which teaches skills in gardening, livestock husbandry, building and maintenance, healthy eating, and social responsibility.

22. The gardens are also visited by the local community and schools and are often used as a setting for TV shows and commercials.

23. Existing buildings on the site include a converted milking shed that is used as the staff lunchroom, a toilet and shower building, that while functional, is in basic condition and a store building that is newer and in good condition.

24. Future plans include development of a strategic plan for the gardens, and raising community awareness of the gardens, which could include roadside signage. The Grey Lynn Residents Association is undertaking a community needs assessment and is exploring ways that Kelmarna gardens can contribute to those needs. KCGT are keen to involve the community more in the gardens activities. KCGT have been approached by the tongan church to establish a taro garden on part of the pasture area. This will be considered as they prepare the strategic plan.

25. Framework Trust have recently advised that changes in the Ministry of Social Development funding policy (which until now had funded their garden operation), means they are unable to continue offering their services and will cease operations on 27 February 2015. The Ministry of Social Development is moving to an individual client service model, rather than group or community activities such as Kelmarna provides.

26. The KCGT have advised council staff that they wish to continue the current operating model and are seeking another garden manager to carry on once Framework Trust vacate. KCGT are working to have a manager in place before Framework leave, but are contingency planning as well. As details of a management arrangement between the KCGT and a prospective manager are still to be confirmed, it is recommended that the details of this agreement be reported to the portfolio holders prior to acceptance, and preparation of the licence agreement.

27. Associated with the lease is a licence between KCGT and the garden manager to operate the garden area on the Reserve. The garden area is within the lease area and is approximately 4200m² in area. Although issued by KCGT to the manager, the licence will be drafted by council, to ensure consistency between the lease and the licence.

28. The financial records for the KCGT presented with the lease application show modest reserves and limited financial activity.

Consideration

Local Board Views and Implications

29. The portfolio holders have been consulted and any issues identified in the report have been discussed.

30. The recommendations within this report fall within the local board delegations relating to the leasing and use of community facilities in the area. Authority to grant a lease is within the boards delegations, and is authorised by the provisions of section 73 of the Reserves Act.

31. This decision does not trigger the Auckland Council Significance Policy.

Maori Impact Statement

32. Iwi consultation has been undertaken as required by the Conservation Act. The two responses to the consultation had no objection to the leasing proposal.

Implementation Issues

33. Details of a management arrangement between the KCGT and a prospective manager are still to be confirmed. Before preparation of a licence agreement between KCGT and a manager, it is recommended that the details of this agreement be reported to the portfolio holders prior to acceptance, and preparation of the licence agreement.

Attachments

No.	Title	Page
a View	Attachment A Site Plan	21
b View	Attachment B KCGT Community Outcomes	23

Signatories

Authors

Ron Johnson - Community Lease Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Judith Webster - Relationship Manager

Waitematā Local Board

10 February 2015

Auckland Domain Governance

File No.: CP2015/00881

Purpose

1. This report canvasses the current practice and challenges in exercising effective governance over Auckland Domain and provides options and a recommendation for the future governance of Auckland Domain.

Executive Summary

2. Since Auckland Council was established in late 2010 up until August 2013 the responsibility for decision making for Auckland Domain technically sat with the Governing Body however in reality the entire budget (renewals and operation) sat with the Waitemata Local Board. This results in a lot of day to day decision making sitting with the Waitemata Local Board. In August 2013 it was agreed future decision making for Auckland Domain would be split. This reflected the importance of the sporting facilities to the local communities and the significance and importance of the Auckland Domain to the whole of the region. However, in reality this has been a difficult model to implement and for two of the most significant decisions a special joint committee or panel has been formed.

3. The current budget set up does not reflect the split decision making allocation. This needs to be resolved but in so doing it is appropriate to first consider alternative options for decision making that will make such things as budget management and reporting simpler and more effective for both the Parks, Recreation and Sport Committee and the Waitemata Local Board. Four options are presented in this report:

· Status quo fully implemented. This option would see a continuation of the current decision making split but follow on from this with by formally splitting budgets (currently these all sit with the Waitemata Local Board). Reporting and delegations would also be split between WLB and PRSC and decisions that affect both decision makers will be referred between the WLB and the PRSC where needed.

· A joint committee be established. This would largely emulate the current Auckland Domain Master Plan Panel with budget held jointly and reported independently to this joint committee. The onus would be on the chosen members to report back their respective board/ committee however staff would provide updates as part of monthly or quarterly reports.

· Increased delegations. This option would retain the status quo except that delegations to staff and/or an elected member would be increased (over and above the current delegations normally operating within Local and Sports Parks and Regional Parks).

· Amend allocation / combine with delegation. This option would revert to Auckland Domain being listed as a regional park or a local park in the allocation table which would give all decision making to one or the other of the current decision makers.

4. A joint committee is recommended. This option is supported by the current Auckland Domain Master Plan Panel. It would:

· ensure collaborative and holistic decision making

· clarify and (once staff delegations established) speed up decision making

· reduce staff cost in double reporting

· enable a “whole of the Domain” budget to sit with this newly established Committee giving a clearer view of financial priorities and needs across the Domain

Recommendations

That the Waitematā Local Board:

a) Support the establishment of an Auckland Domain Committee, as outlined in option B of this report, to be made up of three members of the Parks, Recreation and Sport Committee, three members of the Waitamata Local Board and a member of the Independent Maori Statutory Body

b) Agree that the Chair of the Auckland Domain Committee be nominated by the Parks, Recreation and Sport Committee and the Deputy Chair be elected by the Waitemata Local Board at the time of appointment

c) agree to all other terms of reference outlined in Attachment A of this report

d) request all budgets for Auckland Domain be transferred to a new regional account that can be reported to and governed by the new Auckland Domain Committee

e) note that the Auckland Domain Committee shall set its own delegations to officers

f) support a process whereby any variation to the terms of reference or appointment of members be reported back to the Parks, Recreation and Sport Committee and Waitemata Local Board and be established by mutual agreement

g) note that a further report will come to this Committee with feedback from the Waitemata Local Board and, if in agreement, to appoint members to the new Auckland Domain Committee

h) note that general updates on Auckland Domain will come to the Parks, Recreation and Sport Committee as part of routine reports from the General Manager.

Discussion

5. At a workshop on 14 October 2014 the current Auckland Domain Master Plan Panel discussed several issues and options relating to the governance of Auckland Domain namely - decision making, delegations and budget. Although this panel has no decision making power in regards to these issues it unanimously supported the establishment of an Auckland Domain Committee and asked that this issue be reported to the Parks, Recreation and Sport Committee (PRSC) and the Waitemata Local Board (WLB) for formal consideration and decision making.

6. The issues of budget and delegation, which were also discussed by the Auckland Domain Master Plan Panel, are being dealt with, or proposed to be dealt with, in two different ways. The budget is being considered through the normal Long Term Plan (LTP) process although it is noted that the forecast needs for basic implementation of the master plan have not been able to be accommodated in the draft LTP and there are significant budget challenges with Auckland Domain. It is proposed that delegations to staff are established by the new Auckland Domain Committee (if supported).

7. In relation to the current governance arrangement, on 22 August 2013, the Governing Body resolved that decision making for Auckland Domain be geographically split, with the WLB being allocated decision-making responsibility for the playing fields and two community recreational leases (Auckland Bowling Club and Parnell Tennis Club), with the balance of decision-making on the Auckland Domain being allocated to the PRSC. This reflected the importance of the sporting facilities to the local communities and the significance and importance of the Auckland Domain to the whole of the region.

8. The August 2013 report included a proposed protocol for collaborative working. This provided a broad framework for how the governing body and local boards will share ideas and information in order to ensure that their respective decisions will deliver best possible outcomes for Auckland’s open space network. However it is not clear that this was meant to apply specifically to the split governance model for Auckland Domain and it does not answer several of the questions that have arisen when looking to effectively implement the split governance model.

9. There are a range of decisions that have arisen over the last couple of years that highlight the difficulty of the split governance delineation e.g.

a. The two proposals for Anzac Day commemorations at Auckland Domain which are currently being considered. One proposal is for a giant poppy which is to be erected and entirely managed within the upper sportsfield area while just around the corner there is a proposal to continue with the commemorative crosses. It makes sense that the same decision makers see these proposals (if not delegated to staff) and make a decision of the whole in yet under the current split governance these would technically go to different decision makers.

b. The sportsfield upgrades – these are very interdependent on stormwater management and will essentially influence both water quality and management outside of the sportsfield envelope

c. Affected party approval for a height in relation to boundary infringement at the Auckland Hospital site. Assessment of such infringements involve thought about shadow lines and visual impact from around the Domain and this impact is clearly felt both on the sportsfields and the surrounding passive amenity areas.

10. Over the last year or so affected party approvals have been referred to members of the Auckland Domain Master Plan panel (panel). In the absence of delegations the reason that these approvals were referred to the panel and often via email. This was done in the absence of any formal delegation and compared with delegations granted to staff in regional parks or local parks it is a large group of people and often unwieldy however it was considered to be a conservative approach in the absence of any other delegation being established.

11. In addition to the minor examples noted above, the most significant decision making activities affecting the Domain in the last couple of years; granting of a designation over part of Auckland Domain for the rail corridor and the development of a master plan for Auckland Domain have both resulted in special committee’s being established. In both cases the committees established have worked very well and mirror the structure of the new Auckland Domain Committee recommended in this report.

Consideration/Options

12. There are several options for implementing the split governance model for Auckland Domain and these are detailed below along with their pros and cons:

A. Status quo fully implemented

This would see a continuation of the current decision making split but follow on from this with by formally splitting budgets (currently these all sit with the Waitemata Local Board). Reporting and delegations would also be split between WLB and PRSC and decisions that affect both decision makers will be referred between the WLB and the PRSC where needed.

Pros –

i. All members sitting on the relevant decision maker body would be party to all decisions

Cons –

i. Any decision which affects both decision makers (the majority over the last few years affect both parties) will be time consuming and resource hungry (i.e. there will be an increased cost to decision making); particularly when a consensus cannot be reached from the first report.

ii. It is apparent many issues overlap the geographic boundaries and would benefit from joint discussion. This would need to happen from time to time creating an additional step of a joint workshop prior to independent reports and decisions.

iii. Splitting the budgets will not be an exact science as some of the contract costs such as litter collection are priced over the whole of Auckland Domain.

B. A joint committee be established

This would largely emulate the current Auckland Domain Master Plan Panel with budget held jointly and reported independently to this joint committee. The onus would be on the chosen members to report back their respective board/ committee however staff would provide updates as part of monthly or quarterly reports. The joint committee, once established, would need to set delegations for staff.

Pros –

i. It would ensure collaborative and holistic decision making.

ii. Would clarify and (once staff delegations established) speed up decision making

iii. Would reduce staff cost in double reporting

iv. Would enable a “whole of the Domain” budget to sit with this newly established Committee giving a clearer view of financial priorities and needs across the Domain and making administration of budgets simpler

Cons

i. This would create another set of meetings for busy elected members however it is only proposed to meet quarterly or as required but at least once annually.

ii. There would be an additional democracy services administrative overhead associated with this Committee (noting that there has been a less formal/small amount of this for since the inception of Auckland Council with the two panels that have operated over the last two terms)

C. Increased delegations

This option would retain the status quo except that delegations to staff and/or an elected member would be increased (over and above the current delegations normally operating within Local and Sports Parks and Regional Parks). This option would emulate the pros and cons of option A with the exception of the point about decisions being time consuming and resource hungry – this would be reduced with this option commensurate with the amount to be delegated.

D. Amend allocation / combine with delegation

Revert to Auckland Domain being listed as a regional park or a local park in the allocation table which would give all decision making to one or the other of the current decision makers (PRSC or WLB). If this was to be implemented then the views and preferences of the other decision maker could still be considered.

Pros –

i. Would clarify and (once staff delegations established) speed up decision making

ii. Would reduce staff cost in double reporting

iii. Would enable a “whole of the Domain” budget to sit with the relevant decision maker giving a clearer view of financial priorities and needs across the Domain and making administration of budgets simpler

Cons -

i. It would potentially reduce the opportunity for collaborative and holistic decision making.

13. Based on the assessment above and noting the current preference of the Auckland Domain Master Plan Panel it is recommended that a new Auckland Domain Committee be established

14. The process for enabling this to happen is as follows:

a. The PRSC and the WLB must agree on:

i. Number of members to be appointed

ii. How the chair/deputy will be appointed

iii. Terms of reference

iv. Responsibilities to be delegated

v. How the agreement can be varied.

b. Once agreement is reached members can then be appointed.

If the recommendation is carried and an Auckland Domain Committee is established then this joint committee will be both a committee of the PRSC and the LB.

15. As previously noted the current Auckland Domain Master Plan Panel, which is identical in composition to the previous Auckland Domain Rail Corridor Designation Committee, have informally discussed the option of establishing a new Auckland Domain Committee. They have recommended that membership should be the same as the Auckland Domain Master Plan Panel. While there are many options that could be contemplated this composition – three members of the PSRC, three members of the WLB and a member of the IMBS seems equitable and has worked well.

16. In relation to the election of the Chair and Deputy Chair, given the bulk of the Domain currently sits under the decision making authority of the PRS Committee it is recommended that the Chair of the Auckland Domain Committee be nominated by the PRSC while the Deputy Chair be elected by the WLB. This can be done at the time of appointment i.e. the next report back.

17. The current Terms of Reference and Allocation Table for both PSRC and WLB are the first point of reference in establishing any new Committee. It is proposed that the attached (Attachment A) draft terms of reference, which largely mirrors the current terms of the PRSC, thereby giving this new Committee the powers of PSRC. It is also proposed that the new Committee simply assume the responsibilities of both PSRC and the WLB in relation to the Table A.

18. This report does not canvas issues and options in relation to staff delegation but delegations will need to be established. It is therefore recommended that the Auckland Domain Committee shall set its own delegations once a decision is made on future governance decision making.

19. For simplicity and consistency with the current decision it is recommended that any variation to the terms of reference or appointment of members be reported back to the Parks, Recreation and Sport Committee and Waitemata Local Board and be established by mutual agreement.

20. A further report will come to this Committee to report back on feedback from the Waitemata Local Board and, if in agreement, appoint members to the new Auckland Domain Committee.

Local Board Views and Implications

21. A similar report is being considered by the PRSC and the decision of the PRSC and WLB with reported back to both decision makers.

Maori Impact Statement

22. Auckland Domain is considered of great importance to many iwi in the region. It is a historic site of conflict and peace amongst hapu in the Auckland region. Both the memorial on Pukekaroa and the displays and interpretation managed by the Auckland War Memorial Reserve pay tribute to significant events and the importance of the site to iwi.

23. Iwi have been invited to be involved in all developments and major decisions pertaining to the Domain including renewals and a member of the Independent Maori Statutory Body resides on the Auckland Domain Master Plan Panel. It is recommended that this model is continued under the proposed Auckland Domain Committee.

General

24. If this decision is supported it is recommended that the Auckland Domain Committee assume the responsibility of the Auckland Domain Master Plan Panel given all elements of the Panel and proposed Committee are identical. This would result in the draft and final master plan being adopted by the proposed Committee.

25. The Auckland Domain is governed by its own Act of Parliament – The Auckland Domain Act 1987. This will be the primary guide for decision making for the proposed new Committee. This is attached (Attachment B).

Implementation Issues

26. Staff will continue to report to both the PSRC and WLB on general park matters and will ensure that general updates on the Auckland Domain appear in these reports.

27. Since Auckland Council was established in late 2010 the entire budget (renewals and operation) for Auckland Domain sat with the WLB, which resulted in a lot of day to day decision making sitting with the WLB.

28. The current budget set up does not reflect the split decision making allocation. This will be shifted to the appropriate home depending on the outcome of this report. Visibility of any new budget arrangement will occur from 1 July 2015.

Attachments

No.	Title	Page
a View	Draft Terms of Reference	47
b View	Auckland Domain Act 1987	49

Signatories

Authors

Jane Aickin - Manager Local and Sports Parks Central

Authorisers

Ian Maxwell - Manager Parks, Sports & Recreation

Judith Webster - Relationship Manager

Waitematā Local Board

10 February 2015

Chairperson's Report

File No.: CP2015/01048

Executive summary

Providing the Chair with an opportunity to update the local board and community on the projects and issues he and the Waitemata Local Board have been involved with since the last meeting.

Portfolios

Board Chair: Governance, Local and Civic Leadership, Board Strategy, Policy and Planning Leadership

Portfolios: Arts, Culture & Events (lead), Parks & Open Spaces

Positions: Heart of the City, Auckland City Centre Advisory Board, Waterfront Auckland Liaison

Committees: Finance and Grants, Central Facility Partnerships (chair)

Recommendations

That the Waitematā Local Board:

(a) That the Chair’s Report be received.

(b) That the Waitemata Local Board consider its position on any other matter raised within this report.

Comments

Activities undertaken from 4 August 2014 to 1 February 2015

This report covers activities undertaken during the period from Monday 4 August 2014 to Sunday 1 February 2015.

Highlighted activities, projects and issues

There are some specific activities, projects and issues that I wish to highlight; some for board members’ interest and as appropriate, some for decision.

1 Introduction

During this period the Board completed the 2014-17 Local Board Plan, and saw its publication, dealt with capex deferrals discussions, and meetings, and participated in 10-Year Long Term Plan sessions, including receiving the Mayor’s Proposal discussions, and addressing outcomes that saw the draft 10-Year Budget published in January.

During this period, Board members also continued to progress existing and proposed Local Board Plan priorities and current and proposed Local Board Agreement local projects and community concerns in their respective portfolio areas, LIPs proposals, residents, business association and community advocacy, providing input to regional policies, plans and strategies in workshops and briefings, providing input into resource and landowner consent matters, and responding to constituent and media enquiries.

2 Local Board Office Residents and Ratepayers’ Concerns/Issues

Recent concerns addressed.

· Constituent enquiry about broken fence adjacent to Faro fresh car park Grey Lynn. Would like fence removed completely. AT and Parks have advised that the fence is not council property and have advised to get in touch with Faro’s directly. Pippa Coom in touch with AT to get resolution as fence is on Greenways path.

· Board member received information at the Parnell Community Committee that the Port is depositing iron sand from West Coast onto the Waitemata seabed. Compliance did an inspection of the site and found no sand, results sent to Member.

· Complaint received from constituent regarding excessive speeds on Curran Street. AT has installed a feedback sign to tell drivers how fast they are traveling but the constituent believes it is in the wrong place. Matter forwarded to AT.

· Email received from constituent enquiring about a car dealership which is allegedly continually illegally parking cars on the pavement and in the bus stop. Issue has been escalated within AT due to business’ response to the complaints.

· Complaint from constituent regarding free camping in Point Erin Car Park. A homeless person has been free camping at Point Erin Pool. Responses being considered.

· Complaint for an inner city resident, regarding recent AT changes around the Britomart area and in particular the increase in pollution within the area. Forwarded to AT for a response.

· Email received from constituent regarding broken glass on Ponsonby Road. Issue logged and sent to licensing and compliance.

3 Shared Governance Engagement

3.1 Engagement with Mayor/Governing Body

Engagements with the Mayor/Governing Body this period have included:

· Local Alcohol Policy Hearing, Hearings Meeting Room 2, 205 Queen Street, 26 August 2014. I attended on behalf of the Board, supported by Vernon Tava.

Attached and marked as Attachment A are the points of submission.

· Budget Committee discussions with Waitemata Local Board on Long Term Plan, Auckland Town Hall, 17 October 2014.

Attached and marked as Attachment B is a copy of the Board’s presentation to the Committee.

· Local Boards’ collective response to the Draft Long Term Plan, 14 October 2014

Attached and marked as Attachment C is a copy of the Board Chairs’ letter to the Mayor.

· Budget Committee workshop - LTP 2015-2025 - BC members/LB Chairs discussions on Decision-making allocation, Community-led community development and the activity areas, Town Hall, 24 October 2014.

· Budget Committee and Local Board chairs workshop re key LTP issues, Auckland Town Hall, 3 November 2014.

· Auckland City Centre Advisory Board member presenter at Budget Committee, Auckland Town Hall, 5 November 2014.

4 Board Strategies, Policy and Planning Update

4.1 Local Board Chairs’ Forum

The regular Local Board Chairs’ Forum is held on the third Monday of every month. All Board members receive the agenda and the action points from the previous meeting when Chairs receive this information.

4.2 Local Board Plan 2014-17

The Local Board Plan reflects the aspirations of our community and set our strategic direction for the next three years and beyond.

The Board finalised its draft next three-year local board plan on 10 June 2014, and it was published for consultation early July. The draft Waitematā Local Board Plan was open for submissions until 6 August 2014. Hearings were held between August and September 2014 to consider all submissions. The final plan was adopted at the Board’s meeting in October 2014. It has subsequently been published, and provided to submitters, and other stakeholders.

The plan sets six key outcomes, which are supported by a range of initiatives, for improving the city centre and inner-city suburbs.

Key initiatives include upgrading the Ponsonby and Newmarket retail centres, creating more cycleways and walkways and redeveloping Pioneer Women’s and Ellen Melville Hall. The board also plans to create a central resource recovery centre to encourage recycling and reuse, upgrade parks and implement a plan to improve Point Resolution Taurarua.

At the same time the board sought feedback on a separate action plan for becoming a low-carbon community. This plan focuses on reducing emissions, energy use and waste locally within the Waitematā Local Board area.

The Local Board Plan provides for our vision for Waitematā to be:

· our communities are vibrant, connected and healthy

· we have well designed built environments where our character areas and heritage buildings are valued, protected and preserved

· our significant arts, cultural, educational, civic and community facilities are well loved and our many events create an atmosphere of excitement

· we have a healthy, sustainable and prosperous local economy

· our natural environment is significantly improved and protected

· we have outstanding public transport as part of a congestion free network with safe, connected greenways routes that make it easy to walk and cycle around Waitematā.

Achieving our vision

We are focused on the following outcomes to achieve our vision:

A distinctive, high quality urban environment that embraces our heritage

Development in our neighbourhoods, town centres and city centre is high quality and the area’s character and heritage is recognised and enhanced.

Over the next three years we plan to:

· preserve our historic areas by completing character assessments in Grey Lynn and Westmere

· protect our heritage places through initiatives including investing in the preservation of Myers Park Caretaker’s Cottage and Albert Park House

· improve our local areas and reinforce their character through initiatives including implementing the Ponsonby Road Plan and the Newmarket Laneways Precinct Plan, which will upgrade the retail hub

· advocate for an affordable housing action plan.

Connected, accessible and safe transport choices

It is easy to move into and around Waitematā with well-connected, integrated and accessible public transport choices and safe, pleasant walking and cycling routes.

Over the next three years we plan to:

· enhance safety for all road users through measures including implementing slow speed zones

· improve pedestrian, cycling and public transport options through initiatives including creating greenways routes that connect our green spaces and neighbourhoods as well as expanding the cycling network

· make sure our streets are great public spaces through initiatives including an upgrade of Franklin Road

· improve parking and traffic management by creating residential parking zones in Freemans Bay, Ponsonby, St Mary’s Bay and Parnell.

Waitematā, the innovative economic hub of Auckland

The city centre, waterfront and city fringe form the innovative economic hub of Auckland, where people want to live, work, study, play and visit.

Over the next three years we plan to:

· increase the prosperity of local business centres by implementing our city fringe economic development action plan

· complete a plan to enhance Aotea Quarter as an arts, cultural and business hub including improving the connection between Myers Park and Aotea Square

· support the development of Wynyard Quarter as a technology and digital media centre.

The natural environment is respected and enhanced

Our communities help protect and enhance Waitematā’s beautiful, natural environments. We are a low carbon community.

Over the next three years we plan to:

· reduce waste and encourage reuse by creating a central community recycling centre

· improve the health of waterways by continuing programmes to restore our streams

· identify and progress initiatives to improve air quality in the city centre

· improve our natural environment through delivering ecological projects to restore our urban forests

· encourage more residents to grow their own food through supporting the creation of new community gardens

· work towards becoming a low carbon community by focusing on reducing energy use, water consumption and waste.

Quality parks, open spaces and community facilities created for people to use and enjoy o We have high-quality and varied parks, public spaces and community facilities where people socialise, relax, learn, exercise and have fun.

Over the next three years we plan to:

· redevelop Pioneer Women’s and Ellen Melville Hall as an inner-city community hub

· upgrade our sports fields and recreation facilities including the Auckland Domain sport fields to encourage people to be more active

· improve our parks through initiatives including completing the Myers Park upgrade and implementing a plan to improve Taurarua/Point Resolution Reserve

· provide more walkways to connect our parks and coastlines including completing the Weona/Westmere section of the coastal walkway.

Strong communities that are inclusive, vibrant and engaged

Our communities are safe and healthy, with a strong sense of identity and connection. Children and young people are thriving and people actively participate in Waitematā’s civic, cultural and recreational life.

Over the next three years we plan to:

· increase participation in local arts, events and recreation through initiatives including supporting events such as the Grey Lynn Festival, Parnell Festival of Roses, Art in the Dark and Art Week

· increase places where children and young people can come together by investigating establishing a city centre youth hub

· focus on improving safety through developing an action plan for the Karangahape Road and Symonds Street areas

· improve the health of our communities by extending smoke free public places to cover all parks, beaches, plazas, civic squares and public outdoor areas

4.3 Council 2015-25 10-Year Budget (Long Term Plan)

It’s Council’s 10-Year Budget time, the Council draft Long-term Plan for 2015-2025. This draft plan is out for consultation from Friday 23 January until Monday 16 March 2015. Over that period, the public is invited to provide feedback on regional and local issues by completing a written feedback form (online or hard copy) or by attending one of the events organised across the region.

Auckland is growing quickly, there is a lot for us to discuss as a city and decide on which is why your input on regional and local priorities is important. The three main regional topics of discussion are: transport, housing and rates.

As Local Board we are proposing budgetary priorities for the next year that include:

- redeveloping Pioneer Women’s and Ellen Melville Hall as a city centre community hub

- funding a performance and temporary art installation series

- supporting local events such as Art in the Dark, Grey Lynn Park Festival, Festival Italiano and Parnell Festival of Roses

- completing the Weona Westmere Coastal Walkway

- initiating a Newmarket Laneways improvement project.

If anyone wants to make an official submission to the 10-Year Budget this year they need to register first and then attend a Have Your Say event. The Waitematā Have Your Say event will be held at the Town Hall, Wednesday, 4 March.

Alternatively if you just want to be heard there are a number of Community Feedback Events planned throughout February and March. These will be run in partnership with local community groups and attended by local board members. These will be advertised locally, we are still finalising the details but you can follow us on Facebook.com/Waitemata.

We’ll see how this new process goes, but I have my doubts as to its usefulness as a replacement for the previous tried and true system of thoughtful submissions, and inter-active formal hearings.

Have Your Say Event

Purpose of this event: to give people the opportunity to be heard by decision-makers on regional and local matters, and the Regional Land Transport Plan.

The HYS event in the Waitemata Local Board area is scheduled on Wednesday 4 March, in the evening, at the Town Hall.

Local Feedback Event

Purpose of these events: additional engagement with local communities on local issues to inform the local board agreements. At present the following is planned:

Event	Description	Date - time	Venue	Status
City-Centre focused event	A local event organised in partnership between the Waitemata Local Board and the City Centre Integration Team.	Wednesday 25 February, 6pm	Pioneer Women’s Hall	Confirmed with City Integration team. RAG contacted.
Presentation to Grafton Residents Association	Waitemata Local Board presenting at GRA’s regular meeting.	Monday 9 March, 7pm	Grafton Hall, 40 Seafield View Road	Confirmed
Event or presentation for Freemans Bay Residents Association	TBC	TBC	TBC	Freemans Bay registered their interest. TBC
Parnell Community Committee and Parnell Inc hosted event	A local event co-hosted by Parnell Community Committee and Parnell Inc.	TBC	TBC	Parnell Community and Parnell Inc registered their interest. TBC
Grey Lynn and Arch Hill Residents Associations hosted event	A local event co-hosted by Parnell Community Committee and Parnell Inc.	TBC	TBC	Grey Lynn and Arch Hill Residents Associations registered their interest TBC.

In addition there will be regional themed meetings as follows:

· Maori x2

· Mana Whenua

· Youth and Senior (as an intergenerational forum)

· Aucklanders with Disabilities

· Ethnic

· Pacific

Feedback on the 10-year budget is also collected via ‘awareness raising events and activities’ (organised at a regional level) and ‘digital engagement activities’. Feedback will be collated into reports (11 councillor briefing reports and 21 local board briefing reports).

5 Project Updates

6 Portfolio Updates

Arts, Culture & Events

6.1 Events

· Events sub-Portfolio – Auckland Council monthly meeting last met 3 December 2014

· Events sub-Portfolio – ATEED bi-monthly meeting last met on 3 December 2014

6.1.1 Events Consultation

The Waitemata Local Board based events that Council Events or ATEED have consulted the local board on, for events occurring over summer on are attached and marked as Attachment D.

6.1.2 Local Events Support Fund

The Waitemata Local Board Event Support Fund, a multi-year established event support fund of approximately $75,000 per year this year supported the following events that took place over recent months:

· Festival Italiano, Osborne Street, Newmarket, Sunday, 28 September 2014

· Art Week, 10-19 October 2014

· Art in the Dark, Western Park, Ponsonby, 13-16 November 2014

· Grey Lynn Park Festival, Saturday, 29 November 2014

6.1.2 Local Events Development Fund

· The Waitemata Local Board Event Development and Community Christmas Funds, a contestable annual fund, and Board discretionary fund respectively of approximately $25,000 and $5,000 this year supported the following events that took place over recent months:

· Franklin Road Christmas Lights Opening Night, 1 December, and then throughout December 2014. Snow, neighbourliness, and affirmation of Franklin Road residents gift to Auckland.

· Wither Hills West End Cup, December 2014; an event now a formally part of Auckland Tennis’ summer festival of tennis.

6.1.3 2015 Summer Events

The next month remains the most jam packed for Council-supported activity; sporting, cultural and entertainment.

Following on from Auckland’s recent fantastic 175^th Auckland Anniversary Weekend, and the NRL Auckland Nines, Auckland is about to host the premiere global event; ICC Cricket World Cup 4 February - 29 March.

If sport is not your thing, Music in Parks is back better than ever this summer, bringing Aucklanders free music and good times for the 22^nd year right through to 15 March. There's something for all music lovers.

The ever popular Movies in Parks series is also back. This Council-Local Board funded and run series of movies are played on large screens in local parks throughout the region. This year Waitematā brings you ‘The Book Thief’ at Grey Lynn Park Friday 6 March, a family friendly movie based on the much loved Australian novel. This will be popular so get your spot early. Movie start time expected to be about 6.30pm.

Auckland Pride Festival is returning 6 February – 1 March, with Ponsonby Road once again set to host the Auckland Pride Parade Saturday, 21 February at the later time of 7.30 pm. Now in its third year, we can expect colour, sequins, toned bodies, and Zeus in this parade of dancers, floats, marchers and music celebrating diversity and life.

On 26 February - 1 March Albert Park will be transformed for the 16th year into a festival of Chinese culture, art and cuisine for Auckland favourite; the Auckland Lantern Festival.

Waitematā Local Board this year is a sponsor of Auckland Fringe Festival 11 February - 1 March at various venues. Expect bold-and-ballsy drama, wildly frenetic dance and genre-busting street performance. Fringe will satisfy all types and tastes with kids shows, family days, free events, theatre, comedy, burlesque, dance, music, visual arts and more.

We all love a good party, and the 100^th birthday celebrations for City Centre Myers Park Sunday, 15 February 12pm – 4pm is going to be just that. This Local Board free event has a huge range of activities planned for the whole family. Myers Park holds a special place in Auckland’s history; gifted to the children of Auckland by former mayor Arthur Myers and opened January 1915, the park has just undergone an impressive Local Board-initiated facelift but retains its original character even a century later. A collection of historical images is being added to almost daily on the Facebook page (myersparkgroup) telling the story of the park better than I can simply with words. Bands, stalls and a food market as well as children entertainment including a Punch and Judy Show. Fringe Festival performers are involved so expect something a little different.

6.2 Arts & Culture

The Arts & Culture sub-Portfolio monthly meeting last met in 2014.

6.2.1 Hauora Garden – POP programme

POP 10 / Hauora Garden of Health and Happiness / community planting day, Studio One Toi Tu, 1 Ponsonby Road, 18 October 2014.

This project, and the Waitemata Local Board’s approach to the POP project and the arts generally were very favourably reviewed and referenced in the NZ Herald by its arts editor.

6.2.2 Misery K’Rd Artworks

The Board funded child-friendly arts project destined for K Road is nearly complete. The two Misery artworks are in final production at the studio where the patina and painting is being completed. The artwork are to be installed in Beresford Square and in K’Rd outside Rendalls. The opening is imminent and is proposed for 2^nd week of February.

6.2.3 Rainbow Machine

Last year a second project idea was funded to concept stage through Board funding. Rainbow Machine is an interactive play space; light prism rainbow art work, developed by artists Sarosh Mulla, Patrick Loo and Shahriar Asdollah-Zadeh for the Board.

To quote the artists: “The Rainbow Machine is a mechanism for discovery. It is an artwork which invites children and adults to create rainbow patterns through the manipulation of a prismatic viewing cone. It offers an adjustable spatial environment, which is capable of capturing natural light and producing a rainbow effect within the interior. The user aligns the movable light cone towards the sun path. The natural light gathered by the cone is passed through a prism, which refracts the light and casts a rainbow.

This effect prompts interaction between the child and caregiver, as questions of how and why this effect is achieved are raised. It provides an immersive environment that activates embodied learning for children.

This developed design report describes the key research and development undertaken throughout the past year towards the construction of the Rainbow Machine. Issues of mechanical design, durability, safety, structural resiliance, colour, cost and optical design will

be addressed.

All research carried out has shown that the Rainbow Machine is a viable, durable, safe design. This research has been further reinforced by the full scale prototyping of parts of the project. We believe the research and development phase has proven that the Rainbow Machine can be safely and successfully deployed as a high intereactive piece of public art

within Auckland.

A Rainbow Machine is proposed for the corner of Sale Street and Wellesley Street. The site creates a gathering place in an area that would usually be transitioned through rather than stopped in and enjoyed. It transforms this forgotten space. This site is a connection

point between the vast number of apartment buildings on the western ridge of the CBD and the green expanse of Victoria Park. For the families that occupy these apartments, the Rainbow Machine softens the journey to and from the park.

Support to fund the project from the arts budget and third parties will need to be sought to progress the project.

6.2.3 Myers Park KBA Mural

The K Road Business Association have been supported in their offer to arrange and fund a heritage mural on the former caretaker’s cottage in Myers Park as part of the Myers Park centenary celebrations planned for Sunday 15 February 2015. It is by artist Liam Hindley (aka GASP) and the figures depicted at either end of the mural are Arthur Myers, patron of the park, and Martha Leopold Myers, patron of the kindergarten. It will be 98% finished by 15 February, with the artist on site finishing the mural and available to answer questions from the public during the celebrations. Fabulous. Many thanks to the K’Rd Business Association.

6.2.4 Art in a Day

The Board sometimes helps fund local community events through a Community Grant such as the upcoming Art in a Day scheduled for Saturday 21 February. Artists from the neighbouring suburbs of Parnell, Newmarket and Grafton will came together to show off their talents and compete for some great prizes. Artists in one day will capture the essence of their chosen suburb through drawing, painting or media. Board member Greg Moyle is to be one of the judges of the competition.

6.3 Parks & Open Spaces

· The Parks & Open Space Portfolio last met 10 December 2014.

Much planning and preparation for various parks development plans, playground upgrades, and parks improvements has continued over the period.

Recent months have seen progress with the following projects, amongst other renewals:

· Point Resolution Taurarua Development Plan, including approval of the draft plan and public consultation in November 2014. The plan is scheduled to be brought to the Board for approval in the first quarter of 2015. Any works beyond renewals now require budget support.

· Costley Reserve Playground upgrade project. Construction imminent.

· Coxes Bay Walkway project, including receiving resource consent. The project is set to commence construction very shortly.

· Weona-Westmere Coastal Walkway project, including receiving budget in the draft 2015-25 10-Year Budget to complete the project in 2016. Stage I of site clearance and fencing is scheduled to commence this year.

· Grey Lynn Park Development Plan, including playground upgrades, and flying fox reinstatement. Approval of the draft plan and public consultation were undertaken by November 2015. The final plan is scheduled to be brought to the Board for approval in the first quarter of 2015. Any works beyond renewals will now require budget support. The Flying Fox reinstatement has budget support.

· 254 Ponsonby Road civic plaza/park. Community consultation was competed in 2014. The outcomes of the community consultation is scheduled to be reported back to the Board in March. A decision on which option to support will then determine what budget support from the Governing Body any preferred option will require.

· Western Park Development Plan, including playground upgrade and flying fox reinstatment, and stormwater wetlands proposal. Preliminary Iwi consultation commenced in November 2014. The draft plan is scheduled to be bought to the Board for approval for public consultation in March 2015. In the interim the toilet replacement and re-siting has taken place under Council’s renewals programme. The flying fox reinstatement, some playground replacement, lighting and pathway renewal can occur under existing renewal budgets, but further development will require budget support. This development plan once approved will be a priority for the Board going forward.

6.4 Auckland City Centre Advisory Board

The Board last met in late 2014.

Attached and marked as Attachment E is the November Projects Progress Report.

The Board is progressing the following projects not impacted by the CRL for completion by 2015/16t:

· $1m for the Beach Road Public Space upgrade.

· $2.7 m for the Freyberg Square Upgrade.

· $2m for the Myers Park Stage II upgrade, including the underpass link to Aotea Square and Mayoral Drive accessway.

· $1m for development and implementation of city centre way finding strategy.

· $1m to K’ Rd speed calming and pedestrian-friendly projects as per the outcomes of the Karangahape Road Plan.

The upgrade of High Street Precinct area is now part of the new targeted rate suite of projects to be discussed and agreed between the Auckland city Centre Advisory Board and City Integration to be implemented as part of the 2015-25 10-Year Budget from 2016/17.

The Board worked very hard to reach agreement with the Governing Body on the transition of the city centre targeted rate to the consequential opex of city centre capital projects being funded by the general rate, now proposed in the 10-Year Budget from year three of the 10-Year Budget. This now form part of the draft budget out for consultation. The Advisory Board has also supported in the draft 10-Year Budget the re-introduction of a city centre residential targeted rate of $57.50 per year on each city centre residence. This will contribute an additional $800k towards developing and upgrading amenity in the city centre.

6.5 Extension of Parnell’s Business Improvement District

The Board is a firm supporter of local business association, Parnell Inc’s proposal to extend the Parnell Business Improvement District (BID) to encompass all Parnell business district. BIDs are funded through a small addition to business rates, that is then passed on to the local business association to invest locally. A supportive business environment such as a BID provides, helps increase the voice and influence of local business, and helps keep prominent what makes Parnell special. In Parnell’s case it will enable a collective investment in improvements all benefit from, for example increased security for the town centre, and in future benefits that could flow from development of the Parnell train station.

Recently the Board increased our funding of the Parnell Inc BID proposal beyond the initial grant of $10,000 by another $9,295 towards marketing costs. Raising the amount required to undertake this bid is no easy task and the generous sponsorship raised beyond Board funds is perhaps an indication of the sentiment of the Parnell business community. We hope Parnell business will get behind the proposal.

6.6 Heart of the City

In October 2014 the Heart of the City executive, which includes myself as Board representative, learned of criminal tax evasion charges brought against Heart of the City CEO, Alex Swney, who founded the organisation in 1994. There were also allegations of fictitious invoicing against Heart of the City. The matter had previously been the subject of suppression orders, but the Board was not informed of this. The HoTC Board took charge of the organisation and took immediate steps to terminate Swney’s employment and launched a forensic examination of its finances. HoTC late last year also launched civil proceedings against Swney and interests associated with him to protect its interests, and has freezing order on his assets in the interim. This separate matter is presently still before the Courts, and the Serious Fraud Office, and I am unable to advise any further at this point.

Alex Swney pleaded guilty to the IRD tax evasion charges on three representative charges representing $1.8m of evaded tax. Penalties of $1.2m are owed in addition. Swney will be sentenced in April. He faces a jail sentence. Many are shocked at the sudden demise of HoTC’s leader of many years. Dealing with the consequences of Swney’s behaviour has occupied a considerable amount of my time and energy over recent months, but the organisation remains in good heart under an interim CEO appointed by the Board. Recruiting for a permanent replacement CEO is happening at present. Auckland Council has been very supportive of HoTC’s efforts to address the issues, and has been kept fully informed by the Board and myself, as have the City Centre business community through regular electronic updates.

7 In the Press Update

Some of the activities from the August 2014 meeting of local Board activities were as follows:

7.1 Community/Media Releases

· Our Auckland, September edition – “New voice for local youth”. Youth Advisory Panel member, Isabella Lenihan-Ikin feature. “Developing Grey Lynn Park”. Development plan feature.

· Our Auckland, October edition – “Reserve improvements project takes shape”. Costley Reserve upgrade feature.

· E-News from the Waitemata Local Board, 9 October 2014.

· Spark Media Release, 28 October 2014 – “Spark and Steven Adams bring pick-up basketball to Central Auckland. Board Chair quote. Waitemata Local board Chair, Shale Chambers says the board is excited to partner with Spark to deliver this project for Auckland. “Victoria Park is already home to the hugely popular skate park and so the high-tech basketball court is a wonderful addition to what is on offer for the young people of our community”.

· Our Auckland, November edition – “Putting the fun in funding”. Events support feature. Board chair quotes. “We have a dedicated events fund, which we put in place in recognition of the importance of free events in our area that contribute to the vibrancy and wellbeing of our communities”, says Waitemata Local board Chair Shale Chambers.

· Flyer, October 2014 – “What do you think of the draft concept options for 254 Ponsonby Road?”

· Press Ad, November 2014 – ‘254 Ponsonby Road Consultation’.

· Press Ad, November 2014 – “Parnell Festival of Roses’ event.

· Press Ad, November 2014 – “Help shape our Grey Lynn Park Development Plan”.

· Flyer, November 2014 – “Parnell Festival of Roses”.

· Flyer, November 2014 – “Help shape our Point Resolution Tauarua Development Plan”.

· Flyer, November 2014 – “Help shape the Grey Lynn Park Development Plan”.

· Long Term Plan Local Board Information sheet, January 2015.

· The Karangahape Road Plan 2014-2044, January 2015

· Flyer, January 2015 – “Myers Park Centennial Celebration”.

· Media Release, 18 September 2014 – “New shared space crowns fortnight of city centre improvements”. Chair quote: “O’Connell Street is a great example of how we can open up our city centre providing safe spaces for pedestrians while keeping the historical character intact, something our communities feel strong about.”

· Media Release, 8 December 2014 – “Happy 90^th birthday Grey Lynn Library”. Board Chair quote: “The Grey Lynn Library is much loved and remains an important part of its community” says Waitemata Local Board Chair Shale Chambers. “It is wonderful to see such a significant milestone celebrated.”

· Media Release, 14 October 2014 – “Council projects take honours at NZ Best Design Awards”. Studio One design awards feature. Board Chair quotes. Waitemata Local Board Chair shale chambers says he is delighted the board’s innovative approach to providing for its communities has been so significantly recognised.

Copies of media releases are attached and marked as Attachment F.

7.2 Community Leadership

· The Hobson, September, October, and November editions – Chair/Board’s monthly report.

Copies are attached and marked as Attachment G.

· The Hobson, December/January edition – Board member Christopher Dempsey’s monthly Board report.

· Ponsonby News, September, October, November and December 2014, and February 2015 editions – “Chair’s Waitemata Local Board Report”. Chair, Board, monthly report.

Copies are attached and marked as Attachment H.

· East & Bays Courier, 8 August 20104 – “Mayor’s move out of town hall criticised”. Board move to town hall feature. Chair quotes confirming the move as confirmed in November 2013. “I know we’re not the councillors or the mayor but the city centre is still in the heart of the Waitemata area, it’s bang in the middle of the ward, and we believe that we can do the heritage of the building proud”.

· Auckland City Harbour News, 13 August 2014 – “Mayor’s move has noses out of joint”. Board move to town hall feature. Chair quotes saying the Board has not contributed to Council mayoral costs. “I understand and share some of the councillors concerns about the amount of money of reorganising council but the local board’s shift is only going to save money not cost money.”

· Auckland City Harbour News, 10 October 2014 – “Project funds delayed”. Capex deferral feature. Board chair quotes, and photo. Waitemata Local Board chairman Shale Chambers says the board would accept a deferral on some bigger projects. But balancing the next year’s funds to cover projects – both the delayed and new ones – will be the biggest hurdle”, he says.

· Weekend Herald, 18 October 2014 – “Mayor back to face row over local board cash”. Board chair reference as supporting Deputy Hulse’s handling role of acting Mayor.

· The Hobson, December/January edition – “Auckland’s EFTPOS?” Local Board capex programme cuts feature. Board Chair quotes: The most disappointing deferrals are parks and playgrounds. “Now these local projects are not happening”.

· Stuff.co.nz, 9 November 2014 – “NZTA motorway plans affect pohutukawas”. Pohutukawa 6 hearings feature. Board chair quotes. Waitemata chairman Shale chambers says Auckland transport had its own preferred plan from the start of investigations into the interchange project – to remove the trees. There was no genuine effort from Auckland Transport to take on the concerns of the board and residents, he said.

· Auckland City Harbour News, 12 November 2014 – “Tree saga rolls on”. Pohutukawa 6 hearings feature. Board position references. Board chair quotes. Chambers says 98 per cent of submitters oppose the tree removal.

· Auckland City Harbour News, 28 November 2014 – “Pohutukawa may still get a reprieve”. Board position and chair quote references.

· Our Auckland, Dec/Jan edition – “Water, water, everywhere”. Waitemata summer pool feature.

· Radio New Zealand, 17 December 2014 – Pohutukawa face axe in Auckland”. Board position reference.

· Auckland City Harbour News, 19 December 2014 – “New downer for trees”. Pohutukawa 6 feature. Board position references, and Deputy chair quotes: “That is outrageous”, she says of the submission debacle. “We are really disappointed but not surprised because it’s very hard to get in the way of road builders. It’s not totally the end of the line but it looks pretty bleak”. Board chair quote: The trees provide amenity and environmental benefits, Waitemata chairman Shale Chambers says.

· 3 News, 20 January 2015 – “Local Board fight to save Pohutukawa trees”. TV interview of Board Chair. “The community own the park, car park and six Pohutukawa trees, and ultimately, the local board has delegated responsibility for granting land owner consent for Auckland transport to enter upon the land to remove the trees”, says Waitemata Local Board Chairman Shale Chambers.

7.3 Parks & Open Spaces

· Auckland City Harbour News, 19 November 2014 – “Feedback favours a park”. 254 Ponsonby Road consultation outcome feature. Board position references.

· TV One, 19 November 2014. Interview with Board member Vernon Tava on the Western Park lights.

· Auckland City Harbour News, 26 November 2014 – “Lights out in park opposed”. Western Park lighting feature. Board member Vernon Tava quotes and photo. “This is first and foremost a public safety response”, he says. “We would never sacrifice public safety to save money. The park needs work and we are planning in the next few years to spend far more in the place than you’d save by taking out a few lights.”

7.4 Art, Culture & Events

· East & Bays Courier, 20 August 2014 – “Sculpture in ‘poor taste’”. Queens Wharf art work feature. Board Chair quotes and photo. “Waitemata Local Board chairman Shale chambers says donations for public art should be encouraged but the scale and site planned for this piece are not appropriate. “The issue is the scale, which clearly has an impact in terms of the site plans and views of the harbour. Is it the right place to put it at that scale?”

· East & Bays Courier, 24 September 2014 – “Italy comes to town”. Festival Italiano feature. Board support reference.

· Auckland city Harbour News, 17 October 2014 – “Studio open to gardeners”. Hauora Gardens feature, including Board reference.

· Weekend Herald, 29 November 2014 – “Volunteers ready for eclectic park festival”. Grey Lynn Park Festival feature. Board financial support reference.

· Sunday Star-Times, 4 January 2015 – “The secret art of bees. POP bees project feature, including Board support reference.

7.5 Heritage, Urban Design and Planning

· Bob Dey Property Report, 9 July 2014 – “Local Board calls for 7-storey Great North Rd proposal to be notified. Local Board Great North Road business meeting 367-375 Great North Road feature. Board Chair quote: “Board chairman Shale chambers said the current district plan encouraged non-notification, but the proposed unitary plan would trigger at least partial notification.”

· Ponsonby News, August edition – “Population intensification versus amenity value. Board references.

· Auckland City Harbour News, 22 August 2014 – “Fears for historic Grafton”. Ockham SHA development feature, P1. Board Member Dempsey quotes and photo. Waitemata Local Board member Christopher Dempsey says the board has no objections to the intensification but it must be done well.”

· Auckland City Harbour News, 19 September 2014 – “HNZ city fringe clients on edge”. Spring St feature. Board member Yates quote, and photo. Waitemata Local Board member Deborah Yates says she would like to see the $14m difference between the sale and purchase of the state properties put back into the city-fringe area. “We feel very strongly that the fringe needs to maintain a good cross-section of residents of all ages and income brackets”.

· Auckland City Harbour News, 19 September 2014 – “Disputed space now open”. Upper Khartoum Place re-opening feature. Deputy chair quote, and Chair and Deputy photo. “The upgrade would not look so amazing without the memorial as the centre-piece”, Waitemata Local Board deputy chairwomen Pippa Coom says. Coom would like to see the name of the inner-city space changed from Khartoum, named after the 1885 siege, to one reflecting the women commemorated in the memorial.

· Auckland City Harbour News, 17 October 2014 – “Draft Ponsonby plans revealed”. Ponsonby Road Plan feature, including Board reference.

· Auckland City Harbour News, 14 November 2014 – “About Town: Federal Street opening. Board photo at event.

· Ponsonby News, December edition – “When Park Lighting doesn’t Improve Safety”. Board member Vernon Tava’s opinion piece on Western Park Lighting.

7.6 Transport

· Central Leader, 6 August 2014, P1 – “Mixed reaction to challenges”. City Rail Link Newton station re-think feature. Board Chair quotes; “We as a board are accepting of the reasons for it but it does change the vision for that area slightly”.

8 Meetings/Events

In addition to responsibilities in constituency work and community engagement, and any matters noted above, I have undertaken the following Portfolio or Board Chair responsibilities:

8.1 Community & Civic Leadership:

Attended:

· Waitemata Local Board Business Meeting, Jubilee Building, Parnell, 12 August 2014

· Meeting with Body Corporate, The Galleries, 13 August 2014

· Friends of Symonds Street Cemetery monthly meeting, 26 August 2014

· Local Alcohol Policy Hearing, Hearings Meeting Room 2, 205 Queen Street, 26 August 2014

· Waitemata Local Board Business Meeting, Garden Room, Grey Lynn Community Centre, 510 Richmond Road, 9 September 2014

· Meeting with Grafton Residents re: SHA, 17 September 2014

· Jenny Dixon & Lucy Baragwanath update on the University of Auckland, 22 September 2014

· Local Board Chairs Forum, Committee Room, Civic Building, 22 September 2014

· Cowie St-Laxon Tce Community Liaison Group, Parnell Community Centre, 22 September 2014

· Finance & Performance Committee, Town Hall, 24 September 2014

· Open day for 254 Ponsonby Road, All Saints Hall, Ponsonby Road, 18 October 2014

· K Road Plan catch up, 7 October 2014

· AT/Franklin Road Resident's Meeting - Franklin Road Upgrade, Freeman’s Bay Community Hall, 7 October 2014

· Local Board Chairs discussion, Civic Building, 8 October 2014

· Local Board Chairs Discussions, Civic Building, 13 October 2014

· Waitemata Local Board Business Meeting, 14 October 2014

· Budget Committee discussions with Waitemata Local Board (LTP), Auckland Town Hall, 17 October 2014.

· Parnell Community Trust AGM, Parnell Community Centre, Parnell, 21 October 2014

· Iwi engagement - Grey Lynn Park Development Plan, 23 October 2014

· Local Board Chairs Discussions, Civic Building, 24 October 2014

· Budget Committee workshop - LTP 2015-2025 - BC members/LB Chairs discussions on Decision-making allocation, Community-led community development and the activity areas, Town Hall, 24 October 2014

· Friends Of Symonds Street Cemetery monthly meeting, 28 October 2014

· Meeting with Festival Italiano, 29 October 2014

· Iwi consultation for Symonds Street Cemetery, 29 October 2014

· Lunch with Parnell Inc., Java Room, Parnell, 31 October 2014

· Chairs discussion prior to Local Board & Budget Committee workshop, Town Hall, 3 November 2014

· Budget Committee and Local Board chairs workshop re key LTP issues, Auckland Town Hall, 3 November 2014

· Budget Committee, Auckland Town Hall, 5 November 2014

· Great North Road NOR Hearing, Civic Building, 5 November 2014

· Presenter at Great North Road NOR Hearing, Civic Building, 6 November 2014

Attached and marked as Attachment I is the chair’s written submission.

· Auckland City Centre Advisory Board member presenter at Budget Committee, Auckland Town Hall, 5 November 2014

· Franklin Road Open Days - Community Information Session, Freemans Bay Community Centre, 5 November 2014

· Waitemata Local Board Business Meeting, Jubilee Building, Parnell, 11 November 2014

· Presentation to PBA members on 254 Ponsonby Road, PBA office, Ponsonby, 12 November 2014

· Local Board Chairs Forum meeting, Town Hall, 24 November 2014

· Friends Of Symonds Street Cemetery monthly meeting, 25 November 2014

· Herne Bay Residents Association AGM, Ponsonby Primary School, 26 November 2014

· Grey Lynn Park Festival Consultation Stall, Grey Lynn Park, 29 November 2014

· Western Bays Community Group AGM, Ponsonby Community Centre, 2 December 2014

· Central Facility Partnership Committee meeting, 135 Albert Street, 8 December 2014

· Stormwater Meeting with Freemans Bay Body Corporate, Level 3, 115 Queen Street, 18 December 2014

· AT/NZTA Community Liaison Public Update meeting, Western Springs Community Hall, 20 January 2015

· Friends Of Symonds Street Cemetery monthly meeting, 27 January 2015

8.2 Board Leadership:

Attended:

· Fortnightly Communications catch-up, 4 August 2014

· Weekly update with Relationship Manager, 4 August 2014

· Waitemata Local Board Workshop - LTP Options, Auckland Transport Update - Greenways 2 / Wynyard Quarter Road Upgrade, K'Road Plan, 5 August 2014

· Presenter at ‘Transforming Auckland’s City Centre’, a Lunchtime Learning seminar, Aotea Centre, Auckland central , 6 August 2014

· Parks Portfolio Monthly Meeting, 7 August 2014

· Finance Committee & LIPs Portfolio Meeting, 7 August 2014

· Budget Committee workshop - Parks, Community & Lifestyle Activities and Budget review for LTP, 135 Albert Street, 8 August 2014

· Weekly update with Relationship Manager, 11 August 2014

· Working Lunch with NZ Housing, Public Trust House, 205 Great South Road, 11 August 2014

· Workshop re CCI Downtown Precinct Framework, Town Hall, 12 August 2014

· Parks Portfolio Meeting: Western Springs Pine Stand Restoration and Accessibility Plan, 13 August 2014

· Waitemata Local Board update from Waterfront Auckland, 13 August 2014

· Newmarket Laneways Precinct, 13 August 2014

· Waitemata Local Board Workshop - Bi-monthly Local Board Work Programme, Forward Plan - Regional Policy, Community Facilities Network Plan, Greenways Plan - Grey Lynn Park, 14 August 2014

· Board Briefing on Telecom Commercial Sponsorship, 15 August 2014

· Partial Liquor Ban Request - Auckland Marathon @ Victoria Park, 20 August 2014

· K Road Plan Catch up, 21 August 2014

· Chairs catch up, Tuihana Cafe, Mt Eden, 18 August 2014

· Effective Meetings for Local Board Chairs and Deputy Chairs, Civic Building, 18 August 2014

· Local Board briefing on the LTP financial policies, Central library, 18 August 2014

· Waitemata Local Board Workshop - CAPEX Review Deferral Proposal, Weona-Westmere Walkway, Waitemata Local Board - CRL Briefing, K' Road BID Presentation, Ponsonby Road BID Presentation, 19 August 2014

· Potential site RRC, 19 August 2014

· Fortnightly Communications catch-up, 19 August 2014

· Achievement Report photographs, 19 August 2014

· Weekly update with Relationship Manager, 20 August 2014

· Events Portfolio - AC - monthly meeting, 20 August 2014

· Waitemata Local Board Finance Committee, 21 August 2014

· Parks Portfolio Monthly Site Visit, 21 August 2014

· Waitemata Local Board Workshop - LAPP - opportunity for formal feedback on draft policy, Property Strategy Implementation: Whole of life tool and asset and benchmarking, Heritage Incentives Policy Engagement, Auckland Cycle Network (CBD) and City Centre Cycle Routes Investigation, Commercial Market Drivers Report, 26 August 2014

· Monthly Transport Portfolio Meeting, 27 August 2014

· QE2 Square Briefing, 28 August 2014

· Newmarket Station Square, 28 August 2014

· Weekly update with Relationship Manager, 8 September 2014

· LTP - Parks, Community and Lifestyle response to Mayoral Proposal, Council Chambers, Town Hall, 8 September 2014

· City Centre Waterfront Building Height and Form Strategy, 9 September 2014

· LBP deliberations workshop, 9 September 2014

· Unitary Plan Committee, Town Hall, 10 September 2014

· Waitemata Local Board Workshop – G2 Greenways, Parnell Rail Station, Final K Road Plan Presentation, Newton Plan Update, AT Update, 11 September 2014

· Inaugural meeting of the Maunga Authority, Town Hall, Level 2, Reception Lounge, 15 September 2014

· Fortnightly communications catch up, 15 September 2014

· Engagement catch up, 15 September 2014

· Weekly update with Relationship Manager, 15 September 2014

· Waitemata Local Board Workshop – Local Board Plan and consequences of Mayor’s proposal, 16 September 2014

· Parks Portfolio Monthly meeting, Graham Street, 16 September 2014

· Formal deliberations on Local Board Plan to consider submissions and resolve directions as required, 16 September 2014

· Events Portfolio - ATEED - bi- monthly meeting (Events Focus), 17 September 2014

· Meeting on LTP, Town Hall, 18 September 2014

· Budget Committee workshop - LTP 2015-2025 - LB/BC discussions on proposed LTP budgets, Council Chambers, Auckland Town Hall, 18 September 2014

· Unitary Plan Committee, Level 2, Town Hall, 18 September 2014

· Weekly update with Relationship Manager, 22 September 2014

· Legal team to discuss next steps re St Lukes Notice of Requirement, 135 Albert St, 22 September 2014

· Waitemata Local Board Workshop – Local Board Plans, 23 September 2014

· Boroughs project, 23 September 2014

· K Road Plan catch up, 23 September 2014

· Arts and Culture Monthly Portfolio Meeting, 24 September 2014

· Sport & Recreation Monthly Portfolio Meeting, 25 September 2014

· Local Board Member Briefing on Spatial priorities and the draft Infrastructure Strategy, Council Chambers, Town Hall, 29 September 2014

· Fortnightly communications catch up, 29 September 2014

· Weekly update with Relationship Manager, 29 September 2014

· Waitemata Local Board Workshop – LTP Phase 2 - Part B, AT update, Seddon Fields Traffic and Parking, 30 September 2014

· Western Park Development Plan, 30 September 2014

· Kiwi Rail Land - Meeting with ACPL, 1 October 2014

· Engagement catch up, 1 October 2014

· CCI team's response to mayor’s proposal, 1 October 2014

· Parks portfolio Monthly Meeting, 2 October 2014

· Finance Committee & LIPs Portfolio Meeting, 2 October 2014

· K Road Plan Catch up, 2 October 2014

· Regional Film Fees discussion for Local Board Economic Development Portfolio holders, Town Hall, 6 October 2014

· Weekly update with Relationship Manager & Democracy Advisor - Agenda run through for October Board Meeting, 6 October 2014

· Waitemata Local Board Workshop - Feedback in Mayors Proposal and Financial Policies, 2014/2015 Dog Access Review, Auckland Council Property Limited, Auckland Transport update, Council Controlled Organisation Review, Progress Report, 7 October 2014

· Home Street playground concept design, 7 October 2014

· NOR St Luke's, 8 October 2014

· CCO review - Governing Body / Local Board discussion, Council Chamber, Town Hall, 8 October 2014

· Budget Committee workshop - LTP 2015-2025 - Delivering on three priority areas for Maori, Council Chambers, Auckland Town Hall, 8 October 2014

· Arts and Culture Portfolio - Additional Meeting, 8 October 2014

· City Centre Targeted Rate, Town Hall, 9 October 2014

· Fortnightly Communications catch-up, 13 October 2014

· Weekly update with Relationship Manager, 13 October 2014

· Auckland Domain Master Plan Governance Panel meeting, Civic Building, 14 October 2014

· Taxi Operations Plan, Town Hall, Ground Council Chamber, 14 October 2014

· Events Portfolio - AC - monthly meeting, 15 October 2014

· Budget Committee workshop - LTP 2015-2025 - CDAC model, 15 October 2014

· Waitemata Local Board Workshop - Downtown Framework, Myers Park Development Stage 2, Child Friendly Accreditation Workshop, 16 October 2014

· Chairs catch up, Tuihana Cafe, 114 Dominion Road, Mt Eden, 20 October 2014

· LTP financial policy discussion, Town Hall, 20 October 2014

· Citizenship Ceremonies central cluster, 135 Albert Street, 20 October 2014

· Waitemata Local Board Workshop - Newmarket Viaduct Project, Newmarket Laneways Plan, Western Springs Pine Tree Restoration, K Road Plan, 21 October 2014

· Restoration and development of Symonds Street Cemetery, 22 October 2014

· Weekly update with Relationship Manager, 22 October 2014

· Sport & Recreation Monthly Portfolio Meeting, 23 October 2014

· Queens Wharf site visit: Briefing in partnership with Waterfront Auckland Council, Queens Wharf, 23 October 2014

· Waitemata Local Board Workshop - Significance and Engagement, 28 October 2014

· Parks Portfolio Monthly Meeting, 29 October 2014

· LTP Local Board Cluster Workshop – Central, Aotea Centre, 30 October 2014

· Explain the planning recommendation for the St Lukes Notice of Requirement application, Albert Street, 30 October 2014

· NOR St Luke’s, 30 October 2014

· Briefing for the Community Facilities Partnership workshop, 31 October 2014

· Weekly update with Relationship Manager & Democracy Advisor - Agenda run through for November Board Meeting, 3 November 2014

· Central Facility Partnership Committee workshop, 135 Albert Street, 3 November 2014

· Waitemata Local Board Workshop - Waitemata Commercial Property Drivers Report, Citizenship Ceremonies, Auckland Transport update, Basement Theatre, 4 November 2014

· Fortnightly Communications catch-up, 10 November 2014

· Engagement Catch up, 10 November 2014

· Weekly update with Relationship Manager and Senior Advisor, 10 November 2014

· Arts and Culture Monthly Portfolio Meeting, Studio One, Ponsonby Road, 10 November 2014

· City Centre activation programme, Civic Building, 11 November 2014

· Finance Committee & LIPs Portfolio Meeting, 12 November 2014

· Waitemata Local Board Workshop - LTP Phase 3, 13 November 2014

· Meeting with Auckland Transport re ITP calculator, 13 November 2014

· Waitemata Local Board Grants Committee, 24 November 2014

· Weekly update with Relationship Manager and Senior Advisor, 24 November 2014

· Waitemata Local Board Workshop - Newmarket Laneways, City Centre Waterfront Building Height and Form Strategy Workshop, Alcohol Ban Review Process, 25 November 2014

· Fortnightly Communications catch-up, 25 November 2014

· LTP consultation – discussion with Advisor, 25 November 2014

· Arts and Culture Monthly Portfolio Meeting, 26 November 2014

· Working Lunch with ATEED Board of Directors re: local economic development, ATEED Central Offices, Quay Street, 28 November 2014

· Weekly update with Relationship Manager, 1 December 2014

· Central Facilities Partnership Briefing, 1 December 2014

· Waitemata Local Board Workshop, Quarterly Finance Report, Auckland Transport update, Auckland Domain Plan, Local Board Work Programme (Bi-monthly), Open Space Provision Guidelines, 2 December 2014

· Meeting with Auckland cricket regarding Western Springs, Victoria Park, 3 December 2014

· ATEED - bi- monthly meeting - Economic Development Focussed, Akld Grid, Halsey Street, 3 December 2014

· Events Portfolio - AC - monthly meeting, 3 December 2014

· Meeting with Karl Ferguson and Angeline Barlow, New Comms manager, 3 December 2014

· Local board briefing on Community Facilities Network Plan and Community Grants Implementation, Central Library, 4 December 2014

· Future of the civic Building, Civic Building, Civic Building, 5 December 2014

· Gladstone Park & adjacent land - sign off for Final disclosure documentation, 8 December 2014

· Weekly update with Relationship Manager, 8 December 2014

· Waitemata Local Board Business Meeting, Garden Room, Grey Lynn Community Centre, 510 Richmond Road, 9 December 2014

· Parks Portfolio Monthly Meeting, 10 December 2014

· Finance Committee & LIPs Portfolio Meeting, 10 December 2014

· Waitemata Local Board Workshop, Stream Restoration, Ponsonby BID Presentation, AT Annual Programme, Auckland Transport Update, 11 December 2014

· Chairs catch up, Tuihana Cafe, Mt Eden, 15 December 2014

· Briefing of concept Plans for the new Wynyard Quarter Hotel, 15 December 2014

· Weekly update with Relationship Manager, 15 December 2014

· Engagement Catch up, 15 December 2014

· Waitemata Local Board Workshop, City Centre Integration Update, Actions Tracker and Reports Pending, 16 December 2014

· Councillor & Local Board Chair - Pre-Christmas gathering hosted by AT Executive, HSBC House, 16 December 2014

· NZ International Convention Centre Briefing, 17 December 2014

· 245 Ponsonby Road - Review of feedback, 17 December 2014

· Victoria Park - Fanshawe St boundary upgrade, 17 December 2014

· LTP Consultation Events Planning, 20 January 2015

· Monthly Transport Portfolio Meeting, 21 January 2015

· Community Development Portfolio Monthly Meeting, 28 January 2015

8.3 Events, including Civic

Attended:

· 100 Anniversary of New Zealand's commitment to WW1, Auckland Museum, 5 August 2014

· Discover Spark with Mark Verbeist & Simon Moutter, Telecom Place, Auckland, 7 August 2014

· Auckland Central Great 2014 Election Debate, Ponsonby Cruising Club, 21 August 2014

· National Commemoration of the 100th anniversary of the NZ occupation of German Samoa, The Cenopath, Auckland Domain, 29 August 2014

· Upper Khartoum Place opening, 2 Kitchener Street, 10 September 2014. Great to see this long-controversial and contested space finally opened. Great speech by Deputy Pippa Coom. Thanks for the acknowledgement of my small contribution over recent years to helping this finally happen. Congratulations to the National Council of Women for strong advocacy over many years.

· Speaker at Universal Peace Federation International Peace Day, Jubilee Hall, Parnell, 14 September 2014. An inter-denominational acknowledgement of the desire of humankind for peace. A nice ceremony.

Attached and marked as Attachment J are the chair’s speaking notes.

· Suffrage Day Commemoration, Khartoum Place, City Centre, 19 September 2014.

· Speaker at O'Connell Street Re-opening, O’Connell Street, 19 September 2014.

Attached and marked as Attachment K are the chair’s speaking notes.

· Auckland Heritage Festival opening, Shed 10, Queens Wharf, Auckland Waterfront, 26 September 2014

· Speaker at the Festival Italiano, Osborne Street, Newmarket, 28 September 2014.

Attached and marked as Attachment L are the chair’s speaking notes.

· Newmarket Young Fashion Designer Awards, Auckland Girls Grammar School, 1 October 2014

· POP 10 / Hauora Garden of Health and Happiness / community planting day, Studio One Toi Tu, 1 Ponsonby Road, 18 October 2014

· Auckland Arts Festival Launch, Auckland Town Hall, 23 October 2014

· Spark – Boroughs Launch, Business Lounge, Spark Building, 24 October 2014

· Blessing of Te Maara - St Columba Community Gardens - He Timatanga Hou Project, St Columba 92 Surrey Cres, Grey Lynn, 1 November 2014

· Jesus Christ Superstar, Q Theatre, 1 November 2014

· Silo Theatre - The Blind Date, The Basement Theatre, 5 November 2014

· Speaker at the official Launch of Federal Street, Federal Street, Auckland CBD, 7 November 2014. The best shared space to date. Now we need to progress closing it to traffic that-has-no-reason-to-be there on weekends.

Attached and marked as Attachment M are the chair’s speaking notes.

· Launch of Art in the Dark, ABS Community Trust, Ponsonby Road, 12 November 2014

· Westpac Auckland Business Awards, The Langham, 13 November 2014

· Speaker at Myers Park Play Park Blessing, Myers Park Playpark, 26 November 2014

Attached and marked as Attachment N are the chair’s speaking notes.

· Grey Lynn Park Festival, Grey Lynn Park, 29 November 2014

· Speaker at turning on of Franklin Road Christmas Lights, Franklin Road, 1 December 2014

Attached and marked as Attachment O are the chair’s speaking notes.

· Speaker at Parnell Bath Centenary celebrations, Parnell Baths, 5 December 2014

Attached and marked as Attachment P are the chair’s speaking notes.

· Red Bull Drifters Event, Ferry Building, Pier 1, Queens Wharf, 6 December 2014

· Waterfront Theatre Project Media Breakfast, ASB Cube Lounge, 12 December 2014

· Speaker at Tepid Bath Centenary celebrations, Tepid Baths, 12 December 2014

Attached and marked as Attachment Q are the chair’s speaking notes.

· Heart Of The City Christmas function, Awatea Rd, Parnell, 15 December 2014

· Waitemata Team Christmas Lunch, Sale Street, 16 December 2014

· Fukuoka Friendship Garden Karakia, Auckland Zoo, 21 January 2015

· L'Austral cruise ship welcome, Princes Wharf Cruise Terminal, 22 January 2015

· Speaker at Auckland Anniversary weekend 175th celebrations opening, Shed 10, Queens Wharf, 23 January 2015

Attached and marked as Attachment R are the chair’s speaking notes.

· UN International Holocaust Remembrance Day event, Auckland War Memorial Museum, 27 January 2015

· 2015 NRL Season Launch, Shed 10, Queens Wharf, 29 January 2014

· Farewell to Chris Davidson, CEO of Parnell Trust, Jubilee Building, 30 January 2015

· NRL Auckland Nines, Eden Park, 1 February 2015

8.4 City Centre Economic Development

(Heart of the City & Auckland City Centre Advisory Board)

Attended:

· Heart of the City Committee Meeting, 26 Lorne St, Auckland, 13 August 2014

· Auckland City Centre Advisory Board Workshop, 1 Greys Avenue, 27 August 2014

· Heart of the City Committee Meeting, Level 2, 26 Lorne St, 10 September 2014

· Auckland City Centre Advisory Board, 1 Greys Avenue, 24 September 2014

· Heart Of The City Meeting, 26 Lorne St, Auckland, 10 October 2014

· Heart Of The City Meeting, 26 Lorne St, Auckland, 13 October 2014

· Heart Of The City Meeting, Level 2, 26 Lorne St, 15 October 2014

· Heart Of The City Meeting, Level 2, 26 Lorne St, 17 October 2014

· Auckland City Centre Advisory Board, Civic 15 Meeting room, 22 October 2014

· Heart Of The City Meeting and AGM, Britomart, 22 October 2014

· Auckland City Centre Advisory Board re CCTR report to Budget Committee, Civic, 4 November 2014

· Heart Of The City Committee Meeting, 26 Lorne St, Auckland, 12 November 2014

· Auckland City Centre Advisory Board Workshop, 1 Greys Ave, 26 November 2014

· Auckland City Centre Advisory Board, 1 Greys Ave, 26 November 2014

· Heart Of The City meeting with Auckland Council, 135 Albert Street, 26 November 2014

· Heart Of The City Committee Meeting, 26 Lorne St, Auckland, 10 December 2014

· Auckland City Centre Advisory Board, 135 Albert Street, 17 December 2014

Attachments

No.	Title	Page
a View	Local Alcohol Policy Hearing Submission	121
b View	Budget Committee LTP Waitemata Local Board Submission	123
c View	Chair's Letter to Mayor on LTP	133
d View	Council/ATEED Events Have Consulted on for Events Occuring from January 2015	139
e View	Auckland City Centre Advisory Board November Projects Progress Report	143
f View	Board Media Releases - O'Connell Street, Best Design Awards, Grey Lynn Library 90th Birthday	177
g View	The Hobson, Chair's Local Board Columns Aug 2014 - Feb 2015	183
h View	Ponsonby News - Chair's Waitemata Local Board Report, Sep 2014 - February 2015	187
i View	Chair's Great North Road NOR Hearing Submission	193
j View	International Peace Day, Chair's Speech	199
k View	O'Connell Street Re-opening, Chair's Speech	201
l View	Festival Italiano, Chair's Speech	203
m View	Federal Street Re-opening, Chair's Speech	205
n View	Myers Park Playground Blessing, Chair's Speech	207
o View	Franklin Road Lights Turn-On, Chair's Speech	209
p View	Parnell Baths Centenary Celebrations, Chair's Speech	211
q View	Tepid Baths Centenary Celebrations, Chair's Speech	213
r View	175th Anniversary Weekend Opening Chair's Speech	215

Author

Shale Chambers, Chair, Waitemata Local Board

Name and Location of Land/Facility	Francis Reserve 4 Warnock St Grey Lynn
Name of the Community it serves	Auckland City
Local Board Area	Waitemata
Name of Community Group	Auckland Women’s Health Centre Incorporated
Postal Address	PO Box 78 271 Grey Lynn Auckland 1245
Contact person	Leonie Morris Centre Manager
Name of Community Lease Advisor	Ron Johnson

No.	Title	Page
a View	Saving the Pohutukawa 6	223
b View	Urban Cycleways Investment Underway	227
c View	Pohutukawa Coast Day Trip - Pine Harbour to Maraetai Return	231
d View	Remembering Malcolm (Mel) Coom: Speed Limit Enforcement Will Save Lives	233

Item	Topic	Lead officer	Notes
2.	Quarterly Finance Report	Audrey Gan (Lead Financial Advisor), Mark Miller (Parks Advisor – Waitemata), Mirla Edmundson (Manager Customer Experience, Libraries)	Officers provided an update on the previous quarters performance
3.	Auckland Transport Update	Priscilla Steel (Elected Members Relationship Manager) Daniel Gavin Smith (AT - Project Manager) Ken Lee-Jones (AT)	An update was provided on the Parnell Road Corridor Plan, the North South Cycleway and Franklin Road project.
4	Auckland Bowls Club	Shyrel Burt, Leigh Redshaw, Mark Miller, Claire Foster, Rhys Walker (legal), Ron Johnson (leases)	Officers provided an update on the situation with the Auckland Bowls Club lease and future options
5	Open Space Provision Guidelines	Shyrel Burt, Beverly Fletcher, Mark Miller, Lucy Deverall	Presentation on the Open Space Provision guidelines which provides direction on the quantity, distribution and configuration of parks and open space sought by the council in both greenfield developments and the existing urban area
6	Local Board Work Programme	Geraldine Read (LB Advisor), Trina Thompson (Senior LB Advisor)	A report was provided on progress against the local board work programme

Item	Topic	Lead officer	Notes
1.	Stream Restoration	Varsha Belwalker (Relationship Advisor, Environmental Services) Matt Bloxham (Senior Regional Advisor (Freshwater))	Officers presented the findings of the study on future stream restoration options.
2.	Ponsonby BID	Vivian Rosenburg, Jerry Hill	An update was provided on the focus of Ponsonby BID and recent activity.
3.	AT Transport Update	Priscilla Steel (Relationship Manager, AT) Roger Wilson (Council Engagement Manager, AT) Anthony Blom (Infrastructure & Facilities Manager – Bus AT) Oliva Veltom (PT Planner, AT)	Discussed the Regional Land Transport Plan prioritisation model and the implications of the basic programme on key projects in Waitemata. Provided an update on the proposed inclusions in the bus network for the central area.
4.	Open Space Provision Guidelines	Shyrel Burt, Beverly Fletcher, Mark Miller, Lucy Deverall	Presentation on the Open Space Provision guidelines which provides direction on the quantity, distribution and configuration of parks and open space sought by the council in both greenfield developments and the existing urban area
5.	Local Board Work Programme	Geraldine Read (LB Advisor), Trina Thompson (Senior LB Advisor)	A report was provided on progress against the local board work programme

Chairperson	Shale Chambers
Deputy Chairperson	Pippa Coom
Members	Christopher Dempsey
	Greg Moyle
	Vernon Tava
	Rob Thomas
	Deborah Yates

Authors	Desiree Tukutama - Democracy Advisor
Authorisers	Judith Webster - Relationship Manager

Intersection	Owner	Infrastructure installation	Camera in trial mode	Camera in enforcement mode
Auckland CBD – Halsey Street & Fanshawe Street	Auckland Transport	December 2014	December 2014	Late January 2015
Avondale – Ash Street & Rosebank Road	Auckland Transport	December 2014	December 2014	Late January 2015
Pakuranga – Pigeon Mountain & Pakuranga Road	Auckland Transport	December 2014	December 2014	Late January 2015
East Tamaki – Te Irirangi Drive & Smales Road	Auckland Transport	December 2014	December 2014	Late January 2015
East Tamaki – Chapel Road & Stancombe Road	Auckland Transport	December 2014	December 2014	Late January 2015
Lambie Drive Interchange (east-bound off-ramp)	Police/Auckland Motorways Alliance	December 2014	January 2015	2015
Botany – Te Irirangi & Tī Rakau Drives	Police/Auckland Transport	December 2014	January 2015	2015

Authors	Priscilla Steel – Auckland Transport Elected Member Relationship Manager
Authorisers	Jonathan Anyon – Auckland Transport Elected Member Team Leader

Authors	Trina Thompson - Senior Local Board Advisor - Waitemata
Authorisers	Judith Webster - Relationship Manager

Authors	Sophie McGhee - Democracy Advisor
Authorisers	Judith Webster - Relationship Manager