Waitematā Local Board

 

OPEN MINUTES

 

 

Minutes of a meeting of the Waitematā Local Board held in the Waitematā Local Board Office, 35 Graham Street, Auckland on Tuesday, 10 February 2015 at 6.02 pm.

 

present

 

Chairperson

Shale Chambers

Deputy Chairperson

Pippa Coom

Members

Christopher Dempsey

 

Greg Moyle

 

Vernon Tava

 

Deborah Yates

 

APOLOGIES

 

Member

Rob Thomas

Councillor

Mike Lee

 


Waitematā Local Board

10 February 2015

 

 

 

1          Welcome

 

2          Apologies

 

Resolution number WTM/2015/1

MOVED by Chairperson S Chambers, seconded by Member VI Tava:  

That an apology from Member Rob Thomas for absence be accepted. 

CARRIED

 

3          Declaration of Interest

 

Secretarial Note:    Member Pippa Coom declared an interest in Item 14:  Confirmation of Lease at Hukanui Reserve to the Kelmarna Community Garden Trust, as a former trustee. 

 

4          Confirmation of Minutes

 

Resolution number WTM/2015/2

MOVED by Chairperson S Chambers, seconded by Member DA Yates:  

That the ordinary minutes of its meeting, held on Tuesday, 9 December 2014, including the confidential section, be confirmed, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Public Forum - Rowan Carter, Freemans Park Body Corporate

 

Resolution number WTM/2015/3

MOVED by Member GJ Moyle, seconded by Member DA Yates:  

a)      That the Stormwater Unit be requested to report back to the 10 March 2015 meeting of the Board on the proposed solutions, both temporary and permanent, for flood prevention in the Freemans Park (Wellington Street Flats) area.

b)      That Rowan Carter be thanked for his attendance and presentation to the Board.

CARRIED

 

Attachments

a     Freemans Park (Wellington St Flats) Chronology of Flooding Issues and Stormwater Management

 

 

9.2

Public Forum - Michael Graham-Stewart, Kelmarna Community Garden Trust

 

Resolution number WTM/2015/4

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:  

That Michael Graham-Stewart be thanked for his attendance and presentation to the Board.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Councillor's Report

 

Secretarial Note:  Councillor Michael Lee submitted his apologies for absence.

 

13

Auckland Transport Update - February 2015

 

Resolution number WTM/2015/5

MOVED by Deputy Chairperson PJ Coom, seconded by Member CP Dempsey:  

a)      That the Auckland Transport Update – February 2015 report be received.

b)      That the Waitemata Local Board:    

i)       Notes the release of the Regional Land Transport Plan.

ii)      Delegates to the Transport Portfolio, Pippa Coom and Christopher Dempsey and Board Chair Shale Chambers to provide the Board’s feedback by 16 March 2015.  

c)      That Priscilla Steel, Elected Members Relationship Manager be thanked for attendance.

CARRIED

 

14

Confirmation of lease at Hukanui Reserve to the Kelmarna Community Garden Trust

 

Resolution number WTM/2015/6

MOVED by Member GJ Moyle, seconded by Member DA Yates:  

a)      That the Confirmation of Lease at Hukanui Reserve to the Kelmarna Community Garden Trust report be received.

b)      That the Waitemata Local Board:

i)       Confirms the granting of a new lease to the Kelmarna Community Garden Trust for a term of 5 years commencing 10 February 2015, with a right of renewal of 5 years.

ii)      Approves rent to be set at $1 per annum if demanded.

iii)     Approves the Community Outcomes Plan (Attachment B) to become a schedule to the community lease.

iv)     Notes that other terms and conditions to be in accord with Councils Community Occupancy Guidelines.

v)      Delegates approval of the final footprint of the lease in Attachment A and for the Kelmarna Community Garden Trust to grant a concurrent licence to a third party provider once confirmed, to operate and manage the garden within the lease area to the Community portfolio holders, Pippa Coom and Deborah Yates.

c)      That Ron Johnson, Community Lease Advisor, be thanked for his attendance.

CARRIED

 

15

New Community Lease for the Auckland Women's Centre 4 Warnock Street Grey Lynn.

 

Resolution number WTM/2015/7

MOVED by Deputy Chairperson PJ Coom, seconded by Member DA Yates:  

a)      That the New Community Lease for the Auckland Women’s Centre 4 Warnock Street, Grey Lynn report be received.

b)      That the Waitematā Local Board:

i)       Approves a new community lease of the premises at 4 Warnock Street to the Auckland Women’s Centre for a term of 5 years commencing 10 February 2015,    with a right of renewal of 5 years, subject to the provisions of the Community Occupancy Guidelines.

ii)      Approves rent of $1 per annum, with a maintenance charge of $25/m2 plus GST.

iii)     Approves the attached Community Outcomes Plan (Attachment B) to become a schedule to the community lease.

c)      That Ron Johnson, Community Lease Advisor, be thanked for his attendance.

CARRIED

 

16

Temporary Alcohol Bans for the Cricket World Cup 2015 Fan Trail

 

Resolution number WTM/2015/8

MOVED by Chairperson S Chambers, seconded by Member VI Tava:  

a)      That the Temporary Alcohol Bans for the Cricket World Cup 2015 Fan Trail report be received.

b)      That the Waitematā Local Board:

I)       Approves temporary alcohol bans pursuant to the Auckland Council Alcohol Control Bylaw 2014 from:

i)    6am Saturday 28 February 2015 to 6am Sunday 1 March 2015;

ii)   6am Saturday 7 March 2015 to 6am Sunday 8 March 2015;

iii)  6am Saturday 14 March 2015 to 6am Sunday 15 March 2015;

iv)  6am Tuesday 24 March 2015 to 6am Wednesday 25 March 2015 (semi-final);

v)   6am Wednesday 25 March 2015 to 6am Thursday 26 March 2015 (semi-final rain date);

on Bond Street (between Nixon Park and Great North Road) and Great North Road (between Bond Street and Ponsonby Road) and as shown in Attachment A.

c)         That Michael Dance, Policy Analyst, be thanked for his attendance.

 

CARRIED

 

17

Auckland Domain Governance

 

Resolution number WTM/2015/9

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:  

a)      That the Auckland Domain Governance report be received.

b)      That the Waitematā Local Board:

i)          Supports the establishment of an Auckland Domain Committee, as outlined in option B of this report, to be made up of three members of the Parks, Recreation and Sport Committee, three members of the Waitematā Local Board and a member of the Independent Maori Statutory Body.

ii)     Approves that the Chair of the Auckland Domain Committee being nominated by the Parks, Recreation and Sport Committee and the Deputy Chair being nominated by the Waitemata Local Board at the time of appointment

iii)    Approves the terms of reference outlined in the tabled revised Attachment A and delegates the power to the Chair and Deputy Chair of the Auckland Domain Committee to make minor amendments to the Terms of Reference without surpassing the delegations granted to the Parks, Recreation and Sport Committee and the Waitematā Local Board.

iv)     Requests all budgets for Auckland Domain be transferred to a new regional account to be reported to and governed by the new Auckland Domain Committee.

v)     Notes that the Auckland Domain Committee shall set its own delegations to officers.

vi)    Supports a process whereby any variation to the terms of reference be established by mutual agreement and that appointment of members be reported back to the Parks, Recreation and Sport Committee and Waitemata Local Board.

vii)   Notes that a further report will come to this Board and the Parks, Recreation and Sport Committee with feedback from each body and, if in agreement, to appoint members to the new Auckland Domain Committee.

viii) Notes that general updates on Auckland Domain will come to the Parks, Recreation and Sport Committee and the Waitemata Local Board respectively as part of routine reports from the General Manager, and Local Board Quarterly reporting.

c)         That Jane Aickin, Manager Sports and Recreation be thanked for her attendance.

 

CARRIED

 

 

A copy of the tabled document has been placed on the file copy of the minutes and can be viewed Auckland Council’s website.

 

 

 

 

Attachments

a     Draft Terms of Reference for the Auckland Domain Committee

 

 

 

 

 

18

Local Board delegations for Have Your Say events

 

Resolution number WTM/2015/10

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:  

a)      That the Local Board Delegations for Have Your Say Events report be received.

b)      That the Waitematā Local Board delegates to the Board Chair, or in his absence the Deputy Chair the authority to appoint any Tier 2 or 3 staff or Local Board Relationship Manager, Local Board Senior Advisor, or Local Board Advisor the power and responsibility to hear from the public on the local board agreement through “spoken interaction/NZ sign language interaction” at the “Have Your Say” events.

CARRIED

 

 

19

Waitemata Local Board Urgent Decision - Parnell BID Expansion Funding Request

 

Resolution number WTM/2015/11

MOVED by Member GJ Moyle, seconded by Member CP Dempsey:  

a)      That the Waitemata Local Board Urgent Decision – Parnell BID Expansion Funding Request report be received.

b)      That the Waitematā Local Board:

i)       Notes the urgent decision for approving $9,295 from the Waitematā Economic Development Budget for 2014/15 to Parnell Inc for costs of securing a billboard site and the installation costs, production of a custom brochure and design fees.

ii)      Requests that if a billboard site is unable to be secured and a portion of the funding is unable to be used to purchase a static or mobile billboard any savings are to be returned to Waitematā Local Board.

CARRIED

 

20

Approval of Conference Attendance - LGNZ Applied Governance Essentials for Local Government for Member Vernon Tava

 

Resolution number WTM/2015/12

MOVED by Member GJ Moyle, seconded by Member CP Dempsey:  

a)         That the Approval of Conference Attendance – LGNZ Applied Governance Essentials for Local Government for Member Vernon Tava report be received.

b)        That the Waitematā Local Board approves member Vernon Tava’s attendance at LGNZ Applied Governance Essentials for LG on Thursday 19 March 2015 at a cost of $1,113 (being $795 registration fee and approximately $318 on flights) (exc. GST) to be funded from the FY14/15 professional development budget.

CARRIED

 

 

 

 

 

 

 

 

 

 

21

Adoption of Meeting Schedule for Finance Committee and Grants Committee 2015

 

Resolution number WTM/2015/13

MOVED by Member GJ Moyle, seconded by Member DA Yates:  

a)      That the Adoption of Meeting Schedule for Finance Committee and Grants Committee 2015 report be received.

b)      That the Waitematā Local Board:

i)       Adopts its Finance Committee meeting schedule for 2015 and 2016 as follows:

Finance Committee

 

Thursday, 19 February 2015             11.00 am

Thursday, 23 April 2015                    11.00 am

Thursday, 25 June 2015                    11.00 am

Thursday, 27 August 2015                11.00 am

Thursday, 22 October 2015               11.00 am

Thursday, 3 December 2015              11.00 am

 

Thursday, 25 February 2016               11.00 am

Thursday, 28 April 2016                       11.00 am

Thursday, 23 June 2016                       11.00 am

Thursday, 25 August 2016                   11.00 am

 

ii)       Adopts its Grants Committee meeting schedule for 2015 as follows, to be held on the following date:

Grants Committee

 

Wednesday, 1 April 2015                  10.00 am

 

iii)     Notes that further dates and times for the Grants Committee are yet to be finalised.

CARRIED

 

 

22

Waitemata Local Board Feedback on the Draft Community Facilities Network Plan

 

Resolution number WTM/2015/14

MOVED by Deputy Chairperson PJ Coom, seconded by Chairperson S Chambers:  

a)      That the Waitemata Local Board Feedback on the Draft Community Facilities Network Plan report be received.

b)      That the Waitematā Local Board notes the additional Waitematā Local Board feedback on the Community Facilities Network Plan.

CARRIED

 

 

 


 

23

Waitemata Local Board Feedback on the Draft Local Approved Product Policy

 

Resolution number WTM/2015/15

MOVED by Chairperson S Chambers, seconded by Member VI Tava:  

a)      That the Waitemata Local Board Feedback on the Draft Local Approved Product Policy report be received.

b)      That the Waitematā Local Board notes the additional Waitematā Local Board feedback on the Draft Local Approved Product Policy.

CARRIED

 

 

24

Chairperson's Report

 

Resolution number WTM/2015/16

MOVED by Deputy Chairperson PJ Coom, seconded by Member VI Tava:  

That the Chairperson’s Report be received.

CARRIED

 

25

Deputy Chairperson's Report

 

Resolution number WTM/2015/17

MOVED by Chairperson S Chambers, seconded by Member CP Dempsey:  

That the Deputy Chairperson’s Report be received.

CARRIED

 

 

26

Board Members' Reports

 

Resolution number WTM/2015/18

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:  

a)      That Board Member Rob Thomas and Vernon Tava’s written reports be received.

b)      That Board Members’ Christopher Dempsey, Greg Moyle, and Deborah Yates’ verbal reports be received.

CARRIED

 

 

27

Waitemata Local Board Workshop Notes

 

Resolution number WTM/2015/19

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:  

That the Waitemata Local Board workshop notes for the meetings held on 2, 11 and 16 December 2014 be received.

CARRIED

 

 

 

 

 

 

28

Reports Requested/Pending

 

Resolution number WTM/2015/20

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:  

That the Reports Requested/Pending report be received.

 

CARRIED

  

29        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

8.31 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

 

 

 

DATE:...........................................................................

 

 

 

CHAIRPERSON:...........................................................