I hereby give notice that an ordinary meeting of the Youth Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday, 23
February 2015
Kai from
5.00pm, meeting from 6.00pm
Reception
Lounge
Auckland Town Hall
Level 2
301-305 Queen Street
Auckland
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Youth Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Flora Apulu
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Deputy Chairperson
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Mosa Mafile'o
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Members
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Tesree Appanna
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Savanna Steele
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Janice Auva'a
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Micah Stininato
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Torranice Campel
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Marek Townley
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Danielle Goh
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Sam Vaili
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Anthony Kapeli-Sua
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Ginah Vakaheketaha-Nelisi
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Maggy Liu
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MacKenzie Valgre
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Tim Matthews
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Agnes Wong
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Nortessa Montgomerie
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Sam Yoon
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Matariki Roche
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Aileen Zhou
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(Quorum 10 members)
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Jaimee Maha
Democracy Advisor
17 February 2015
Contact Telephone: (09) 890 8126
Email: jaimee.maha@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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The purposes of the Youth
Advisory Panel will be as follows:
·
Identify and communicate to the Council the
interests and preferences of the youth of Auckland in relation to:
o
the content of the strategies, policies, plans, and bylaws of the
Council, especially the economic development strategy; and
o
any matter that the Panel considers to be of particular interest
or concern to the youth of Auckland.
·
Advise the Mayor and the Council’s governing
body and local boards, of the Council processes and mechanisms for engagement
with the youth in Auckland; and
·
Engage with Local Boards on youth issues.
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Youth Advisory
Panel
23 February
2015
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 5
2 Declaration of Interest 5
3 Confirmation of Minutes 5
4 Extraordinary
Business 5
5 Panel Membership - Waitemata 7
6 Long-term Plan - consultation update 9
7 Advice on voting and candidates for the 2016 local
government elections 11
8 Working Party and Sub-committee Updates 39
9 Updates from Youth Advisory Panel Members 45
10 Youth Advisory Panel - Work Programme Update 49
11 Consideration of Extraordinary
Items
An apology from Member T Matthews has been received.
2 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
3 Confirmation of Minutes
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That the Youth Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Monday, 8 December 2014, including the
confidential section, as a true and correct record.
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4 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
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Youth Advisory
Panel
23 February
2015
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Panel
Membership - Waitemata
File No.: CP2015/01313
Purpose
1. To
note the co-option of Alex Johnston as the Youth Advisory Panel representative
for Waitematā.
Executive Summary
2. In
December of 2014, Member Isabella Lenihan-Ikin resigned as the Waitematā
Youth Advisory Panel representative due to move out of Auckland. To fill this
vacancy Alexander Johnston has been co-opted as the local representative on the
Youth Advisory Panel.
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Recommendation/s
That the Youth
Advisory Panel:
a) note
the co-option of Alex Johnston as the representative for Waitematā until
June 2016
b) note
that a copy of this report has been forwarded to the Mayor for his
endorsement.
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Discussion
3. The
Terms of Reference Section 9 “Replacement of Panel Member”, states: “If a
vacancy arises the following option will be considered to fill the vacancy:
a) the
selection process used to appoint the member will be used again to fill the
vacancy
b) an
unsuccessful applicant from the initial appointment process may be approached
c) or
a co-option may occur. However if there is less than 12 months until the panel
may be re-elected, the vacancy may remain”.
4. Alex
was a candidate in the last election in Waitematā, and placed third equal.
Of the candidates that were contacted regarding youth development in
Waitematā, Alex has been the most consistently engaged. His dedication to
youth development in the local board area has been pivotal in the work to
establish a Waitematā Youth Collective as well as other youth-led
projects.
5. Alex’s
role as the representative for Waitematā is supported by the Auckland
Council Community Development team who are working to enable him to connect with
the broad range of youth groups and youth development organisations in the
Waitematā Local Board area.
6. The
establishment of the ‘Waitematā Youth Collective’ is a key priority in the
youth development work in the local board area. This ‘youth voice’ group will
ensure young people are represented at the local level and will also provide a
supportive function to Alex in his Youth Advisory Panel role.
7. The
establishment of the Waitematā Youth Collective is underway through
contact made with local schools, youth development organisations, student
unions and other youth networks as well as a social media campaign.
Consideration
Local Board Views and Implications
8. The
Waitematā Local Board, including the Youth Development portfolio holder,
is in full support of this co-option.
Maori Impact Statement
9. Rangatahi
are being specifically targeted in the recruitment for the Waitematā Youth
Collective. This is being done by engaging with the Māori units based in
local high schools as well as through local sports and cultural groups.
Implementation Issues
10. None.
Attachments
There are no
attachments for this report.
Signatories
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Authors
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Claire Stewart – Community
Development Facilitator
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Authorisers
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Sarah McGhee - Community
Development Programme Manager SCI
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Youth Advisory
Panel
23 February
2015
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Long-term Plan - consultation update
File No.: CP2015/01850
Purpose
1. To update the panel on the 10-year budget (Long-term Plan (LTP))
consultation process so far; present details on events and other opportunities
for people to have their say; and to discuss ways to ensure high levels of
participation by young people.
Executive Summary
2. Background
Auckland
Council, in consultation with Aucklanders, is developing its next 10-year
budget and we need views on what we invest in and prioritise. This budget
covers everything we do and how we pay for it over the next 10 years. It is
the most significant review of Auckland Council’s work programmes and budgets
since amalgamation and aims to invest more in Auckland than any other decade
while keeping rates affordable.
We want views
on whether we have the balance right and are focusing on these key consultation
topics:
· Investing in Auckland
· Fixing Auckland Transport – major
investment is needed to avoid worsening congestion. We need to decide whether
to invest more to deliver the transport network Auckland needs and also
consider options for how to pay for this
· Your Rates – making them fair / who pays
what
· Housing and development – a more active
development role for council is proposed
· Proposals in local areas
Changes to
the Local Government Act 2002 present an exciting opportunity to improve the
way council engages the diverse communities of Auckland. This includes
providing a wider range of channels from which to receive public feedback as
well as the introduction of spoken interaction events (which we are calling Have
your say events) to replace the traditional LTP hearings.
Within the
legislation, and backed up with our newly adopted Significance and Engagement
Policy, there is specific reference to having regard to the views of all
communities and taking into account the diversity of our community.
We are making
this consultation more accessible and have provided a number of ways for people
to provide feedback:
Written
- using the feedback form attached to the summary or online via ShapeAuckland
Digital
– participating in social media, commenting on one of our blog posts or one of
the online live-chats scheduled. See ShapeAuckland
for more information
In person –
by attending a Have your say event (formal); these are taking place throughout
the region during the consultation period or by participating at one of the
community events (informal). More information about these events and how to
register is available on ShapeAuckland
3. Targeted
communications
We have been
widely promoting the consultation period and the upcoming Have your say
events. Advertisements have been placed in print and online – we would welcome
any ideas of how we could target information to younger people.
Following
consultation, feedback will be considered by elected members. Decisions will
be made in May and a final plan will be adopted by the Auckland Council
Governing Body in June 2015. You will be able to view decisions on ShapeAuckland in July.
4. Have your
say events process
The purpose
of these events is to listen to the views of Aucklanders and accurately record
public feedback that will inform council decision making. All this feedback
will be considered by decision makers.
There will be
at least one Have your say event held in each local board area; some of the
larger board areas will have two events (Franklin, Rodney, Howick and
Henderson-Massey). In addition to these locally hosted Have your say events,
we have decided to run audience specific events. The Youth/Senior event
will happen on Saturday 7 March (2-4pm) at the Town Hall, Auckland.
Please note that the date has moved to avoid a clash with the JobFest15 event
in Manukau (http://www.jobfest15.co.nz/).
This event
will cover the same issues as the local events, but will be tailored more to
suit these particular audiences. The topics may focus on slightly difference
aspects depending on the group. We hope that by having audience specific
events, attendees can be part of a group they relate to; these events may
capture those who would not normally be involved in the process.
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Recommendation/s
That the Youth
Advisory Panel:
a) receive the
Long-term Plan consultation update;
b) provide
advice on strategies to achieve high levels of participation by young people
across all aspects of the consultation;
c) note the
audience-specific Have your say event (this has moved) on the afternoon of
Saturday, 7 March 2015 and the opportunity for panel members to participate.
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Attachments
There are no
attachments for this report.
Signatories
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Authors
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Joanna Wilkins - Specialist
Engagement & Consultation
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Authorisers
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Sarah McGhee - Community
Development Programme Manager SCI
Karl Ferguson - Communication &
Engagement Director
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Youth Advisory
Panel
23 February
2015
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Advice on voting and candidates for the 2016 local
government elections
File No.: CP2015/01098
Purpose
1. To seek input
and advice from the Youth Advisory Panel on voting and candidates for the 2016
local government elections.
Executive Summary
2. The next
local government elections will be conducted by postal vote, concluding at 12
noon on Saturday 8 October 2016.
3. Auckland
Council has begun planning for these elections and is seeking advice from the
council’s advisory panels. Council’s key objectives for the next elections are
to deliver:
· an excellent experience for candidates
and voters, resulting in a pool of candidates that reflects Auckland’s
diversity, and a voter turnout of at least 40%;
· a candidate-to-member ratio of 3;
· user-centric, innovative and transparent
local body elections.
4. We seek your
input and advice on two key questions:
a. What can we
do to encourage younger people to consider standing as candidates?
b. What can we
do to encourage younger people to register and to vote?
5. Generally
speaking, the turnout in local government elections in New Zealand is on the
decline. Younger people and people from ethnic and migrant communities have a
lower incidence of voting than other groups. By way of background, please find
attached the Justice and Electoral Select Committee Inquiry into the 2013 Local
Government Elections (Attachment A); and the Results from the
General Social Survey 2013 (Attachment B).
6. The Manager,
Democracy Services and Manager, Elections Planning will attend the Panel
meeting to hear your advice on the above questions and any other input panel
members may wish to provide, and can also answer questions.
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Recommendation/s
That the Youth
Advisory Panel:
a) provide
advice on ways to engage younger people to stand as candidates and to vote.
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Attachments
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No.
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Title
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Page
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aView
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Justice and Electoral Select
Committee Inquiry into the 2013 Local Government Elections
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13
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bView
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Results from the General Social
Survey 2013
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29
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Signatories
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Authors
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Glyn Walters – Manager Elections
Planning
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Authorisers
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Marguerite Delbet - Manager
Democracy Services
Sarah McGhee - Community
Development Programme Manager SCI
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Youth Advisory
Panel
23 February
2015
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Youth Advisory
Panel
23 February
2015
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Youth Advisory
Panel
23 February
2015
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Working Party and Sub-committee Updates
File No.:
CP2015/01053
Purpose
1. To
provide the Youth Advisory Panel working parties and the Communications
sub-committee an opportunity to update the panel on actions.
Executive Summary
2. To
provide updates on the actions and progress of the following working parties
and the Communications sub-committee:
· Significance and
Engagement Policy working party – Deputy Chairperson M Mafile'o and Member T
Matthews
· Community
Development Conference working party: Chairperson F Apulu, Deputy Chairperson M
Mafile'o, Members T Appanna, D Goh, M Liu, M Roche, M Stininato, M Valgre, A
Wong, S Yoon, and A Zhou.
· Homegrown Youth
Change-makers Project working group: Chairperson F Apulu, Members T Appanna, D
Goh, T Matthews and M Roche.
· Communications
sub-committee – Member M Townley, Member M Liu, Member D Goh (in particular,
Outreach – Aotearoa Youth Declaration 2015)
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Recommendations
That the Youth Advisory Panel:
a) thank
the working party/sub-committee leads for their updates.
b) forward
sub-committee/working party updates for the attention of respective local
youth voice mechanisms.
c) receive
the Outreach – Aotearoa Youth Declaration 2015 update.
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Attachments
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No.
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Title
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Page
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aView
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Homegrown Working Group Update 9.2.15
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41
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bView
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Aotearoa Youth Declaration 2015
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43
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Signatories
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Authors
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Sarah Finlay - Strategic Advisor Youth
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Authorisers
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Sarah McGhee - Community Development Programme Manager
SCI
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Youth Advisory
Panel
23 February
2015
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Youth Advisory
Panel
23 February
2015
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Youth Advisory
Panel
23 February
2015
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Updates from Youth Advisory Panel Members
File No.:
CP2015/01054
Purpose
1. To provide an
opportunity for Youth Advisory Panel members to update the meeting on local
action and issues.
Executive
Summary
2. These updates
are provided by members to share local information and highlight any matters of
concern to the youth of Auckland. This information can be taken by members back
to their respective local youth voice mechanisms as appropriate.
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Recommendations
That the Youth Advisory Panel:
a) note the
updates from the panel members.
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Attachments
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No.
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Title
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Page
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aView
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Mangere Otahuhu Update
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47
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Signatories
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Authors
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Sarah Finlay - Strategic Advisor Youth
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Authorisers
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Sarah McGhee - Community Development Programme Manager
SCI
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Youth Advisory
Panel
23 February
2015
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Youth Advisory
Panel
23 February
2015
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Youth Advisory Panel - Work Programme Update
File No.: CP2015/01862
Purpose
1. To receive
up-to-date information regarding the Youth Advisory Panel’s work programme.
Executive Summary
2. This monthly
update allows the panel to note and discuss the progress of its work programme.
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Recommendation/s
That the Youth
Advisory Panel:
a) receive the
Youth Advisory Panel Advice and Feedback Schedule, and Work Programme 2015.
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Attachments
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No.
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Title
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Page
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aView
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Youth Advisory Panel - Advice and
Feedback Schedule
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51
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bView
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Youth Advisory Panel - Work
Programme 2015
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53
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Signatories
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Authors
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Jaimee Maha - Democracy Advisor
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Authorisers
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Sarah McGhee - Community
Development Programme Manager SCI
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Youth Advisory
Panel
23 February
2015
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Youth Advisory
Panel
23 February
2015
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Youth Advisory
Panel
23 February
2015
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