Minutes of Civil Defence and Emergency Management Group Committee

Civil Defence and Emergency Management Group Committee

OPEN MINUTES

Minutes of a meeting of the Civil Defence and Emergency Management Group Committee held in Rooms 1 & 2, Level 26, 135 Albert Street, Auckland on Tuesday, 17 March 2015 at 10.00am.

present

Chairperson	Cr Sharon Stewart, QSM
Deputy Chairperson	Cr Bill Cashmore
Members	Cr Calum Penrose	Until Item 10, 10.15am
	Cr George Wood, CNZM

APOLOGIES

	Cr Alf Filipaina	For absence on Council business
	Deputy Mayor Penny Hulse	For absence on Council business
	Cr Denise Krum	For absence
	Member David Taipari	For absence
	Cr John Walker	For absence
	Member Karen Wilson	For absence on Council business

ALSO PRESENT

	Bryan Cartelle	Principal Rural Fire Officer
	John Cavanagh	Ministry of Social Development
	Susan Roberts	Counties Manukau District Health Board
	Lieutenant Mark Te Kani	Royal NZ Navy
	John Titmus	Ministry of Civil Defence & Emergency Management
	Inspector Peter Gibson	NZ Police
	Senior Sergeant Ross Henry	NZ Police
	Harry O’Rourke	Alternate Controller
	Andrew Hayton	Harbourmaster
	Edwin Massey	Ministry of Primary Industry
	Deanne Ingram	NZ Fire

Civil Defence and Emergency Management Group Committee

17 March 2015

Chairperson SL Stewart acknowledged Clive Manley, Manager of Civil Defence and Emergency Management for Auckland Council and Civil Defence Controller, noting that he will be leaving Auckland Council and presented a plaque in recognition of his service.

1 Apologies

Resolution number CIV/2015/1

MOVED by Chairperson SL Stewart, seconded by Deputy Chairperson WB Cashmore:

That the Civil Defence and Emergency Management Group Committee:

a) accept the apologies from Cr AM Filipaina, Deputy Mayor PA Hulse and Member K Wilson for absence on council business, and from Cr DA Krum, Member David Taipari and Cr JG Walker for absence.

CARRIED

2 Declaration of Interest

There were no declarations of interest.

3 Confirmation of Minutes

Resolution number CIV/2015/2

MOVED by Chairperson SL Stewart, seconded by Deputy Chairperson WB Cashmore:

That the Civil Defence and Emergency Management Group Committee:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 18 November 2014, as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

There was no public input.

6 Local Board Input

There was no local board input.

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

Council Building Evacuation Procedure

Resolution number CIV/2015/3

MOVED by Cr GS Wood, seconded by Chairperson SL Stewart:

That the Civil Defence and Emergency Management Group Committee:

a) receive the Council Building Evacuation Procedure report.

CARRIED

10	Update on Queensland fruit fly operation
	Cr CM Penrose left the meeting at 10.15 am.
	Edwin Massey from the Ministry for Primary Industries was present for this item. A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number CIV/2015/4 MOVED by Chairperson SL Stewart, seconded by Cr GS Wood: That the Civil Defence and Emergency Management Group Committee: a) receive the Queensland Fruit Fly Operation Update. CARRIED
	Attachments a 17 March 2015 - Civil Defence and Emergency Management Group Committee - Item 10 PowerPoint presentation - Auckland Fruit Fly Response 2015

Capability to Manage a Large Scale Emergency Across the Auckland Region

Resolution number CIV/2015/5

MOVED by Chairperson SL Stewart, seconded by Deputy Chairperson WB Cashmore:

That the Civil Defence and Emergency Management Group Committee:

a) receive the Capability to Manage a Large Scale Emergency Across the Auckland Region presentation.

CARRIED

Attachments

a 17 March 2015 - Civil Defence and Emergency Management Group Committee - Item 11 PowerPoint presentation - Capability to Manage a Large Scale Emergency Across the Auckland Region

Update on Public Alerting

Resolution number CIV/2015/6

MOVED by Chairperson SL Stewart, seconded by Deputy Chairperson WB Cashmore:

That the Civil Defence and Emergency Management Group Committee:

a) receive the Update on Public Alerting report.

CARRIED

Update on the Request for Critical Engineering Lifelines to use Bus Lane Access

Resolution number CIV/2015/7

MOVED by Cr GS Wood, seconded by Deputy Chairperson WB Cashmore:

That the Civil Defence and Emergency Management Group Committee:

a) receive the Update on the Request for Critical Engineering Lifelines to use Bus Lane Access report

CARRIED

Civil Defence & Emergency Management Work Programme Update

Resolution number CIV/2015/8

MOVED by Chairperson SL Stewart, seconded by Deputy Chairperson WB Cashmore:

That the Civil Defence and Emergency Management Group Committee:

a) receive the Update on the Auckland Civil Defence and Emergency Management team’s work programme.

CARRIED

Update on the Auckland Rural Fire work programme

Resolution number CIV/2015/9

MOVED by Chairperson SL Stewart, seconded by Deputy Chairperson WB Cashmore:

That the Civil Defence and Emergency Management Group Committee:

a) receive the Update on the Auckland Rural Fire work programme.

CARRIED

Update on the Harbourmaster Work Programme

Resolution number CIV/2015/10

MOVED by Chairperson SL Stewart, seconded by Deputy Chairperson WB Cashmore:

That the Civil Defence and Emergency Management Group Committee:

a) receive the Update on the Harbourmaster Work Programme.

CARRIED

Update on Ministry of Civil Defence and Emergency Management's work programme

John Titmus from the Ministry of Civil Defence and Emergency Management presented this item.

Resolution number CIV/2015/11

MOVED by Cr GS Wood, seconded by Deputy Chairperson WB Cashmore:

That the Civil Defence and Emergency Management Group Committee:

a) receive the Update on the Ministry of Civil Defence & Emergency Management’s work programme.

CARRIED

18 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Prior to the close of the meeting, John Titmus, Ross Henry and Harry O’Rourke all acknowledged Clive Manley.

11.35 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Civil Defence and Emergency Management Group Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................