I hereby give notice that an ordinary meeting of the Council Controlled Organisations Governance and Monitoring Committee will be held on:

Date:                       Time: Meeting Room: Venue:	Tuesday, 3 March 2015 9.30am Reception Lounge Auckland Town Hall 301-305 Queen Street Auckland
Council Controlled Organisations Governance and Monitoring Committee OPEN ADDENDUM AGENDA

MEMBERSHIP

Chairperson	Deputy Mayor Penny Hulse
Deputy Chairperson	Cr Calum Penrose
Members	Cr Anae Arthur Anae
	Cr Cameron Brewer
	Cr Dr Cathy Casey
	Member Precious Clark
	Cr Ross Clow
	Cr Linda Cooper, JP
	Cr Chris Darby
	Cr Denise Krum
	Cr Dick Quax
	Cr Penny Webster
	Member Glenn Wilcox
	Cr George Wood, CNZM
Ex-officio	Mayor Len Brown, JP

(Quorum 7 members)

Jaimee Maha

Democracy Advisor

26 February 2015

Contact Telephone: (09) 890 8126

Email: jaimee.maha@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Council Controlled Organisations Governance and Monitoring Committee 03 March 2015

ITEM   TABLE OF CONTENTS                                                                                        PAGE

15        Draft governance manual - no surprises policy                                                         5

Council Controlled Organisations Governance and Monitoring Committee 03 March 2015

Draft governance manual - no surprises policy

File No.: CP2015/02726

Purpose

1.       To seek the committee’s feedback on the “no surprises policy” in relation to CCOs.

Executive Summary

2.       As part of the CCO review, staff are currently working on a draft CCO governance manual.  The objective is to create one clear and well understood governance manual that will incorporate council policies and plans that are applicable to the CCOs. 

3.       The draft governance manual will be presented to the April CCO Governance and Monitoring committee meeting.

4.       The “no surprises policy” is being reviewed as part of the work being undertaken on the draft governance manual.  The current purposes of the “no surprises policy” are:

a)      to ensure that the right issue is escalated to Auckland Council for the right purpose and vice versa to CCOs

b)      to ensure that media queries are handled by the right person to get the highest likelihood that it is satisfied at the first inquiry.

5.       Feedback is sought from the committee in relation to the no surprises policy.  In particular, staff would appreciate feedback regarding what would be the appropriate “triggers” for the CCOs to share information with council, and what would be appropriate mechanisms for sharing relevant information.

Recommendation/s

That the Council Controlled Organisations Governance and Monitoring Committee:

a)      request that staff consider the committee’s feedback relating to the “no surprises policy” when developing the draft governance manual.

Attachments

There are no attachments for this report.     

Signatories

Authors	Alastair Cameron - Principal Advisor CCO Governance and External Partnerships
Authorisers	John Bishop - Treasurer and Manager CCO Governance & External Partnerships Stephen Town - Chief Executive