I hereby give notice that an ordinary meeting of the Council Controlled Organisations Governance and Monitoring Committee will be held on:




Meeting Room:



Tuesday, 3 March 2015


Reception Lounge

Auckland Town Hall

301-305 Queen Street



Council Controlled Organisations Governance and Monitoring Committee









Deputy Mayor Penny Hulse


Deputy Chairperson

Cr Calum Penrose



Cr Anae Arthur Anae



Cr Cameron Brewer



Cr Dr Cathy Casey



Member Precious Clark



Cr Ross Clow



Cr Linda Cooper, JP



Cr Chris Darby



Cr Denise Krum



Cr Dick Quax



Cr Penny Webster



Member Glenn Wilcox



Cr George Wood, CNZM



Mayor Len Brown, JP



(Quorum 7 members)



Jaimee Maha

Democracy Advisor


26 February 2015


Contact Telephone: (09) 890 8126

Email: jaimee.maha@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz




Council Controlled Organisations Governance and Monitoring Committee

03 March 2015



ITEM   TABLE OF CONTENTS                                                                                        PAGE


15        Draft governance manual - no surprises policy                                                         5   



Council Controlled Organisations Governance and Monitoring Committee

03 March 2015



Draft governance manual - no surprises policy


File No.: CP2015/02726




1.       To seek the committee’s feedback on the “no surprises policy” in relation to CCOs.

Executive Summary

2.       As part of the CCO review, staff are currently working on a draft CCO governance manual.  The objective is to create one clear and well understood governance manual that will incorporate council policies and plans that are applicable to the CCOs. 

3.       The draft governance manual will be presented to the April CCO Governance and Monitoring committee meeting.

4.       The “no surprises policy” is being reviewed as part of the work being undertaken on the draft governance manual.  The current purposes of the “no surprises policy” are:

a)      to ensure that the right issue is escalated to Auckland Council for the right purpose and vice versa to CCOs

b)      to ensure that media queries are handled by the right person to get the highest likelihood that it is satisfied at the first inquiry.

5.       Feedback is sought from the committee in relation to the no surprises policy.  In particular, staff would appreciate feedback regarding what would be the appropriate “triggers” for the CCOs to share information with council, and what would be appropriate mechanisms for sharing relevant information.



That the Council Controlled Organisations Governance and Monitoring Committee:

a)      request that staff consider the committee’s feedback relating to the “no surprises policy” when developing the draft governance manual.




There are no attachments for this report.     



Alastair Cameron - Principal Advisor CCO Governance and External Partnerships


John Bishop - Treasurer and Manager CCO Governance & External Partnerships

Stephen Town - Chief Executive