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Council
Controlled Organisations Governance and Monitoring Committee
03 March 2015
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1 Apologies
2 Declaration of Interest
Member P Clark
declared an interest in item C1 - Auckland
Regional Amenities Funding Board: Board Appointments.
3 Confirmation of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
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9
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Council Controlled Organisations : Board Observers 2015
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Secretarial Note: Changes to the original motion were made
to recommendation a) with agreement of the meeting, and recommendation b) was
incorporated prior to the meeting.
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Cr GS Wood entered the meeting at 9.38
am.
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Resolution number COU/2015/13
MOVED
by Cr LA Cooper, seconded by Cr D Quax:
That the Council
Controlled Organisations Governance and Monitoring Committee:
a)
appoint Cr DA Krum and IMSB Member Clark, from the CCO
Governance and Monitoring Committee, to the Board Observer Appointment Panel.
b)
approve that the Chief Executive’s position on the Board
Observer Appointment Panel be delegated to his representative, John Bishop,
CCO Governance & External Partnerships Manager
CARRIED
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10
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Council Controlled Organisation Second Quarter Performance
Reporting
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Cr MP Webster entered the meeting at
9.47 am.
Cr MP Webster left the meeting at
10.09 am.
Cr MP Webster returned to the meeting
at 10.14 am.
Member G Wilcox left the meeting at
10.17 am.
Member G Wilcox returned to the
meeting at 10.23 am.
Cr AJ Anae entered the meeting at
10.30 am.
Cr MP Webster left the meeting at
11.09 am.
Cr MP Webster returned to the meeting
at 11.14 am.
Deputy Chairperson CM Penrose left the
meeting at 11.26 am.
Deputy Chairperson CM Penrose returned
to the meeting at 11.33 am.
Cr RI Clow left the meeting at 11.36
am.
Cr RI Clow returned to the meeting at
11.43 am.
Cr AJ Anae left the meeting at 12.19
pm.
Cr AJ Anae returned to the meeting at
12.25 pm.
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MOVED by Chairperson PA Hulse,
seconded by Deputy Chairperson CM Penrose:
That the Council Controlled
Organisations Governance and Monitoring Committee:
a) receive the report for the
second quarter ending 31 December 2014 from Watercare Services Ltd.
b) receive the report for the
second quarter ending 31 December 2014 from Regional Facilities Auckland.
c) receive the report for the
second quarter ending 31 December 2014 from Auckland Tourism, Events and
Economic Development Limited.
d) receive the report for the
second quarter ending 31 December 2014 from Auckland Waterfront Development
Agency Limited.
e) receive the report for the
second quarter ending 31 December 2014 from Auckland Council Property
Limited.
f) receive the report for the
second quarter ending 31 December 2014 from Auckland Council Investments
Limited.
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MOVED by Cr C Darby, seconded
by Cr RI Clow, an addition to clause f):
That the Council Controlled
Organisations Governance and Monitoring Committee:
i)
request Auckland Council Investments Limited do everything within its
power to secure the commitment of Ports of Auckland to not proceed with
exercising resource consents to extend Bledisloe Wharf (B2 and B3) until such
time as the Port Study Stage 2 has been completed and council has had the
opportunity to consider study recommendations, public feedback and determine
the long-term future of the port.
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Secretarial Note: The
Chairperson advised that this motion would be left to lie on the table, to be
discussed at a later date/ forum, in order to obtain the necessary legal and
planning advice.
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Resolution number COU/2015/14
MOVED
by Chairperson PA Hulse, seconded by Deputy Chairperson CM Penrose:
That the Council
Controlled Organisations Governance and Monitoring Committee:
a) receive the report for the
second quarter ending 31 December 2014 from Watercare Services Ltd.
b) receive the report for the
second quarter ending 31 December 2014 from Regional Facilities Auckland.
c) receive the report for the
second quarter ending 31 December 2014 from Auckland Tourism, Events and
Economic Development Limited.
d) receive the report for the
second quarter ending 31 December 2014 from Auckland Waterfront Development
Agency Limited.
e) receive the report for the
second quarter ending 31 December 2014 from Auckland Council Property
Limited.
f) receive the report for the
second quarter ending 31 December 2014 from Auckland Council Investments
Limited.
CARRIED
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The meeting adjourned at 12.29pm and
reconvened at 12.39pm.
Member P Clark and Cr CE Brewer were not
present.
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15
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Draft governance manual - no surprises
policy
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Cr LA Cooper left the meeting at 1.01
pm.
Member G Wilcox left the meeting at
1.06 pm.
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Resolution number COU/2015/16
MOVED
by Cr MP Webster, seconded by Chairperson PA Hulse:
That the Council
Controlled Organisations Governance and Monitoring Committee:
a) request that staff consider
the committee’s feedback relating to the “no surprises policy” when
developing the draft governance manual.
CARRIED
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12
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Review of the Board Appointment Remuneration Policy: Appointments
of councillors as directors
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This item was deferred to a subsequent meeting of the CCO
Governance and Monitoring Committee.
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13 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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14 Procedural motion
to exclude the public
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Resolution number COU/2015/18
MOVED by Chairperson
PA Hulse, seconded by Cr MP Webster:
That the Council Controlled Organisations Governance
and Monitoring Committee:
a) exclude the public from the following
part(s) of the proceedings of this meeting.
b) agree that Vern Walsh, Chair Auckland
Regional Amenities Funding Board, be permitted to remain for Confidential
Item C1 - Auckland Regional Amenities Funding Board: Board Appointments after
the public has been excluded, because of his knowledge of the matter, which
will help the Council Controlled Organisations Governance and Monitoring
Committee in its decision-making.
The general subject of each matter to be considered
while the public is excluded, the reason for passing this resolution in
relation to each matter, and the specific grounds under section 48(1) of the
Local Government Official Information and Meetings Act 1987 for the passing
of this resolution follows.
This resolution is made in reliance on section
48(1)(a) of the Local Government Official Information and Meetings Act 1987
and the particular interest or interests protected by section 6 or section 7
of that Act which would be prejudiced by the holding of the whole or relevant
part of the proceedings of the meeting in public, as follows:
C1 Auckland
Regional Amenities Funding Board : Board Appointments
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(a) - The withholding of the
information is necessary to protect the privacy of natural persons,
including that of a deceased person.
In particular, the report contains
information about the potential appointment of board members to the
Auckland Regional Amenities Funding Board and discusses individual board
members..
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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C2 Board
Appointments Tamaki Redevelopment Company Limited
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(a) - The withholding of the
information is necessary to protect the privacy of natural persons,
including that of a deceased person.
In particular, the report contains
specific information about potential board appointments for the Tamaki
Redevelopment Company and discusses individual directors..
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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1.11pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
1.15pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Auckland Regional Amenities Funding Board : Board Appointments
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c) agree
that only resolutions a) and b) regarding the Auckland Regional Amenities
Funding Board: Board Appointments be made publicly available once the
candidates have been advised of and agreed to the outcomes.
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C2
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Board Appointments Tamaki Redevelopment Company Limited
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This item was deferred to a subsequent meeting of the CCO
Governance and Monitoring Committee.
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1.15 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Council Controlled Organisations
Governance and Monitoring Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
