Agenda of Devonport-Takapuna Local Board

I hereby give notice that an ordinary meeting of the Devonport-Takapuna Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Tuesday, 17 March 2015

6.00pm

Devonport-Takapuna Local Board Chamber
Takapuna Service Centre
Level 3
1 The Strand
Takapuna

Devonport-Takapuna Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Mike Cohen, QSM, JP
Deputy Chairperson	Joseph Bergin
Members	Dr Grant Gillon
	Dianne Hale, QSO, JP
	Jan O'Connor
	Allison Roe, MBE

(Quorum 3 members)

Neda Durdevic

Democracy Advisor

10 March 2015

Contact Telephone: (09) 486 8593

Email: Neda.Durdevic@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Portfolio	Responsibilities	Primary	Associate
Governance	Board leadership Board-to-Council and Board to Board relationships Board to CCO relationships (strategic governance matters) Civic duties Advocacy (local, regional and central government) Community partnerships Relationships with Maoridom Relationships with youth Relationships with government Unitary Plan Policy and planning: - local board plan - local board agreement - local area plan	Chairperson	Deputy Chairperson
Economic development	Key relationships with ATEED Business Improvement Districts Establish and promote local priorities in relation to economic development and tourism Town centre renewal, design and maintenance Town centre marketing and community safety	Member Bergin	Member Hale (with lead responsibilities for events)
Community development and resilience	Community development Neighbourhood relationships Community advocacy Community safety (excluding town centres) Graffiti removal Relationships with Civil Defence Emergency Management Group Community preparedness disaster response relief and recovery Artistic and cultural service levels Promoting artistic endeavour	Member Roe	Member O’Connor
Parks and natural environment	Neighbourhood parks and reserves (including esplanade reserves and the coastline) Design and maintenance Plantings, playgrounds, tracks, bollards, walkways and green cycleways Local priorities in relation to regional environmental management Coastal management including mangrove encroachment and erosion mitigation Restoration of wetlands, streams and waterways Natural heritage Events	Member Gillon	Member Cohen Member Roe (particular involvement in walking, cycling, walkways, cycleways and greenways only)
Transport and infrastructure	Transport projects and policy matters (e.g. roading, footpaths, public transport) Infrastructure projects and policy matters (e.g. water, stormwater)	Member O’Connor	Member Hale
Regulatory	Oversight of regulatory activities including: - bylaws - consent processes (including input in to decisions on notifications for resource consent applications) - licensing and compliance Liquor licensing and enforcement Heritage issues	Member Hale	Member Gillon
Recreational and community facilities	Stewardship of recreation centres and community facilities Libraries (including events and services relating to libraries and recreation centres) Local arts facilities and amenities	Member O’Connor	Member Hale

Note: these allocations and responsibilities will be reviewed in May 2015 prior to the changeover of the chairperson.

Devonport-Takapuna Local Board

17 March 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 6

12 Proposed charges for filming in public areas 7

13 Applications for Devonport-Takapuna Local Board Discretionary Capex and Opex - Round Two 2014-15 51

14 Auckland Transport quarterly update to local boards 91

15 Auckland Transport update on issues raised in February 2015 for the Devonport-Takapuna Local Board 119

16 Submission to the draft Regional Land Transport Plan 2015-2025 125

17 Ward Councillors Update 127

18 Board Members' reports 129

19 Chairperson's reports 133

20 Record of Briefing/Community Forum - 3 February 2015 and 24 February 2015 135

21 Summary of Actions and Reports Requested/Pending - March 2015 181

22 Consideration of Extraordinary Items

1 Welcome

Mr Smith will lead the meeting in prayer – or whatever set text we decide will appear here.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Devonport-Takapuna Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 17 February 2015, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Devonport-Takapuna Local Board

17 March 2015

Proposed charges for filming in public areas

File No.: CP2015/02717

Purpose

1. To provide the Devonport-Takapuna Local Board the opportunity to give feedback on the proposed charges for filming in public spaces by 26 March 2015.

Executive Summary

2. Auckland Tourism, Events and Economic Development (ATEED) oversee the issuing of permits for filming in a public place in Auckland. At present the fees they charge are legacy based, inconsistent, and have not been reviewed for four years. The proposed new fee structure will be both regionally consistent and keep Auckland as an attractive destination for international productions.

3. Local boards will not receive a share of the fees as a result of filming in their local board area. The total amount Screen Auckland received in film fees last year was just under $150,000, which amounted to approximately 43% cost recovery. The proposed increase in the fees should raise the cost recovery to approximately 50%.

4. The proposed charges for filming in public spaces were endorsed for public consultation by the Regional Strategy and Policy Committee (RSPC) at their 5 February meeting (refer Attachment A).

5. A briefing for all local boards was held in October 2014, and an issues and options paper was discussed at individual board workshops in November 2014 for those local boards that requested it. A summary of the boards’ feedback was included in the 5 February RSPC report.

6. The proposal will be publicly notified for public submissions from 27 February until 26 March 2015. The submissions and any local board comment will then be compiled into a report, which will considered by an appointed hearing panel. Democracy Services will offer all local boards the opportunity to speak at the hearings stage.

7. Following deliberations the hearings panel will make recommendations to the governing body on the final fees and amendments to the Auckland Film Protocol.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) consider providing feedback to the Regional Strategy and Policy Committee on the proposed charges for filming in public spaces, noting that public consultation closes on 26 March.

Attachments

No.	Title	Page
a View	Memo to Relationship Managers and committee report	9

Signatories

Authors	Neda Durdevic - Democracy Advisor
Authorisers	Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

17 March 2015

Applications for Devonport-Takapuna Local Board Discretionary Capex and Opex - Round Two 2014-15

File No.: CP2015/01077

Purpose

1. This report outlines projects that will require funding using the board’s discretionary capital and operating expenditure. The report asks the board to consider if it wishes to fund the projects at this time.

Executive summary

2. At the date of this report, the board had $340,936 of its discretionary capital expenditure and $153,650 of its discretionary operating expenditure available to it.

3. This report recommends committing discretionary budget to four capital projects, all of which fit within the outcomes of the Devonport-Takapuna Local Board plan.

4. Should the board approve all of the recommended projects, approximately $3,936 of the board’s discretionary capital expenditure (capex) will remain uncommitted, and approximately $153,650 of the board’s discretionary operating expenditure (opex) will remain uncommitted.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) approve the following enhancements to Knightsbridge Reserve at a cost of $60,000 from its discretionary capital budget:

i) improvements to the drainage under the playground safety surface,

ii) new bollards and signage.

b) approve the design and renewal of the Milford Reserve car park at a cost of $102,000 from its discretionary capital budget.

c) approve the irrigation to the cricket wickets on Devonport Domain at a cost of $15,000 from its discretionary capital budget.

d) approve the Tonkin Road car park renewal at a cost of $160,000 from its discretionary capital budget.

Comments

Knightsbridge Reserve Improvements

5. The Knightsbridge Reserve is a suburban park that includes a large open space for play and a well-used playground. Currently the playground is in reasonable shape, but there is a real need to improve the drainage as in winter the surface becomes unusable.

6. The two entrances to the park have old run down park signage and unsightly bollards. Council’s Asset Development team have provided costings to carry out the drainage as well as the renewal of the bollards and signage. The total cost of this project is $60,000, and due to uncertainties over the renewal budgets for the 2015/2016 financial year officers consider it prudent to carry out the works this financial year while the board has funds available. The project business case is included as Attachment A.

Milford Reserve car park renewal

7. The car park at Milford Reserve is in a poor state and requires renewal.. The car park is used by the Milford Mariners, Milford Cruising Club and the local scouts and sea scouts. The design and specifications have been developed and the project is ready to be tendered. The cost of the work is $102,000, and the project business case is included as Attachment B.

Devonport Domain Cricket Wicket Irrigation

8. Devonport Domain is a heavily used sports park. The cricket club have asked that council’s Parks department provide irrigation to the wickets as they are struggling to keep good turf cover over the summer months. Parks have had the job priced and are seeking funding from the board to complete the proposed works in this financial year. The total cost of the project is $15,000, and the detailed cost breakdown and business case is included in Attachment C.

Tonkin Road car park renewal

9. The car park at Tonkin Road, Sunnynook is one of the key entrances to Sunnynook Park. The car park is currently in a poor state, and council officers believe its renewal is a priority.

10. The car park would be one of the board’s most frequently used, as there is a popular playground and multiple child care facilities surrounding the park where mothers use the car park to safely drop off and pick up their children.

11. The design and specifications have been developed and the project is ready to be tendered now. Therefore, it may be prudent to carry out the works this financial year while the board has funds available. This project would cost $160,000, and the business case is included as Attachment D.

Attachments

No.	Title	Page
a View	Knightsbridge Reserve improvements	53
b View	Milford Reserve car park renewal	57
c View	Devonport Domain Cricket Wicket irrigation	71
d View	Tonkin Road car park renewal	73

Signatories

Authors	Chris Dee - Senior Local Board Advisor
Authorisers	Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

17 March 2015

Auckland Transport quarterly update to local boards

File No.: CP2015/02606

Executive Summary

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport in the three months October – December 2014, as well as the planned activities anticipated to be undertaken in the three months January – March 2015.

2. Attachments include:

· A – Auckland Transport activities

· B – Travelwise Schools activities

· C – Decisions of the Traffic Control Committee

· D – Report against local board advocacy issues

· E – Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the Auckland Transport quarterly updated to local boards report.

Significant activities during the period under review

Key Agency Initiatives

East West Connections

3. The recent community engagement on options received 120 online or written pieces of feedback, with more than 200 people attending open days, meetings, workshops and hui. This feedback is now being analysed and a summary of comments will be released in early 2015.

PT Development

Half Moon Bay Ferry Upgrade

4. The site investigation for this project is underway with initial consenting, marine survey and structural design works progressing in support of an Auckland Transport request to the Howick Local Board for joint project funding. Design work and the construction of the pontoon and gangway are programmed for 2015, with the physical works and construction planned in 2016.

City Rail Link

5. Auckland Transport is establishing a Community Liaison Group (CLG) for the CRL enabling works in the Britomart and Albert Street areas that may start in late 2015. Members of the CLG will include representatives of affected property owners or occupiers, CBD residents and others. This group will meet on a regular basis as the project progresses.

EMU Procurement

6. There are now 38 units in New Zealand, with 28 units having been issued provisional acceptance. Manukau services are now run entirely with Electric Multiple Units (EMU), and testing of these on the western line to Swanson is progressing well. Manufacture and delivery is on programme.

Pukekohe Bus Rail Interchange

7. Funding of $1 million has been made available in the 2014/15 financial year to permit a phased ‘building block’ approach to deliver the bus and rail interchange.

8. The first phase delivers basic bus interchange infrastructure to accommodate the new bus network in late 2015.

PT Operations

Bus Improvements

9. Public transport patronage totaled 74,506,244 passenger trips for the twelve months to October 2014, which is an overall increase of 7.7% on the previous year. Rail patronage totaled 12,124,025 (up 17.6%), the Northern Express 2,580,225 (up by 12.4%), other bus services 54,713,200 (up by 6.25%) and ferry services carried 5,088,794 passengers, which is up slightly on the previous year.

Rail Improvements

10. Train timetables have been over-hauled and there is now an at least half hourly service on all lines, day and night, seven days a week, until the normal close of services on particular lines.

11. During peak travel times the southern and eastern lines now have six trains an hour with three trains per hour inter-peak. The Onehunga line has half-hourly services, all day, seven days a week. On the western line peak services remain at fifteen minute intervals with half-hourly inter-peak, evenings and weekends.

Ferry Improvements

12. An application from Explorer Group to operate ferry services from the CBD to Waiheke has been accepted and a service of twelve sailings a day commenced shortly after Labour Day weekend.

13. Fullers have just commissioned a new vessel the Kotuku, which will operate across a number of Fuller’s services, including service to Waiheke.

Road Design and Development

Dominion Road

14. The cycle routes are progressing well with road works almost completed. New wayfinding signage is in the hands of a specialist supplier and is due for installation.

Albany Highway

15. Construction has commenced and major earth movements are underway opposite the Albany Senior College. New traffic controls are in place at the southern end of the works as preparations are made for building retaining walls and install drainage.

Tamaki Drive/Ngapipi Road Intersection

16. Detailed design continues with consent applications due for submission early in 2015.

Lincoln Road Improvements

17. The registration of interest (ROI) has been completed and the shortlisted consultants have been invited to participate in the second stage of the tendering process for the detailed design phase. Property acquisition has been commenced.

Redoubt-Mill Road upgrade

18. Auckland Transport has identified the route for the upgrade of Redoubt Road-Mill Road corridor, and has applied to Auckland Council to designate land (Notices of Requirement) for the project. Letters and information has been sent to landowners to notify them of the route identified and the NoR lodgement. Council is expected to publicly notify the Notices of Requirement (NoR) for the designation in early 2015Cycle Initiatives

19. An information day has been held to share design concepts for the second stage of the Beach Road walking and cycling project. Stage two will deliver a streetscape upgrade and continue the cycleway along Beach Road from the intersection with Mahuhu Crescent through to Britomart Place. Construction is expected to begin in February and to be completed in July.

Services

Cycling

20. More than 90 women participated in the inaugural Frocks on Bikes event held at Hurstmere Green in Takapuna. The event labeled ‘Summer Fling’ is part of Auckland Transport’s ‘Cyclings the Go’ programme, which is designed to encourage more Aucklanders to take up cycling for recreation, health and as a credible form of transport.

Shop by Rail

21. Auckland Transport launched a pre-Christmas awareness campaign highlighting how easy it is to access major shopping precincts around Auckland by train. The ‘Shopping Adventures by Train’ advertising directed Christmas shoppers to retail centres at Downtown Auckland, New Lynn, Manukau, Sylvia Park, Onehunga, Newmarket and Henderson.

Commute Travel Planning Programme

22. A national “Let’s Carpool’ survey was undertaken with those registered on the ‘Let’s Carpool’ website, with 19.5% of the Auckland respondents identifying carpooling as their main mode of travelling to work.

23. The completed report ‘Auckland Tertiary Institutions: Developing a Stategic Approach to Travel Planning 2014-2016’, will be the basis of consultation on travel planning with tertiary institutions. Auckland Transport’s Commute team will be working closely with the Public Transport team to develop an on-line campaign to promote public transport and travel choices to tertiary institutions and their students.

Road Corridor Delivery

24. Good progress has been made with the delivery of the pavement rehabilitation and resurfacing programmes, with 11.1 km of pavement rehabilitation and 187.1 km of resurfacing completed to date. AT is on track to achieve the target lengths, with this work expected to be substantially complete by the end of March 2015.

25. The table below outlines the target lengths set for the full year and progress to date:

Table 1: Renewal target lengths

Work Activity	2014/15 Target lengths (km)	Completed lengths as at 31/12/14 (km)
Rehabilitation	37.4	11.1
Resurfacing	427.4	187.1
Footpaths	116.7	62.4
Total	581.5	260.6

26. Expressions of Interest have been sought in respect to the carrying out of street light maintenance across the region. The Expression of Interest (EOI) process will result in a shortlist of participants, who will then be invited to participate in a Request for Tender (RFT) process. There will be four geographically based contracts - North, South, Central and West.

27. These contracts will each be for a term of four years (with an option for two extensions of one year each at Auckland Transport’s discretion) and will commence on 1 July 2015. No contractor will be able to win or participate in more than two of the four contracts.

28. The work includes the carrying out of all maintenance, renewals and minor capital works on the street lighting network. It also includes the replacement of the existing 70W high pressure sodium luminaires with approved LED luminaires.

29. Tenders have been called for the carrying out of a number of pavement rehabilitation projects in the west and south areas. The work tendered comprises 15-20% of the total pavement rehabilitation programmes for these areas. The remaining projects are being carried out through Auckland Transport’s 10 area-based road maintenance contracts.

30. The purpose of tendering this work is to provide an opportunity for contractors other than road maintenance contractors to bid for this work, and also to benchmark the tendered rates in these contracts against the rates in existing road maintenance contracts. This is part of an on-going commitment to maintain a sustainable contracting environment in the Auckland region.

Attachments

No.	Title	Page
a View	Auckland Transport activities	95
b View	Travelwise Schools activities	111
c View	Decisions of the Traffic Control Committee	113
d View	Report against local board advocacy issues	115
e View	Report on the status of the local board's projects under the Local Board Transport Capital Fund (LBTCF)	117

Signatories

Authors	Various Auckland Transport authors
Authoriser	Jonathan Anyon, Elected Member Relationship Team Manager

Devonport-Takapuna Local Board

17 March 2015

Auckland Transport update on issues raised in February 2015 for the Devonport-Takapuna Local Board

File No.: CP2015/02686

Purpose

1. This report provides an update on transport related issues raised by local board members during February 2015. It also includes general information about matters of interest to the Local Board and Attachment A the Schedule of Issues raised in February 2015.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the Auckland Transport update on issues raised in February 2015.

Discussion

Auckland Transport News

Bus lane is fast lane for Symonds St

2. Over 6000 bus users could have up to four minutes shaved off their morning commute into the city with a new bus lane along Symonds Street.

3. The initiative is part Auckland’s expanding network of bus priority measures to improve the speed and reliability of journey times across Auckland Transport’s frequent service network on key bus routes.

4. Symonds Street is Auckland’s second busiest bus corridor with 64-75% of people travelling along the route choosing to use public transport. During the morning peak 181 buses feed into Symonds Street from Mt Eden Road and New North Road competing for space with other road users.

5. The new bus lane will vastly improve the travel times and transport options for people travelling into the city from these suburbs.

symonds street buslane

symonds street buslane1

6. The main advantage of bus lanes is they help manage competing interests for limited road space at peak times of the day – allowing a more efficient and effective bus service.

7. The new bus lane will be operational from Charlotte Street on New North Road to Alex Evans Street on Symonds street towards the city between the hours of 7.00 am and 9.00 am will help relieve congestion along this major route - providing a viable transport alternative for commuters travelling into the city.

8. Buses make up 2.5% of vehicles but carry nearly a third of commuters into the city. They are key to using our road space more efficiently, providing more capacity and getting people to where they want to go faster.

9. Construction started after Auckland Anniversary Weekend and will be completed by 16th February.

Devonport Wharf February 2015

10. Devonport’s Marine Square has undergone massive reconstruction and enhancement works over the past year with the upgrade almost complete. Some polishing work and paving to the area next to the boardwalk will be carried out closer to the end of the boardwalk construction period, when the new boardwalk is tied into the adjoining pavement.

11. The installation of the wharf’s new boardwalk structure is progressing well. There are approximately six concrete beams and six concrete slabs left to install. The hardwood timber decking follows the slab installation and is also progressing well.

12. Installation of the structural steel beams for the new canopy above the boardwalk will be completed in February and the canopy structural framing has now commenced.

13. Victoria wharf is now open to the public and bicycle parking has now been reinstated back to its original location mid-way up the wharf.

Consideration

Local Board Views and Implications

14. This report is for the local board’s information

Maori Impact Statement

15. No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

16. The activities detailed in this report do not trigger the Significance Policy, all programmes and activities are within budget/in line with the Council’s Annual Plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

Implementation Issues

17. There are no implementation issues.

Attachments

No.	Title	Page
a View	Issues raised by members during February 2015	123

Signatories

Authors	Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Devonport-Takapuna Local Board

17 March 2015

Record of Briefing/Community Forum - 3 February 2015 and 24 February 2015

File No.: CP2015/01857

Purpose

1. The purpose of this report is to record the Devonport-Takapuna Local Board briefing and community forums held on 3 February 2015 and 24 February 2015.

Executive Summary

2. At the briefing and community forum held on 3 February 2015, the Devonport-Takapuna Local Board heard briefings on:

i. Confidential – Alcohol ban review process

ii. Gould Reserve playground

iii. Progress update on Wairau Creek Bridge

iv. Regional facilities

v. Community Forum:

· Fiona Downes, Castor Bay Ratepayers’ & Residents’ Assoc. Inc.

· Peter Carter, Milford Village Forum

· Ralph Roberts, Takapuna Boat Club

· Brent Mathieson

· Maurice Norton, Environment Takapuna