I hereby give notice that an ordinary meeting of the Franklin Local Board will be held on:
Date: Time: Meeting Room: Venue:
|
Tuesday, 24 March 2015 9.30am Local Board
Chambers |
Franklin Local Board
OPEN AGENDA
|
MEMBERSHIP
Chairperson |
Andrew Baker |
|
Deputy Chairperson |
Jill Naysmith |
|
Members |
Malcolm Bell |
|
|
Alan Cole |
|
|
Brendon Crompton |
|
|
Angela Fulljames |
|
|
Sarah Higgins |
|
|
Murray Kay |
|
|
Dr Lyn Murphy |
|
(Quorum 5 members)
|
|
Gaylene Harvey Democracy Advisor
16 March 2015
Contact Telephone: (09) 237 1310 Email: Gaylene.Harvey@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
|
Franklin Local Board 24 March 2015 |
|
ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 6
8 Deputations 6
9 Public Forum 6
10 Extraordinary Business 6
11 Notices of Motion 6
12 Evaluation Panel recommendation for Wairoa/Waiuku Halls hall committee 7
13 Performance Report for the Franklin Local Board for the six months ended 31 December 2014 13
14 Auckland Transport Update – March 2015 83
15 New Road Names Approval for the subdivision by Spinnaker Bay Limited at 117 Third View Avenue, Beachlands 107
16 LGNZ Conference and AGM 2015 111
17 Franklin Local Board - Review of Portfolio Allocation 2013-2016 119
18 Changes required to triennial meeting schedule for Franklin Local Board Swimming Pool Fencing Exemptions Committee 127
19 Franklin Local Board Workshop Notes 129
20 Consideration of Extraordinary Items
1 Welcome
The Chairman will open the meeting and welcome everyone present.
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
4 Confirmation of Minutes
That the Franklin Local Board confirms the ordinary minutes of its meeting, held on Tuesday, 24 February 2015, including the confidential section, as a true and correct record, noting the following restatement of resolutions from the confidential section to the open section of the meeting:
|
5 Leave of Absence
Board Member Brendon Crompton has requested two leaves of absence to be discussed at the meeting.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of the agenda no requests to present petitions had been received.
8 Deputations
At the close of the agenda no requests for deputations had been received.
9 Public Forum
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.
At the close of the agenda no requests for public forum had been received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had been received.
Franklin Local Board 24 March 2015 |
|
Evaluation Panel recommendation for Wairoa/Waiuku Halls hall committee
File No.: CP2015/03510
1. To approve to the evaluation panels’ recommendations for hall committee appointments for the Wairoa rural halls and the Waiuku War Memorial Town Hall (Wairoa/Waiuku halls).
Executive Summary
2. On 28 October 2014 the Franklin Local Board approved a community-led hall management model for the rural halls in the Waiora subdivision and the Waiuku War Memorial Town Hall with governance and strategic responsibility being retained by the local board and management and operations being allocated to local board appointed hall committees.
3. Seven hall committee applications were received from community groups for the operation and management of the Wairoa/Waiuku halls.
4. On 23 September 2014 the Franklin Local Board approved a set of criteria to identify suitable groups to manage the Wairoa/Waiuku halls and the following local board members were appointed to the evaluation panels to interview and evaluate these applications:
i) Waiuku
War Memorial Town Hall – Malcolm Bell (chair), Brendon Crompton and
Jill Naysmith.
ii) Wairoa
rural halls – Jill Naysmith (chair), Malcolm Bell, Angela Fulljames and
Lyn Murphy.
5. This report documents the evaluation panels’ advice to the Franklin Local Board following the evaluation process and requests the hall committee applications from the Orere Community & Boating Association, the West Franklin Community Trust, the Pohutukawa Sea Rescue Trust and the Beachlands Community Trust progress, subject to the stated conditions being satisfied by 1 July 2015.
6. The evaluation panel decided not to progress the Te Puru Community Charitable Trust application for the Whitford, Beachlands and Maraetai rural halls as there were other locally-based groups that more closely fitted the Franklin Local Board’s community-led model of governance.
7. The evaluation panels’ have recommended the Franklin Local Board approve the payment of start-up costs up to $1000 for each Wairoa/Waiuku hall committee; and the extension of the council funding agreement and license term to 3 years to be reviewed at 12 months with either party able to terminate during the term.
a) That the Franklin Local Board notes the considerable community interest shown in the management and operation of the Wairoa/Waiuku halls and thanks all groups for their interest, vision and hard work in participating in this opportunity. b) That the Franklin Local Board approves the recommendation of the evaluation panels to progress the following hall committee applications: i) The West Franklin Community Trust (WFCT) application for the Waiuku War Memorial Town Hall subject to the following conditions being satisfied by 1 July 2015: 1. Amendment to the current WFCT constitution or registration of the Waiuku War Memorial Hall committee as an incorporated society;
2. Hall committee signing the council funding agreement and the licence to occupy and manage premises; and 3. Provision of an agreement between the Backstage Theatre and the WFCT suitable to Auckland Council for the long term use of the theatre. ii) The Orere Community & Boating Club Association (OCBCA) application for the Orere War Memorial Hall subject to the following conditions being satisfied by 1 July 2015: 1. An amended income and expenditure statement for the hall be provided; 2. A documented vision and strategy for the hall be provided; 3. Amendment to the current OCBCA constitution or registration of the Orere War Memorial Hall Committee as an incorporated society; and 4. Hall committee signing the funding agreement and the licence to occupy and manage premises; iii) The Pohutukawa Coast Sea Rescue Trust (PCSRT) and Korrin Laker application for the Maraetai Community Hall subject to the following conditions being satisfied by 1 July 2015: 1. Amendment to the current PCSRT constitution or registration of the Maraetai Community Hall committee as an incorporated society; and 2. Hall committee signing the funding agreement and the licence to occupy and manage premises. iv) The Beachlands Community Trust (BCT) application for the Beachlands Memorial Hall subject to the following conditions being satisfied by 1 July 2015: 1. Amendment to the current BCT constitution or registration of the Beachlands Memorial Hall Committee as an incorporated society; and 2. Hall committee signing the council funding agreement and the licence to occupy and manage premises. c) That the Franklin Local Board approves the recommendation of the evaluation panels to remove the Whitford War Memorial Pavilion from the Wairoa/Waiuku rural hall process, and the lease to the newly formed Whitford Tennis Club be progressed by the Community Lease team. d) That the Franklin Local Board approves the recommendation of the evaluation panels to not progress the Te Puru Community Charitable Trust application for the Maraetai, Whitford and Beachlands rural halls at this time, but requests Council staff continue to keep a dialogue open with the Trust. e) That the Franklin Local Board approves the recommendation of the evaluation panels to fund the establishment cost for the four approved Waiuku/Wairoa rural halls committees up to an estimated total cost of $1,000 each from the 2014/2015 local board discretionary operational budget. f) That the Franklin Local Board approves the recommendation of the evaluation panels to extend the council funding agreement and the licence to occupy and manage premises term to 3 years, with a review at the end of 12 months with the right for either party to terminate at the end of the first 12 months or during the term. g) That the Franklin Local Board approves the recommendation of the evaluation panels to request Council staff continue to clarify and explore the submission of hall committee application with the following groups but that these halls remain council managed in the interim: i) Kawakawa Bay Community Association for the Kawakawa Bay Community Hall
ii) Whitford Residents & Ratepayers Association for the Whitford Community Hall h) That the Franklin Local Board approves the recommendation of the evaluation panels to note the Clevedon District Centre, Clevedon Community Hall, Alfriston and Ardmore halls are to be retained as council operated. |
Comments
8. The Wairoa rural halls are currently managed and operated by Council. The Waiuku War Memorial Town Hall is currently managed by the West Franklin Community Trust (WFCT).
9. The Franklin Local Board identified the following halls to be considered for management by a hall committee:
· Kawakawa Bay Community Hall
· Orere War Memorial Hall
· Maraetai Community Hall
· Whitford Community Hall
· Whitford War Memorial Pavilion
· Beachlands Memorial Hall
· Clevedon Community Hall
· Clevedon District Centre
· Ardmore Hall
· Alfriston Hall
· Waiuku War Memorial Town Hall
10. The Franklin Local Board agreed (FR/2014/189) to support a community-led model for the Wairoa rural halls and the Waiuku War Memorial Town Hall (Wairoa/Waiuku halls). Model 3 is community led management and operation of the asset; with strategic ownership and maintenance of the asset remaining with council.
11. The Franklin Local Board approved the following local board members [FR/2014/161] to interview and evaluate the Wairoa/Waiuku hall committee applications:
· Waiuku War Memorial
Town Hall – Malcolm Bell (chair), Brendon Crompton and
Jill Naysmith
· Wairoa rural halls –
Jill Naysmith (chair), Malcolm Bell, Angela Fulljames and
Lyn Murphy
12. The evaluation panels used the following approved evaluation criteria (FR/2014/161) to identify the suitability of groups to manage rural halls:
a) relevant expertise in governance, accounting and other committee functions;
b) an incorporated society or trust status; or ability to obtain such status;
c) a vision for the hall’s operation that addresses the community’s need; and
d) evidence of past successes or capability to manage and operate a hall.
13. Expressions of interest to operate and manage a rural hall were received from the following community groups:
a) West Franklin Community Trust for the Waiuku War Memorial Town Hall
b) Orere Community & Boating Club Association for the Orere War Memorial Hall
c) Kawakawa Bay Community Association for the Kawakawa Bay Community Hall
d) Beachlands Community Trust for the Beachlands Memorial Hall
e) Pohutukawa
Coast Sea Rescue Trust and Korrin Laker for the Maraetai Community
Hall
f) Te Puru Community Charitable Trust for the Maraetai Community Hall, Whitford Community Hall and the Beachlands Memorial Hall
g) Whitford Residents & Ratepayers Association and Whitford Tennis Club for the Whitford Community Hall and the Whitford War Memorial Pavilion
14. The evaluation panels recommend not to progress the Te Puru Trust application for the Maraetai, Whitford and Beachlands rural halls as applications had been received from other more locally-based community groups, more closely fitting the community-led model of hall governance.
15. The Expression of Interest close date for hall committee applications was 12 December 2014 and by this date no interest had been received for the management and operation of the Ardmore Hall, the Alfriston Hall, the Clevedon Community Hall and the Clevedon District Centre.
16. Each group provided a written application followed by a presentation to the evaluation panel and council staff during January and February 2015 for the evaluation panel to assess the above criteria.
17. Subsequent to the expression of interest close date, the Kawakawa Bay Community Association and Whitford Residents & Ratepayers Association withdrew their application. These groups considered the hall model was not suitable for their needs. The Whitford Residents & Ratepayers Association was however supportive of the Whitford Tennis Club lease application which proposes using the Whitford War Memorial Pavilion as a clubroom.
18. The Franklin Local Board agreed that the remaining rural halls in Franklin are to be considered as Phase 2 of the Franklin rural halls project (FR/2014/189).
19. A late response from the Clevedon Business Association was received for the Clevedon halls and it is proposed that this application be progressed as part of phase 2 in Franklin.
20. The evaluation panel have requested that Council staff continue a dialogue with the Kawakawa Bay Community Association and the Whitford Residents & Ratepayers Association to help clarify the approved model.
21. The Backstage Theatre, which adjoins the Waiuku War Memorial Hall, has been operating under the management of the WFCT. The theatre group lease has expired and remains on the terms and conditions of the old lease until something new is put in place.
22. Council staff propose the current fees & charges should be retained for the Wairoa/Waiuku halls.
23. Council staff have sought input from relevant council departments.
Consideration
Local Board views and implications
24. The Franklin Local Board noted the community showed considerable interest in the management and operation of the Wairoa/Waiuku halls. In particular, it wishes to acknowledge those community groups who took the time to prepare applications and attend evaluation interviews.
25. At a Franklin Local Board workshop on 3 March 2014 the evaluation panels’ advice to the board was that the following applications should go forward as the preferred hall committee applicants:
a) The West Franklin Community Trust (WFCT) application for the Waiuku War Memorial Town Hall;
b) The Orere Community & Boating Club Association (OCBCA) application for the Orere War Memorial Hall;
c) The Pohutukawa Coast Sea Rescue Trust (PCSRT) and Korrin Laker application for the Maraetai Community Hall; and
d) The Beachlands Community Trust (BCT) application for the Beachlands Memorial Hall.
26. Further advice was tabled regarding these and the remaining facilities and that advice is reflected in the recommendations of this report.
Māori impact statement
27. There is no significant change or impact for Maori associated with the recommendations in this report.
Implementation
28. Progress on the hall committee applications is to be reported to the Franklin Local Board through memorandum and update at business meetings.
Attachments
There are no attachments for this report.
Signatories
Authors |
Tracy Mossman, Project Manager Community Facilities |
Authorisers |
Graham Bodman - Manager - Community Development, Arts and Culture Teresa Turner - Relationship Manager |
Franklin Local Board 24 March 2015 |
|
Performance Report for the Franklin Local Board for the six months ended 31 December 2014
File No.: CP2015/03781
Purpose
1. To update the Franklin Local Board members on progress towards their objectives for the year from 1 July 2014 to 30 June 2015 as set out in the Local Board agreement.
Executive summary
2. A financial performance report is presented to the local boards for the accounting quarters ending September, December, March and June.
3. Auckland Council departments and Council Controlled Organisations (CCOs) also present regular performance reports to the local boards
4. To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report, department report and CCO report
5. The attached omnibus consolidation contains the following reports this quarter
· Local board financial performance report
· Local Community Development, Arts and Culture (CDAC) activity overview
· Local Sports Parks and Recreation overview
· Local Economic Development overview
· Local Libraries overview
· Local Infrastructure and Environmental Services (IES) overview
· Treasury Report
· ATEED Report
That the Franklin Local Board receives the Performance Report for the Franklin Local Board for the period ended December 2014. |
Comments
6. Local Economic Development has included a quarterly report for the first time. This is expected to be a standard report every quarter.
7. In consultation with local boards this omnibus report provides the elected members with an overview of local activities from council departments and CCO’s.
8. The Performance Report contains departmental and CCO reports for inclusion and discussion. Some of these will be six monthly reports depending on their traditional reporting cycles.
Consideration
Local board views and implications
9. The report is presented to the Franklin Local Board members at a workshop prior to the ordinary meeting.
Maori impact statement
10. Maori, as stakeholders in the council, are affected and have an interest in any report of the local board financials. However, this financial performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Maori.
No. |
Title |
Page |
aView |
Performance Report for the Franklin Local Board for the six months ended 31 December 2014 |
15 |
Signatories
Authors |
Debbie Pinfold - Lead Financial Advisor |
Authorisers |
Christine Watson - Manager Financial Advisory Services - Local Boards Teresa Turner - Relationship Manager |
24 March 2015 |
|
Auckland Transport Update – March 2015
File No.: CP2015/03884
Purpose
1. Providing an update on transport matters for the information of the Franklin Local Board and a register of transport issues in the Franklin Local Board area, as collated by Auckland Transport’s Elected Member Relationship Manager (South).
Executive Summary
2. This report covers matters of specific application and interest to the Franklin Local Board and its community, matters of general interest relating to Auckland Transport activities or the transport sector, and Auckland Transport media releases for the information of the Board and community.
3. In particular, this report provides information on:
· The Franklin Local Board’s transport capital fund
· Response to Franklin Local Board resolutions
· Crown Road level crossing update
· Proposed closure of Hooper Avenue walkway.
a) That the report entitled ‘Auckland Transport Update – March 2015’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South) be received. b) That the Franklin Local Board requests that projects #249 and #250 under the Board’s transport capital fund be put on hold pending further advice from Auckland Transport regarding when its project to upgrade streetlights across the region with LED luminaires may be implemented in the Pukekohe and Waiuku urban areas. |
Discussion
Franklin Items
A1. Local board transport capital fund (LBTCF)
4. The Franklin Local Board’s funding allocation under the LBTCF is currently $434,966 per annum.
5. The Board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost):
ID# |
Project Description |
Progress/Current Status |
083 |
Pukekohe East Road-Mill Road/Harrisville Road intersection, Bombay/Pukekohe – installation of variable 70 km/h rural intersection activated warning signage (RIAWS) · FEC estimate of $67,000 |
· On 26-Nov-13, the Board gave construction approval for the project based on the FEC of $67,000. · The nation-wide trial sites for RIAWS were only for the period from Jul-12 to Jul-14. · The NZTA is currently evaluating the results of the other sites around the country and will determine criteria and standards for the permanent approval of such sites by the middle of this year. At this time, RIAWS signs could be installed to the new standard at this site as a permanent facility. |
ID# |
Project Description |
Progress/Current Status |
074 |
Third View Avenue, Beachlands – install 300m of new kerb and channel between Sunkist Bay Road and Cherrie Road (both sides) · FEC estimate of $230,000 |
· On 15-Apr-14, the Board gave approval to proceed with construction. · Construction has commenced. · During construction there was an engineering error and part of the kerbing was laid at the wrong height. Around 50m was dug-up and re-laid at the contractor’s cost. · The expected completion date is Apr-15. |
254 |
Tobin Street carpark lighting improvements · ROC estimate of $35,000 |
· On 26-Aug-14, the Board resolved to proceed to detailed design and costing stage. · A concept design and FEC for the lighting improvements was considered at the transport portfolio meeting on 10-Mar-15 and approval given for construction after the Board delegated that authority to portfolio leaders on 24-Feb-15. |
247 |
Awhitu peninsula intersection flag lighting · FEC estimate of $21,000 |
· On 28-Oct-14, the Board gave approval to proceed with construction at the 14 sites identified, based on the FEC of $21,000. · Counties Power has begun installing the new flag lights. Completion is expected in Mar-15. |
249 |
Pukekohe North streetlighting improvements · ROC estimate of $201,000 · Project put on hold Feb-15 |
· Project involves replacement of existing streetlights with LED luminaires on 18 streets. · On 26-Aug-14, the Board gave approval to proceed with construction. · AT will now be upgrading old streetlights with LED luminaires over the next five years, with phase one to focus mainly on residential roads. AT expects Counties Power residential areas to be among the first to be replaced. · This project has therefore been put on hold under the Board’s LBTCF as the work may be undertaken as part of AT’s wider contract relatively soon at a more cost effective rate. The Board is asked to pass a resolution to this effect and a draft resolution has been provided. |
250 |
Waiuku South streetlighting improvements · ROC estimate of $70,000 · Project put on hold Feb-15 |
· Project involves replacement of existing streetlights with LED luminaires on Colombo Road, Kaiwaka Road and Norfolk Rise. · On 26-Aug-14, the Board gave approval to proceed with construction. · As per the above, this project has been put on hold under the LBTCF. |
348 |
Kaiwaka Road new footpath, Waiuku · ROC estimate of $50,000 |
· On 26-Aug-14, the Board gave approval to proceed with construction. · Design is complete. Construction is expected to start in May-15. |
349 |
Pacific Street new footpath, Waiuku · ROC estimate of $67,500 |
· On 26-Aug-14, the Board gave approval to proceed with construction. · Design is complete. Construction is expected to start in May-15. |
371 |
Whitford bus interchange · FEC estimate of $200,000 |
· On 23-Sep-14, the Board gave approval to proceed with construction, based on the FEC of $200,000. · Design is complete. The contract has been let and work is expected to commence in mid Mar-15 and be completed in mid May-15. |
ID# |
Project Description |
Progress/Current Status |
248 |
Hunua pedestrian facility · FEC estimate of $54,000 |
· On 9-Dec-14, the Board gave approval to proceed with construction, based on the FEC of $54,000. · AT is currently finalising traffic control approval prior to calling tenders for the physical works. |
6. The Franklin Local Board’s transport capital fund to date is summarised below.
Franklin Local Board transport capital fund summary:
Total funding available (across 5 FYs – 2012/12 to 2016/17) |
$2,174,830 |
Completed projects reporting actual costs (Second View Ave kerb and channel; Patumahoe/Waiuku/Attewell Roads investigation; Pukekohe station overbridge; Ardmore School footpath; Harris St bench; Pukeoware School signs; Waiuku pavers upgrade; Third View kerb and channel projects x1) |
-$543,355 |
Projects approved for construction based on rough or firm estimates (Mill/Harrisville electronic signage; Third View kerb and channel projects x1; Pukekohe North streetlighting improvements; Waiuku South streetlighting improvements; Kaiwaka Rd footpath; Pacific St footpath; Whitford bus interchange; Awhitu peninsula flag lighting; Hunua pedestrian facility) |
-$960,500 |
Project approved for construction under delegation (Tobin St car park lighting) |
-$35,000 |
Projects approved for construction but placed on hold (Pukekohe North x18 & Waiuku South x3 streetlighting improvements) |
+$271,000 |
Funding still available to allocate |
$906,975 |
A2. Response to Franklin Local Board resolutions
7. At the February 2015 Board meeting, under the Auckland Transport Quarterly Report, the Franklin Local Board passed the following resolutions:
Resolution number FR/2015/17
a) That the Franklin Local Board urgently requests clarification on Auckland Transport’s prioritisation process, particularly with regard to its decision to initiate detailed design and construction of the Parnell rail station ahead of the Pukekohe station upgrade.
b) That the Franklin Local Board reiterates its request to have the Pukekohe station upgrade bought forward in the prioritisation list for the Auckland Draft Regional Land Transport Plan 2015-2025.
c) That the Franklin Local Board requests a report on assessment of travel times for the routes now provided by electric multiple units compared to the travel times on the same routes with the previous diesel units.
8. In relation to resolution FR/2015/17 a), Auckland Transport representatives met with the Chairman of the Franklin Local Board on 9 March 2015 to explain in detail the prioritisation process for both the Parnell and Pukekohe stations. As a result of that meeting, Auckland Transport has undertaken to look further at some of the criteria concerned.
9. Resolution FR/2015/17 b) is noted.
10. In relation to resolution FR/2015/17 c), Auckland Transport confirms that the new Electric Multiple Units (EMUs) do have the capability of providing faster and safer travel for passengers but to deliver the improved travel time potential is still a work in progress given the Auckland network constraints. Under testing, the EMUs have demonstrated without doubt that they do accelerate and brake faster and reach higher top speeds than the rolling stock they are replacing.
11. However, the additional systems installed on the EMUs for safety and passenger amenity, the on-board “ETCS” (European Train Control System) signalling system and the automatic sliding step on the T-car have proven in practice to add to the journey time. The sliding step can add seven seconds to a station dwell (the time to fully deploy before doors open and then retract after the doors have closed) and there is also a little more dwell in the door systems due to considerably more safety interlocking in the passenger door systems as a whole.
12. The initial Onehunga revenue services graphically demonstrated the impact of the ETCS on timetable performance and services could not achieve the previous DMU transit times. The full impact was unexpected to Auckland Transport as computer-based modelling had been undertaken by three independent organisations and none had highlighted the full impact on journey times.
13. In the future it may be possible to implement alternate operating arrangements that enable a reduction in door system station dwell times. However, Auckland Transport considers that these door features are a fundamental part of providing a safer more seamless service for all passengers.
14. In order to improve the customer experience, Auckland Transport has been working closely with KiwiRail (the rail network owner and controller) and Siemens (the ETCS system supplier) to improve run times without safety compromise. Significant improvements have been realised and Auckland Transport is confident that more will be achieved. Because the Safety Integrity Level for this system is of the highest order, it does take time to identify opportunities for improvements, then work through all safety aspects, undertake the engineering for the modification, implement under test and then implement for revenue service each option.
16. However, there are some other constraints in place at the moment which Auckland Transport is working through with its industry colleagues to improve. The southern part of the network (south of Westfield) is the busiest part of the network which sees both freight and passenger services competing for the same space. Both competing needs must be accommodated within timetable planning and, as a result, there are some periods of the day when freight services are thredded through in between passenger trains. As a result, it is not always possible for passenger services to reach the expected line speed on every trip and thus lead to a reduction in journey times.
17. The performance of the December 2014 timetable change has also highlighted the need for some amendments to be made with regards to how the western line and Britomart in particular operates. Improvements have been identified and these will be delivered in April and May, which will have the benefit of improving resilience within the timetable and will lead to an improvement in service delivery. This will allow services to operate more in accordance with timetable and is an important step in identifying future reduction of journey times.
18. A staged approach was also the intention in rolling out the EMUs as this de-risks the introduction of the new fleet. Once the whole fleet is in place, then journey time improvements can be delivered in a staged manner which will benefit customers from not only reduced journey times but also as more train sets will be available to deliver frequency improvements across the network as a whole.
A3. Update on Crown Road level rail crossing, Paerata
19. The NZTA has provided the following update on the Crown Road level crossing mitigation project:
· The roading designs have been through detailed design, with audits signed off
· All consenting conditions and ground contamination mitigation measures have been established
· The NZTA and Kiwirail have in place land usage agreements required
· The tender process has been undertaken with a preferred contactor notified
· In the first week of March, funding was confirmed for the construction of the project
· The contract was awarded on Monday 9 March
· Physical works on site will begin as soon as the contractor gets their resources in place
· Activity on site should be evident during the third week in March.
A4. Proposed closure of Hooper Avenue walkway
20. The proposed closure of the Hooper Avenue walkway between Hooper Avenue and Montgomery Road was initiated by the Franklin District Council in August 2010.
21. Although the walkway physically appears as one entity, it is made up of two parts with different legal statuses. The Hooper Avenue end of the walkway is legal road and closure requires formal road stopping procedures under the Local Government Act 1974. The Montgomery Road end of the walkway is Local Purpose Reserve managed by Auckland Council and closure is subject to reserve revocation procedures under the Reserves Act 1977.
22. The Auckland Transport Board approved the commencement of the road stopping process in August 2012 for the Hooper Avenue end of the walkway.
23. Auckland Council Property Limited (ACPL) reported to the Franklin Local Board in April 2014 and obtained the Board’s support for the action being taken to close the walkway.
24. Both the road stopping and reserve revocation processes require public notification and therefore a coordinated approach between ACPL (on behalf of Auckland Council) and Auckland Transport, particularly given that the closure will be viewed by the public as one activity.
25. Auckland Transport will be publishing public notices in the Franklin County News advising its intention to close the legal road section of the walkway. These notices will be published on 17 and 24 March 2015 and the objection period will close on 28 April.
26. ACPL will also advertise its intention in the Franklin County News on 24 March to revoke the reserve status for that end of the walkway that is local purpose reserve.
27. Signs will also be placed near the walkway to further advise members of the public of the intention to close it.
A5. Consultation documents on proposed improvements
28. Consultation documents for the following proposals have been provided to the Franklin Local Board for its feedback. As the Board’s transport portfolio holders provide feedback on the Board’s behalf, the material below is included for general information purposes only.
29. Proposed improvements at McKenzie Road and Seagrove Road intersection, Waiau Pa – it has been brought to Auckland Transport's attention that there is a need to clarify the intersection layout and priority control points at the McKenzie Road and Seagrove Road intersection, Waiau Pa. In order for improvements, options have been investigated and the proposal shown at Attachment A has been identified as the preferred option. This option clarifies the intersection layout with conventional entry and exit points with road markings, signage and a splitter island. The traffic island also provides protection for the power pole which is located in the middle of the intersection.
30. Proposed ‘No Stopping At All Times’ (NSAAT) parking restrictions, Queen Street and Court Street, Waiuku – a new Gull Service Station is being implemented on the corner of Queen Street and Court Street, Waiuku. As part of the new station, larger vehicle crossings are required, as well as the installation of NSAAT parking restrictions. Larger vehicle crossings are required to allow for adequate tracking of tanker trucks manoeuvring into and out of the service station. The new vehicle crossing on Queen Street will require the removal of one 'P60' car parking space, and the new vehicle crossing on Court Street will require NSAAT parking restrictions to the west of the driveway. These restrictions are required to provide inter-visibility for motorists on Court Street and motorists exiting the service station. The proposal is shown on the plan at Attachment B.
31. Proposed road safety barriers, Whitford Road, Whitford – Whitford Road has been identified as a road with a high number of loss of control crashes, especially around the corner outside property #339 Whitford Road. When loss of control crashes occur, roadside hazards such as trees, power poles, and ditches increase the severity of injuries when crashes occur. Auckland Transport has already completed some improvements at the above location, including upgrade of signage and road markings. However, due to the drop off slope and absence of available run off area due to trees and private property fencing around the corner, a loss of control incident that results in the vehicle leaving the carriageway along this section of road may cause severe injury to drivers/passengers. To protect motorists from roadside hazards, it is proposed to install guardrails between the second vehicle entry point to property #339 and the vehicle entry point to property #335 Whitford Road, as shown on the plan at Attachment C.
General Information Items
B1. Road resurfacing
32. General information on road resurfacing is included at Attachment D. The information covers the purpose of road resurfacing, surfacing types, chip seals and issues that may arise.
B2. Light vehicles get exhaustive test
33. Thousands of light vehicle exhaust emissions are to be tested at seven Auckland motorway and roadside sites over February and March as part of an ongoing air quality monitoring programme.
34. The testing programme started on 18 February with contractors for the NZTA having set up the first of the test sites at Coxs Bay. Other test sites selected around the region include roads with both light and heavy traffic volumes.
35. Test sites have been selected with the aim of capturing vehicles under power, such as when they pass up an incline. The equipment will measure the vehicle’s speed and the quantity and type of its exhaust emissions. Each vehicle’s registration plate will be photographed to provide data on vehicle age, type and fuel used.
36. The testing equipment used is not obtrusive for vehicle drivers or the public, but each site will be clearly marked. Vehicles will not need to stop and normal traffic flows will not be affected.
37. The NZTA’s ongoing testing programme monitors emission levels and how these may change over time, and helps determine the impact of various measures designed to improve air quality around roads and highways.
38. Despite marked improvements in vehicle technology and tightening of emission and fuel legislation in recent years, motor vehicle pollution remains significant in many urban environments.
39. It is estimated the annual social cost is $935 million because of increased deaths, hospitalisation and restricted activity days. This research project along with previous campaigns is just one part of a much wider evidence base that helps provide information on transport-related air quality issues.
40. The research will provide a better understanding of trends in ‘real world’ vehicle emissions and the information will be used by government agencies to better manage vehicle pollution, and will also be used by land use planners in local councils.
41. For more information on the NZTA’s research in this field, go to: http://air.nzta.govt.nz/.
B3. Mentor programme removes barriers for young drivers
42. On 18 February, the driver mentor programme was launched in South Auckland, aimed at helping young learner drivers to get their restricted licence, achieve independence and employment, and become safer on the roads.
43. The Community Driver Mentor Programme, an initiative between the NZTA and the New Zealand AA, was launched in partnership with Counties Manukau Sports, NZ Police and sponsors Caltex and Hyundai New Zealand.
44. The programme addresses the disadvantages that some learner drivers in the 16 to 24-year age group can face getting their restricted licence, such as access to a suitable vehicle, a mentor and driving practice.
45. Overseas research shows that learner drivers should practice driving as much as possible before they start to drive alone. They should also practice driving in a wide range of driving conditions and situations.
46. Getting this practice can be difficult and there are a number of drivers in the South Auckland area that have less than ideal access to a licenced vehicle or an appropriate experienced driver to supervise them during driving – which is where the Community Driver Mentor Programme comes in.
47. Chevron New Zealand, which markets the Caltex brand, is sponsoring the Community Driver Mentor Programme with $100,000, providing the fuel for the cars.
48. Hyundai New Zealand is also a key sponsor, along with three of its dealerships - Manukau Hyundai, IC Motor Group and Gary Cockram Hyundai. The Hyundai team are providing three Hyundai i20 cars for the programme.
49. The programme’s mentors are not driving instructors but are volunteers from the community who act as coaches, supervising the practice driving sessions during the 12-week programme. The mentors have received professional driving training from AA driving instructors and have committed to spending up to two hours a week to help young people get the experience needed, giving them a better chance to pass their test.
50. South Auckland is the fifth area in New Zealand to adopt the Community Driver Mentor Programme, which has been achieving great results in Te Kuiti, Porirua, Gisborne and Christchurch.
51. The programme recently celebrated its 150th graduate and is on track to reach 200 within the next few months.
52. Volunteers interested in becoming mentors can email diannetroup@gmail.com for details.
B4. New state-of-the-art technology making New Zealand roads safer
53. The NZTA has commissioned the use of new technology to survey the strength and integrity of the country’s road network. A truck with the new technology will survey thousands of kilometres of New Zealand’s roads, providing intelligence to assist in making roads safer and last much longer.
54. The Traffic Speed Deflectometer (TSD) is an innovative piece of technology starting to change the way that road controlling authorities (RCAs) approach maintenance funding. Scientific data obtained from the new technology is being used to make the best use of road maintenance funding, enabling RCAs to prioritise the roads that have the greatest need for attention.
55. Road safety is a huge priority when allocating infrastructure funding, and the condition of the roads themselves is a critical responsibility. Usually roads under stress are identified when damage is seen on the surface.
56. However, the TSD reveals what’s happening beneath the road surface and dynamically maps the structural integrity of the road, providing automatic crack detection, geospatial assessment, imaging and laser profiling. The NZTA has also added sensors to simultaneously measure the surface condition of the road, allowing it to pinpoint the sections of road that need immediate attention.
57. Resembling a regular semi-trailer on the outside, the TSD is made up of a bank of computer servers and a complex network of Doppler lasers that measure the amount of reverberations of the of the pavement while it is being driven to determine its structural strength; while an array of high-speed laser systems also detect cracks and the profile of the road.
58. The NZTA will use TSD technology to monitor New Zealand’s roads until the end of 2018.
Media Releases
C1. Red light running a focus for Auckland Transport
59. Five new Red Light Camera sites have gone live in Auckland and are now in enforcement mode. Two more sites will also go live this year.
60. The camera sites were selected by Police and Auckland Transport on the basis of an NZTA analysis which identified intersections where red light cameras would likely enhance road safety, and from 75 sites prioritised on the basis of potential crash-reduction savings.
61. Police will calibrate Auckland Transport’s cameras, process images and issue resulting infringement notices
62. The sites are part of wider programmes to encourage safer driving. Auckland Transport initiated a “Red Means Stop” education and enforcement campaign supported by the Police, and a follow up campaign is now in force.
63. In addition to Auckland Transport’s Red Light Camera sites, Police are preparing to run two digital, dual function cameras capable of recording vehicles that run red lights and/or speed through intersections. Infrastructure has been installed and they are currently going through a period of rigorous testing.
64. During the period 2009-2013 there were 634 injury crashes and 1277 non-injury crashes caused by red light running in the Auckland area.
C2. City Rail Link (CRL) development
65. An agreement between Auckland Council and Precinct Properties announced on 25 February will enable the construction of the CRL to get underway through the company’s Downtown Development project at the bottom of Queen Street.
66. The alignment of the CRL requires new rail tunnels to be constructed through the site presently occupied by the Downtown Shopping Centre, which is owned by Precinct Properties along with two adjacent commercial office towers, HSBC Tower at 1 Queen Street and Zurich House at 21 Queen Street. The deal between the two parties enables the rail tunnels to be built as part of the Downtown Development Project.
67. Other elements of the agreement include:
· The sale to Precinct of Queen Elizabeth Square for $27.2 million
· Payment to Precinct of $9 million for provision of an East-West pedestrian laneway between Queen Street and Albert Street and compensation for tunnels volume
· Payment of $10.7 million for additional costs of office tower construction due to CRL tunnels
· Creation of a new downtown civic space between the project and Britomart.
68. The sale of Queen Elizabeth Square was approved by Auckland Council’s Development Committee in September 2014.
69. Construction of the Downtown section of the CRL is due to begin mid-year with completion by 2019. Tenders are due to go out later this year.
C3. Independent company to survey Aucklanders on transport
70. A quantitative survey, asking 4,200 Aucklanders for their views on fixing and funding transport, is being undertaken as part of Auckland Council’s 10-year budget consultation.
71. The month long survey will enable robust analysis and further insight into the views Aucklanders have on the issue of transport, which is a strong focus of the budget.
72. The survey, including the questionnaire and sample, has been developed and designed by independent research company Colmar Brunton.
73. The University of Auckland has also been commissioned by Council to conduct an independent peer review of the survey to ensure the statistical reliability of its results.
74. The survey results will be considered, along with feedback collected on Council’s 10-year budget, by elected members before they make decisions on what goes into the final budget in June.
75. Survey respondents will be contacted by telephone based on a sample that is demographically representative of Auckland’s population. Results will be made public by May.
C4. Auckland rail patronage hits 13 million
76. The numbers using trains in Auckland has reached another record – on Monday 2 March the annual total for passenger trips passed 13 million for the first time, an annual growth of 19% to the end of February. Rail patronage only reached 11 million annual trips in March 2014.
77. Auckland’s trains are now carrying 10,000 more customers on a normal weekday than at this time last year. Each weekday in February, on average 51,500 customers used Auckland’s trains including 12,500 during the morning peak (7am to 9am).
78. Significant growth has been recorded on both the Onehunga and Eastern Lines which now run only electric trains. The numbers are up 50% for Eastern Line only stations (Orakei to Sylvia Park) and Onehunga/Te Papapa.
79. Stations which have had major investment are also recording big patronage growth. Passenger numbers have doubled at Panmure in the past year and there has been a 24% increase at New Lynn.
80. The stand-out performer is Manukau station where numbers are up 176% for the year. That increase ties in with the completion of the MIT campus and an increase in the number of services before Christmas.
81. The numbers using the trains on the weekend has also increased significantly. This can be put down to more services and fewer weekend closures.
82. Overall total public transport boardings have increased by more than 9% for the 12 months to the end of February, an additional 6.6 million boardings, taking the annual total to 77 million.
Issues Register
83. The regular monthly issues register is Attachment E to this report.
Consideration
Local Board Views
84. The Board’s views will be incorporated during consultation on any proposed schemes.
Implementation Issues
85. All proposed schemes are subject to prioritisation, funding and consultation
No. |
Title |
Page |
aView |
Plan of proposed improvements at McKenzie Road and Seagrove Road intersection, Waiau Pa |
93 |
bView |
Plan of proposed ‘No Stopping At All Times’ parking restrictions, Queen Street and Court Street, Waiuku |
95 |
cView |
Plan of proposed road safety barriers, Whitford Road, Whitford |
97 |
dView |
General information on Road Resurfacing |
99 |
eView |
Issues Register – Franklin Local Board – March 2015 |
101 |
Signatories
Authors |
Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport |
Authorisers |
Jonathan Anyon – Elected Member Relationship Team
Manager; AT |
24 March 2015 |
|
New Road Names Approval for the subdivision by Spinnaker Bay Limited at 117 Third View Avenue, Beachlands
File No.: CP2015/02918
Purpose
1. The purpose of this report is to seek approval from the Franklin Local Board for one new road name and the extension of two existing roads (Constellation Avenue and Third View Avenue) created by way of subdivision at 117 Third View Avenue, Beachlands.
Executive Summary
2. The legacy Manukau City Council had an existing road naming policy which set out the requirements and criteria of the Council for proposed road names. These requirements and criteria are applied in this situation to ensure consistency of road naming in the Manukau area, until a policy is developed for the Auckland Council.
3. Following assessment against the road naming criteria, the road names “Constellation Avenue”, “Third View Avenue”, “Atalanta Way” and “Valkyrie Way” were determined to meet the road naming policy criteria.
4. Ngai Tai Ki Tamaki was consulted and provided the applicant with their preference for the road names proposed.
5. The names “Constellation Avenue”, “Third View Avenue” and “Atalanta Way” proposed by the Applicant, are recommended for approval to the Local Board.
That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval of the road names “Constellation Avenue”, “Third View Avenue” and “Atalanta Way”, proposed by the Applicant, for the new roads and created by way of subdivision at 117 Third View Avenue, Beachlands, noting that these names meet the relevant road naming criteria. |
Comments
Background
Applicant: Spinnaker Bay Limited
Site Address: 117 Third View Avenue, Beachlands
Council’s Reference: Resource Consent No. 44206 SP11338
6. The legacy Manukau City Council Road Naming Policy allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for Council’s approval.
7. The residential subdivision will be serviced by a new road that comes off Constellation Avenue and Third View Avenue. The development will require the creation of one new road to be vested in Council as well as the extension of two existing roads (Constellation Avenue and Third View Avenue). In this case, road name approval is being sought for the new road within the subdivision (Road 1).
8. The Applicant has proposed the following names for consideration for the new road created as part of the development at 117 Third View Avenue, Beachlands.
Road Number |
Proposed New Road Name |
Road 1 |
ATALANTA WAY (preferred name) VALKYRIE WAY (first alternative name) |
Third View
Avenue (Extension) Road 1 (New
Road)
Figure 1 - Location of the new road for the subdivision at 117 Third View Avenue, Beachlands
9. These road names were submitted as part of this development. “Atalanta Way” and “Valkyrie Way” are names of America’s Cup challengers and defenders. This theme is in recognition of the coastal setting of the proposed development and is consistent with the existing theme of the road names in the area.
Decision Making
10. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.
Assessment
11. The Applicant’s proposed road names have been assessed against the following criteria set out in the legacy Manukau City Council road naming policy;
Manukau City Council Road Naming Policy Assessment |
(a) Not a duplication of names already in current usage in the Auckland region either in spelling or pronunciation; (b) Brief, melodious and easily and readily pronounced; (c) Avoids cartographic problems as the length of the name matches the length of the new road; (d) Being associated with the nature of the environment or have historic or local significance (e) Being a descriptive; (f) Not of possessive form; (g) Has appropriate association with other names in the area; (h) Not in poor taste or likely to cause offence and; (i) Suffix for road name is suitable for road layout |
12. Both of the proposed road names are consistent with the legacy road naming policy.
13. It is considered that the preferred name for Road 1 (Atalanta Way) is appropriate as they comply with all the criteria of the road naming policy.
Consideration
Significance of Decision
14. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.
Maori impact statement
15. The decision sought from the Franklin Local Board on this report does not adversely affect Maori communities as the naming of roads is not linked to one of Council’s strategic priorities for Maori.
16. Despite the above, the Applicant has initiated consultation with the local iwi to provide them with the opportunity to comment on the proposed road names and offer alternative road names to be put forward for approval if they wish to do so.
Consultation
17. The Applicant undertook consultation with Ngai Tai Ki Tamaki as mana whenua of the area. Ngai Tai Ki Tamaki indicated their support and endorsement for both proposed road names.
18. New Zealand Post has been consulted and indicated no issues with the road names proposed.
Financial and Resourcing Implications
19. The cost of processing the approval of the proposed new road names and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.
Legal and Legislative Implications
20. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.
Implementation
21. The Southern Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.
There are no attachments for this report.
Signatories
Authors |
Gayatri Devi - Resource Consent Administrator |
Authorisers |
Julie Bevan - Acting General Manager Resource Consents Teresa Turner - Relationship Manager |
Franklin Local Board 24 March 2015 |
|
File No.: CP2015/03872
Purpose
1. This report informs local boards about the Local Government New Zealand (LGNZ) Annual General Meeting (AGM) and conference in Rotorua from Sunday 19 July 2015 to Tuesday 21 July 2015 and invites local boards to nominate a representative to attend as relevant.
Executive Summary
2. The Local Government New Zealand annual conference and AGM takes place at the Rotorua Energy Events Centre from Sunday 19 July to Tuesday 21 July 2015.
3. The AGM takes place on the first day of the conference. Auckland Council is entitled to 4 official delegates at the AGM, one of whom is the presiding (or voting) delegate. The Governing Body will consider this at their meeting on 26 March 2015. The 4 official delegates are likely to be the Mayor as a member of the LGNZ National Council, the Deputy Mayor as the Mayor’s alternate for this position, Cr Webster as Chair LGNZ Zone One and a member of LGNZ National Council, and the Chief Executive.
4. In addition to the official delegates, local board members are invited to attend. Local boards should consider the relevance of the conference programme when deciding on attendance, with the expectation that no board will approve more than one member to attend the conference.
a) That the Franklin Local Board nominates a representative to attend the Local Government New Zealand 2015 annual general meeting and conference from Sunday 19 July 2015 to Tuesday 21 July 2015 on the basis that the conference programme is relevant to the Local Board’s work programme b) That the Franklin Local Board confirms that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy. |
Comments
5. The 2015 LGNZ Conference and AGM are being held in Rotorua. The conference commences with the AGM and technical tours from 09.30 am on Sunday 19 July 2015 and concludes at 2.30 pm on Tuesday 21 July 2015.
6. The theme of this year’s conference is “Leading the Charge for our Communities”. The programme includes:
· Stephen Yarwood, former Mayor of Adelaide, will discuss performance and customer focussed culture - taking your people with you;
· David Meates, CEO of Canterbury District Health Board, will present on understanding what's important to communities and why a strong focus on the customer matters;
· Dr Lester Levy, CEO of New Zealand Leadership Institute, will discuss disruptive governance – how do we increase our performance and create a strong link from strategy to transparent financial performance;
· Kevin Roberts, Executive Chairman of Saatchi & Saatchi, on telling our story and selling the value of our sector;
· Penny Webster, Councillor at Auckland Council; Rob Cameron, Partner at Cameron Partners; and Dr Oliver Hartwich, Executive Director of the New Zealand Initiative will speak on funding for growth – transformation of local government;
· Dr William Rolleston, National President of Federated Farmers; Andrew Knight, CEO of New Zealand Oil and Gas; and Gary Taylor, Executive Director of the Environmental Defence Society will discuss resource management – how a growing economy can also support a healthy environment;
· Mayors Meng Foon, Stuart Crosby, Annette Main, David Ayers and Tony Kokshoorn will each present on right-sizing your town and making the important decisions – a response to economic and demographic change;
· Brenda Halloran, former Mayor of Waterloo, Canada, will talk about nation building – infrastructure and urban development; and
· Brett Way of Central Hawkes Bay District Council and Rochelle Deane of Auckland Council will present on delivering local government expertise in the Pacific – a snap shot of the Local Government Technical Assistance Facility for Pacific Countries, (PacificTA) programme.
7. The programme also includes a number of Master Class sessions including:
· Growing NZ's talent and economies – strategies to retain and attract skilled migrants;
· Local boards – connecting with the community;
· Engaging with iwi to grow local and regional economies;
· Collaboration, culture change and customer focus under the RMA; and
· Getting the most from the One Network Roading Classification system.
8. Local boards should consider the relevance of the programme when deciding on conference attendance, with the expectation that no board will approve more than one member to attend the conference.
Annual General Meeting
9. The AGM takes place on the first day of the conference. Auckland Council is entitled to have four delegates to the AGM, one of whom is the presiding (or voting) delegate. The 4 official delegates are likely to be the Mayor (or his nominee), the Deputy Mayor, Councillor Penny Webster (as Chair of Zone 1) and the Chief Executive (or his nominee).
10. The Mayor is a member of the LGNZ National Council, the Deputy Mayor is the Mayor’s alternate for this position, and Councillor Penny Webster is the Chair of LGNZ Zone One and a member of LGNZ National Council. The Governing Body will consider an item on AGM attendance at their meeting on 26 March 2015.
11. LGNZ request that local board members who wish to attend the AGM, register their intention prior to the AGM.
Costs
12. The Local Board Services Department budget will cover the costs of one member per local board to attend the conference.
13. Registration fees are $1410.00 (incl GST) before 3 June 2015 and $1510.00 (incl GST) after that. Full conference registration includes
· Attendance at conference business sessions (Sunday-Tuesday);
· Satchel and contents;
· Daily catering;
· Simpson Grierson welcome cocktail function;
· Fulton Hogan conference dinner and EXCELLENCE Awards function; and
· Closing conference function ticket.
14. The council hosted tours on Sunday 19 July 2015 are not included in the conference price. Local board members are welcome to attend these at their own cost.
15. Additional costs are approximately $150 per night accommodation, plus travel. Local Board Services will be co-ordinating and booking all registrations and accommodation and investigating cost effective travel.
Consideration
Local Board Views
16. This is a report to the 21 local boards.
Maori Impact Statement
17. The Local Government NZ conference will better inform local boards and thereby support their decision making for their communities including Maori.
Implementation Issues
18. There are no implementation issues associated with the recommendations in this report.
No. |
Title |
Page |
aView |
LGNZ Conference and Master Class Programme |
115 |
Signatories
Authors |
Anna Bray - Policy and Planning Manager - Local Boards |
Authorisers |
Karen Lyons - Manager Local Board Services Teresa Turner - Relationship Manager |
24 March 2015 |
|
Franklin Local Board - Review of Portfolio Allocation 2013-2016
File No.: CP2015/03122
Purpose
1. To adopt the reviewed portfolio allocations for Franklin local board members.
Executive Summary
2. Portfolios are established by local boards to oversee local board work programmes and consider issues relating to key council activities.
3. Franklin Local Board has reviewed its portfolio structure for the 2013-2016 term and proposes to reduce the number of portfolios from 11 to five, to reflect its locally driven initiatives (LDI) budgets.
4. The board also proposes to appoint all nominated portfolio members as leads, rather than one lead and one or two alternates. This will enable local input by members representing subdivisions to ensure coverage for the large geographical area and also by members with specific areas of expertise.
a) That the Franklin Local Board approves the reviewed portfolio structure, responsibilities and scope for the 2013-2016 term outlined in Attachment A. b) That the Franklin Local Board appoints the following members as portfolio leads for the reviewed portfolio structure:
|
Comments
5. In the 2010-2013 electoral term, portfolio areas varied across the local boards. In that term, officers proposed that local boards consider portfolio areas which reflected the committee and forum structure adopted by the governing body and the key areas the board had a decision-making/input role. The interest and background of local board members also influenced the establishment of some portfolios.
6. A portfolio approach assists board members in having a strategic overview of work programmes and activities rather than feeling they are dealing with issues in an ad-hoc manner. It also provides for a consistent approach that is familiar to staff working to these delegations and assists with the running of the portfolio (e.g. regular portfolio briefings/workshops with staff from one activity).
7. At the beginning of the 2013-2016 term, Franklin Local Board adopted eleven portfolios to reflect the priorities in the local board plan and the delegation protocols, which guide the organisation in working with local boards. Each portfolio had a lead and alternate members. The portfolios were as follows:
· Governance, civic duties and leadership, key relationships, planning and policy
· Economic development and finance
· Arts and culture, events and heritage
· Community services
· Libraries and recreation services
· Parks
· Transport
· Built and natural environment
· Town centres, urban design and infrastructure
· Rural
· Regulatory and compliance
8. The above structure was in place for a year with regular portfolio meetings held and updates given to all members by portfolio leads. A review of the structure was undertaken in December 2014 to evaluate how it was working, and if any changes were needed.
9. The portfolio review resulted in a suggested reduction in the number of portfolios from 11 to five, to reflect the board’s locally driven initiatives (LDI) budgets. The five suggested portfolios are:
· Economic development and finance
· Community services
· Parks, sport and recreation
· Transport
· Environmental management and regulations
10. It is suggested that the previous arts, culture, events and heritage portfolio is amalgamated with the community services portfolio, to reflect the LDI budget. However, due to the size of this portfolio, meetings will be split into three sections to reflect the work programmes of each department.
11. In addition, it is suggested that another five portfolios are disestablished, as they are either incorporated into the work of each portfolio (e.g. regulatory and compliance, town centre design) or representation is already in place and a specific portfolio is not required (e.g. governance, rural).
12. Attachment A outlines the proposed responsibilities and scope for each of the proposed portfolio areas.
13. As part of the review, the board decided to appoint all portfolio members as leads, rather than one lead and one or two alternates. This is to reflect the large geographical spread of Franklin to ensure that issues or projects discussed by portfolios will have the local input of a board member representing each of the three subdivisions.
14. Two portfolios are the exception; economic development and finance and environmental management and regulations. Each one has two portfolio leads with specific areas of expertise relevant to the portfolio they are leading.
15. Portfolio leads were therefore nominated as follows:
Local Board Portfolio |
Portfolio leads |
Economic development and finance |
Lyn Murphy, Malcolm Bell |
Community services |
Brendon Crompton, Sarah Higgins, Angela Fulljames |
Parks, sport and recreation |
Malcolm Bell, Brendon Crompton, Alan Cole |
Transport |
Lyn Murphy, Andy Baker, Jill Naysmith |
Environmental management and regulations |
Jill Naysmith, Alan Cole |
Consideration
Local Board views and implications
16. The local board is the decision maker.
Māori impact statement
17. There is no specific impact for Maori arising from this report.
Implementation
18. Implementation of the new portfolio structure will commence immediately.
No. |
Title |
Page |
aView |
Franklin Local Board 2015 Portfolio Structure, Responsibilities and Scope |
123 |
Signatories
Authors |
Jane Cain - Local Board Advisor |
Authorisers |
Teresa Turner - Relationship Manager |
24 March 2015 |
|
Changes required to triennial meeting schedule for Franklin Local Board Swimming Pool Fencing Exemptions Committee
File No.: CP2015/03740
Purpose
1. To approve amendments to the Franklin Local Board Swimming Pool Fencing Exemptions Committee meeting schedule due to changes to portfolio meeting times.
Executive Summary
2. The Franklin Local Board Swimming Pool Fencing Committee adopted a triennial business meeting schedule in July 2014; therefore any changes to that schedule require a resolution to change business meeting dates.
3. Due to a move in other meetings for the Board and feedback about the timing of the meetings it is proposed to commence these meetings at 9.00am rather than 8.30am.
That the Franklin Local Board amends the triennial meeting schedule for the Franklin Local Board Swimming Pool Exemptions Committee to the first Tuesday every quarter, being: a) Tuesday, 5 May 2015 at 9.00am b) Tuesday, 4 August 2015 at 9.00am c) Tuesday, 3 November 2015 at 9.00am d) Tuesday, 2 February 2016 at 9.00am e) Tuesday, 3 May 2016 at 9.00am f) Tuesday, 2 August 2016 at 9.00am
|
There are no attachments for this report.
Signatories
Authors |
Gaylene Harvey - Democracy Advisor |
Authorisers |
Teresa Turner - Relationship Manager |
Franklin Local Board 24 March 2015 |
|
Franklin Local Board Workshop Notes
File No.: CP2015/03918
Purpose
1. Providing visibility on issues considered at Franklin Local Board Workshops, which are not open to the public.
Executive Summary
2. Workshop notes are attached for 17 February 2015, 24 February 2015 and 3 March 2015.
That the Franklin Local Board receives the workshop notes for 17
February 2015, |
No. |
Title |
Page |
aView |
Franklin Local Board Workshop Notes : 17 February 2015 |
131 |
bView |
Franklin Local Board Workshop Notes : 24 February 2015 |
133 |
cView |
Franklin Local Board Workshop Notes : 3 March 2015 |
135 |
Signatories
Authors |
Gaylene Harvey - Democracy Advisor |
Authorisers |
Teresa Turner - Relationship Manager |