Agenda of Great Barrier Local Board

Great Barrier Local Board

11 March 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 6

12 Auckland Transport Quarterly Update to Local Boards
For the quarter - 1 October to 31 December 2014 7

13 Funding for ANZAC Day 2015 29

14 Great Barrier Local Board Small Local Improvements 2014/2015 Programme ~ February 2015 update 31

15 Great Barrier road sealing update 41

16 Next steps in Great Barrier social enterprise feasibility study 49

17 Ox Park Homestead restoration 130

18 Update on the establishment of a Great Barrier part time residents forum 130

19 Chairperson's report 130

20 Board Members' Reports 130

21 Great Barrier Local Board Workshop Proceedings 130

22 Consideration of Extraordinary Items

1 Welcome

Chairperson IM Fordham will welcome everyone in attendance. Member JC Cleave will lead a karakia.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 11 February 2015, as a true and correct record, subject to the following amendment to item 14 b), resolution number GBI/2015/7 as follows:

b) Agrees to part fund the following applications from the $13,281 remaining in the 2014/15 capital grants fund budget noting that the remaining funds are insufficient to fund all applications in full and the board’s wish to retain some funds for future contingencies.

Organisation Name	Project Title	Amount approved
Aotea Community Radio Trust	Aotea Community Radio Station systems upgrade, exciter only	$ 2,598.00
Aotea Boardriders Club Inc.	Box trailer and soft boards	$ 9,500.00
Total		$12,098.00

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Great Barrier Local Board

11 March 2015

Auckland Transport Quarterly Update to Local Boards
For the quarter - 1 October to 31 December 2014

File No.: CP2015/02542

Executive Summary

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport in the three months October – December 2014 and the planned activities anticipated to be undertaken in the three months January – March 2015.

2. Attachments include:

A – Auckland Transport activities

B – Travelwise Schools activities

C – Decisions of the Traffic Control Committee

D – Report against local board advocacy issues

E – Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the Great Barrier Local Board:

a) Receive the Auckland Transport Quarterly Update to Local Boards for the quarter 1 October to 31 December 2014.

Significant activities during the period under review

Key Agency Initiatives

East West Connections

3. The recent community engagement on options received 120 online or written pieces of feedback, with more than 200 people attending open days, meetings, workshops and Hui. This feedback is now being analysed and a summary of comments will be released in early 2015.

PT Development

Half Moon Bay Ferry Upgrade

4. The site investigation for this project is underway with initial consenting, marine survey and structural design works progressing in support of an Auckland Transport request to the Howick Local Board for joint project funding. Design work and the construction of the pontoon and gangway are programmed for 2015 with the physical works and construction in 2016.

City Rail Link

5. Auckland Transport is establishing a Community Liaison Group (CLG) for the CRL enabling works in the Britomart and Albert Street areas that may start in late 2015. Members of the CLG will include representatives of affected property owners or occupiers, CBD residents and others. This group will meet on a regular basis as the project progresses.

EMU Procurement

6. There are now 38 units in NZ with 28 of these being issued provisional acceptance. Manukau services are now run entirely with Electric Multiple Unit (EMU) and testing of these on the Western line to Swanson is progressing well. Manufacture and delivery is on programme.

Pukekohe Bus Rail Interchange

7. Funding of $1 million has been made available in the 2014/15 financial year to permit a phased ‘building block’ approach to deliver the bus and rail interchange.

8. The first phase delivers basic bus interchange infrastructure to accommodate the new bus network in late 2015.

PT Operations

Bus Improvements

9. Public Transport patronage totalled 74,506,244 passenger trips for the twelve months to October 2014 an overall increase of 7.7% on the previous year. Rail patronage totalled 12,124,025, up 17.6%, the Northern Express 2,580,225, up by 12.4%, other bus services 54,713,200, up by 6.25% and, ferry services carried 5,088,794 passengers, up slightly on the previous year.

Rail Improvements

10. Train timetables have been over-hauled and there is now an at least half hourly service on all lines, day and night, seven days a week, until the normal close of services on particular lines.

11. During peak travel times the southern and eastern lines now have six trains an hour with 3 trains per hour inter-peak. The Onehunga line has half-hourly services, all day, seven days a week. On the western line peak services remain at fifteen minute intervals with half-hourly inter-peak, evenings and weekends.

Ferry Improvements

12. An application from Explorer Group to operate ferry services from Downtown to Waiheke has been accepted and a service of twelve sailings a day commenced shortly after Labour Weekend.

13. Fullers have just commissioned a new vessel the Kotuku. She will operate across a number of Fuller’s services, including Waiheke.

Road Design and Development

Dominion Road

14. The cycle routes are progressing well with road works almost completed. New way finding signage is in the hands of a specialist supplier and is due for installation.

Albany Highway

15. Construction has commenced and major earth movements are underway opposite the Albany Senior College. New traffic controls are in place at the southern end of the works as preparations are made for building retaining walls and install drainage.

Tamaki Drive/Ngapipi Road Intersection

16. Detailed Design continues with consent applications due for submission early in 2015.

Lincoln Road Improvements

17. The registration of interest (ROI) has been completed and the shortlisted consultants have been invited to participate in the second stage of the tendering process for the detailed design phase. Property acquisition has been commenced.

Redoubt-Mill Road upgrade

18. Auckland Transport has identified the route for the upgrade of Redoubt Road-Mill Road corridor and applied to Auckland Council to designate land (Notices of Requirement) for the project. Letters and information has been sent to landowners to notify them of the route identified and the NoR lodgement. The council is expected to publicly notify the Notices of Requirement (NoR) for the designation in early 2015.

Cycle Initiatives

19. An information day has been held to share design concepts for the second stage of the Beach Road walking and cycling project. Stage two will deliver a streetscape upgrade and continue the cycleway along Beach Road from the intersection with Mahuhu Crescent through to Britomart Place. Construction is expected to begin in February and to be completed in July.

Services

Cycling

20. More than 90 women participated in the inaugural Frocks on Bikes event held at Hurstmere Green in Takapuna. The event labelled a ‘Summer Fling’ is part of Auckland Transport’s ‘Cyclings the go’ programme which is designed to encourage more Aucklanders to take up cycling for recreation, health and as a credible form of transport.

Shop by Rail

21. Auckland Transport launched a pre-Christmas awareness campaign highlighting how easy it is to access major shopping precincts around Auckland by train. The ‘Shopping Adventures by Train’ advertising directed Christmas shoppers to retail centres at Downtown Auckland, New Lynn, Manukau, Sylvia Park, Onehunga, Newmarket and Henderson.

Commute Travel Planning Programme

22. A national “Let’s Carpool’ survey was undertaken with those registered on the ‘Let’s Carpool’ website and 19.5% of the Auckland respondents identified carpooling as their main mode of travelling to work.

23. The completed report ‘Auckland Tertiary Institutions: Developing a Strategic Approach to Travel Planning 2014-2016, will be the basis of consultation on travel planning with tertiary institutions. The Commute team will be working closely with the Public Transport team to develop an on-line campaign to promote public transport and travel choices to tertiary institutions and their students.

Road Corridor Delivery

24. Good progress has been made with the delivery of the pavement rehabilitation and resurfacing programmes with 11.1 km of pavement rehabilitation and 187.1 km of resurfacing completed to date. We are on track to achieve the target lengths with this work expected to be substantially complete by the end of March 2015.

25. The table below outlines the target lengths set for the full year and progress to date:

Table 1: Renewal Target lengths

Work Activity	2014/15 Target lengths (km)	Completed lengths as at 31/12/14 (km)
Rehabilitation	37.4	11.1
Resurfacing	427.4	187.1
Footpaths	116.7	62.4
Total	581.5	260.6

26. Expressions of Interest have been sought in respect to the carrying out of street light maintenance across the region. The Expression of Interest (EOI) process will result in a shortlist of participants who will then be invited to participate in a Request for Tender (RFT) process in the New Year. There will be four geographically based contracts - North, South, Central and West.

27. These contracts will each be for a term of 4 years (with an option for two extensions of one year each at Auckland Transport’s discretion) and will commence on 1 July 2015. No contractor will be able to win or participate in more than two of the four contracts.

28. The work includes the carrying out of all maintenance, renewals and minor capital works on the street lighting network. It also includes the replacement of the existing 70W high pressure sodium luminaires with approved LED luminaires.

29. Tenders have been called for the carrying out of a number of pavement rehabilitation projects in the west and south areas. The work tendered comprises 15-20% of the total pavement rehabilitation programmes for these areas. The remaining projects are being carried out through our 10 area-based road maintenance contracts.

30. The purpose of tendering this work is to provide an opportunity for contractors other than our road maintenance contractors to bid for this work and also to benchmark the tendered rates in these contracts against the rates in our existing road maintenance contracts. This is part of an on-going commitment to maintain a sustainable contracting environment in the Auckland region.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the second quarter (2014/15) ending 31 December 2014 and forward works programme for the third quarter (2014/15) ending 31 March 2015.	11
b View	Travelwise Schools activities broken down by Local Board	21
c View	Traffic Control Committee Decisions	23
d View	Local Board Advocacy Report	25
e View	Local Board Transport Capital Fund Report	27

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

John Nash – Relationship Manager/ Senior Local Board Advisor

Great Barrier Local Board

11 March 2015

Great Barrier Local Board Small Local Improvements 2014/2015 Programme ~ February 2015 update

File No.: CP2015/02666

Purpose

1. This report provides a progress overview of the Great Barrier Local Board 2014/2015 Small Local Improvement Project (SLIP) programme.

Executive Summary

2. The Great Barrier local board has $408,001 discretionary capital funding available in the FY2014/2015 financial year. This is comprised of the final FY2014/2015 SLIPs capital budget funding of $203,401 and $204,600 from the Walkway (Kaitoke) budget line for FY2014/2015.

3. The $408,001 discretionary capital funding available in FY2014/2015 is to complete all currently allocated projects and for allocation to new FY2014/2015 capital projects.

4. A sum of $230,298 capital expenditure is required to complete projects deferred across from 2013/2014 for delivery.

5. To date an additional $394,738 capital expenditure has been allocated to projects to be delivered within the 2014/2015 financial year.

6. Capital budget of $13,262 now remains for allocation to projects within the 2014/2015 financial year.

7. The $408,001 discretionary operational funding available in FY2014/2015 for allocation to new FY2014/2015 capital projects.

8. To date a total of $98,338 operational funding has been approved to projects to be delivered within the 2014/2015 financial year. A total of $20,330 operational budget remains for allocation and spend within the 2014/2015 financial year.

Recommendation/s

That the Great Barrier Local Board:

a) Receives the Great Barrier Island SLIPs 2014/2015 programme schedule. Attachment A- “Great Barrier Local Board SLIPs Funding 2014/15 programme (February end 2015 ) update”

b) Notes going forward regular monthly SLIPs progress meetings with the full Board will be undertaken with formal programme updates submitted to the next available formal business meeting.

c) Notes the costs for the walls as part of the Tryphena Stone Wall restoration project have been received. Under resolution GBI/2014/152 the funding was reduced to $90,000 capital budget. The Pah Beach stone wall (75 mtrs long) which is being progressed will cost $72,500 and the Mulberry Grove wall (30 metres long) which is not being progressed at this time will cost $29,300 to restore. Project management and contingency fees are included. Further top up funding of $12,000 capital budget would be required if the Board wished to progress the Mulberry Grove Stone wall during the same period

d) Notes there is $13,261 remaining capital funding available to allocate to projects that must be delivered within the 2014/205 financial year.

e) Notes there is $20,330 remaining operational funding available to allocate to projects that must be delivered within the 2014/205 financial year.

Discussion

9. Communities are impacted by SLIPs projects. They provide an opportunity for elected representatives and Auckland Council staff to engage with the communities on their specific needs. SLIPs staff will liaise directly with all residents and stakeholders impacted by any SLIPs funded projects to be delivered.

10. Funding for the proposed projects within this report will come from the Great Barrier Local Board’s SLIPs budget. After allocating budget to all the projects listed in this report and elsewhere, the Great Barrier Local Board will still have unallocated SLIPs capital and operational funding. Further reporting as part of the monthly work programme reporting will be used to determine what other projects the Board may wish to fund.

11. The ability the SLIPs delivery team to deliver outcomes is dependent on the timing of the decisions made by the Local Board to allocate budgets to projects to allow for a minimum of six to eight months delivering those outcomes.

12. SLIPs need to comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.

Proposed 2014/2015 Local Improvement Projects (SLIPs)

13. Detailed information regarding projects carried forward from the 2013/2014 financial year is shown in the Great Barrier 2014/2015 programme attachment.

14. The Great Barrier local board has $408,001 discretionary capital funding available in the FY2014/2015 financial year. This is comprised of the final FY2014/2015 SLIPs capital budget funding of $203,401 and $204,600 from the Walkway (Kaitoke) budget line for FY2014/2015.

15. To date a total of $394,738 of the discretionary capital budget has been allocated to projects, leaving $13,262 discretionary capital budget remaining to allocate.

16. In the 2014/2015 financial year the Great Barrier Local Board has $119,000 operational budget to allocate to projects; to date $98,338 of the operational budget has been allocated, leaving $20,330 remaining to allocate.

Capital Expenditure Projects

17. Tryphena Stone Wall restoration. Under resolution GBI/2014/152 the budget for the restoration was reduced to $90,000 capital funding to deliver the priority wall at Pah Beach. After a site visits and quotes received from specialist contractors; final costs have been established for both the walls. These are broken down as per below:

Stonewall @ Pah Beach Store (75mtrs long)

Ø Monitoring HNZ $3500

Ø Stone wall restoration $57,000

Ø PM Fees $5,000

Ø Contingency $7,000

Ø TOTAL $72,500.00

Stonewall @ Mulberry Grove (30mtrs long)

Ø Monitoring HNZ $1500

Ø Stone wall restoration $22,800

Ø PM Fees $2,500

Ø Contingency $2,500

Ø TOTAL $29,300

The Pah Beach Stone wall will be delivered (scheduled for May 2015 delivery) for $72,500 leaving $17,500 remaining available within the $90,000 capital budget allocated. If the Great Board wished to progress the Mulberry Grove Stone wall during the same period a further capital budget top up of $12,000 (rounded) would be required to reach the total costs of $101,800.

18. Notes upon approval of the above recommendations there will be $13,261 discretionary capital expenditure remaining to allocate in the 2014/2015 financial year.

19. Notes upon approval of the above recommendations there will be $20,330 SLIPs operational expenditure remaining to allocate in the 2014/2015 financial year.

Consideration

Local Board Views and Implications

20. This report canvasses the views of the Great Barrier Local Board.

21. The recommendations contained within this report fall within the Local Boards delegated authority.

Maori Impact Statement

22. Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow

General

23. Communities are impacted by SLIPs projects. They provide an opportunity for staff and elected representatives to engage with the communities on their specific needs. SLIPs staff will liaise directly with all residents and stakeholders impacted by any SLIPs or Discretionary funded projects to be delivered.

24. Funding for the proposed projects within this report would be obtained from the Great Barrier Local Board’s Small Local Improvement Project budget allocation. After allocating budget to all the projects listed in this report and elsewhere, the Great Barrier Local Board will still have SLIPs capital and operational funding remaining unallocated. Further reporting as part of the monthly work programme reporting will be used to determine what other projects the board may wish to fund.

25. SLIPs need to comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.

Implementation Issues

26. All 2014/2015 projects should have budget allocated to them within the first quarter of the 2014/2015 financial year; to enable commencement and completion between prior to 30th June 2015.

27. Most projects will need eight months or more to be successfully delivered within the 2014/2015 financial year. Projects that have had budget allocated to them with less than eight months remaining within the current financial year are at risk of not being completed by 2013/2014 financial year end. As a result the project completion, as per the agreed delivery programme, may be deferred across into the following 2015/2016 financial year for completion.

28. Budgets for projects funded from 2014/2015 SLIPs capital expenditure must be fully expended within the 2014/2015 financial year.

29. Budgets for projects funded from 2014/2015 SLIPs operational expenditure must be fully expended within the 2014/2015 financial year

30. The ability to spend/deliver outcomes is dependent on the timing of the decisions made by the Local Board to allocate budgets to projects to allow the project team a minimum of six to eight months to deliver those outcomes.

Attachments

No.	Title	Page
a View	Great Barrier Local Board SLIPs Funding 2014/15 programme (February 2015 ) update	35

Signatories

Author

Katrina Morgan - Team Leaders SLIPs

Authorisers

John Nash – Relationship Manager/ Senior Local Board Advisor

Ian Maxwell - General Manager Parks, Sports and Recreation

Great Barrier Local Board

11 March 2015

Great Barrier road sealing update

File No.: CP2015/03006

Purpose

1. The purpose of this report is to summarise what the Great Barrier Local Board and Auckland Transport have been doing in recent times in response to requests for more of the islands key roads to be sealed.

Executive Summary

2. The Great Barrier Local Board continues to investigate all options to address safety, health, environmental and amenity impacts of the islands unsealed roads. There are currently no budgets proposed in the council’s ten year plan that would enable any of the island’s roads to be sealed. Investigations into dust suppressant products have so far failed to find any that are cost effective.

Recommendation/s

That the Great Barrier Local Board:

a) Agrees to continue to work with Auckland Transport and the Great Barrier community to investigate options and to advocate for funding to address the range of issues resulting from the island’s remaining unsealed roads.

Comments

3. With sealing of the last four kilometres of the island’s main Aotea Road in 2013, attention has turned to sealing other roads and addressing the range of issues resulting from unsealed roads.

4. A number of Great Barrier roads have been identified by the Great Barrier Local board or residents as warranting sealing for safety, amenity, health or environmental reasons. These include all or parts of Sandhills Rd, Puriri Bay Road/Schooner Bay Road, Kaiaraara Bay Road, Whangaparapara Road, Motairehe Road, Kawa Road and Rosalie Bay Road. Other roads not listed above would also benefit from sealing but would likely be a lower priority.

5. The board has also received petitions from residents and supporters that Sandhills Road and Puriri Bay Road/Schooner Bay Road be sealed. Most recently the board has heard from Sandhills Road resident about dust issues, exacerbated by the dry summer and wind conditions.

6. The Aotea Great Barrier Local Board Plan includes an objective that the island’s roads will be safe and a pleasure to be on for vehicles and other users. Initiatives to give effect to this include advocating for more funding for road sealing, developing a road seal priority plan and investigating products to reduce dust nuisance. These are discussed further below.

Seal costs and funding

7. Auckland Transport has estimated the cost of sealing the roads listed above at around $8-9m. As an example of individual costs, Sandhills Road, at 1.8km in length would cost around $800,000 to seal.

8. There is currently no budget to seal any roads on Great Barrier. Nor do the draft Auckland Council Long-term Plan (LTP) or the draft Auckland Regional Land Transport Plan (RLTP) which fund council operations over the next ten years, include any new money which would prioritise road seal projects on Great Barrier.

9. In fact road seal budgets in the first three years of the RLTP have been reduced region wide. The total regional road seal budget in the draft RLTP over the next three years is $3.2m and $8.6m for the seven following years.

10. Great Barrier roads are not a high enough priority region wide to be funded from those budgets. In addition, Auckland Transport has had to find significant funds to rectify the significant transport infrastructure damage from the recent major storm in the north of the island. This if anything, reduces the chances of road seal funding being found.

11. As part of its consultation on the draft RLTP, Auckland Transport has also identified how much extra money would be needed to fund transport projects that deliver on the Auckland Plan objectives. In that case budgets for the first three years of the RLTP rise to $9.5m and for the remaining seven years, to $25.8m i.e. tripling.

12. Although not specifically stated, this additional funding which would come from motorway tolls or fuel taxes might enable some Great Barrier roads to be sealed within this ten year timeframe. The LTP and the RLTP are currently open for submissions and the Great Barrier Local Board is urging islanders to participate in this process.

13. The board has no authority for road sealing or any capital works on the island’s roads but continues to advocate strongly to the Auckland Council governing body and Auckland Transport for road sealing. The board does have a $100,000 annual transport capital fund but given the small size of this budget compared to the relatively high cost of road seal and other priorities, this is not considered to be much use in relation to this issue.

14. The option of island residents and ratepayers contributing to the costs of sealing roads where they live has been raised in discussion with a number of people. While there are no Auckland Council, Auckland Transport or Great Barrier Local Board budgets available for road sealing, contributions might be something that would assist the board in advocating for funding. This would need to be led by resident groups if they wished.

Developing a road seal priority plan

15. Given the lack of funding in the draft LTP and RLTP, the board has yet to undertake any work on developing a road seal priority plan. This work would in any case involve discussions with residents and ratepayers.

Dust suppressant and other products

16. In light of the above constraints, the board has been looking at alternatives. One option investigated is dust suppressant products which could be used in places like Sandhills Road where dust is a major issue given the close proximity of houses to the unsealed road.

17. Attachment A summarises the work the board has been doing with Auckland Transport on the use of dust suppressant products. A number of products have been investigated with Auckland Transport concluding that none of them are cost effective. In some cases they have been tried elsewhere and found to be ineffective e.g. lasting only briefly. In other cases the total cost is not significantly less than road sealing.

18. The board also asked officers to come over to the island to investigate dust issues at Sandhills Road from a health perspective. No progress has been made on this matter as yet with the response being that this is a matter for the asset owner (Auckland Transport) to lead on.

19. The board also asked Auckland Transport to look at the use of millings – recycled asphalt from sealed roads elsewhere in the region. Millings were used in recent years on parts of Aotea Road prior to it being fully sealed. Auckland Transport advised that the cost of bringing this product to the island and laying it wouldn’t be significantly cheaper than new seal.

Consideration

Local Board views and implications

20. The Great Barrier Local Board continues to take an active role in investigating all options that might address the road seal issues and concerns raised by the Great Barrier community. This report covers these actions.

Māori impact statement

21. No specific engagement with Maori has been undertaken in the preparation of this report or in relation to this issue. The Aotea Great Barrier Local Board Plan notes that the local board and Ngati Rehua Ngatiwai ki Aotea are actively working together on a wide range of matters and that the general approach is that what is good for the wider community is also good for iwi.

Implementation

22. For the island’s roads to be sealed or the dust nuisance to be reduced, funding would need to be found and this is not currently proposed. The Great barrier Local Board will continue to advocate for, and investigate options to have more of its roads sealed. Initiatives from the community which support this are welcomed.

Attachments

No.	Title	Page
a View	Summary of Great Barrier Local Board investigations into use of dust suppressant products	45

Signatories

Author	John Nash – Relationship Manager/ Senior Local Board Advisor
Authoriser	Karen Lyons - Manager Local Board Services

Great Barrier Local Board

11 March 2015

Next steps in Great Barrier social enterprise feasibility study

File No.: CP2015/02852

Purpose

1. The purpose of this report is to formally submit the AoteaOra Community Trust’s social enterprise study for the Great Barrier Local Board’s consideration and agreement as to next steps.

Executive Summary

2. The Aotea Great Barrier Local Board Plan includes initiatives to establish an abattoir and a shared accommodation facility, both run as social enterprises.

3. AoteaOra Community Trust representatives approached the Great Barrier Local Board in May 2014 with an initiative to undertake a social enterprise feasibility study which would analyse social enterprise models, and investigate options for abattoir and affordable housing ventures run as social enterprises.

4. At its 9 July 2014 meeting the board allocated $10,000 to advance the trust’s proposal. The trust subsequently engaged Shirley Johnson to undertake the work which was presented to the board at a workshop held on 4 February 2015. The trust’s report is in the following three parts, with a conclusions and recommendations section at the end of each:

- An analysis of three possible social enterprise company models.

- A feasibility study for a micro abattoir

- A feasibility study for affordable housing

5. A copy of these reports is included at Attachment A.

6. The trust’s report concludes that a social enterprise model and an abattoir based on this model are supported by those in the community who were involved in the study and that they can work on Great Barrier. In relation to affordable housing the report recommends three options for further investigation. Overall more work is required before any of these proposals can become operational.

7. This report recommends formal acceptance of the trust’s reports and that the micro abattoir and affordable housing proposals continue to be pursued, that the board allocate up to $10,000 to enable the AoteaOra Community Trust to undertake this work for report back by 30 June 2015.

Recommendation/s

That the Great Barrier Local Board:

a) Accepts the reports of the AoteaOra Community Trust on a social enterprise trust model, a micro abattoir, and affordable housing for Great Barrier Island and publicises this work to all interested parties.

b) Thanks the AoteaOra Community Trust for this work and in particular Shirley Johnson for her excellent, thorough and well researched work.

c) Agrees to allocate up to $10,000 from its remaining 2014/15 discretionary SLIPs opex budget to advance the recommendations in the AoteaOra Community Trust report in relation to social enterprise trust models, a micro abattoir and affordable housing.

d) Agrees to engage the AoteaOra Community Trust to work with the board’s portfolio holders and other stakeholders to undertake this work for report back to the board’s June 2014 business meeting.

Attachments

No.	Title	Page
a View	AoteaOra Community Trust report on social enterprise models, a micro abattoir and affordable housing for Great Barrier Island	51

Signatories

Author	John Nash – Relationship Manager/ Senior Local Board Advisor
Authoriser	Karen Lyons - Manager Local Board Services

Great Barrier Local Board

11 March 2015

Great Barrier Local Board

11 March 2015

Ox Park Homestead restoration

File No.: CP2015/02942

Purpose

1. The purpose of this report is to update the Great Barrier Local Board on positive developments regarding restoration of the Ox Park Homestead at 12 Medland Road, Great Barrier Island.

Executive Summary

2. The Aotea Great Barrier Local Board Plan includes a section on protecting the island’s heritage. It also makes specific reference to discussions with Blackwell family descendants about restoring the historic Ox Park Homestead at the bottom of the Medland’s Hill. These discussions were led by board member Christina Spence.

3. These discussions led Auckland Council’s Built Heritage team to strongly support restoration of the homestead and to commission Salmon Reed Architects to undertake a building condition assessment of the homestead. The purpose of the assessment is to determine its condition and what remedial works would be required to protect it from further deterioration.

4. The assessment states that “the homestead and outbuildings are a highly significant early example of a settler’s homestead and extremely important to Great Barrier Island”. The homestead is seen as worth restoring although it is currently structurally unsafe, requires extensive reconstruction and is in need of urgent work if further deterioration and collapse is to be avoided. A copy of the report is included at Attachment A.

5. The report also notes that funding options are limited because the building is neither on the Heritage New Zealand List nor the Auckland Council register of heritage buildings. Auckland Council officers have confirmed that although the building is not scheduled, it could receive funding provided a covenant was agreed to by the owners that it be treated on its merits as a heritage building. This is a standard process for non-scheduled sites, to safeguard council investment into the building.

6. One funding option is the Auckland Council Cultural Heritage Fund with the current round closing on 13 March. The family has indicated its intention to pursue funding to undertake the most immediately needed work; cover to protect the homestead from further weather damage and some stabilising work.

Recommendation/s

That the Great Barrier Local Board:

a) Notes its strong support for the proposed restoration of the Ox Park Homestead and requests that board member Spence continues to work with the owners and Auckland Council’s Built Heritage team to advance this proposal.

Attachments

No.	Title	Page
a View	Ox Park Homestead Building Condition Assessment January 2015	153

Signatories

Author	John Nash – Relationship Manager/ Senior Local Board Advisor
Authorisers	Karen Lyons - Manager Local Board Services

Great Barrier Local Board

11 March 2015

Update on the establishment of a Great Barrier part time residents forum

File No.: CP2015/02603

Purpose

1. This report is to update the Great Barrier Local Board regarding the proposed establishment of a part time residents (formerly referred to as off island ratepayers) forum and to seek approval of the officer’s recommendations as a way forward.

Executive Summary

2. The Great Barrier Local Board signalled its interest in establishing a forum to enable it to better connect with off island ratepayers at the start of its term. In doing so it recognised that those who visit the island regularly but don’t live there year round could have a more significant input into the board’s work if they wanted to.

3. In July 2014 the board received a report at its business meeting held in town noting that a number of these ratepayers were interested in establishing such a report and recommending it be established with Local Board Services team support. Attendees suggested the forum be called a ‘part time residents forum” to better reflect their connection with the island.

4. Fifteen people indicated that they wished to be involved in the proposed forum and a meeting was set up for December 2014. Unfortunately only four were able to attend this meeting and the meeting agreed that it therefore had no mandate to set up a forum.

5. Attendees did however agree that the original purpose of the forum, to involve part time residents, and to harness their skills, interests or resources still had merit. They also agreed that perhaps the best way to achieve this was to generate energy and responses project by project, initiative by initiative using the proposed priorities in the Aotea Great Barrier Local Board Plan.

6. Officers propose that we use the Great Barrier Local Board’s e-newsletter to invite part time residents to select local board plan projects they are interested in being involved in, and to identify what skills and resources they might be able to bring to these projects. This would create a “skill set” database which can be used to match skills to board projects.

7. Depending on responses, and if there is significant common support for certain projects, it is suggested these be investigated further and actions developed.

Recommendation/s

That the Great Barrier Local Board:

a) Approves further communication with part time residents to identify possible projects they are interested in being involved in and skills and resources they may be able to contribute to advancing these.

Attachments

There are no attachments for this report.

Signatories

Author	Guia Nonoy - Local Board Democracy/Engagement Advisor
Authoriser	John Nash – Relationship Manager/ Senior Local Board Advisor

Great Barrier Local Board

11 March 2015

Board Members' Reports

File No.: CP2015/02531

Executive Summary

An opportunity is provided for members to update the Board on the projects and issues they have been involved with since the last meeting.

Recommendation/s

a) That the report of Board Member Susan Daly be received.

b) That the report of Board Member Jeff Cleave be received.

c) That the report of Board Member Judy Gilbert be received.

d) That the report of Board Member Christina Spence be received.

e) That the joint report from Board Members Judy Gilbert and Christina Spence on the Community Development Conference be received.

Attachments

No.	Title	Page
a View	Board Member Susan Daly's report	205
b View	Board Member Jeff Cleave's report	221
c View	Board Member Judy Gilbert's report	223
d View	Board Member Christina Spence's report	225
e View	Joint report on the Community Development Conference from Board Members Judy Gilbert and Christina Spence	229