Agenda of Hibiscus and Bays Local Board

Hibiscus and Bays Local Board

18 March 2015

Mairangi Bay Beach Reserves Management Plan

File No.: CP2015/03632

Purpose

1. To seek approval from the Hibiscus and Bays Local Board of the Hearing Panel’s summary of recommended amendments to the draft Mairangi Bay Beach Reserves Management Plan (draft management plan) and to seek adoption of the draft management plan.

Executive Summary

2. The draft Mairangi Bay Beach Reserves Management Plan was notified for public consultation in June 2014 for a two month period.

3. The Hibiscus and Bays Local Board appointed Hearing Panel has reviewed consultation feedback and heard submissions to the draft management plan.

4. The Hearing Panel recommends amendments to the draft management plan in response to the submissions and hearing and these are included in Table 1.

5. The amendments are included in the draft management plan for adoption by the local board.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the Hearing Panel’s recommended amendments to the draft Mairangi Bay Beach Reserves Management Plan as outlined in Table 1 of this report

b) adopt the Mairangi Bay Beach Reserves Management Plan, dated March 2015, which reflects the Hearing Panel’s recommended amendments (refer Attachment B).

Comments

Background

6. In May 2014 the Hibiscus and Bays Local Board approved the draft Mairangi Bay Beach Reserves Management Plan for public consultation and appointed a Hearing Panel. The role of the Hearing Panel is to hear and consider submissions in response to the draft management plan and to recommend amendments to the Hibiscus and Bays Local Board.

7. Local Board members Cooper, Holmes, Parfitt and Whyte were appointed to the Hearing Panel and Local Board member Fitzgerald was confirmed as the chairperson (Resolution number HB/2014/74).

8. In June 2014 the draft management plan was publically notified for a two month period through July and August 2014. A total of 396 submissions were received, of which approximately 300 were proforma submissions received from Mairangi Bay Surf Lifesaving members.

9. On 26 November 2014 a hearing of submissions on the draft Management Plan was held and six submitters spoke to their submissions.

10. The Hearing Panel held deliberations on 26 November 2014, 3 December 2014 and 17 December 2014. Deliberations were informed by a hearing report that outlines the management plan process, provides background information and included staff recommendations for amendments to the draft management plan (Attachment A).

Discussion

11. The Hearing Panel having considered all submissions and staff advice has made recommended amendments on the draft Management Plan.

12. Table 1 provides a summary of the Hearing Panel’s recommended amendments and rationale which have been confirmed by the Hearing Panel’s Chairperson and local board members.

Table 1 Summary of Hearing Panel recommended amendments to the draft Mairangi Bay Beach Reserves Management Plan

Hearing panel summary of recommended amendments to the draft Mairangi Bay Beach Reserves Management Plan

*Amendments to polices are in italics

4.5 Protecting and enhancing the natural environment

Hearing Panel’s recommended amendment:

A coastal seawall protects the Mairangi Bay beach front reserve including social, recreation and essential infrastructure such as the surf club facility, public toilets and the Watercare assets. Consideration of the seawall structural integrity may be required in the future as it protects the valued foreshore reserve area. Ongoing management of the coastal edge may also include investigation of the use of alternative treatments.

Hearing Panel’s rationale: the seawall functions as protection of social, recreation and essential infrastructure.

5.1 Concept plan

Hearing Panel’s recommended amendments:

Include after paragraph 2:

A detailed traffic engineers report will be required to inform the detailed design of the proposed road through the reserve prior to development. This will consider issues that include traffic flow options, road width and access for buses, events and essential services.

It is proposed that the road will be developed as a parks asset. This will provide flexibility around the design of the road. The road will not be a legal road; therefore adjoining properties will not be able to acquire access to their properties from the reserve road.

Hearing Panel’s rationale: further investigations are required to inform detailed design of the proposed road at the back of the reserve.

Benefits and Constraints - Page 27

Delete benefits and constraints.

Hearing Panel’s rationale: relevant for consultation phase to inform the draft concept plan.

Plan 6 Concept plan

Hearing Panel’s recommended amendments:

Include in legend:

boat ramp and graphic

Hearing Panel’s rationale: improves clarity of concept plan.

Include in legend:

Area being investigated for Watercare infrastructure (including underground assets)

Hearing Panel’s rationale: underground infrastructure is proposed.

6.1 Administration and management

Hearing Panel’s recommended amendments:

Amend discussion to read :

Auckland Council is the administering body, and the Hibiscus and Bays Local Board is charged with the duty of administering, managing and controlling the reserves in accordance with the appropriate statutory requirements of the Reserves Act 1977. This part of the plan identifies the council’s objectives for monitoring the plan and the basis on which it would make changes to the plan.

Include in Objective 6.1:

To ensure that this document reflects the council’s goals for the development and management of the reserves as required under the Reserves Act 1977.

Hearing Panel’s rationale: provides clarity.

6.2.1 (Informal and formal recreation)

Hearing Panel’s recommended amendment:

Include bullet point:

· Low key play elements (recognising the close proximity of the Mairangi Bay Village Green playground).

Hearing Panel’s rationale: consideration of some low key play elements during detailed design may be appropriate.

6.3.5 (Land use authorisations)

Hearing Panel’s recommended amendment:

Include (single storey facility).

This plan contemplates an increased area for the Mairangi Bay Surf Lifesaving Club for new clubrooms (that includes a kiosk) and for boat storage (single storey facility).

Hearing Panel’s rationale: the surf club requires a single storey storage facility.

6.4 Physical development

Hearing Panel’s recommended amendment:

Include additional policy:

A detailed traffic engineers report will be required prior to development of the proposed road on the reserve to inform detailed design.

Hearing Panel’s rationale: a detailed report is required to inform detailed design.

6.4.1 (Physical development)

Hearing Panel’s recommended amendment:

Amend policy

The concept plan in section 5.1 of this reserve management plan will guide the physical development for the Mairangi Bay beachfront reserve land. The plan provides a spatial layout for the realignment of the existing road, provision of car parking and future development locations for Watercare infrastructure and the Mairangi Bay Surf Lifesaving clubrooms and boat storage areas.

Hearing Panel’s rationale: provides clarity of intent of concept plan.

6.4.3 (Physical development)

Hearing Panel’s recommended amendment:

Include bullet point:

· Recognition of the historical location of existing facilities.

Hearing Panel’s rationale: notes importance of location of existing facilities.

6.8.2 (Design and amenity standards)

Hearing Panel’s recommended amendment:

Amend policy:

Design decisions for developments on the reserves will be guided by the Auckland Design Manual.

Hearing Panel’s rationale: the Auckland Design Manual is the relevant document for best practice design guide lines and the document is under continuous review.

13. The amended draft management plan illustrating the Hearing Panels decisions is included as Attachment B.

Consideration

Local Board views and implications

14. Auckland Council is the administering body of the reserve, and is charged with the duty of administrating, managing and controlling the reserves with the appropriate provisions of the Reserves Act 1977. The Hibiscus and Bays Local Board has been allocated the responsibility for most decisions for the reserve under the Reserves Act 1977 and this includes the preparation of a reserve management plan.

Māori impact statement

15. A hui was held in November 2013 to which Ngāti Whātua o Orākei, Ngati Paoa, Ngāi Tai Ki Tāmaki, Ngati Maru and Te Kawerau a Maki were invited. Representatives from council, Ngāti Whātua o Orākei, Ngati Maru and Te Kawerau a Maki discussed issues of importance to iwi and what should be included in the management plan.

16. Mana whenua input has been reflected in the draft management plan section 4.4. Consideration of mana whenua values is contained in section 6.6 Collaboration with mana whenua. During discussions with iwi it was agreed that a mihi for the draft management plan be prepared by the Te Waka Angamua unit of council.

17. There were no submissions received from iwi on the draft management plan.

Implementation

18. Should the Hibiscus and Bays Local Board adopt the draft management plan copies of the document will be available in the local libraries and service centres.

19. In accordance with the Reserves Act 1977 the management plan will be kept under continuous review.

Financial and resourcing implications

20. There is no funding allocated for capital projects identified in the draft management plan. Funding will be determined in a future Long-term Plan 2015-2025. Capital cost implications include a house removal, reinstatement of land, road closure, development of a road and car parking.

21. The financial implications for adopting the draft management plan initially will be minor. There will be minimal costs incurred to print copies of the draft management plan and there is staff capacity to complete the project.

Attachments

No.	Title	Page
a View	Hearing Report	13
b View	Draft Mairangi Bay Beach Reserve Management Plan	31

Signatories

Authors

Wendy Rutherford - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

18 March 2015

Renewal and variation of community lease to Weiti Boating Club Incorporated, 1 Fairhaven Walk, Wade Heads

File No.: CP2015/00043

Purpose

1. To seek Hibiscus and Bays Local Board approval to grant a renewal and variation of a community lease to Weiti Boating Club Incorporated for the land at 1 Fairhaven Walk, Wade Heads.

Executive Summary

2. Weiti Boating Club Incorporated (the Club) has a community lease entered into with the legacy Rodney District Council for a term of ten years commencing 1 April 2005. The lease contains one ten-year right of renewal. The Club wishes to exercise its right of renewal for the period 1 April 2015 until 31 March 2025. The Club owns the building known as Weiti Boating Clubrooms and the associated sheds and office building.

3. The Club wishes to continue leasing 1 Fairhaven Walk, Wade Heads being Allotment 667 Parish of Waiwera contained within NA30A/262. The land is held in fee simple by Auckland Council and is subject to the Local Government Act 2002.

4. A variation to the lease document is required as the lease was granted under the Reserves Act 1977.

5. Community groups exercising a right of renewal are asked to consider having their community lease varied to include a Community Outcomes Plan. The Club advises that they wish to continue their community lease on its current terms and conditions without a Community Outcomes Plan.

6. Council staff recommend granting a renewal and variation of community lease to the Club for a term of 10 years commencing 1 April 2015.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the renewal of lease to Weiti Boating Club Incorporated on the following terms and conditions:

i) Term: 10 years commencing 1 April 2015;

ii) Rent: $1.00 plus GST per annum;

iii) Variation to the renewal of lease to remove the reference to the Reserves Act 1977 and issue the renewal of lease pursuant to the Local Government Act 2002;

b) approve all other terms and conditions as contained in the existing lease dated 2 March 2006 excluding this right of renewal.

Discussion

7. Weiti Boating Club Incorporated (the Club) has a community lease entered into with the legacy Rodney District Council for a term of ten years commencing 1 April 2005. The lease contains one ten-year right of renewal. The Club wishes to exercise its right of renewal for the period 1 April 2015 until 31 March 2025. The Club owns the building known as Weiti Boating Clubrooms and the associated sheds and office building.

8. The Club wishes to continue leasing 1 Fairhaven Walk, Wade Heads being Allotment 667 Parish of Waiwera contained within NA30A/262. The land is held in fee simple by Auckland Council and is subject to the Local Government Act 2002.

9. A variation to the lease document is required as the lease was granted under the Reserves Act 1977.

10. The Club was registered as an Incorporated Society on 22 October 1968. The Club’s objectives are:

· The encouragement of motor yachting and cruising and sailing generally,

· The promotion of all aquatic sports and,

· The recreation of the members.

11. The Club’s goals are to increase the local community’s participation in boating through sailing or power boating, competitive or for pleasure. The Club caters for both families and individuals and provides maintenance and storage facilities that allow members to participate in boating at an affordable cost.

12. The Club works closely with Gulf Harbour Yacht Club and Manly Sailing Club on the Whangaparaoa Peninsula. The three clubs worked together this year when Manly Sailing Club hosted the 2014 Optimist Nationals which had 380 children participating. The Club supplied volunteers and donated their patrol boat to this regatta.

13. The Club has a current membership of 290 and the clubrooms are available for use seven (7) days a week from 8am till 11pm.

14. The Club make their boat ramp available to non-club members for a small fee and are looking to upgrade the ramp as there is a demand for high quality public boat launching facilities during the summer period. These improvements will help with that demand.

15. The Club has trailer park guidelines that all members must abide by. These guidelines include maintenance work and noise levels. To keep the noise level down all tractors are to be fitted with a muffler, there is to be no flushing of engines in the trailer park and outboards are only allowed to be started on the boat ramp.

16. Community groups exercising a right of renewal are asked to consider having their community lease varied to include a Community Outcomes Plan. The Club advises that they wish to continue their community lease on its current terms and conditions without a Community Outcomes Plan.

17. At the southern end of the lease area the Club has a small oil drum, fencing, concrete surface and a small shed that occupies legal road. On 17 December 2014 Auckland Transport gave approval for Auckland Council to issue a licence to Weiti Boating Club Incorporated for the area within the legal road corridor of 1 Fairhaven Walk, Wades Head being approximately 225.75m² as outlined in blue on the site plan (Attachment A). The lease area is outlined in red.

18. Council staff have sought input from relevant council departments.

Consideration

Local Board Views and Implications

19. Council staff sought input from the Local Board Facilities and Reserves Workshop on 21 November 2014, at which time no objections were raised.

20. The Hibiscus and Bays Local Board is the allocated authority to approve the granting of a renewal of lease.

Maori Impact Statement

21. The Club has a long standing community lease on the property. It is considered that granting of a renewal of community lease will not have any adverse impact for Maori.

Implementation Issues

22. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

23. There are no cost implications for Auckland Council.

Attachments

No.	Title	Page
a View	Aerial photograph of Weiti Boating Club Incorporated, 1 Fairhaven Walk, Wade Heads	71

Signatories

Authors

Donna Cooper - Community Lease Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

18 March 2015

Site Proposed for Divestment - 18 Pine Road, Orewa

File No.: CP2015/02983

Purpose

1. This report seeks the Hibiscus and Bays Local Board’s (HBLB) endorsement for Auckland Council Property Limited (ACPL) to recommend the revocation of the reserve status of the council owned property adjacent to 18 Pine Road, Orewa and recommend this site for disposal to the neighbouring property owner.

Executive Summary

2. The subject site is a narrow drainage reserve of approximately 143m². It forms part of a larger network of drainage reserves in the surrounding area. As a drainage reserve, this site is subject to the Reserves Act 1977.

3. The reserve was originally defined on a subdivision undertaken by the Crown in 1955 which laid out a three metre wide strip of land being Allotment 532, Parish of Orewa at the rear of a number of properties and adjacent to the property at 18 Pine Road, Orewa. Subsequently Allotment 532 was set apart as a reserve for drainage purposes and vested in the Waitemata County Council (now Auckland Council), in trust, for the same purpose.

4. The owners of 18 Pine Road, Orewa, have applied to the council to purchase the portion of the reserve adjoining their property which the previous owner had landscaped into the property. The drainage reserve is not identifiable from the street as a separate parcel of land.

5. Auckland Council's stormwater team has confirmed there is no need to retain ownership of the portion of the drainage reserve adjoining the property at 18 Pine Road, Orewa.

6. ACPL commenced the rationalisation process for this property in June 2014. Consultation with council and its CCOs, Iwi authorities and the HBLB has now taken place. No alternative service uses for this site were identified during the rationalisation process.

7. A resolution for the revocation of the reserve and the sale of this site is required from the Regional Strategy and Policy Committee before any disposal can be progressed.

8. As this site is a reserve subject to the Reserves Act 1977, the reserve status of the land would have to be revoked prior to any proposed disposal occurring. Final revocation of the reserve status would be subject to completing the statutory requirements of the Reserves Act 1977 and Local Government Act 2002, including public advertising.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) endorse the revocation of the reserve status over a portion of a drainage reserve adjoining 18 Pine Road, Orewa, described as Part Allotment 532, Parish of Orewa and situated between Allotments 499 and 500, Parish of Orewa, with an area of approximately 143 m² (subject to survey)

b) endorse the land being sold to an adjoining owner.

Comments

9. ACPL and ACPD work jointly on a comprehensive review of council’s property portfolio. One of the outcomes of the review process is to identify properties in the council portfolio that are potentially surplus to requirements and that may be suitable to sell. The subject site was reviewed following an enquiry from the adjoining landowner about purchasing this site, and has been identified as potentially saleable through the review process. As part of the review, council’s Stormwater team has specifically confirmed it has no interest in retaining this site for stormwater purposes.

10. Once a property has been identified as potentially surplus, ACPL engages with council and its CCO’s through an Expression of Interest (EOI) process, to establish whether the property must be retained for a strategic purpose or is required for a future funded project. Once a property has been internally cleared of any service requirements, ACPL consults with local boards, mana whenua, ward councillors and the Independent Maori Statutory Board. All sale recommendations must be approved by the ACPL Board before it makes a final recommendation to the Strategy and Finance Committee.

11. The owners of 18 Pine Road, Orewa enquired with council about purchasing a portion of the council owned reserve land adjoining their property. It is a three metre wide strip of land which the previous owner incorporated into the property and now forms part of the garden. The subject land is part of a wider parcel of drainage reserves subject to the Reserves Act 1977. The adjacent landowner wishes to purchase the 143 m²portion of the drainage reserve contiguous to their property to legalise the situation on the ground.

12. The drainage reserve was created in 1955 when the Crown undertook a subdivision of a large block of land for residential purposes at Orewa Beach. The drainage reserves were created to service the 54 new residential sections created by the Crown subdivision. Subsequently Allotment 532 was set apart as a reserve for drainage purposes and vested in the Waitemata County Council (now Auckland Council), in trust, with the Crown having the underlying ownership.

13. This section of the drainage reserve has been piped and because of this, Council's Stormwater team has confirmed that there is no need for Council to retain ownership of the land as it does not provide for an overland path flow. Further, Council has existing rights under the Local Government Act 2002 to gain access to maintain stormwater pipes.

14. The rationalisation process for this property commenced in in June 2014. EOI’s were sought from council and its CCO’s in respect of this site. No alternative uses for this site were identified during this process. The Heritage Unit was invited prior to the internal consultation process to raise any particular archaeological issues. The Closed Landfills and Contaminated Land Response team were also asked to assess this site prior to the internal consultation commencing to ensure any possible contamination issues were identified. Neither party has flagged any relevant issues. The internal consultation process also provided the Maori Strategy Relations team the opportunity to flag any issue that is of particular relevance to Maori. No issues were raised.

15. The results of the rationalisation process to date indicate that this property is not required for current or future service requirements. Further, council has existing rights under the Local Government Act 2002 to gain access to maintain stormwater pipes. Due to this, ACPL recommends the proposed disposal of the portion of drainage reserve adjoining 18 Pine Road, Orewa, comprising an area of approximately 143m².

16. As this property is a reserve subject to the Reserves Act 1977, should the land be sold the reserve status would have to be revoked. It is a Department of Conservation requirement (in accordance with the Reserves Act 1977) that the sale proceeds from reserves are placed in reserve accounts so that funds can be used to acquire other land for reserve purposes or for maintenance of existing reserves. Allotment 532, Parish of Orewa is held by the Auckland Council in trust, with the Crown having the underlying ownership. The Department of Conservation has confirmed that should the revocation and disposal be approved, sale proceeds can be placed in Auckland Council’s reserves account because of the provisions contained in section 25(5) of the Reserves Act 1977.

Consideration

Local Board views and implications

17. ACPL attended a workshop with the HBLB in February 2015, seeking to ascertain the HBLB’s views on revoking the reserve status of this site, if the HBLB had a proposed service use for this site, or if the HBLB endorsed the proposed disposal of this site. The HBLB raised the following:

a) That there are stormwater issues in the area and queried if undertaking the proposed reserve revocation and disposal of this site would allow the Stormwater team to increase and upgrade the stormwater network if required in the future;

b) That there would be costs to council for undertaking the proposed revocation and disposal of this site and queried if these costs are borne by the purchaser;

c) If the HBLB could retain the proceeds from any proposed disposal;

d) If the incorporation of the subject site into the adjoining landowners property increase the ability of the adjoining landowner to subdivide their property.

18. ACPL have investigated these queries and can provide the following responses to each query:

a) The stormwater team has advised that subject to the Local Government Act 2002, council does not need to own the land in order to carry stormwater construction or maintenance work. The stormwater team further advised that the subject site is too narrow to allow for pipe replacement works by digging an open trench. Accordingly, an alternative route or a trenchless installation would be viable alternatives should an upgrade or replacement works be required in the future at this location.

b) All costs associated with the proposed reserve revocation and disposal of the subject site are to be borne by the purchaser.

c) As set out in paragraph 16 above, it is a requirement of the Reserves Act 1977 that the sale proceeds from reserves are placed in reserve accounts so that funds can be used to acquire other land for reserve purposes or for maintenance of existing reserves. As such, the proceeds from any proposed disposal of the subject site could not be retained by the HBLB.

d) 18 Pine Road, Orewa is a 817m² site. Under the operative Rodney District Plan, 18 Pine Road, Orewa is zoned Residential High Intensity, which allows a minimum lot size of 275m². Under the Proposed Auckland Unitary Plan, 18 Pine Road, Orewa is zoned Mixed Housing Urban, which provides for a minimum lot size of 300m²,or one dwelling per 250m² net site area where certain requirements are met. As such, under the operative Rodney District Plan and the Proposed Auckland Unitary Plan, 18 Pine Road, Orewa is a two unit site as of right. Under both the operative Rodney District Plan and the Proposed Auckland Unitary Plan, the incorporation of the subject site into 18 Pine Road, Orewa would technically make it subdividable into three lots.

A valuation report prepared by Hollis & Scholefield Ltd states that while the addition of the subject property would technically make 18 Pine Road, Orewa subdivisible into three lots, “the substantial nature of the improvements would make it highly unlikely a three unit development would be undertaken as this would require the existing improvements to be demolished. Current land values would not warrant this, the existing improvements having too high a value at present.”

19. This report seeks to provide the HBLB with an opportunity for formal decision making regarding this site. The HBLB’s resolution will be included in ACPL’s report to the Regional Strategy and Police Committee in April 2015.

Māori impact statement

20. Iwi consultation is a requirement as part of Department of Conservation’s approval to revoke the reserve status of a drainage reserve under the Reserves Act 1977. Fourteen iwi having mana whenua over the area have been consulted concerning the proposal to revoke the reserve status and subsequent sale to owner at 18 Pine Road, Orewa, and have given their support or raised no objections to the proposal.

Implementation

21. Pursuant to section 24 of the Reserves Act 1977, public notification is required of a proposal to revoke a reserve, with such notice to include the reason for the proposal. If any objections are received these are to be referred back to the Regional Policy and Strategy Committee for consideration, and the decision of the committee must be forwarded to the Department of Conservation for completion of the revocation process. ACPL, on behalf of the Council, will negotiate an agreement to sell the land at current market value to an adjoining owner, with the purchaser to meet the costs. The terms and conditions of the agreement will be approved under the relevant financial delegation.

22. Advertising of the proposal to sell the land as required under the Reserves Act 1977 will give the public the opportunity to consider the proposal and submit comments or objections.

23. Allotment 532, Parish of Orewa is held by the Auckland Council in trust. The Department of Conservation has confirmed that should the revocation and disposal be approved sale proceeds can be retained by Auckland Council because of the provisions contained in section 25(5) of the Reserves Act 1977.

24. The subject site is not used for a public work to which section 40 of the Public Works Act 1981 offer back requirements apply.

25. The subject property is not one of council’s strategic assets to which the Significance Policy applies.

Attachments

No.	Title	Page
a View	Images of adjacent 18 Pine Road, Orewa	77

Signatories

Authors	Letitia McColl, Senior Engagement Advisor, Portfolio Review, Auckland Council Property Limited
Authorisers	Marian Webb, Team Leader, Portfolio Review, Auckland Council Property Limited

Hibiscus and Bays Local Board

18 March 2015

Auckland Transport Update to Hibiscus and Bays Local Board, March 2015

File No.: CP2015/03371

Purpose

1. To respond to local board requests on transport-related matters and to provide information to elected members about Auckland Transport (AT) activities.

Executive Summary

2. The report provides an update on transport matters for the information of the Hibiscus and Bays Local Board and a register of transport issues in the local board’s area, as collated by Auckland Transport’s Elected Member Relationship Manager North.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve construction of Project 091, Mairangi Bay Art Walk, based on the firm cost estimate of $140,759 provided

b) approve construction of Project 385, relocation of the edge line on Glenvar Road, Torbay, to be delivered in conjunction with Project 395, construction of a hard stand area at the bus stop opposite 217 Okura River Road, Long Bay.

Comments

Update on the Hibiscus and Bays LBTCF Projects

3. The local board’s Transport Portfolio Leads (TPL) were provided with the following firm estimate of cost (FEC) for Project 091, Mairangi Bay Art Walk on Hastings Road, Mairangi Bay, on 27 February 2015:

AT Internal and consultant costs (to 1 February 2015)	$20,000
Preliminary and General	$14,660
Clearing and Enabling Work	$8,162
Earthworks	$6,037
Construction	$69,900
Additional AT Internal and consultant costs (1 February until completion of the project)	$12,000
Total	$130,759

4. It was noted however that these costs only reflected widening (construction of an add-on section) of the footpath along the frontage of the property at 18 Hastings Road, Mairangi Bay, as discussed at a meeting on 24 October 2014, and that, should the local board wish to vary the project to the extent of excavating the existing footpath and replacing it with a new 1.8m footpath, an additional (approximate) $7,790.00 would be required, bringing the FEC to $138,549. This sum also leaves no contingency between the FEC and the $140,000 previously allocated by the local board, therefore it was suggested to the TPLs that a $10,000 contingency be allowed for in the board’s approval to construct, bringing the total to $148,549.

5. Member Cooper later asked that any add on section to the footpath outside 18 Hastings Road, Mairangi Bay, reasonably colour match the surface of the existing footpath, indicating he was happy for the project to proceed without the existing footpath being replaced. The firm cost estimate for the project without the new footpath but including a contingency sum of $10,000 is therefore $140,759, and the local board is now asked to approve construction on that basis. Construction of the Art Walk began on 2 March 2015.

6. At its meeting on 18 February 2015 the local board approved construction for Project 096, safety improvements on Awaruku Road, Torbay, based on a firm cost estimate of $95,881.25. Construction of these safety improvements will begin late in March 2015.

7. The construction contract for Project 209, car parking along the southern side of Duck Creek Road adjacent to Stillwater Reserve, has been awarded and construction is now progressing, with an estimated completion date of 20 March.

8. Detailed designs and firm cost estimates are expected soon for:

· Project 232 – New footpath on Whangaparaoa Road, Stanmore Bay, from Cedar Terrace to Scott Road (rough order of cost $94,000.00).

· Project 383 - the provision of 5 – 6 parallel car parks on the property at 8 Galbraith Green, Silverdale (revised rough order of cost $62,000).

9. A rough order of costs is being prepared for the provision of a short connecting footpath on the western side of Tavern Road from the new pram crossing being constructed as part of Project 240 (safe crossing point on Tavern Road) to the existing footpath leading to the underpass, as per the local board’s request at its meeting on 10 December 2014. Construction of Project 240 will be delayed until the local board has been provided with this cost and made a decision on whether to proceed, pending the possibility that these projects can be delivered under the same contract.

10. At its meeting on 18 February 2015 the local board approved construction of Project 346, provision of lighting on the section of Te Ara Tahuna Walkway through Western Reserve, Orewa, based on a firm cost estimate of $111,000. The lead time for supply of the lights required is approximately six weeks and construction will commence after receipt of these.

11. At its meeting on 20 November 2014 the local board approved construction of Project 395, Okura River Road Bus Stop Hardstand Area, subject to the completed cost being under the $21,000 rough order of cost indicated. This project and Project 385, relocation of the edge line on Glenvar Road, Torbay, will be delivered by AT’s road corridor maintenance contractors and an indicative firm cost estimate for construction of both of $11,500 has been received, though it is noted that AT Staff costs have not been included in this figure. It is therefore requested that the local board approve construction of Project 385, relocation of the edge line on Glenvar Road, Torbay, in conjunction with Project 395, Okura River Road Bus Stop Hardstand Area. The works have been tentatively programmed (pending the local board’s approval) and are expected to be delivered before the end of March 2015, prior to the onset of winter.

12. Project 409, the provision of a 1.5m wide short connecting concrete footpath from the existing path on Waiwera Place, Waiwera, to the footpath in the beach front reserve (from the cul-de-sac head), together with minor shrub trimming, clearance and minor changes to the park fence, is in the design phase for ATCOP dispensation. A further update will be provided on completion of this process.

13. At its meeting on 18 February 2015, the Hibiscus and Bays Local Board approved a sum of up to $25,000 towards a preliminary design for Project 411, Torbay Plaza revitalisation, noting that, once the preliminary design is completed, the Torbay Business Improvement District’s approval of the design is to be sought and the priority stages of the project defined and confirmed by the local board. The first meeting of the Torbay Plaza working party took place on Wednesday, 18 February 2015, and AT staff have begun work on the preliminary plan.

Consultations

14. Documentation explaining a proposal to install NSAAT restrictions on Hillcrest Road, Orewa, in response to concerns raised about visibility and access issues caused by parked cars, was forwarded to the local board's TPLs on 15 January 2015, with a request for responses no later than 13 February. No objections were received to this proposal.

15. The local board’s TPLs were advised of a proposal to install NSAAT restrictions on Jellicoe Road, Murrays Bay, to improve traffic flow through a narrow section adjacent to the properties at 13 – 19 on 4 February 2015, with a request for response no later than 2 March 2015. No objections were received to this proposal.

16. Following a request to address visibility issues on Browns Bay Road, Browns Bay, documentation describing a proposal to install NSAAT restrictions in the area was forwarded to the local board's TPLs on 4 February 2015 with a request for responses no later than 5 March 2015.

17. Documentation describing a proposal to install NSAAT restrictions on Hythe Terrace, Mairangi Bay, in response to concerns about visibility and accessibility along the narrow stretch of road between 32 - 38A Hythe Terrace, was forwarded to members on 12 February 2015 with a request for responses no later than 6 March 2015.

18. In response to concerns raised by local residents with regard to restricted access/egress as a result of cars parking on the narrow section of road close to 22 Hebron Road, Waiake, the local board's TPLs were advised on 23 February 2015 that AT proposes the installation of NSAAT restrictions in the area. Members were asked to provide comment no later than 16 March 2015.

19. A request for feedback on a second proposal to install NSAAT restrictions on Hebron Road, Waiake, was sent the local board's TPLs on 27 February 2015 with a request for comment no later than 20 March 2015. Member Cooper indicated he wasn't sure about restrictions being installed on both sides of Hebron Road and asked whether, as these were of a significant length, that the consultation letter be distributed to all residents on Hebron Road, together with Ellangowan Way and Bethel Road as the proposal could affect them with regard to overflow parking, and Torbay School as the school pick up/drop off parking extends beyond Deep Creek Road via Bethel Road and connecting walkways to Hebron Road. Local Board Chairperson Julia Parfitt agreed with Member Cooper's comments, adding that NSAAT restrictions on both sides of the road was going over the top and advising that Hebron Road is used for overflow parking for the beach. Both comments were forwarded to the engineers for consideration and action.

20. Documentation on a proposal to install NSAAT restrictions on Coventry Way, Long Bay, was forwarded to the local board's TPLs on 27 February 2015 with a request for comments no later than 13 March 2015.

Red light running a focus for Auckland Transport

21. Five new red light camera sites, selected by AT on the basis of NZ Transport Agency analysis which identified intersections where red light cameras would likely enhance road safety, have gone live in Auckland.

22. These sites are part of wider programmes to encourage safer driving. Auckland Transport initiated a Red Means Stop education and enforcement campaign supported by the Police, and a follow up campaign is now in force.

23. In addition to the red light camera sites, police will run two digital, dual function cameras capable of recording vehicles that run red lights and/or speed through intersections. Infrastructure has been installed and the cameras are currently being rigorously trialled.

24. Red light running is an issue of great concern in Auckland and AT staff are pleased to be working with police and on this initiative to both educate road users and enforce dangerous driving behaviours.

Issues Update

25. The following Issues Update comprises issues raised by elected members and Local Board Services staff to 5 March 2015:

	Location	Issue	Status
1	Beach Road, Long Bay	Request for update on the installation of NSAAT restrictions on Beach Road, Long Bay.		On 6 January 2015 Local Board Chairperson Julia Parfitt requested an update on the installation of NSAAT restrictions on the park side, opposite the property on the corner of Long Bay Drive/Beach Road, Long Bay, to address congestion and safety issues experienced during summer months. The proposal was consulted on mid-2013 and, whilst a decision was made then not to progress it, engineers had agreed in late 2014 that it should be reviewed because of the increasing visitor numbers to the park and the new residential subdivisions in the area. On 5 March 2015 the local board’s TPLs were advised that a flush median had been installed in the area late in 2014 and, on three visits over the summer period, engineers had observed no issues related to congestion or safety. The engineers will therefore speak with the resident who raised the matter before making any further decisions on the installation of NSAAT restrictions.
2	Jellicoe Road, Murrays Bay	Request for remedial action for tar bleed on Jellicoe Road, Murrays Bay.		On 13 January Member Cooper advised that the road surface on Jellicoe Road, Murrays Bay, particularly at the entrance and exits to the slip road at 4 and 14 Jellicoe Road, was bleeding wet tar and in some places bubbling with the heat, asking that this be remediated.
3	28 – 38 Nigel Road, Browns Bay	Tar bleed on road surface in the area of 28 – 38 Nigel Road, Browns Bay.		On 16 January Member Cooper advised that tar was bleeding through the road surface in the area of 28 – 38 Nigel Road, Browns Bay, asking that this be investigated and appropriate action taken. On 11 February the local board's TPLs were advised that AT’s road corridor maintenance engineer and team leader for the area had visited the site and advised that, as a result of the tar bleed being somewhat eased by the recent cooler, wet weather, nothing further would be done at that stage. However, the site will be monitored and when the tar bleed occurs again, AT's maintenance contractor will spread fine grit and roll this to stop the tar emerging through the chip.
4	32 Deep Creek Road, Torbay	Request for the installation of NSAAT restrictions outside 32 Deep Creek Road, Torbay.		Member Rasmussen requested that no stopping restrictions be installed outside 32 Deep Creek Road, Torbay, a popular and busy sports ground. On 16 February Member Rasmussen and the local board's TPLs were advised that an engineer had made an initial assessment of the issue raised but further detailed investigation was needed to ensure a comprehensive review. This investigation has been prioritised and programmed, with an expected completion date of early May 2015, so the outcome and recommendations of the assessment should be available by the end of May 2015. Response expected from Road Corridor Operations by mid-May 2015.
5	Whangaparaoa Road, Whangaparaoa	Questions relating to the proposed widening of Whangaparaoa Road, Whangaparaoa.		On 21 January 2015 Cr Wayne Walker asked for information with regard to the widening of Whangaparaoa Road, specifically related to property purchases required, whether recent work along the corridor had been carried out in such a way that it was future proofed if the road is widened, whether consideration had been given to the widening of the road when subdivisions had been developed and whether there were any plans available for the widening. A comprehensive response signed by AT’s Group Manager Roading, Andrew Scoggins, was forwarded to Cr Walker and members of the Hibiscus and Bays Local Board on 11 February 2015.
6	Sidmouth Street, Mairangi Bay	Request for 'Public Toilets' sign on Sidmouth Street, Mairangi Bay.		On 27 January 2015 Member Cooper requested the installation of a ‘Public Toilets’ sign on the street pole at the roundabout at Sidmouth Street/Beach Road and Ramsgate Terrace, Mairangi Bay, to indicate the newly refurbished toilets on Sidmouth Street. On 26 February 2015 the local board's TPLs were advised that the request had been approved and the signage would be installed before the end of April 2015.
7	Wade River Road, Whangaparaoa	Request that the phasing of the lights at the intersection of Wade River and Whangaparaoa Road, Whangaparaoa be checked.		On 27 January 2015, Member Fitzgerald asked that the traffic signals located at the intersection of Wade River Road/Whangaparaoa Road be checked to ensure that they were phased correctly, so that the left turn for those turning left from Whangaparaoa Road (Manly end) into Wade River Road would be activated at the same time as those turning right out of Wade River Road onto Whangaparaoa Road (towards Manly). On 18 February 2015 the local board's TPLs were advised that, whilst the majority of traffic signals in Auckland run the left turn green arrow during the side road phase (in this case Wade River Road), there are many other sites run without this sequencing. In the case of Whangaparaoa Road/Wade River Road, the green arrow has not been applied because the left shared lane between the traffic turning left onto Wade River Rd and the traffic moving into the parking area for The Plaza (about 80m ahead) might confuse motorists and create a conflict with the right turning traffic from Wade River Road. The left turn green signal in arterial roads has been removed to increase pedestrian/cyclists’ safety by reducing the conflict between the two movements on the left lane (left turning and through), for instance when cyclists are waiting to proceed through but the vehicle behind wants to turn left; and the through movement phase is the main phase of the traffic cycle at this intersection, with more than 50% of the cycle allowed. On average, left turning traffic counts are 200 vehicles per hour during peak times, while the through movement counts are approximately 1000 vehicles per hour during peak times. This indicates that the time allowed is sufficient to clear the left lane during the main phase.
8.	Berm Mowing General	Questions relating to the mowing of berms in the Highwood Grove, Torbay area.		On 30 January 2015 Cr John Watson's governance support advisor asked on behalf of a resident of Highwood Grove, Torbay, who was aware of the AT policy that residents are responsible for the maintenance of their berms, why other berms further up Glenvar road were being mown as he felt this was unfair, given that he and his neighbours were expected to mow their berms. An explanation was requested as to why the berms on Glenvar Road are mowed and advice as to what stage would AT step in to mow a berm if it was being neglected. It was also requested that the costs involved of mowing private property berms be advised, to add context to the discussion with the ratepayer. On 2 March 2015 Cr Walker's governance support advisor was provided with images from the contract for berm mowing in this area of Highwood Grove, showing which berms are mown by AT, mostly for safety reasons (steepness of the banks etc.). It was noted that the intersection of Highwood Grove is on the mowing list and that mowing takes place once a month, as per the terms of the contract. Note: Costs for mowing yet to come - with Road Corridor Maintenance for further information.
9	Anzac Road, Browns Bay	Request for pedestrian crossing facility on Anzac Road, Browns Bay.		Julia Parfitt, Local Board Chairperson, asked on 11 February 2015 that an additional pedestrian crossing facility be installed in the vicinity of Corelli School, Anzac Road, Browns Bay, to cope with the increasing number of pedestrians / development in the village. On 17 February 2015 the local board's TPLs were advised that following an initial assessment of the request, further detailed investigation and pedestrian counts are required. This investigation has been prioritised and programmed, with an expected completion date of early May 2015. Further investigation by Road Corridor Operations underway.
10	Beach Road, Browns Bay	Request for information about speed cushions installed on Beach Road, Browns Bay, and elsewhere.		At a meeting of the local board’s TPLs on 12 February 2015 members asked whether the speed cushions at the intersection of Beach/Bute Roads and Woodland Crescent, Browns Bay, were part of a trial of this design at intersections/roundabouts and, if so, when the trial was finishing and what other locations the cushions were being trialled in. They also asked whether the speed cushions installed on Oaktree Avenue, Browns Bay, had been milled (to lower them) as promised, and whether these cushions could be installed on Silverdale Street, Silverdale, at the intersection of Hibiscus Coast Highway and Silverdale Street, to slow traffic entering the village area. In relation to the request for the installation of speed cushions on Silverdale Street, Silverdale, members were advised on 23 February 2015 that the request would be investigated further and the outcome of this assessment would be available in May 2015. On 5 March 2015 the local board's TPLs were advised in relation to the speed cushions in Beach Road that these were not a trial, they were part of a minor safety scheme improvement aimed at slowing vehicles approaching the roundabout, and that their installation had improved both pedestrian and vehicle safety at the intersection. In relation to the speed cushions on Oaktree Avenue they were advised that the profile of the speed cushions was reassessed following their implementation and, though this indicated that they were higher than the proposed 75mm in places and that the ramp grades had therefore been affected, tests and site observations had indicated these variations were not significant and did not unduly affect vehicles, providing the recommended speed was adhered to. The decision following this assessment was therfore not to further modify the cushions. Request for the installation of speed cushions on Silverdale Street under further investigation by Road Corridor Operations.
11	Lyons Ave, Murrays Bay	25km/h speed advisory sign on Lyons Ave, Murrays Bay.		Member Cooper advised on 11 February 2015 that a 25km/h speed advisory sign on Lyons Ave near Beach Road and opposite Armadillo Cafe was at a height and angle which makes it dangerous to pedestrians, asking that the sign be installed on a longer pole so that it is no longer at head height. On 4 March 2015 the local board's TPLs were advised that the height of the sign would be raised to 2.5 metres before the end of March 2015.
12	Jellicoe Road, Murrays Bay	Hot water weed control on Jellicoe Road, Murrays Bay, and in other North Shore areas.		Member Cooper asked on 11 February 2015 whether the hot water weed control treatment in areas such as Jellicoe Road, Murrays Bay, was being used as frequently as it once was as he hadn’t seen contractors in the area for some time. Comment was also made that in some areas of the North Shore the nutgrass prevalent in these areas is growing out from under the road seal so may be damaging the asset. Referred to Road Corridor Maintenance for investigation and response.
13	981 Beach Road, Torbay	Request for reinstatement of berms in the vicinity of 981 Beach Road, Torbay.		Member Cooper advised on 16 February 2015 that the berms in the vicinity of 981 Beach Road, Torbay, had been poorly reinstated some months ago after work, possibly undertaken by Chorus, and were in such a bad condition with troughs and holes, that mowing was impossible. On 2 March 2015 the local board's TPLs were advised that the auditor for the UFB project had confirmed that the site falls under the responsibility of Chorus for reinstatement. Chorus has therefore been contacted and the site would be reinstated. The owner of the property had also been contacted and advised of the outcome.
14	26 – 30 Anzac Road, Brown Bay	Request for pedestrian crossing facilities in the vicinity of 26 – 30 Anzac Road, Brown Bay.		On 17 February 2015 Local Board Chairperson Julia Parfitt requested that an investigation be carried out into the provision of a pedestrian crossing facility in the vicinity of 26 – 30 Anzac Road, Browns Bay, where there is already a gym and cafes which attract a lot of people crossing the road between parked cars to reach their destinations. There is also a block of apartments being constructed in this area. On 20 February 2015 the local board's TPLs were advised that an initial assessment has indicated the need for further investigation, which has been prioritised and programmed, and the results are expected in mid-May 2015. At that time, the outcome of the investigation and response to the request will be provided. Under further investigation by Road Corridor Operations, with the results expected in mid-May.
15	818 - 820 Whangaparaoa Road, Whangaparaoa	Query about the properties at 818/820 Whangaparaoa Road, Whangaparaoa.		Cr Watson asked on 26 February 2015 about the importance of the property at 818 - 820 Whangaparaoa Road to the potential widening of Whangaparaoa Road. On 4 March 2015 2015 CR Watson was advised that both properties had been disposed of and were therefore no longer required for the Whangaparaoa 4-laning project.

Consideration

Local Board views and implications

26. This report is for the local board’s information.

Māori impact statement

27. No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

28. The activities detailed in this report do not trigger the Significance Policy, all programmes and activities are within budget/in line with the Council’s Annual Plan and Long-term Plan documents and there are no legal or legislative implications arising from the activities detailed in this report.

29. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Authors	Ellen Barrett, Elected Member Relationship Manager, Auckland Transport
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Hibiscus and Bays Local Board

18 March 2015

LGNZ Conference and AGM 2015

File No.: CP2015/03629

Purpose

1. This report informs local boards about the Local Government New Zealand (LGNZ) Annual General Meeting (AGM) and conference in Rotorua from Sunday 19 July 2015 to Tuesday 21 July 2015 and invites local boards to nominate a representative to attend as relevant.

Executive Summary

2. The Local Government New Zealand annual conference and AGM takes place at the Rotorua Energy Events Centre from Sunday 19 July to Tuesday 21 July 2015.

3. The AGM takes place on the first day of the conference. Auckland Council is entitled to four (4) official delegates at the AGM, one of whom is the presiding (or voting) delegate. The Governing Body will consider this at their meeting on 26 March 2015. The four official delegates are likely to be the Mayor as a member of the LGNZ National Council, the Deputy Mayor as the Mayor’s alternate for this position, Councillor Webster as Chairperson LGNZ Zone One and a member of LGNZ National Council, and the Chief Executive.

4. In addition to the official delegates, local board members are invited to attend. Local boards should consider the relevance of the conference programme when deciding on attendance, with the expectation that no board will approve more than one member to attend the conference.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) nominate a representative to attend the Local Government New Zealand 2015 annual general meeting and conference from Sunday 19 July 2015 to Tuesday 21 July 2015 on the basis that the conference programme is relevant to the local board’s work programme

b) confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

Comments

5. The 2015 LGNZ Conference and AGM are being held in Rotorua. The conference commences with the AGM and technical tours from 09.30 am on Sunday 19 July 2015 and concludes at 2.30 pm on Tuesday 21 July 2015.

6. The theme of this year’s conference is “Leading the Charge for our Communities”. The programme includes:

· Stephen Yarwood, former Mayor of Adelaide, will discuss performance and customer focussed culture - taking your people with you

· David Meates, CEO of Canterbury District Health Board, will present on understanding what's important to communities and why a strong focus on the customer matters

· Dr Lester Levy, CEO of New Zealand Leadership Institute, will discuss disruptive governance – how do we increase our performance and create a strong link from strategy to transparent financial performance

· Kevin Roberts, Executive Chairman of Saatchi & Saatchi, on telling our story and selling the value of our sector

· Penny Webster, Councillor at Auckland Council; Rob Cameron, Partner at Cameron Partners; and Dr Oliver Hartwich, Executive Director of the New Zealand Initiative will speak on funding for growth – transformation of local government

· Dr William Rolleston, National President of Federated Farmers; Andrew Knight, CEO of New Zealand Oil and Gas; and Gary Taylor, Executive Director of the Environmental Defence Society will discuss resource management – how a growing economy can also support a healthy environment

· Mayors Meng Foon, Stuart Crosby, Annette Main, David Ayers and Tony Kokshoorn will each present on right-sizing your town and making the important decisions – a response to economic and demographic change

· Brenda Halloran, former Mayor of Waterloo, Canada, will talk about nation building – infrastructure and urban development

· Brett Way of Central Hawkes Bay District Council and Rochelle Deane of Auckland Council will present on delivering local government expertise in the Pacific – a snap shot of the Local Government Technical Assistance Facility for Pacific Countries, (PacificTA) programme.

7. The programme (Attachment A) also includes a number of Master Class sessions including:

• Growing NZ's talent and economies – strategies to retain and attract skilled migrants

• Local boards – connecting with the community

• Engaging with iwi to grow local and regional economies

• Collaboration, culture change and customer focus under the RMA

• Getting the most from the One Network Roading Classification system

8. Local boards should consider the relevance of the programme when deciding on conference attendance, with the expectation that no board will approve more than one member to attend the conference.

Annual General Meeting

9. The AGM takes place on the first day of the conference. Auckland Council is entitled to have four delegates to the AGM, one of whom is the presiding (or voting) delegate. The four official delegates are likely to be the Mayor (or his nominee), the Deputy Mayor, Councillor Penny Webster (as Chairperson of Zone 1) and the Chief Executive (or his nominee).

10. The Mayor is a member of the LGNZ National Council, the Deputy Mayor is the Mayor’s alternate for this position, Councillor Webster is the Chairperson of LGNZ Zone One and a member of LGNZ National Council. The Governing Body will consider an item on AGM attendance at their meeting on 26 March 2015.

11. LGNZ request that local board members who wish to attend the AGM, register their intention prior to the AGM.

Costs

12. The Local Board Services Department budget will cover the costs of one member per local board to attend the conference.

13. Registration fees are $1410.00 (incl GST) before 3 June 2015 and $1510.00 (incl GST) after that. Full conference registration includes:

· Attendance at conference business sessions (Sunday-Tuesday)

· Satchel and contents

· Daily catering

· Simpson Grierson welcome cocktail function

· Fulton Hogan conference dinner and EXCELLENCE Awards function

· Closing conference function ticket.

14. The council hosted tours on Sunday 19 July 2015 are not included in the conference price. Local board members are welcome to attend these at their own cost.

15. Additional costs are approximately $150 per night accommodation, plus travel. Local Board Services will be co-ordinating and booking all registrations and accommodation and investigating cost effective travel.

Consideration

Local Board views and implications

16. This is a report to the 21 local boards.

Māori impact statement

17. The Local Government NZ conference will better inform local boards and thereby support their decision making for their communities including Maori.

Implementation

18. There are no implementation issues associated with the recommendations in this report.

Attachments

No.	Title	Page
a View	LGNZ 2015 conference and master class programme	93

Signatories

Authors	Anna Bray, Policy and Planning Manager Local Board Services
Authorisers	Karen Lyons, Manager Local Board Services

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Greg Sayers
Members	David Cooper
	Janet Fitzgerald, JP
	Gaye Harding-Kirikiri
	Gary Holmes
	Lovisa Rasmussen
	Lisa Whyte

Portfolio	Description	Local Board Members
Local planning, policy and governance	Relationship with governing body, Chairs meeting, protocols, code of conduct, local area plans, structure plans, Unitary Plan, RUB, plan changes	Julia Parfitt –Chairperson Greg Sayers - Deputy Chairperson
Arts and culture	Arts centres, art programmes	Greg Sayers – Lead Julia Parfitt -Alternate
Events	General oversight of events programme music in parks, movies in parks	Greg Sayers and Julia Parfitt
Community services and facilities	Community development and safety, grants and funding, community facilities, community houses, community leases, Youth Connections	Julia Parfitt –Lead Janet Fitzgerald - Alternate
Youth	Local board Youth Forum, Youth Representative	Lovisa Rasmussen – Lead Gaye Harding-Kirkiri - Alternate
Libraries		Lisa Whyte –Lead Gaye Harding-Kirkiri - Alternate
Recreation services	Pools, multi-sport facilities	Gaye Harding-Kirkiri – Lead Lisa Whyte - Alternate
Parks	Reserve management plans, park usage, leasing on parks, liaison with parks staff on land owner approval	David Cooper –Lead Julia Parfitt –Alternate Janet Fitzgerald – Lead Lovisa Rasmussen - Alternate
Built and natural environment	Heritage, infrastructure (including stormwater, wastewater, water), environmental programmes, conservation and biodiversity, biosecurity, waste minimisation	Janet Fitzgerald – Lead Julia Parfitt - Alternate
Economic Development	Economic development plans, developing ATEED relationship, broadband	Gary Holmes – Lead Gaye Harding-Kirkiri -Alternate
Street environment and town centres	Gateways and mainstreet upgrades, Urban design champion	David Cooper and Gary Holmes – Leads Janet Fitzgerald -Alternate
Transport		David Cooper – Lead Gary Holmes – Alternate Janet Fitzgerald – Lead Greg Sayers - Alternate
Regulatory, bylaws and compliance	Bylaw policy feedback	Gaye Harding-Kirkiri -Lead Julia Parfitt -Alternate
Resource consent applications	Input into notification decisions for resource consent applications	Gary Holmes – Lead Janet Fitzgerald - Alternate
Communications and engagement	Media, stakeholder and community engagement including iwi relationships, Hibiscus and Bays Youth Voice and YAP	Julia Parfitt – Lead Lovisa Rasmussen -Alternate
Finance	Budget overview, financial prudence and reporting, local board funding policy	Lisa Whyte – Lead Julia Parfitt - Alternate
Civil defence/ emergency management		David Cooper –Lead Greg Sayers -Alternate
Urban Design Champion		Gary Holmes – Lead Janet Fitzgerald - Alternate

No.	Title	Page
a View	Workshop Record 4 February 2015	103
b View	Workshop Record 11 February 2015	105
c View	Workshop Record 25 February 2015	109

Authors	Vivienne Sullivan - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager