Agenda of Howick Local Board

Howick Local Board

09 March 2015

Auckland Transport Update – March 2015

File No.: CP2015/02714

Purpose

1. Providing an update on transport matters for the information of the Howick Local Board and a register of transport issues in the Howick Local Board area currently being addressed by Auckland Transport’s Elected Member Relationship Manager (South).

Executive Summary

2. This report covers matters of specific application and interest to the Howick Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and Auckland Transport media releases for the information of the Board and community.

3. In particular, this report provides information on:

· the Howick Local Board’s transport capital fund

· new Half Moon Bay ferry facility update

· Gossamer Drive road rehabilitation project

· Double-decker buses coming.

Recommendation/s

That the Howick Local Board:

a) receives the report entitled ‘Auckland Transport Update – March 2015’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South).

Discussion

Howick Items

A1. Local board transport capital fund (LBTCF)

4. The Howick Local Board’s funding allocation under the LBTCF is $871,903 per annum.

5. The Board’s active projects are included in Table 1 below (NB: ROC = rough order of costs; FEC = firm estimate of cost):

Table 1:

ID#

Project Description

Progress/Current Status

009

Walkway and amenity improvements at Half Moon Bay (HMB) Marina

· $27,000 allocated from 2011/12 Discretionary budget in Aug-13

· $100,000 allocated from LBTCF in Sep-13

· $36,221 incurred to date in detailed design phase as at 31-Dec-14

· FEC estimate of $230,000 (construction only)

· Firm estimates (for construction only) and detailed designs were reported to the Board’s transport portfolio meeting on 6-May-14.

· AT has variously met with the Board’s transport portfolio holders, BBYC and HMB marina representatives between May and Oct-14 to discuss, consider and amend the detailed designs. Following the last meeting on 2-Oct-14, AT made minor adjustments to the designs.

· Final designs were completed and distributed to the Board’s portfolio holders in Dec-14. AT awaits direction from the Board on any further action.

155

Burswood Business Area enhancements

· FEC estimate reduced to $318,730

· $104,000 allocated by Council’s Business Area Planning Unit

· $214,730 balance from LBTCF

· On 9-Sep-13, the Board resolved that engagement with affected parties and representative groups be undertaken on the project. This was undertaken over Sep/Oct-14.

· On 10-Nov-14, the Board approved the project for construction. The bus shelter component of the proposal was subsequently put on hold and the FEC estimate reduced accordingly.

· Updated plans have been received and the procurement plan for construction signed off. Open tender is required for construction due to the project value and a contract is being prepared.

· Delivery is planned for April, May and June 2015.

156

Highland Park bus shelter installation

· FEC estimate of $29,000 for new Classic shelter including two lightboxes and seats

· Adshel will remove the existing single shelter and install a new double Classic shelter. Adshel agreed to cover the cost of removing the existing shelter and installing the new one (and maintaining it) if the Board met the cost of the new double shelter.

· On 8-Dec-14, the Board approved the project for construction, based on the FEC of $29,000.

· It is expected that the shelter will be installed around May-15. The approximate dimensions of the proposed shelter are 7.6m long and 1.7m deep.

217

Pigeon Mountain Road metering signals

· ROC estimate revised to $280,000

· On 10-Feb-14, the Board approved the project to proceed to detailed design and costing stage based on the ROC of $165,000.

· On 13-Oct-14, the Board approved the project to proceed with detailed design and costing based on the revised ROC of $280,000.

· Detailed design is completed.

· Public consultation is underway and closes on 8-Mar-15.

272

Little Bucklands Beach walkway – both north and south of Grainger Point

· ROC estimated at $300,000 (for approx 150m in both directions)

· On 14-Jul-14, the Board approved this project to progress to detailed design and costing stage.

· The Board’s portfolio holders have requested AT to maintain contact with AC Parks regarding this and other potential projects along the length of The Parade.

· Options are being assessed with AC Parks prior to a suggested joint workshop with the Board. A cross portfolio site walkover was held on 24-Feb-15.

276

East Tamaki streetlighting upgrade

· ROC estimated at $58,000

· This proposal covers Kerwyn Ave, Andromeda Crescent, Lorien Place and Arwen Place.

· On 14-Jul-14, the Board approved this project to progress directly to construction based on the ROC.

· The design is completed and a site walkover was held in Feb-15. Luminaires have been ordered and will be installed once received, including six extra poles. Installation is expected around March/April.

279

Chapel Road pedestrian signals

· ROC estimated at $200,000

· Proposal is for a signalised pedestrian crossing at the pedestrian refuge north of Baverstock Road.

· On 14-Jul-14, the Board approved this project to progress to detailed design and costing stage.

· Consultation has been completed and only no major changes are required.

· Opus is currently working on the detailed design, including utility service issues. Once the design is finalised, AT will arrange for a safety audit before returning to the Board seeking construction approval.

274

Point View Drive footpath

· FEC estimate of $137,400

· On 8-Sep-14, the Board approved this project to progress to detailed design and costing stage, based on the ROC of $136,500.

· On 13-Oct-14, the Board approved this project for construction based on the FEC of $137,400.

· Work is expected to start on site at the beginning of Mar-15.

372

The Parade, Bucklands Beach, new footpath

· ROC estimated at $5,800

· Final cost to be reported

· On 8-Sep-14, the Board approved construction for a section of new footpath on The Parade, based on the ROC of $5,800.

· Construction complete. Final costs to be reported.

396

Half Moon Bay (HMB) new ferry facility

· $2.5m allocated*

· On 13-Oct-14, the Board allocated up to $2.5m towards a new ferry facility at HMB, *subject to AT allocating at least $1m towards the project.

· Confirmation of NZTA subsidy approval for approx. 50% of the proposed $4.3M project was received in February. A progress update is included at item A2 below.

6. The Howick Local Board’s transport capital fund to date is summarised below:

Howick Local Board transport capital fund summary:

Total funding available ($871,903 p.a.across 5 FYs – 2012/13 to 2016/17)	$4,359,515
Completed projects reporting actual costs (3x driver feedback signs; Ti Rakau & Cockle Bay bus shelters; Pedestrian improvements at Meadowlands/Whitford/Millhouse; Crooks Road streetscape improvements)	674,471
Firm estimates for projects given construction approval (East Tamaki streetlighting upgrade; The Parade footpath; Point View Drive footpath; Burswood Business Area enhancements; Highland Park Adshel double bus shelter)	444,930
Design costs to date and construction estimate for project at detailed design stage (HMB walkway/amenity improvements)	266,221
Rough estimates on projects at detailed design stage (Pigeon Mountain Road metering signals; Little Bucklands Beach walkway; Chapel Road pedestrian signals)	780,000
Maximum allocation made towards new Half Moon Bay ferry facility	2,500,000
*Funding available to allocate* (assuming construction approval given to all projects)	*($306,107)*

A2. New Half Moon Bay ferry facility

7. Further to last month’s agenda report, and as mentioned at item A1 above, NZTA funding for an approximate 50% subsidy on the project budget of $4.3M has now been approved. Work on the project is therefore progressing rapidly.

8. The concept designs for the pontoon and gangway have been completed, and Auckland Transport has commenced the process for engaging a design consultant to complete the detailed design for the fixed walkway.

9. A consenting meeting with Auckland Council was held in the third week of February. The extent of information required to be provided with the consent application was discussed and some initial feedback received.

10. Auckland Transport’s first meeting with Mana Whenua on the project was also held in the third week of February. Engagement with Mana Whenua to identify and appropriately address matters of cultural significance in relation to the project is an over-arching project requirement for Auckland Transport.

11. The first draft of a communications and engagement plan is expected by the end of February. Auckland Transport would ideally wish to present the proposal plans to an open forum similar to that convened during the development of the Half Moon Bay Ferry Terminal concept plan.

12. Auckland Transport will also need to commence discussions on the land-side development works to facilitate the bus connection to the proposed new ferry facility.

13. Auckland Transport’s Project Director for Rail/Ferry Improvements is currently firming up the project budget required in order to provide visibility to the Howick Local Board on how much of its ‘up to $2.5m’ allocation of funds from the Transport Capital Fund will be required for the project.

14. Auckland Transport considers that this project offers an exciting opportunity to ensure the unique and varied history of Half Moon Bay is seen and celebrated in the best way possible.

A3. Gossamer Drive road rehabilitation project

15. The current road works on Gossamer Drive are for rehabilitation of the existing road pavement. The rehabilitation is required because the pavement was failing and showing distress in the form of cracking, pumping of fine particles in the distressed locations and rutting in a number of locations.

16. The rehabilitation was divided into two sections, which require different treatments due to underlying ground conditions.

17. Section 1 is from Pakuranga Road to just south of Portadown Avenue. The work included:

· Removing the existing pavement and underlying soft material to a depth of approximately 0.5m, digging out further where necessary to remove soft spots and replacing with sound aggregate

· Installing subsoil drainage on both sides over the whole length to promote improved drainage

· Foam Bitumen Stabilising and chip sealing the whole length

· Asphalt surfacing and line marking.

18. Section 2 runs from the end of Section 1 to outside Elm Park School (# 50 Gossamer Drive). The underlying material is better in this section and therefore does not require the deep excavation that was undertaken in Section 1. The work includes:

· Installing subsoil drainage on both sides over the whole length to promote improved drainage.

· New footpaths in some locations

· Foam Bitumen Stabilising and chip sealing the whole length

· Asphalt surfacing and line marking.

19. The nature of the work on Section 1 necessitated closing one lane at a time to allow the deep excavation . Work on Section 2 generally does not require closing a lane, except possibly on the day of stabilising only by use of a short detour, so will normally be done under Stop/Go controls.

20. Two-way traffic was programmed to be restored in Section 1 by the weekend of 21/22 February, however a plant breakdown on 19 February part-way through stabilising the northbound lane resulted in a two-day delay to effect repairs. Stabilisation of the northbound lane was subsequently completed on 23 February. Stabilisation of the southbound lanes is planned for 24 February, to be followed on 25 February by chipsealing and two way traffic flow restoration, which will remain for the duration of the 15-day curing period prior to asphalt surfacing.

21. Section 2 is scheduled to be stabilised and chip sealed by 14 March. However, this may be achieved earlier as progress has been quick on subsection 2 in between the first sections works. The entire site will be opened for traffic after chip sealing for the curing period, following which the entire site will be surfaced with asphalt.

22. The overall project is programmed for completion by 8 April.

A4. Double-decker buses coming

23. Souter Investments has announced it is investing in 15 new double-decker buses for Auckland.

24. The double-deckers will be shorter than a regular commuter bus yet carry nearly twice the number of passengers (90 rather than 48). They will be used on the east Auckland corridor between Botany and downtown Auckland serviced by Howick & Eastern Buses, which is owned by Souter Investments. Another operator already uses double-deck buses on the Northern Busway.

25. The first two buses are due to be ready for service by October. The rest are expected to take another four to five months.

26. The double-deckers will include new features such as free wi-fi, power points and USB ports.

27. The new buses will see increased frequency of services on the busy east Auckland route as they will be additional to the existing fleet, though some older buses will be deployed to other routes once the new vehicles arrive.

A5. Watercare project updates (as provided by Watercare)

28. The work on the Panmure rising main in Panmure/Pakuranga is now completed and the signs will be removed in the first week of March.

29. Further work is required in Millen Avenue on the pump station but that contract has yet to be let.

30. Work will soon get underway between Murphys Road and Flat Bush School Road. This will lay a wastewater pipe across greenfields for new development and is unlikely to impact significantly on traffic.

A6. Consultation documents on proposed improvements

31. Consultation documents for the following proposals have been provided to the Howick Local Board for its feedback. As the Board’s transport portfolio holders provide feedback on the Board’s behalf, the material below is included for general information purposes only.

32. Proposed Electronic School Zone, St Marks Catholic School, Pakuranga Road, Pakuranga – Auckland Transport proposes to install electronic ‘Active Warning Signs’ in the vicinity of St Mark’s Catholic School. These electronic signs, which are equipped with alternating flashing beacons, will be installed on the main roads approaching the school and will operate at the beginning and end of each school day to increase driver awareness of the school, as well as reinforce driver expectation of the presence of children. The proposed signs, as shown on the plan at Attachment A, will operate for a period of 35 minutes prior to school commencing and 20 minutes at close of school. The signage is expected to be installed by July 2015.

General Information Items

B1. Road resurfacing

33. General information on road resurfacing is included at Attachment B. The information covers the purpose of road resurfacing, surfacing types, chip seals and issues that may arise.

B2. Light vehicles get exhaustive test

34. Thousands of light vehicle exhaust emissions are to be tested at seven Auckland motorway and roadside sites over February and March as part of an ongoing air quality monitoring programme.

35. The testing programme started on 18 February with contractors for the NZTA having set up the first of the test sites at Coxs Bay. Other test sites selected around the region include roads with both light and heavy traffic volumes.

36. Test sites have been selected with the aim of capturing vehicles under power, such as when they pass up an incline. The equipment will measure the vehicle’s speed and the quantity and type of its exhaust emissions. Each vehicle’s registration plate will be photographed to provide data on vehicle age, type and fuel used.

37. The testing equipment used is not obtrusive for vehicle drivers or the public, but each site will be clearly marked. Vehicles will not need to stop and normal traffic flows will not be affected.

38. The NZTA’s ongoing testing programme monitors emission levels and how these may change over time, and helps determine the impact of various measures designed to improve air quality around roads and highways.

39. Despite marked improvements in vehicle technology and tightening of emission and fuel legislation in recent years, motor vehicle pollution remains significant in many urban environments.

40. It is estimated the annual social cost is $935 million because of increased deaths, hospitalisation and restricted activity days. This research project along with previous campaigns is just one part of a much wider evidence base that helps provide information on transport-related air quality issues.

41. The research will provide a better understanding of trends in ‘real world’ vehicle emissions and the information will be used by government agencies to better manage vehicle pollution, and will also be used by land use planners in local councils.

42. For more information on the NZTA’s research in this field, go to: http://air.nzta.govt.nz/.

B3. Mentor programme removes barriers for young drivers

43. On 18 February, the driver mentor programme was launched in South Auckland, aimed at helping young learner drivers to get their restricted licence, achieve independence and employment, and become safer on the roads.

44. The Community Driver Mentor Programme, an initiative between the NZTA and the New Zealand AA, was launched in partnership with Counties Manukau Sports, NZ Police and sponsors Caltex and Hyundai New Zealand.

45. The programme addresses the disadvantages that some learner drivers in the 16 to 24-year age group can face getting their restricted licence, such as access to a suitable vehicle, a mentor and driving practice.

46. Overseas research shows that learner drivers should practice driving as much as possible before they start to drive alone. They should also practice driving in a wide range of driving conditions and situations.

47. Getting this practice can be difficult and there are a number of drivers in the South Auckland area that have less than ideal access to a licenced vehicle or an appropriate experienced driver to supervise them during driving – which is where the Community Driver Mentor Programme comes in.

48. Chevron New Zealand, which markets the Caltex brand, is sponsoring the Community Driver Mentor Programme with $100,000, providing the fuel for the cars.

49. Hyundai New Zealand is also a key sponsor, along with three of its dealerships - Manukau Hyundai, IC Motor Group and Gary Cockram Hyundai. The Hyundai team are providing three Hyundai i20 cars for the programme.

50. The programme’s mentors are not driving instructors but are volunteers from the community who act as coaches, supervising the practice driving sessions during the 12-week programme. The mentors have received professional driving training from AA driving instructors and have committed to spending up to two hours a week to help young people get the experience needed, giving them a better chance to pass their test.

51. South Auckland is the fifth area in New Zealand to adopt the Community Driver Mentor Programme, which has been achieving great results in Te Kuiti, Porirua, Gisborne and Christchurch.

52. The programme recently celebrated its 150th graduate and is on track to reach 200 within the next few months.

53. Volunteers interested in becoming mentors can email diannetroup@gmail.com for details.

B4. New state-of-the-art technology making New Zealand roads safer

54. The NZTA has commissioned the use of new technology to survey the strength and integrity of the country’s road network. A truck with the new technology will survey thousands of kilometres of New Zealand’s roads, providing intelligence to assist in making roads safer and last much longer.

55. The Traffic Speed Deflectometer (TSD) is an innovative piece of technology starting to change the way that road controlling authorities (RCAs) approach maintenance funding. Scientific data obtained from the new technology is being used to make the best use of road maintenance funding, enabling RCAs to prioritise the roads that have the greatest need for attention.

56. Road safety is a huge priority when allocating infrastructure funding, and the condition of the roads themselves is a critical responsibility. Usually roads under stress are identified when damage is seen on the surface.

57. However, the TSD reveals what’s happening beneath the road surface and dynamically maps the structural integrity of the road, providing automatic crack detection, geospatial assessment, imaging and laser profiling. The NZTA has also added sensors to simultaneously measure the surface condition of the road, allowing it to pinpoint the sections of road that need immediate attention.

58. Resembling a regular semi-trailer on the outside, the TSD is made up of a bank of computer servers and a complex network of Doppler lasers that measure the amount of reverberations of the of the pavement while it is being driven to determine its structural strength; while an array of high-speed laser systems also detect cracks and the profile of the road.

59. The NZTA will use TSD technology to monitor New Zealand’s roads until the end of 2018.

Media Items

C1. Red light running a focus for Auckland Transport

60. Five new Red Light Camera sites have gone live in Auckland and are now in enforcement mode. The three sites below are located in the Howick Ward:

· Pakuranga – Pigeon Mountain Road and Pakuranga Road intersection

· East Tamaki – Te Irirangi Drive and Smales Road intersection

· East Tamaki – Chapel Road and Stancombe Road intersection

61. A fourth camera site – in Botany, at the Te Rakau Drive and Te Irirangi Drive intersection – will also go live this year.

62. The camera sites were selected by Police and Auckland Transport on the basis of an NZTA analysis which identified intersections where red light cameras would likely enhance road safety, and from 75 sites prioritised on the basis of potential crash-reduction savings.

63. Police will calibrate Auckland Transport’s cameras, process images and issue resulting infringement notices

64. The sites are part of wider programmes to encourage safer driving. Auckland Transport initiated a “Red Means Stop” education and enforcement campaign supported by the Police, and a follow up campaign is now in force.

65. In addition to Auckland Transport’s Red Light Camera sites, Police are preparing to run two digital, dual function cameras capable of recording vehicles that run red lights and/or speed through intersections. Infrastructure has been installed and they are currently going through a period of rigorous testing.

66. During the period 2009-2013 there were 634 injury crashes and 1277 non-injury crashes caused by red light running in the Auckland area.

Issues Register

67. The regular monthly issues register is Attachment C to this report.

Consideration

Local Board Views

68. The Howick Local Board’s views will be incorporated during consultation on any proposed schemes.

Implementation Issues

69. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a View	Plan of proposed Electronic School Zone, St Marks Catholic School, Pakuranga Road, Pakuranga	19
b View	General Information on Road Surfacing	21
c View	Issues Register - Howick Local Board - March 2015	23

Signatories

Author	Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport
Authorisers	Jonathan Anyon – Elected Member Relationship Team Manager; Auckland Transport

Howick Local Board

09 March 2015

Auckland Transport Quarterly Update to Local Boards

File No.: CP2015/02704

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport in the three months October – December 2014 and the planned activities anticipated to be undertaken in the three months January – March 2015.

Executive Summary

2. Attachments include:

A – Auckland Transport activities

B – Travelwise Schools activities

C – Decisions of the Traffic Control Committee

D – Report against local board advocacy issues

E – Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the Howick Local Board:

a) Receives the Auckland Transport Quarterly Report.

Significant activities during the period under review

Key Agency Initiatives

East West Connections

3. The recent community engagement on options received 120 online or written pieces of feedback, with more than 200 people attending open days, meetings, workshops and hui. This feedback is now being analysed and a summary of comments will be released in early 2015.

PT Development

Half Moon Bay Ferry Upgrade

4. The site investigation for this project is underway with initial consenting, marine survey and structural design works progressing in support of an Auckland Transport request to the Howick Local Board for joint project funding. Design work and the construction of the pontoon and gangway are programmed for 2015 with the physical works and construction in 2016.

City Rail Link

5. Auckland Transport is establishing a Community Liaison Group (CLG) for the CRL enabling works in the Britomart and Albert Street areas that may start in late 2015. Members of the CLG will include representatives of affected property owners or occupiers, CBD residents and others. This group will meet on a regular basis as the project progresses.

EMU Procurement

6. There are now 38 units in NZ with 28 of these being issued provisional acceptance. Manukau services are now run entirely with Electric Multiple Unit (EMU) and testing of these on the Western line to Swanson is progressing well. Manufacture and delivery is on programme.

Pukekohe Bus Rail Interchange

7. Funding of $1 million has been made available in the 2014/15 financial year to permit a phased ‘building block’ approach to deliver the bus and rail interchange.

8. The first phase delivers basic bus interchange infrastructure to accommodate the new bus network in late 2015.

PT Operations

Bus Improvements

9. Public Transport patronage totaled 74,506,244 passenger trips for the twelve months to October 2014 an overall increase of 7.7% on the previous year. Rail patronage totaled 12,124,025, up 17.6%, the Northern Express 2,580,225, up by 12.4%, other bus services 54,713,200, up by 6.25% and, ferry services carried 5,088,794 passenger, up slightly on the previous year.

Rail Improvements

10. Train timetables have been over-hauled and there is now an at least half hourly service on all lines, day and night, seven days a week, until the normal close of services on particular lines..

11. During peak travel times the southern and eastern lines now have six trains an hour with 3 trains per hour inter-peak. The Onehunga line has half-hourly services, all day, seven days a week. On the western line peak services remain at fifteen minute intervals with half-hourly inter-peak, evenings and weekends.

Ferry Improvements

12. An application from Explorer Group to operate ferry services from Downtown to Waiheke has been accepted and a service of twelve sailings a day commenced shortly after Labour Weekend.

13. Fullers have just commissioned a new vessel the Kotuku. She will operate across a number of Fuller’s services, including Waiheke.

Road Design and Development

Dominion Road

14. The cycle routes are progressing well with road works almost completed. New wayfinding signage is in the hands of a specialist supplier and is due for installation.

Albany Highway

15. Construction has commenced and major earth movements are underway opposite the Albany Senior College. New traffic controls are in place at the southern end of the works as preparations are made for building retaining walls and install drainage.

Tamaki Drive/Ngapipi Road Intersection

16. Detailed Design continues with consent applications due for submission early in 2015.

Lincoln Road Improvements

17. The registration of interest (ROI) has been completed and the shortlisted consultants have been invited to participate in the second stage of the tendering process for the detailed design phase. Property acquisition has been commenced.

Redoubt-Mill Road upgrade

18. Auckland Transport has identified the route for the upgrade of Redoubt Road-Mill Road corridor and applied to Auckland Council to designate land (Notices of Requirement) for the project. Letters and information has been sent to landowners to notify them of the route identified and the NoR lodgement. The council is expected to publicly notify the Notices of Requirement (NoR) for the designation in early 2015.

Cycle Initiatives

19. An information day has been held to share design concepts for the second stage of the Beach Road walking and cycling project. Stage two will deliver a streetscape upgrade and continue the cycleway along Beach Road from the intersection with Mahuhu Crescent through to Britomart Place. Construction is expected to begin in February and to be completed in July.

Services

Cycling

20. More than 90 women participated in the inaugural Frocks on Bikes event held at Hurstmere Green in Takapuna. The event labeled a ‘Summer Fling’ is part of Auckland Transport’s ‘Cyclings the go’ programme which is designed to encourage more Aucklanders to take up cycling for recreation, health and as a credible form of transport.

Shop by Rail

21. Auckland Transport launched a pre-Christmas awareness campaign highlighting how easy it is to access major shopping precincts around Auckland by train. The ‘Shopping Adventures by Train’ advertising directed Christmas shoppers to retail centres at Downtown Auckland, New Lynn, Manukau, Sylvia Park, Onehunga, Newmarket and Henderson.

Commute Travel Planning Programme

22. A national “Let’s Carpool’ survey was undertaken with those registered on the ‘Let’s Carpool’ website and 19.5% of the Auckland respondents identified carpooling as their main mode of travelling to work.

23. The completed report ‘Auckland Tertiary Institutions: Developing a Stategic Approach to Travel Planning 2014-2016, will be the basis of consultation on travel planning with tertiary institutions. The Commute team will be working closely with the Public Transport team to develop an on-line campaign to promote public transport and travel choices to tertiary institutions and their students.

Road Corridor Delivery

24. Good progress has been made with the delivery of the pavement rehabilitation and resurfacing programmes with 11.1 km of pavement rehabilitation and 187.1 km of resurfacing completed to date. We are on track to achieve the target lengths with this work expected to be substantially complete by the end of March 2015.

25. The table below outlines the target lengths set for the full year and progress to date:

Table 1: Renewal Target lengths

Work Activity	2014/15 Target lengths (km)	Completed lengths as at 31/12/14 (km)
Rehabilitation	37.4	11.1
Resurfacing	427.4	187.1
Footpaths	116.7	62.4
Total	581.5	260.6

26. Expressions of Interest have been sought in respect to the carrying out of street light maintenance across the region. The Expression of Interest (EOI) process will result in a shortlist of participants who will then be invited to participate in a Request for Tender (RFT) process in the New Year. There will be four geographically based contracts - North, South, Central and West.

27. These contracts will each be for a term of 4 years (with an option for two extensions of one year each at Auckland Transport’s discretion) and will commence on 1 July 2015. No contractor will be able to win or participate in more than two of the four contracts.

28. The work includes the carrying out of all maintenance, renewals and minor capital works on the street lighting network. It also includes the replacement of the existing 70W high pressure sodium luminaires with approved LED luminaires.

29. Tenders have been called for the carrying out of a number of pavement rehabilitation projects in the west and south areas. The work tendered comprises 15-20% of the total pavement rehabilitation programmes for these areas. The remaining projects are being carried out through our 10 area-based road maintenance contracts.

30. The purpose of tendering this work is to provide an opportunity for contractors other than our road maintenance contractors to bid for this work and also to benchmark the tendered rates in these contracts against the rates in our existing road maintenance contracts. This is part of an on-going commitment to maintain a sustainable contracting environment in the Auckland region.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the second quarter (2014/15) ending 31 December 2014 and forward works programme for the third quarter (2014/15) ending 31 March 2015	31
b View	Travelwise Schools activities broken down by Local Board	53
c View	Traffic Control Committee Decisions	55
d View	Local Board Advocacy Report	59
e View	Local Board Transport Capital Fund Report	61

Signatories

Authors	Various Auckland Transport authors
Authoriser	Jonathan Anyon, Elected Member Relationship Team Manager

Howick Local Board

09 March 2015

Local board input on the draft Regional Land Transport Plan 2015-2025

File No.: CP2015/02700

Purpose

1. To outline the options for local boards to provide feedback on the draft Regional Land Transport Plan 2015-2025 and agree the approach the Howick Local Board will take to provide their feedback.

Executive Summary

2. The draft Regional Land Transport Plan 2015-2025 (RLTP) was endorsed by Auckland Transport’s Board at their 16 December 2014 meeting. It sets out the programme of work Auckland Transport (AT) proposes to deliver over the next ten years, within the funding available, and the models used to prioritise projects. Attachment A is the draft RLTP.

3. Local boards had three opportunities at different workshops in 2014 to discuss the RLTP process, prioritisation mechanisms and proposed projects with Auckland Transport management and staff.

4. Following on from these workshops, local boards are now encouraged to provide formal feedback about the draft RLTP. There are two ways boards can do this. AT would like to encourage boards to take up both opportunities.

a) Speak at the AT Transport Stakeholder event that is taking place on the 10 and 11 March. This is a hearing style event where local board members will be heard by members of the AT board.

b) Provide written feedback to AT by 16 March.

Recommendation/s

That the Howick Local Board:

a) Agrees to provide feedback to Auckland Transport on the draft Regional Land Transport Plan 2015-2025 by:

i) speaking at the Auckland Transport Transport Stakeholder event

ii) providing written feedback to Auckland Transport.

b) Delegates to the chair, David Collings and the transport portfolio holder, Steve Udy the power to speak on behalf of the board at the Auckland Transport Transport Stakeholder event.

c) Delegates to the chair, David Collings and the transport portfolio holder, Steve Udy the power to approve the board’s written feedback to Auckland Transport on the draft Regional Land Transport Plan 2015-2025 and submit it by 16^th March 2015.

Discussion

The draft RLTP

5. The draft Regional Land Transport Plan 2015-2025 (RLTP) was endorsed by Auckland Transport’s Board at their 16 December 2014 meeting. It sets out the programme of work Auckland Transport proposes to deliver over the next ten years, within the funding available, and the models used to prioritise projects. Attachment A is the draft RLTP.

6. In addition, the draft RLTP identifies an alternative transport investment package that may be possible if additional funding can be secured.

7. The council’s Long-term Plan (LTP) and the RLTP are developed under a very similar timeline and cover largely the same transport issues. Rather than consulting with Aucklanders on the same issues at the same time, this year a single consultation process will be used to seek Aucklanders’ feedback on transport and inform both the LTP and the RLTP. This consultation is taking place between 23 January and 16 March.

Local board input on the draft RLTP

8. Local boards had three opportunities at different workshops in 2014 to discuss the RLTP process, prioritisation mechanisms and proposed projects with Auckland Transport management and staff. Therefore boards should already be familiar with the broad direction of the draft RLTP and the constraints involved.

9. Following on from these workshops, local boards are now encouraged to provide formal feedback about the draft RLTP. There are two ways boards can do this. AT would like to encourage boards to take up both opportunities.

a) Speak at the AT Transport Stakeholder event that is taking place on the 10 and 11 March. This is a hearing style event where local board members will be heard by members of the AT board. From those boards speaking at these events, AT is seeking a written summary in advance of the event as well as written feedback (see below for details) which generally summarises and reflects their verbal presentations. Boards will need to delegate to member/s the power to speak on behalf of their board at this event.

b) Provide written feedback to AT by the 16 March by delegating to member/s the power to approve the board’s written feedback prior to submitting it to AT.

10. These deadlines are important because Auckland Transport staff must analyse all submissions and prepare a revised draft of the RLTP for the April 2015 AT Board meeting. The revised draft RLTP must be provided to New Zealand Transport Agency by 30 April to ensure central government considers Auckland’s programme alongside all other regional programmes from across New Zealand.

11. Local boards have already undertaken extensive community engagement to inform their local board plans and advocacy plans, including on transport. This is in addition to the ongoing conversations boards have with their communities about their priorities and the engagement taking place as part of the LTP and RLTP consultation. This information will be useful to inform local board feedback on the draft RLTP.

12. When providing feedback on the draft RLTP, it is useful to remember that:

a) it is the governing body not AT that will decide the level of funding that will be made available to deliver on the transport programme

b) the RLTP presents a proposed programme of work that is able to be delivered within the funding the draft LTP has made available for transport.

13. Therefore if boards have feedback on the level of funding that has been allocated to transport in the LTP this can be advocated to the governing body. Feedback on the draft RLTP could focus on the proposed programme of work and the prioritisation model that has been used to determine this.

14. In addition to local boards providing feedback on the RLTP, the community also has the opportunity through the LTP/RLTP consultation to give their views to AT.

15. Local board feedback will be analysed along with all other feedback AT receives through the RLTP consultation. This will inform any amendments to the draft RLTP which will be reported back to the AT Board in April.

Consideration

Local Board Views and Implications

16. This report sets out how local boards have already been engaged in the development of the draft RLTP and how they can now choose to provide formal feedback.

Maori Impact Statement

17. This report is about how local boards can provide feedback to AT on the draft RLTP. In terms of the process boards can follow for this, there are no specific impacts on Māori. There may be some consideration in boards’ feedback to AT on how the transport programme affects Māori. In addition there are also two regional stakeholder hui that will take place as part of the LTP/RLTP consultation.

Implementation Issues

18. The final RLTP will be posted on AT’s website as soon as possible after adoption, and printed copies will be made available prior to the statutory deadline of 31 July 2015.

Attachments

No.	Title	Page
a View	Draft Regional Land Transport Plan 2015-2025 (Under Separate Cover)

Signatories

Authors	Teresa Turner - Relationship Manager
Authorisers	Karen Lyons - Manager Local Board Services

Howick Local Board

09 March 2015

New Road Name Approval for the subdivision by Todd Property Ormiston Town Centre Ltd. at 191R Ormiston Road, Flat Bush

File No.: CP2015/01677

Purpose

1. The purpose of this report is to seek approval from the Howick Local Board, for the use of an existing road name for a new road created by way of subdivision at 191R Ormiston Road, Flat Bush.

Executive Summary

2. This report outlines the background of one road name sought by Council on behalf of Todd Property Ormiston Town Centre Limited (the ‘Applicant’) for one road created by way of subdivision at 191R Ormiston Road, Flat Bush.

3. The legacy Manukau City Council had an existing road naming policy which set out the requirements and criteria of the Council for proposed road names. These requirements and criteria are applied in this situation to ensure consistency of road naming in the Manukau area, until a policy is developed for the Auckland Council.

4. The new road is a continuation of Haddington Drive, which was approved by the Howick Local Board as part of the adjacent residential development and subdivision at 255 Ormiston Road and as such, it is appropriate to name the new road as the same.

5. The name ‘Haddington Drive’ is recommended for approval to the Local Board.

Recommendation/s

That the Howick Local Board: pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval the name ‘Haddington Drive’, for the new road created by way of subdivision at 191R Ormiston Road, Flat Bush, noting that this name meet the relevant road naming criteria.

Comments

Background

Applicant: Todd Property Ormiston Town Centre Ltd.

Site Address: 191R Ormiston Road, Flat Bush

Council’s Reference: Resource Consent No. 43358

6. The legacy Manukau City Council Road Naming Policy allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for Council’s approval.

7. The Stage 1 Ormiston Town Centre Development will be serviced by a new road that connects Ormiston Road with Haddington Drive in Flat Bush. The development will require the creation of one new road to be vested in Council. In this case, road name approval is being sought for the one new road within the superlot Stage 1 Ormiston Town Centre subdivision (Lot 2).

8. The new road is a continuation of Haddington Drive, which was approved by the Howick Local Board on 12 September 2013 (Resolution Number HW/2013/195) as part of the adjacent residential development and subdivision at 255 Ormiston Road.

Figure 1 - Location of the new road for the subdivision at 191R Ormiston Road, Flat Bush

Figure 2 - Location of existing road (Haddington Drive) approved as part of Resource Consent 41613 for the subdivision at 255 Ormiston Road, Flat Bush

Decision Making

9. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

10. Given that the name Haddington Drive was approved by the Howick Local Board, further assessment against the Manukau City Road Naming Policy is not considered necessary in the circumstances.

Consideration

Significance of Decision

11. The decision sought from the Howick Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori Impact Statement

12. The decision sought from the Howick Local Board on this report does not adversely affect Maori communities as the naming of roads is not linked to one of Council’s strategic priorities for Maori.

Consultation

13. As part of the approval for the original naming of Haddington Drive, the Applicant for the subdivision at 255 Ormiston Road consulted with local iwi to provide them with the opportunity to comment on the proposed road name and offer alternative road names to be put forward for approval.

14. Dave Beamish, Kaitaki – Ngai Tai Ki Tamaki Tribal Trust was consulted in regard to the original naming of Haddington Drive and had no objections to the name.

Financial and Resourcing Implications

15. The cost of processing the approval of the proposed road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

16. The decision sought from the Howick Local Board for this report is not considered to have any legal or legislative implications.

Implementation

17. The Southern Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road names.

Attachments

There are no attachments for this report.

Signatories

Authors

Debby Blackburn - Resource Consent Administrator

Authorisers

Julie Bevan - Acting General Manager Resource Consents

Teresa Turner - Relationship Manager

Howick Local Board

09 March 2015

New Road Names Approval for the subdivision by Thomas and Adamson Ltd at 109 & 129 Adamson Road, Flat Bush

File No.: CP2015/01915

Purpose

1. The purpose of this report is to seek approval from the Howick Local Board, for two new road names for the new roads created by way of a staged subdivision (Stage 1) and the continuation of the two existing legal roads at 109 & 129 Adamson Road, Flat Bush.

Executive Summary

2. The legacy Manukau City Council had an existing road naming policy which set out the requirements and criteria of the Council for proposed road names. These requirements and criteria are applied in this situation to ensure consistency of road naming in the Manukau area, until a policy is developed for the Auckland Council.

3. Following assessment against the road naming criteria, the road names ‘Te Tuhi Terrace’, ‘Fernly Rise’, ‘Green Finger Rise’, ‘Manawatere Way’, ‘Chia Way’ and ‘McKenna Way’, were determined to meet the road naming policy criteria.

4. A meeting was conducted with Ngai Tai ki Tamaki as mana whenua of the area and Ngai Tai ki Tamaki was in support of the names ‘Te Tuhi’ and ‘Manawatere’ that have been put forward by the Applicant.

5. The road names ‘Te Tuhi Terrace’, and ‘Manawatere Way’ and the continuation of two existing legal roads ‘Arrowsmith Drive’ and ‘Joseph Street’, proposed by the Applicant, are recommended for approval to the Local Board.

Recommendation/s

That the Howick Local Board:

pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the road names ‘Te Tuhi Terrace’, and ‘Manawatere Way’ for the new roads created by way of subdivision and the contiuation of two existing legal roads ‘Arrowsmith Drive’ and ‘Joseph Street’, proposed by the Applicant, at 109 & 129 Adamson Road, Flat Bush, noting that proposed street names meet the relevant road naming criteria.

Comments

Background

Applicant: Thomas and Adamson Ltd

Site Address: 109 & 129 Adamson Road, Flat Bush (Stage 1)

Council’s Reference: Resource Consent No. 43568 & 44157, SP11251

7. The residential subdivision (Stage 1) will be serviced by newly extended part of Arrowsmith Drive and Joseph Street (Roads 1 and 3), Flat Bush. The development will require the new roads to be vested in Council. In this case, approval is being sought for road names (Roads 5 and 6) and the continuation of the two existing legal roads (Arrowsmith Drive & Joseph Street) within the subdivision.

8. The Applicant has proposed the following names for consideration for the new road created as part of the staged development (Stage 1) at 109 & 129 Adamson Road, Flat Bush.

Road Number

Proposed New Road Name

Road 5

TE TUHI TERRACE (preferred name)

FERNLY RISE (alternative name)

GREEN FINGER RISE (alternative name)

Road 6

MANAWATERE WAY(preferred name)

CHIA WAY (alternative name)

MCKENNA WAY (alternative name)

Figure 1 – Location of the new roads (Road 5 & 6) for the subdivision and the continuation of the existing legal roads (Road 1 - Arrowsmith Drive & Road 3 - Joseph Street) at 109 & 129 Adamson Road, Flat Bush.

9. These road names were submitted as part of this development. The preferred names for Roads 5 and 6 ‘Te Tuhi Terrace’ and ‘Manawatere Way’ refers to the legend of the ancestor Manawatere, a Maori voyager, who made his Tuhi, or mark, on a Pohutukawa tree on the foreshore, using karamea, a red ochre at Howick’s Cockle Bay. This was his sign to those who would follow, that this was the place he had chosen – ‘Te Tuhi a Manawatere’^{^[1]}.

10. The proposed suffixes ‘Terrace’ and ‘Way’ are appropriate as they reflect on the built environment, being a local road.

Decision Making

11. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

12. The Applicant’s proposed road names have been assessed against the following criteria set out in the legacy Manukau City Council road naming policy;

Manukau City Council Road Naming Policy Assessment

(a) Not a duplication of names already in current usage in the Auckland region either in spelling or pronunciation;

(b) Brief, melodious and easily and readily pronounced;

(c) Avoids cartographic problems as the length of the name matches the length of the new road;

(d) Being associated with the nature of the environment or have historic or local significance

(e) Being a descriptive;

(f) Not of possessive form;

(g) Has appropriate association with other names in the area;

(h) Not in poor taste or likely to cause offence and;

(i) Suffix for road name is suitable for road layout

13. All six of the proposed names are consistent with the legacy road naming policy.

14. As the preferred names of the Applicant (‘Te Tuhi Terrace’ and ‘Manawatere Way’) meet the criteria of the road naming policy, it is considered appropriate that these two names are recommended for approval to the Local Board.

15. The continuation of the existing legal roads (Arrowsmith Drive & Joseph Street) are considered appropriate as the numbering of the sites is from the western end towards the east for Arrowsmith Drive and similarly, from the northern end towards the south for Joseph Street. Therefore, there will no requirement for the roads to be re-numbered as a result of the proposed subdivision.

Consideration

Significance of Decision

16. The decision sought from the Howick Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

17. The decision sought from the Howick Local Board on this report does not adversely affect Maori communities as the naming of roads is not linked to one of Council’s strategic priorities for Maori.

18. Notwithstanding this, the Applicant has initiated consultation with the local iwi to provide them with the opportunity to comment on the proposed road names and offer alternative road names to be put forward for approval if they wish to do so.

Consultation

19. The Applicant undertook consultation with Ngai Tai Ki Tamaki as mana whenua of the area. Ngai Tai ki Tamaki are in support of the names ‘Te Tuhi Terrace’ and ‘Manawatere Way’ that were put forward by the Applicant.

20. New Zealand Post has been consulted and indicated that there are no postal issues with the road names proposed.

Financial and Resourcing Implications

21. The cost of processing the approval of the proposed new road names and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

22. The decision sought from the Howick Local Board for this report is not considered to have any legal or legislative implications.

Implementation

23. The Southern Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road names.

Attachments

There are no attachments for this report.

Signatories

Authors

Debby Blackburn - Resource Consent Administrator

Authorisers

Julie Bevan - Acting General Manager Resource Consents

Teresa Turner - Relationship Manager

Howick Local Board

09 March 2015

Everyday Heroes Event - Reconsider funding due to change of date and location under the 2014/2015 Local Event Support Fund

File No.: CP2015/01881

Purpose

1. This report requests that the Howick Local Board reconsider the funding provided to the Everyday Heroes event due to the change in date and location, under the 2014/2015 Local Event Support Fund.

Executive Summary

2. The Howick Local Board approved funding of $7,042 towards the Everyday Heroes Event at their meeting in August 2014.

3. Since this time, event organisers have changed the date and location of the event from Hayman Park to Botany Town Centre Shopping mall.

4. Everyday Heroes is a multi-board event. The Mangere-Otahuhu and Otara-Papatoetoe Local Boards have reconsidered their allocation to the event and have decided to reduce their funding. Manurewa and Papakura Local Boards reconfirmed their existing funding to the event. The Howick Local Board may want to also reconsider their funding as the event is now being held in the area.

Recommendation/s

That the Howick Local Board:

a) Agrees to reconfirm (or alter) the Howick Local Board’s contribution of $7,042 to the NZ Police Counties Manukau District, Everyday Heroes Event to be held at Botany Town Centre Shopping mall on 28^th March 2015 from the 2014/2015 Local Event Support Fund.

Discussion

5. The Howick Local Board resolved at its August 2014 meeting to fund NZ Police Counties Manukau District a grant of $7,042 towards Everyday Heroes at Hayman Park, Manukau on 21 February 2015 (HW/2014/125).

6. NZ Police Counties Manukau District has advised the Events team that they are changing the proposed location and date of the event due to the car park space at Manukau not being available to hold the event. The event will now be held on 28 March 2015 and is moving from Hayman Park to Botany Town Centre Shopping Mall.

7. Everyday Heroes is a multi-board funded event. Five local boards have funded this event as part of their 2014/2015 Local Event Support Fund:

cid:image004.png@01D0445A.52C45B90

8. Everyday Heroes is a multi-board event. The Mangere-Otahuhu and Otara-Papatoetoe Local Boards have reconsidered their allocation to the event and have decided to reduce their funding. Manurewa and Papakura Local Boards reconfirmed their existing funding to the event. The Howick Local Board may want to also reconsider their funding as the event is now being held in the area.

9. Based on the original applications forms submitted for funding, the specifics (per board) that the organisers requested the funding for are outlined below. The five local boards did NOT tag their funds to any specific items.

Local Board	Details of items to be funded as per funding application form submitted to workshop / business meeting	Amount requested	Amount Granted	Items no longer needed due to relocation of event
Howick	· DJ Stage & PA System · Electricity · Portaloos · Bouncy Castles · Mounted Horses · Facebook Advertising	$7,042	$7,042	Highlighted in red
Mangere-Otahuhu	· Portaloos x 15 · Portaloo Diasbility Accessible x 1 · Static Billboard Skin · MC x 2 · Community Advertising · Staff Food and Water	$6,160	$6,160	Highlighted in red
Manurewa	· Hire / freight / assembly / pack down of 21 marquees · 140 chairs · 55 Tables · Media Advertising (Print) · Billboard Prinitng and Instalation	$9,206	$2,875	Unchanged
Otara-Papatoetoe	· Media Advertising (Radio) · Traffic Management	$12,100	$12,100	Highlighted in red
Papakura	· Waste Management bin hire and disposal	$1,000	$1,000	Highlighted in red
	TOTAL	$35,508	$29,177

10. Event organisers have informed that grants will be used for additional promotion and marketing of the event if the local board reconfirms the funding.

Consideration

Local Board Views and Implications

11. The Events team sought direction from the Arts, Culture & Events Portfolio meeting on 4 February 2015.

Maori Impact Statement

12. There is no impact on Maori.

Attachments

There are no attachments for this report.

Signatories

Authors	Mata Ropeti-Laumalili - Senior Advisor
Authorisers	Teresa Turner - Relationship Manager

Howick Local Board

09 March 2015

Tāmaki River Festival update

File No.: CP2015/01925

Purpose

1. This report updates the Howick Local Board on preparations for the Tāmaki River Festival and seeks approval of the budget.

Executive Summary

2. The 2014 Howick Local Board Plan prioritises the development of a signature event as part of the Howick Pride of Place project. $200,000 has been allocated to the Pride of Place project which includes the development of a signage project and a signature event. Of the $200,000, the board has made provision for $100,000 towards the Tāmaki River Festival. To date, budget for the festival has come to approximately $42,500.

3. Preparations are now underway for the Tāmaki River Festival to be held on Sunday, 15 March 2015 at Bramley Drive Reserve in Farm Cove. The theme for the event is ‘on the water, in the water, by the water ’. Over forty community organisations are participating at the event and many of these groups have provided input during the monthly community meetings that have been held.

Recommendation/s

That the Howick Local Board:

a) Notes that the Tāmaki River Festival is being held on Sunday 15 March 2015 at Bramley Drive Reserve from 12pm to 5pm.

b) Approves up to $44,000 to deliver the Tāmaki River Festival event under the Howick Pride of Place budget.

Discussion

4. The Tāmaki River Festival is a new event that is a partnership between the Howick Local Board and community organisations in the area. Bringing community organisations to work with the local board on a signature event, allows for a much more cost-effective and integrated approach. The event is a community day celebrating heritage, valuing cultural diversity and the coastline through recreational and environmental activities and education.

5. The event is a priority in the 2014 Howick Local Board Plan and provides a platform for local organisations and clubs to work together to showcase what they do within the community. On the day there will be water based activities such as have-a-go at sailing, kayaking, canoeing operating on Tāmaki River and in Wakaaranga Creek and on Bramley Drive Reserve there will be an array of children’s activities, local performance and entertainment, and environmental displays and information.

6. Objectives for the event are to:

· provide an opportunity for community connectivity

· provide an opportunity to educate about water safety, quality and care

· increase participation from all groups in the community including diverse groups

· have fun and include water based activities, performances and food

· provide an opportunity for community groups to promote, engage and fundraise

7. There has been significant interest, with over forty community organisations involved in organizing the Tāmaki River Festival, such as Howick Coastguard, Pakuranga Young Mariners, Pakuranga and Somerville Rotary Clubs. A Steering Group has been established to help progress delivery of the event.

8. A programme for the event as at 19 February is attached – appendix A.

9. Budget for the event is outlined below:

EXPENSE	ESTIMATE
Communications and engagement	$6,500
Content	$7,500
Event management	$11,500
Operations	$12,000
Contingency	$5,000
TOTAL	$42,500

Consideration

Local Board Views and Implications

10. Regular updates on preparations for the Tāmaki River Festival have been provided to the Arts Culture & Events portfolio meeting.

Maori Impact Statement

11. The Events team has engaged Ngai Tai in preparations for the Tāmaki River Festival.

Implementation Issues

12. In the event of poor weather, the event will be cancelled. Events will not be postponed to a rain date.

Attachments

No.	Title	Page
a View	Event Programme (as at 19 February 2015)	167

Signatories

Authors	Mata Ropeti-Laumalili - Senior Advisor
Authorisers	Teresa Turner - Relationship Manager

Howick Local Board

09 March 2015

HOWICK LOCAL BOARD – REPORTS REQUESTED / ISSUES RAISED 2013 - 2016

Item No	Date of Meeting	Resolution or Item No:	Issue	Resolution/Description	Target Date	Progress/Comments
39	16/4/12	HW/2012/68	Encroachment by MacLeans College on MacLeans Park	b) That the Howick Local Board reaffirms the 1999 decision of the legacy Manukau City Council that a land exchange be approved as formally consented by the Department of Conservation as of March 2000. The Local Board also reaffirms that MacLeans College and the Ministry of Education meets all the conditions of the 1999 land exchange. c) That the Howick Local Board seek from MacLeans College and the Ministry of Education removal of the fence and all surrounding encroachments and either the removal of the basketball courts or an agreement with Auckland Council for full unrestricted access to the courts by members of the public. d) That the Howick Local Board seek from MacLeans College and the Ministry of Education removal of the practice cricket wickets nets. e) That the Howick Local Board request officers to make early contact with MacLeans College and the Ministry of Education regarding the Howick Local Board’s resolutions passed on 16^th April 2012. f) That the Howick Local Board request officers to report on compliance of the utility buildings beside the basketball courts along the boundary.		a) Action sheet sent 19/4/12 b) The Board were updated in April at the briefing on progress to date. c) A workshop/briefing is scheduled for 20^th September 2012. d) Actions from the workshop was for Council officer to confirm the conditions of the consent and to arrange a meeting with the HLB and the Chair of the Board of Trustees and policyholder. e) Parks Sports & Recreation staff briefed portfolio members on 20^th February. A report will be provided to the May business meeting recommending options to the board. f) Parks Sport & Recreation Portfolio members and council staff are meeting 29 May with McLeans College Principal, Board representative and MOE representative to discuss a way forward to address encroachment issues prior to reporting at a formal board business meeting. g) Further workshop held on 17 July 2014. Discussion of options resulted in another meeting with MacLeans College and MOE being required. h) Meeting with MacLeans College, MOE and Board members held on 4 September. Survey to be completed as a first step to confirm the boundaries, so they can be clearly presented in reports and future discussion documents.
71	9/9/13	HW/2013/168	Uxbridge Redevelopment	d)requests a report on the outcome of developed and detailed design along with an updated timetable to the Board in May 2014		a) Action sheet sent to Rhoda Fowler. b) An update was provided to the Events, Arts & Culture portfolio on 25^th February 2014. A report will be provided to the June business meeting. c) Update on Uxbridge provided to Events, Arts & Culture portfolio on 27 May. A report will follow. d) Awaiting confirmation of accommodation for Uxbridge during redevelopment. e) ACPL confirmed in late November for 34 Moore Street to be used for relocation of Uxbridge during redevelopment.
73	9/12/13	HW/2013/208	Emilia Maud Nixon Garden of Memories	a)seeks feedback from Ngāi Tai ki Tāmaki and the wider Māori community through Te Roopu Awhina o Wairoa on the Draft Operational Management Plan for Te Whare Wānanga o Wairoa. b)approves the development of a request for proposal process for the provision of a Māori cultural education programme. c)requests officers complete the formal opening of the Whare by the end of March		a) Action sheet sent to Johnnie Freeland 12/12/13 b) A Steering Group and Working Party has been formed. Planning for opening now in progress. c) Reports on August agenda. Agreed date for the opening on 13^th September 2014, agreed draft operational plan, agreed process for proposal of educational programmes. Agreed to suggested name for the Whare. d) Whare opening and naming on 13th September 2014, including renaming of the museum. e) Proposal for contracting of educational programmes to be presented back to the board. f) TWA attending Events and Arts and Culture portfolio meeting on 2^nd December to discuss proposal for contracting of educational progrmmes.
74	9/6/14	HW/2014/69	Petition regarding Eastern Beach Action Network (EBAN) re Macleans College Encroachments	a)receives the petition requesting action to resolve issues in the area of the eastern boundary between Macleans Park and Macleans College.		a) Action sheet sent to Rose Ward to address petition’s issues in report to Board. b) Issues will be addressed in a report to the Board.
75	14/7/14	HW/2014/112 HW/2014/113	Fees and charges for Community Halls	d)requests that any fees or charges paid by or charged to a community organisation between 1 July 2014 and 14 July 2014 be refunded in part if the amount charged is greater than the amount the community organisation would have paid if the date of use of the facility fell prior to 1 July 2014. e)request officers to prepare a report at the earliest opportunity for a Howick Local Board meeting. This report needs to include the following: i)A list of community and arts facilities, and rooms within, that user groups are/have been hiring over the past 12 months. ii)How often and how long have they hired the facility for? iii)Are these spaces appropriate for the user groups? If not, are there other local facilities that could be used and what is the cost? iv)A comparison of rates previously paid for usage (outside the fee structure), previously published rates and the proposed new fees, including the percentage increase. v)Information about what consultation or communication was carried out with the existing users prior to the changes being made on 1 July 2014. vi)Options to resolve the fee differential between existing user groups of the four Community Halls and the new fees and charges, which includes an option of grandfathering charges for existing community organisations. vii)The financial impact of any resolution suggested in 'vi'.		a) Action sheet sent to Kevin Marriott. b) Meeting held on 22nd July 2014 with Portfolio lead Lucy Schwaner, Kevin Marriott, Tereena Griffiths and Vanessa Leddra. c) Further meeting with council officers and portfolio team scheduled for 3^rd September 2014. d) Further resolutions passed at 8^th September meeting.
76	8/9/14	HW/2014/140	Fees and charges for Community Halls	a) Considers the Notice of Motion on Fees and Charges by Member Lucy Schwaner. b) Reinforces its resolution HW/2014/112 passed at its business meeting on 14^th July 2014 c) Agrees the 2014/2015 fees and charges schedule (as per Attachment C III Local Community and Arts Facilities) be implemented for all new users d) Supports the existing affected hirers (including but not restricted to tabled Attachment A) by continuing their legacy arrangements until a review of Fees & Charges in June 2015 contingent upon the provision to the Board of an analysis of use by hirers from 1 July 2014 to 30 June 2015 on a month by month basis. e) Requests a report analysing financial impact to both the Local Board and hirers of the 2014/2015 fees and charges schedule. f) Delegates responsibility to the Howick Local Board Chair and Portfolio Lead of the Community Facilities Portfolio to set charges for legacy users who may not be regular users.		a) Action sheet sent to Kat Teirney, Tereena Griffiths, Tristan Coulson and Vanessa Leddra on 10/9/14 b) Update on progress requested following the resolution on 8 September business meeting and when provided will be given to the Portfolio team at its regular meeting c) No decisions made by Chair and Portfolio lead to date around setting charges for any legacy users who are not regular users as per resolution 12 (f). d) Local Board Services staff are currently working with the Venues for hire team to plan and prepare the report which will be presented to the local board in February 2015. This report will address the issues raised by the local board at their July and September business meetings, and provide options for fees and charges for the 2015 / 2016 financial year. e) Draft report discussed at Community Facilities Portfolio in February and way forward agreed. Report likely to come to April BM.

Chairperson	David Collings
Deputy Chairperson	Adele White
Members	Garry Boles
	Katrina Bungard
	Jim Donald
	Lucy Schwaner
	John Spiller
	Steve Udy
	Bob Wichman

Item	Cost
Street banner flags & bunting · 100 x street banner flags - $7,400 +GST · 200 x 10 metre lengths of medium sized bunting - $7,000 + GST · 2000 x hand held cardboard flags - $5,000 + GST	$19,400
Traffic Management Plan · Existing TMP - $9,050 · Extension of TMP for 2015 parade - $1,350	$10,400
Additional sound & screens · Rental - $25,754 · Labour - $9,690 · Subtotal - $35,444 · GST - $5,316.60	$40,760.60
Total funding	$70,560.60

Authors	Lynda Pearson - Local Board Democracy Advisor
Authorisers	Teresa Turner - Relationship Manager