Agenda of Kaipātiki Local Board

I hereby give notice that an ordinary meeting of the Kaipātiki Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 11 March 2015

9.00am

Kaipātiki Local Board Office
90 Bentley Avenue
Glenfield

Kaipātiki Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Kay McIntyre, QSM
Deputy Chairperson	Ann Hartley, JP
Members	Dr Grant Gillon
	John Gillon
	Danielle Grant
	Richard Hills
	Lorene Pigg
	Lindsay Waugh

(Quorum 4 members)

Neda Durdevic

Democracy Advisor

3 March 2015

Contact Telephone: (09) 486 8593

Email: Neda.Durdevic@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Kaipātiki Local Board area

Kaipātiki Local Board Members

	Kay McIntyre QSM Chairperson Ph 09 484 8383 DDI 09 484 8987 Mobile 021 287 8844 kay.mcintyre@aucklandcouncil.govt.nz Portfolios: · Finance – lead · Planning, policy and governance – lead · Built environment, streetscapes and urban design – alternate		Ann Hartley JP Deputy Chairperson Mob 027 490 6909 Office 09 484 8383 Home 09 483 7572 ann.hartley@aucklandcouncil.govt.nz Portfolios: · Community Development and Facilities – lead · Sport, recreation services and parks (active) – lead · Parks, reserves and playgrounds (passive) – alternate · Planning, policy and governance – alternate · Regulatory, bylaws and compliance – alternate
	Danielle Grant Local Board Member Mob 021 835 724 Office 09 484 8383 Home 09 442 1271 danielle.grant@aucklandcouncil.govt.nz Portfolios: · Arts, culture and events services – lead · Economic development – lead · Natural environment – alternate		Grant Gillon MPP, PhD Local Board Member Mob 027 476 4679 Office 09 484 8383 grant.gillon@aucklandcouncil.govt.nz Portfolios: · Natural environment – lead · Regulatory, bylaws and compliance – lead · Libraries – alternate
	John Gillon Local Board Member Mob 021 286 2288 Office 09 484 8383 Home 09 443 1683 john.gillon@aucklandcouncil.govt.nz Portfolios: · Libraries – lead · Parks, reserves and playgrounds (passive) – lead · Civil defence and emergency management – alternate		Lindsay Waugh Local Board Member Mob 021 287 1155 Office 09 484 8383 Home 09 418 1620 lindsay.waugh@aucklandcouncil.govt.nz Portfolios: · Built environment, streetscapes and urban design – lead · Arts, culture and events services – alternate · Transport and infrastructure – alternate
	Lorene Pigg Local Board Member Mob 021 839 375 Office 09 484 8383 lorene.pigg@aucklandcouncil.govt.nz Portfolios: · Civil defence and emergency management – lead · Finance – alternate · Sport, recreation services and parks (active) – alternate		Richard Hills Local Board Member Mob 021 286 4411 Office 09 484 8383 richard.hills@aucklandcouncil.govt.nz Portfolios: · Transport and infrastructure – lead · Community Development and Facilities – alternate · Economic development – alternate

Kaipātiki Local Board

11 March 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 7

2 Apologies 7

3 Declaration of Interest 7

4 Confirmation of Minutes 7

5 Leave of Absence 7

6 Acknowledgements 7

7 Petitions 7

8 Deputations 7

9 Public Forum 7

10 Extraordinary Business 7

11 Notices of Motion 8

12 Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday 11 February 2015 9

13 Allocation of Community Art Programmes Budget 2014/2015 – Kaipātiki 25

14 Children's Panel - quarterly update 31

15 Local Board Services Monthly Report - January 2015/February 2015 47

16 Auckland Transport quarterly update to local boards 59

17 Auckland Transport update on issues raised in February 2015 for the Kaipātiki Local Board 99

18 Proposed parking restrictions at Onewa Domain and AF Thomas Park

This report was not available when the agenda was compiled and will be distributed under separate cover.

19 Proposed charges for filming in public areas 107

20 Members' Reports 151

21 Governing Body Members' Update 153

22 Workshop Records - Kaipātiki Local Board Workshops, Wednesday, 18 February 2015 155

23 Record of Kaipātiki Local Board Portfolio Briefings held in January and February 2015 159

24 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Kaipātiki Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 11 February 2015, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Kaipātiki Local Board

11 March 2015

Allocation of Community Art Programmes Budget 2014/2015 – Kaipātiki

File No.: CP2015/01423

Purpose

1. The purpose of this report is to seek the local board’s approval to allocate the 2014/2015 Community Art Programmes budget to community partners.

Executive Summary

2. In 2013/2014, the local board’s Community Art Programmes budget of $10,861 was allocated to support three projects:

· the Kaipātiki Community Facilities Trust [KCFT] to deliver the Kaipātiki Pasifika Art Workshops

· Awataha Marae for Whanau Day

· Council staff delivered ‘Real Writing workshops’.

3. The local board Community Art Programmes budget for 2014/2015 is $10,969. In workshops with CDAC staff, local board members indicated a preference to allocate the 2014/2015 budget for Community Art Programmes to the following projects:

· KCFT’s Kaipātiki Pasifika Art Workshops

· KCFT’s storytelling and weaving workshops during Matariki Festival 2015

· Northart’s World War One themed exhibition to open on Anzac Day in April 2015.

Recommendation/s

That the Kaipātiki Local Board:

a) allocate the 2014/2015 Community Art Programmes budget to community groups as recommended in Table One below:

Group	Project	Amount
Kaipātiki Community Facilitie Trust	Pasifika Art Workshops	$4,000
Kaipātiki Community Facilities Trust	storytelling and weaving workshops during Matariki Festival 2015	$3,000
Northart Society Inc.	World War One themed exhibition in April 2015	$3,969
Total		$10,969

Discussion

4. The following three projects are recommended for funding in the 2014/2015 financial year:

· KCFT’s Kaipātiki Pasifika Art Workshops

· KCFT’s storytelling and weaving workshops during Matariki Festival 2015

· Northart’s World War One themed exhibition to open on Anzac Day in April 2015.

Kaipatiki Pasifika Art Workshops

5. This project is a continuation of the Kaipātiki Pasifika Art Workshops delivered by the KCFT in 2013/2014. These workshops are the outcome of a successful partnership between the KCFT and the Pacifica Arts Centre located in Henderson, and have been well received by Kaipatiki’s Pacific communities.

6. The Kaipātiki Local Board allocated $4,000 towards this project in 2013/2014 (resolution KT/2014/29). Local board members have expressed a desire to encourage this partnership via continued support for the workshops in 2014/2015. Staff recommend the local board allocate $4,000 towards the workshops for the 2014/2015 financial year.

Storytelling and weaving workshops during Matariki 2015

7. KCFT has received $5,000 local board funding for Matariki 2014 events during the 2014/15 financial year to date (resolution KT/2014/153).

8. In workshops with CDAC staff, local board members have expressed a preference for supporting the Matariki Festival by funding storytelling and weaving workshops run by the KCFT in partnership with Birkenhead, Northcote and Glenfield libraries.

9. Staff propose the local board allocate an additional $3,000 from the Community Art Programmes Budget to support additional activities with a specific arts outcome to add breadth to the programme offered.

World War One themed exhibition, April 2015

10. Local board members have expressed a desire to commemorate World War One in the Kaipātiki Local Board area in 2014/2015. Staff recommend the local board do this by allocating funding for a World War One themed exhibition, being developed by Northart to open on Anzac Day in April 2015.

11. The proposed exhibition at Northart will convey the atmosphere and artistic styles of the World War One period through theatrical performances, film screenings, music events, poetry readings and visual art installations. A summary of current plans for the event is provided as Attachment A: ‘Northart Anzac Day 2015 Commemorations’.

Consideration

Local Board Views and Implications

12. The recommendations in this report have been developed in collaboration with the local board’s arts portfolio holders. The recommendations to support existing community partners are consistent with local board views on empowering communities to deliver at the local level.

Maori Impact Statement

13. This report recommends the allocation of $3,000 to support KCFT to deliver events during the Matariki Festival. This recommendation demonstrates the board’s commitment to supporting the development of Maori art forms in the Kaipātiki Local Board area.

General

Implementation Issues

14. Council staff will manage the distribution of funds to community partners via letters of engagement or funding agreements. Project accountabilities and reporting will be managed by council staff.

Attachments

No.	Title	Page
a View	Northart Anzac Day 2015 Commemorations	29

Signatories

Authors

Rebecca Kunin - Arts and Culture Advisor North West

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Eric Perry - Relationship Manager

Kaipātiki Local Board

11 March 2015

Children's Panel - quarterly update

File No.: CP2015/01472

Purpose

1. This report briefs the Kaipātiki Local Board on the feedback received from the Children’s Panel over the last quarter.

Executive Summary

2. This report updates the board on the latest activity on the Children’s Panel, which is now delivered by the Kaipātiki Community Facilities Trust in partnership with Local Board Services.

Recommendation/s

That the Kaipātiki Local Board:

a) note the content of the report and the feedback received from the Children’s Panel during term four.

Attachments

No.	Title	Page
a View	Children's Panel quarterly report	33
b View	Children's Panel - term four brochure	37
c View	Children's Panel - term four summary of feedback	39
d View	Children's Panel - end of year certificates	45

Signatories

Authors	Hannah Bailey - Local Board Engagement Advisor
Authorisers	Eric Perry - Relationship Manager

Kaipātiki Local Board

11 March 2015

Local Board Services Monthly Report - January 2015/February 2015

File No.: CP2015/01631

Purpose

1. The updates in this report relate to the following:

· Town centre transformation

· Transport

· Community development

· Strategic planning and finance.

2. The next quarterly Local Board Services report in May will provide an overview of all of the board’s strategic priorities (utilising the red, amber, green status update system).

Recommendation/s

That the Kaipātiki Local Board:

a) endorse the written feedback to the Draft Regional Land Transport Plan (RLTP) Attachment A.

b) request Community Development Arts and Culture officers to report back on short and long term sustainable funding options for the Birkdale, Beach Haven and Highbury community houses.

c) allocates $10,000 from its discretionary funding budget to KCFT to undertake place-making activities at the 136 Birkdale Road site to cover associated administration costs, purchase of supplies and activities.

d) undertakes a review of all current projects to understand what progress and budget expenditure is expected by the end of the 2014/15 financial year, and that officers be asked to report back on recommendations for any re-prioritisation that may be desirable.

Discussion

Workshops and portfolio briefings

3. A number of Kaipātiki Local Board workshops and portfolio briefings were held in February. Records of all of these meetings are attached to separate reports on this agenda.

4. The following regional and sub-regional briefings/meetings took place in January and February:

· LTP consultation briefing on key issues for local board members – 3 February (all elected members)

· Local board civil defence and emergency management (CDEMG) follow up meeting – 16 February (all elected members)

· Northern cluster briefing on draft corporate sponsorship operational guidelines – 17 February (all elected members)

· Arts and Culture Strategic Action Plan – 23 February (all elected members)

5. The board’s next workshops are scheduled for 18 and 25 March.

Strategic Updates

Town Centre transformation

Birkenhead

6. A meeting of the working party for the Birkenhead Town Centre project (combined with the built environment portfolio meeting) took place on 5 February. The working party approved the design tabled on 5 February for the Le Roys Lookout project proceeding to resource consent and detailed design.

Parks and reserves update

Kaipātiki Project – Proposed Community Environment Centre

7. The Chairperson has invited the Kaipātiki Project to come to the next Community Forum on 25^th March 2015 and report on its progress since it presented its business case in October 2014.

AF Thomas Park – ‘Poenamo car-park’

8. The Chairperson has received contact from the manager of the AMI Netball Centre, expressing concern at ‘all day parkers’ occupying all the available space at the Poenamo car park on the AF Thomas Park directly across Northcote Road from the Netball Centre:

9. It is believed that the ‘all day’ parkers are not using AF Thomas Park, but are instead using the Poenamo car park to either access the Smales Farm business park, or the northern busway station.

10. Historically overflow parking from the Netball Centre has used the AF Thomas Park, Poenamo car park during peak periods. This provides convenient additional parking in close proximity to the Netball Centre.

11. The Chairperson has been advised by the board’s transport relationship manager that as this is a reserves issue, the Parks Department must be requested to investigate the matter in the first instance to assess the impacts on the reserve users.

12. It is suggested that as there are a number of car parking areas in close proximity (AF Thomas – Poenamo car park, Onewa Domain / Smiths Bush), parking adjacent to the Netball Centre and Cricket Club, and parking adjacent to the Rugby Club (accessible from Akoranga Drive), that impacts on reserve users from all day parkers are assessed. This approach will ensure that possible impacts from ‘displaced’ all day parkers on the other parking areas close by are considered.

13. There is a separate report on this issue on the agenda.

Transport

Local board input on the draft Regional Land Transport Plan (RLTP)

14. At its meeting on 11 February, the board resolved that a working group would prepare the board’s feedback to the draft Regional Land Transport Plan. This feedback was presented to the Auckland Transport Board at its stakeholder event on 10 March. The draft feedback is attached as Attachment A for endorsement by the board, noting that Auckland Transport requires formal written submissions to be received no later than 16 March.

Community Development and Facilities

Draft Partnering Agreement – Thriving Communities in Kaipātiki

15. At its meeting on 11 February, the board resolved to take further advice on the term of the agreement and delegated authority to sign off the final version of the partnering agreement to the Chairperson.

16. Following advice received from council officers, the term of the draft partnering agreement with the Kaipatiki Community Facilities Trust (KCFT) has been subsequently changed to run concurrently with the term of the local board plan. The KCFT accepted this change from the draft partnering agreement considered by the board at its February meeting.

17. Acting under the authority delegated to her, the Chairperson has approved the revised the agreement. This will be tabled at the meeting. The document was not ready at the time the agenda went to print.

Community House Funding

18. The Chairperson has asked that the board consider the issue of sustainable funding for the three community houses located in Kaipātiki - Birkdale, Beach Haven and Highbury. Historically these houses have been grant funded, although two of them also received income from on-site early childhood education centres, which has now ceased with the transfer of these operations to Kauri Kids. The board may want to consider whether funding currently allocated to these houses is not comparable to that provided to comparable facilities elsewhere in the region.

19. It is suggested that relevant officers from council’s Community Development Arts and Culture department be asked to report back on the Chairperson’s funding concerns (both the longer term issue of sustainability and also the shorter term issue of what additional funds could be made available during the 2014-15 financial year), and that this issue also be considered by the Community Development and Facilities portfolio holders.

136 Birkdale Road

20. Following the resolution of the board at the December meeting, work is underway to progress the next stages of the project. The landscape architects in Parks, Sport and Recreation have been contacted with a design enquiry and have responded with the indication that they would have the capacity to work on the project this financial year.

21. In discussions with KCFT and stakeholders including the Birkdale Beach Haven Community Project, there is enthusiasm within the community for place-making activities on the site whilst the concept planning work is being progressed. It is suggested that the board may wish to allocate $10,000 out of its discretionary funding budget for this year to KCFT to progress community-led activities on the site.

Strategic planning and finance

22. At the end of the financial year the board will lose all unspent operational funds as part of the LTP refresh. It is understood that unless operational funding is contractually committed it cannot be rolled over into the next financial year. It is suggested that it would be prudent for the board to review all current projects and initiatives in the near future to ascertain the current state of progress and to understand the likely position at the end of the financial year, particularly where there may be unspent funds that could be reallocated to other projects.

23. This proposed review will allow the board to consider what decisions may be necessary to maximise the value delivered from its 2014/15 budget in advance of the end of the financial year.

Consideration

Local Board Views and Implications

24. Local board views are sought via this report.

Maori Impact Statement

25. There are no specific impacts on Māori arising from this report.

Implementation Issues

26. There are no implementation issues identified in this report.

Attachments

No.	Title	Page
a View	Kaipatiki Local Board draft RLTP feedback	51

Signatories

Authors	Andy Roche - Local Board Advisor
Authorisers	Eric Perry - Relationship Manager

Kaipātiki Local Board

11 March 2015

Auckland Transport quarterly update to local boards

File No.: CP2015/01961

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport in the three months October – December 2014, as well as the planned activities anticipated to be undertaken in the three months January – March 2015.

2. Attachments include:

· A – Auckland Transport activities

· B – Travelwise Schools activities

· C – Decisions of the Traffic Control Committee

· D – Report against local board advocacy issues

· E – Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the Kaipātiki Local Board:

a) receive the Auckland Transport quarterly updated to local boards report.

Significant activities during the period under review

Key Agency Initiatives

East West Connections

3. The recent community engagement on options received 120 online or written pieces of feedback, with more than 200 people attending open days, meetings, workshops and hui. This feedback is now being analysed and a summary of comments will be released in early 2015.

PT Development

Half Moon Bay Ferry Upgrade

4. The site investigation for this project is underway with initial consenting, marine survey and structural design works progressing in support of an Auckland Transport request to the Howick Local Board for joint project funding. Design work and the construction of the pontoon and gangway are programmed for 2015 with the physical works and construction planned in 2016.

City Rail Link

5. Auckland Transport is establishing a Community Liaison Group (CLG) for the CRL enabling works in the Britomart and Albert Street areas that may start in late 2015. Members of the CLG will include representatives of affected property owners or occupiers, CBD residents and others. This group will meet on a regular basis as the project progresses.

EMU Procurement

6. There are now 38 units in New Zealand with 28 units having been issued provisional acceptance. Manukau services are now run entirely with Electric Multiple Units (EMU) and testing of these on the western line to Swanson is progressing well. Manufacture and delivery is on programme.

Pukekohe Bus Rail Interchange

7. Funding of $1 million has been made available in the 2014/15 financial year to permit a phased ‘building block’ approach to deliver the bus and rail interchange.

8. The first phase delivers basic bus interchange infrastructure to accommodate the new bus network in late 2015.

PT Operations

Bus Improvements

9. Public transport patronage totaled 74,506,244 passenger trips for the twelve months to October 2014, which is an overall increase of 7.7% on the previous year. Rail patronage totaled 12,124,025 (up 17.6%), the Northern Express 2,580,225 (up by 12.4%), other bus services 54,713,200 (up by 6.25%) and ferry services carried 5,088,794 passengers, which is up slightly on the previous year.

Rail Improvements

10. Train timetables have been over-hauled and there is now an at least half hourly service on all lines, day and night, seven days a week, until the normal close of services on particular lines.

11. During peak travel times the southern and eastern lines now have six trains an hour with three trains per hour inter-peak. The Onehunga line has half-hourly services, all day, seven days a week. On the western line peak services remain at fifteen minute intervals with half-hourly inter-peak, evenings and weekends.

Ferry Improvements

12. An application from Explorer Group to operate ferry services from the CBD to Waiheke has been accepted and a service of twelve sailings a day commenced shortly after Labour Day weekend.

13. Fullers have just commissioned a new vessel the Kotuku, which will operate across a number of Fuller’s services, including service to Waiheke.

Road Design and Development

Dominion Road

14. The cycle routes are progressing well with road works almost completed. New wayfinding signage is in the hands of a specialist supplier and is due for installation.

Albany Highway

15. Construction has commenced and major earth movements are underway opposite the Albany Senior College. New traffic controls are in place at the southern end of the works as preparations are made for building retaining walls and install drainage.

Tamaki Drive/Ngapipi Road Intersection

16. Detailed design continues with consent applications due for submission early in 2015.

Lincoln Road Improvements

17. The registration of interest (ROI) has been completed and the shortlisted consultants have been invited to participate in the second stage of the tendering process for the detailed design phase. Property acquisition has been commenced.

Redoubt-Mill Road upgrade

18. Auckland Transport has identified the route for the upgrade of Redoubt Road-Mill Road corridor and has applied to Auckland Council to designate land (Notices of Requirement) for the project. Letters and information has been sent to landowners to notify them of the route identified and the NoR lodgement. Council is expected to publicly notify the Notices of Requirement (NoR) for the designation in early 2015.

Cycle Initiatives

19. An information day has been held to share design concepts for the second stage of the Beach Road walking and cycling project. Stage two will deliver a streetscape upgrade and continue the cycleway along Beach Road from the intersection with Mahuhu Crescent through to Britomart Place. Construction is expected to begin in February and to be completed in July.

Services

Cycling

20. More than 90 women participated in the inaugural Frocks on Bikes event held at Hurstmere Green in Takapuna. The event labeled ‘Summer Fling’ is part of Auckland Transport’s ‘Cyclings the Go’ programme, which is designed to encourage more Aucklanders to take up cycling for recreation, health and as a credible form of transport.

Shop by Rail

21. Auckland Transport launched a pre-Christmas awareness campaign highlighting how easy it is to access major shopping precincts around Auckland by train. The ‘Shopping Adventures by Train’ advertising directed Christmas shoppers to retail centres at Downtown Auckland, New Lynn, Manukau, Sylvia Park, Onehunga, Newmarket and Henderson.

Commute Travel Planning Programme

22. A national “Let’s Carpool’ survey was undertaken with those registered on the ‘Let’s Carpool’ website, with 19.5% of the Auckland respondents identifying carpooling as their main mode of travelling to work.

23. The completed report ‘Auckland Tertiary Institutions: Developing a Stategic Approach to Travel Planning 2014-2016’, will be the basis of consultation on travel planning with tertiary institutions. Auckland Transport’s Commute team will be working closely with the Public Transport team to develop an on-line campaign to promote public transport and travel choices to tertiary institutions and their students.

Road Corridor Delivery

24. Good progress has been made with the delivery of the pavement rehabilitation and resurfacing programmes with 11.1 km of pavement rehabilitation and 187.1 km of resurfacing completed to date. AT is on track to achieve the target lengths with this work expected to be substantially complete by the end of March 2015.

25. The table below outlines the target lengths set for the full year and progress to date:

Table 1: Renewal target lengths

Work Activity	2014/15 Target lengths (km)	Completed lengths as at 31/12/14 (km)
Rehabilitation	37.4	11.1
Resurfacing	427.4	187.1
Footpaths	116.7	62.4
Total	581.5	260.6

26. Expressions of Interest have been sought in respect to the carrying out of street light maintenance across the region. The Expression of Interest (EOI) process will result in a shortlist of participants, who will then be invited to participate in a Request for Tender (RFT) process. There will be four geographically based contracts - North, South, Central and West.

27. These contracts will each be for a term of 4 years (with an option for two extensions of one year each at Auckland Transport’s discretion) and will commence on 1 July 2015. No contractor will be able to win or participate in more than two of the four contracts.

28. The work includes the carrying out of all maintenance, renewals and minor capital works on the street lighting network. It also includes the replacement of the existing 70W high pressure sodium luminaires with approved LED luminaires.

29. Tenders have been called for the carrying out of a number of pavement rehabilitation projects in the west and south areas. The work tendered comprises 15-20% of the total pavement rehabilitation programmes for these areas. The remaining projects are being carried out through Auckland Transport’s 10 area-based road maintenance contracts.

30. The purpose of tendering this work is to provide an opportunity for contractors other than road maintenance contractors to bid for this work, and also to benchmark the tendered rates in these contracts against the rates in existing road maintenance contracts. This is part of an on-going commitment to maintain a sustainable contracting environment in the Auckland region.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the second quarter (2014/15) ending 31 December 2014 and forward works programme for the third quarter (2014/15) ending 31 March 2015	63
b View	Travelwise Schools activities broken down by local board	89
c View	Traffic Control Committee decisions	91
d View	Local Board Advocacy report	93
e View	Local Board Transport Capital Fund report	95

Signatories

Authors	Various Auckland Transport authors
Authoriser	Jonathan Anyon, Elected Member Relationship Team Manager

Kaipātiki Local Board

11 March 2015

Auckland Transport update on issues raised in February 2015 for the Kaipātiki Local Board

File No.: CP2015/02082

Purpose

1. This report provides an update on transport related issues raised by local board members during February 2015. It also includes general information about matters of interest to the local board and Attachment A (Schedule of Issues) raised in February 2015.

Recommendation/s

That the Kaipātiki Local Board:

a) receive the Auckland Transport February 2015 issues update to the Kaipātiki Local Board.

Discussion

Auckland Transport news

Bus lane is fast lane for Symonds St

2. Over 6000 bus users could have up to four minutes shaved off their morning commute into the city with a new bus lane along Symonds Street.

3. The initiative is part Auckland’s expanding network of bus priority measures to improve the speed and reliability of journey times across Auckland Transport’s frequent service network on key bus routes.

4. Symonds Street is Auckland’s second busiest bus corridor with 64-75% of people travelling along the route choosing to use public transport. During the morning peak 181 buses feed into Symonds Street from Mt Eden Road and New North Road competing for space with other road users.

5. The new bus lane will vastly improve the travel times and transport options for people travelling into the city from these suburbs.

6. The main advantage of bus lanes is they help manage competing interests for limited road space at peak times of the day, thus allowing a more efficient and effective bus service.

7. The new bus lane will be operational from Charlotte Street on New North Road to Alex Evans Street on Symonds Street, towards the city between the hours of 7am and 9am. This will help relieve congestion along this major route and provide a viable transport alternative for commuters travelling into the city.

8. Buses make up 2.5% of vehicles but carry nearly a third of commuters into the city. They are key to using our road space more efficiently, providing more capacity and getting people to where they want to go faster.

9. Construction started after Auckland Anniversary weekend and will be completed by 16th February.

Birkenhead bus service improvements

10. On 22 February 2015 interim changes to bus timetables for Birkenhead Transport were introduced, aimed towards increasing frequency and capacity on a number of existing routes. They are not part of the new network.

11. Auckland Transport will be going to public consultation on the new network for the North Shore in the middle of this year, which will look at the introduction of suggested new routes.

Road maintenance on Onewa Road

12. The work being carried out by Auckland Transport started just after Christmas, and will be completed in phases. Work is expected to be completed by the end of March 2015.

13. The work is challenging with expected disruptions during the construction period as Auckland Transport balances the downstream benefits of the works against some short term pain affecting traffic and pedestrian movements.

14. This is an essential maintenance job on Onewa Road involving repair and refurbishment of the road and pavements, footpaths, kerbs and channel work in the first stage. Maintenance work is also being undertaken along Mokoia Road, Waipa Street and Verran Road which will also have impact on traffic flows.

15. A new shared path for pedestrians and cyclists will be established on the southern side. The second stage of works will see a T3 transit lane established on Onewa Road westbound to provide accelerated movement of people during the evening rush hour in particular.

16. By combining the two projects and working both day and night to make the most of the quiet traffic periods, Auckland Transport is able to get a major job like this done in a few months during the best weather and traffic conditions. The project provides overall benefits, including reduction to the total cost due to one site establishment fee and efficiencies derived from combined works, as well as shorter time on the road network.

17. The planned T3 transit lane is expected to reduce the numbers of cars on the road, an objective supported by a traffic survey which shows that 48% of passengers travel in 7% of the transit vehicles, including buses and vehicles with three or more people.

Draft Regional Land Transport Plan released

18. Auckland Transport has released the draft Regional Land Transport Plan (RLTP) which will now go to public consultation.

19. The draft RLTP is a plan of how transport providers intend to respond to growth and other challenges facing Auckland over the next ten years. It includes a ten year prioritised delivery programme of transport services and activities for Auckland, and is the combined transport programmes of the New Zealand Transport Agency (NZTA), Auckland Transport and KiwiRail.

20. The draft RLTP allocates anticipated funding from Auckland Council and revenue from transport services (such as parking and public transport fares), and forms the prioritisation process for seeking funds from the National Land Transport Fund. It is a statutory requirement that NZTA and Auckland Transport revise the RLTP every three years.

21. The opportunity for feedback on the draft Regional Land Transport Plan will be open until 4pm Monday 16 March 2015.

Consideration

Local board views and implications

22. This report is for the local board’s information.

Maori impact Statement

23. No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

24. The activities detailed in this report do not trigger the Significance Policy, all programmes and activities are within budget/in line with council’s Annual Plan and LTP documents. There are no legal or legislative implications arising from the activities detailed in this report.

Implementation Issues

25. There are no implementation issues.

Attachments

No.	Title	Page
a View	Kaipātiki issues raised during February 2015	103

Signatories

Authors	Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Kaipātiki Local Board

11 March 2015

Proposed charges for filming in public areas

File No.: CP2015/02728

Purpose

1. To provide the Kaipātiki Local Board the opportunity to give feedback on the proposed charges for filming in public spaces by 26 March 2015.

Executive Summary

2. Auckland Tourism, Events and Economic Development (ATEED) oversee the issuing of permits for filming in a public place in Auckland. At present the fees they charge are legacy based, inconsistent, and have not been reviewed for four years. The proposed new fee structure will be both regionally consistent and keep Auckland as an attractive destination for international productions.

3. Local boards will not receive a share of the fees as a result of filming in their local board area. The total amount Screen Auckland received in film fees last year was just under $150,000, and this amounted to approximately 43% cost recovery. The proposed increase in the fees should raise the cost recovery to approximately 50%.

4. The proposed charges for filming in public spaces were endorsed for public consultation by the Regional Strategy and Policy Committee (RSPC) at their 5 February meeting (Attachment A).

5. A briefing for all boards was held in October 2014 and an issues and options paper was discussed at individual board workshops in November 2014, for those boards that requested it. A summary of the boards’ feedback was included in the 5 February RSPC report.

6. The proposal will be publicly notified for public submissions from 27 February until 26 March 2015. The submissions and any local board comment will then be compiled into a report, which will considered by an appointed hearing panel. Democracy Services will offer all local boards the opportunity to speak at the hearings stage.

7. Following deliberations the hearings panel will make recommendations to the Governing Body on the final fees and amendments to the Auckland Film Protocol.

Recommendation/s

That the Kaipātiki Local Board:

a) consider providing feedback to the Regional Strategy and Policy Committee on the proposed charges for filming in public spaces.

Attachments