Kaipātiki Local Board
OPEN MINUTES
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Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 11 March 2015 at 9.00am.
Chairperson |
Kay McIntyre, QSM |
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Deputy Chairperson |
Ann Hartley, JP |
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Members |
Dr Grant Gillon |
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John Gillon |
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Danielle Grant |
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Richard Hills |
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Lindsay Waugh |
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APOLOGIES
Members |
Lorene Pigg |
[from 9.06am, item 7] |
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ALSO PRESENT
Councillors |
Cr George Wood |
[from 10.20am, item 16; until 11.00am, item 20] |
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Kaipātiki Local Board 11 March 2015 |
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1 Welcome
2 Apologies
Resolution number KT/2015/17 MOVED by Member R Hills, seconded by Member J Gillon: That the Kaipātiki Local Board: a) accept the apology from Member Lorene Pigg for lateness. |
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number KT/2015/18 MOVED by Member D Grant, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) confirm the ordinary minutes of its meeting, held on Wednesday, 11 February 2015, as a true and correct record. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
6.1 |
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Member Lindsay Waugh acknowledged the New Zealand Breakers on their fourth NBL Championship win in five years. |
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Resolution number KT/2015/19 MOVED by Chairperson K McIntyre, seconded by Member D Grant: That the Kaipātiki Local Board: a) congratulate the New Zealand Breakers on their recent NBL Championship, which is the fourth in five years, and request the Chairperson write a letter of congratulations to the team. |
7 Petitions
7.1 |
Proposed changes to the entrance to Enterprise Street and complete removal of car parks outside CopyBooth Ltd. |
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A petition was tabled regarding the removal of carparks outside CopyBooth Ltd (1 Enterprise Street, Birkenhead) proposed as part of the concept plan for the Birkenhead Town Centre project. The preamble to the petition reads as follows: “I have viewed the proposed changes to the entrance to Enterprise Street along with the complete removal of Car Parks outside CopyBooth Ltd. 1 Enterprise Street. If these changes were to take place I would find using CopyBooth Ltd extremely difficult and inconvenient because of the removal of car parks outside the premises along with the changes to the entrance to Enterprise Street. I would be inclined to go elsewhere for my printing and other work that I require.” Suzanne Harper was in attendance to present the petition to the local board. A copy of the petition has been placed on the official copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number KT/2015/20 MOVED by Chairperson K McIntyre, seconded by Member J Gillon: That the Kaipātiki Local Board: a) receive the petition from CopyBooth Ltd (1 Enterprise St, Birkenhead) regarding the removal of carparks proposed as part of the concept plan for the Birkenhead Town Centre project, and forward it to officers in council’s City Transformation team for their consideration. b) thank Suzanne Harper for presenting the petition from CopyBooth Ltd to the board. |
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a Petition - Proposed concept plan for Enterprise Street Birkenhead |
8 Deputations
There were no deputations.
9 Public Forum
There was no public forum.
10 Extraordinary Business
10.1 |
Onewa Domain and AF Thomas Park proposed parking restrictions |
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A late report entitled ‘AF Thomas Park and Onewa Domain Proposed Parking Restrictions’ has been presented for consideration by the board as an extraordinary item. In accordance with Standing Order 3.7.5, an item that is not on the agenda for a meeting may be dealt with at the meeting if: a) the local board or committee by resolution so decides; and b) the presiding member explains at the meeting at a time when it is open to the public: i) the reason why the item is not on the agenda; and ii) the reason why the discussion of the item cannot be delayed until a subsequent meeting. |
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Resolution number KT/2015/21 MOVED by Chairperson K McIntyre, seconded by Member L Waugh: That the Kaipātiki Local Board: a) accept the report entitled ‘AF Thomas Park and Onewa Domain Proposed Parking Restrictions’ as an extraordinary item on the following grounds: i) the reporting officer was unable to meet agenda publication deadlines in order to await feedback and comment on report content from key stakeholders; ii) the issue has been delayed since August 2014 pending the outcome of discussions between council’s Parks department and Auckland Transport regarding the management of carparking on council parks and reserves; iii) any delay in making decisions on the issues raised in the report will further compound parking issues in the area for both sporting codes and parks users, particularly once winter arrives. b) note that the report will be discussed under item 24 (Consideration of Extraordinary Items) on this agenda. |
11 Notices of Motion
There were no notices of motion.
12 |
Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday 11 February 2015 |
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Resolution number KT/2015/22 MOVED by Member D Grant, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) note that the open unconfirmed minutes of the Kaipātiki Local Board meeting held on Wednesday, 11 February 2015 are attached at Item 12 of the agenda for the information of the board only, and were confirmed under item 4 of the agenda. |
13 |
Allocation of Community Art Programmes Budget 2014/2015 – Kaipātiki |
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Tracey Williams, Arts and Culture Senior Programme Leader and Richard McWha, Manager Sector Engagement and Production, were in attendance to speak to the report. |
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Resolution number KT/2015/23 MOVED by Member D Grant, seconded by Member L Waugh: That the Kaipātiki Local Board: a) allocate the 2014/2015 Community Art Programmes budget to community groups as recommended below:
b) acknowledge the leadership the Kaipātiki Community Facilities Trust has taken regarding the cultural and artistic displays marking the World War I centennial, which have been highly regarded and appreciated by the local community, particularly the children. |
14 |
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Hannah Bailey, Engagement Advisor and Sonia Nerheny, Jobs4Youth Programme and Projects Co-ordinator from the Kaipātiki Community Facilities Trust, were in attendance to speak to the report. |
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Resolution number KT/2015/24 MOVED by Member R Hills, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) note the content of the report and the feedback received from the Children’s Panel during term four. b) forward the comments from the Children’s Panel on their ideas for a new youth space to officers working on the Marlborough Park Hall proposal for consideration as part of the youth facility development. c) acknowledge the contribution that has been made by the Children’s Panel to the development of the youth destination project. d) instruct the Chairperson to write letters expressing thanks to the local intermediate schools (Birkdale, Glenfield, Northcote and St Mary’s) that have been involved in the youth destination project to date. |
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Resolution number KT/2015/25 MOVED by Chairperson K McIntyre, seconded by Member D Grant: That the Kaipātiki Local Board: e) acknowledge the contribution Hannah Bailey (Engagement Advisor) has made to the Children’s Panel. |
15 |
Local Board Services Monthly Report - January 2015/February 2015 |
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Andy Roche, Local Board Advisor was in attendance to speak to the item. A document entitled ‘Partnership Agreement – Thriving communities in Kaipātiki, was tabled. A copy of the tabled document has been placed on the official copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number KT/2015/26 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) endorse the written feedback to the draft Regional Land Transport Plan (RLTP) as outlined in Attachment A to the agenda report. b) request officers from council’s Community Development Arts and Culture department to report back to the board on short and long term sustainable funding options for the Birkdale, Beach Haven and Highbury community houses, and request that the report include information that analyses the total funding provided for these houses compared to similar community houses and centres elsewhere in the region. c) allocate $10,000 from its discretionary funding budget to the Kaipātiki Community Facilities Trust (KCFT) to undertake place-making activities in the Birkdale area, in partnership with the Birkdale / Beach Haven Community Project (BBCP) and other identified key community partners. d) undertake a review of all current projects to understand what progress and budget expenditure is expected by the end of the 2014/15 financial year, and that officers be asked to report back on recommendations for any re-prioritisation that may be desirable. e) request officers in council’s City Transformation team to work with relevant Parks officers to ensure the exit to Le Roys Bush Track at 251 Hinemoa Street is integrated into the Birkenhead Town Centre project. |
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Resolution number KT/2015/27 MOVED by Member G Gillon, seconded by Member J Gillon: That the Kaipātiki Local Board: f) request a report on the delivery process of Long-term Plan (LTP) submission forms, and seek explanation as to the instructions given to the delivery agents and the reasons why so many houses did not receive submission forms. |
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a Partnership Agreement - Thriving communities in Kaipatiki |
Secretarial Note: Member Grant Gillon, Member Lorene Pigg and Member John Gillon abstained from voting on resolution a).
Secretarial Note: Item 16 was taken after item 24.1.
Resolution number KT/2015/28 MOVED by Chairperson K McIntyre, seconded by Member R Hills: That the Kaipātiki Local Board: a) agree that Item 24.1: Extraordinary Business: Proposed parking restrictions at Onewa Domain and AF Thomas Park be accorded precedence at this time. |
24.1 |
Extraordinary Business: Proposed parking restrictions at Onewa Domain and AF Thomas Park |
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Nicki Malone, Parks Advisor and Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport were in attendance to speak to the report. The report entitled ‘Proposed parking restriction at Onewa Domain and AF Thomas Park’ was tabled. A copy of the tabled documents has been placed on the official copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number KT/2015/29 MOVED by Deputy Chairperson A Hartley, seconded by Member L Waugh: That the Kaipatiki Local Board: a) endorse the establishment and enforcement of 180 minute parking restrictions in areas A to D at AF Thomas Park and Onewa Domain, Monday to Friday between 8am and 6pm. b) approve the preparation of parking resolution reports for the Traffic Control Committee (TCC) in order to progress the establishment and enforcement of parking restrictions at parking areas A to D at AF Thomas Park and Onewa Domain, noting that: i) to date preliminary consultation has been carried out with four out of five key stakeholder groups and further consultation may be required; and ii) exemptions from the proposed parking restrictions may be required so not to penalise legitimate reserve users and allow for special circumstances such as all day sporting events. c) approve funding of $15,000 from its small local improvement project (SLIPs) fund for the preparation of a parking resolution report and the installation of appropriate signage in the reserves. |
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a Proposed parking restrictions at Onewa Domain and AF Thomas Park report |
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Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport, was in attendance to speak to the report. |
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Resolution number KT/2015/30 MOVED by Member R Hills, seconded by Member L Waugh: That the Kaipātiki Local Board: a) receive the Auckland Transport quarterly updated to local boards report. b) request an update regarding the status of the installation of the Glenfield Town Centre Bus Shelter (#16838; ID#C.100472), noting that the board would be happy to assist Auckland Transport in any way to help move this project to completion. |
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Secretarial Note: The information contained from pages 65 to 90 of the agenda does not reflect current programme status and is inaccurate due to technological issues. The board notes that Auckland Transport will provide an accurate report in due course. |
17 |
Auckland Transport update on issues raised in February 2015 for the Kaipātiki Local Board |
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Marilyn Nicholls, Elected Member Relationship Manager, was in attendance to speak to the report. |
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Resolution number KT/2015/31 MOVED by Member L Waugh, seconded by Member R Hills: That the Kaipātiki Local Board: a) receive the Auckland Transport quarterly updated to local boards report. b) thank Auckland Transport for combining construction of the Onewa Road rehabilitation works with the T3 lane and shared cyclepath to minimise disruption to the travelling public. c) congratulate Auckland Transport on the continued growth in Aucklanders’ use of public transport. |
18 |
Proposed parking restrictions at Onewa Domain and AF Thomas Park |
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This item was tabled as an extraordinary item at the business meeting, and was taken at item 24 on the agenda. |
Secretarial Note: Item 19 and 20 were taken after item 21.
21 |
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Councillor George Wood was in attendance to give a verbal update. |
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Resolution number KT/2015/32 MOVED by Member R Hills, seconded by Member G Gillon: That the Kaipātiki Local Board: a) receive the verbal update from Councillor George Wood. |
19 |
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Resolution number KT/2015/33 MOVED by Chairperson K McIntyre, seconded by Member L Waugh: That the Kaipātiki Local Board: a) request that the proposed charges for filming in public areas be amended so that a proportion of the income received is returned to local boards, in order to provide local communities with some recompense for the inconvenience, disruption and accessibility issues that filming in public areas may cause. b) request that student-led film productions and amateur filming (including filming via smartphones) be exempt from incurring any charge for filming in public areas. c) request that local boards retain allocated decision making regarding over land owner consent for filming in public places in those areas over which they retain decision making authority (e.g. local parks and reserves). |
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Resolution number KT/2015/34 MOVED by Chairperson K McIntyre, seconded by Member R Hills: That the Kaipātiki Local Board: a) receive the verbal reports from Member Lindsay Waugh and Member John Gillon. |
Secretarial Note: Item 21 was taken after item 18.
22 |
Workshop Records - Kaipātiki Local Board Workshops, Wednesday, 18 February 2015 |
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Resolution number KT/2015/35 MOVED by Chairperson K McIntyre, seconded by Member R Hills: That the Kaipātiki Local Board: a) receive the records for the Kaipātiki Local Board Workshops held on Wednesday, 18 February 2015. |
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Record of Kaipātiki Local Board Portfolio Briefings held in January and February 2015 |
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Resolution number KT/2015/36 MOVED by Member R Hills, seconded by Member L Pigg: That the Kaipātiki Local Board: a) receive the record of Kaipātiki Local Board Portfolio Briefings held in January and February 2015. |
24 Consideration of Extraordinary Items
Secretarial Note: Item 24 was taken after item 15.
11.12 am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON
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CHAIRPERSON:........................................................