Agenda of Māngere-ŌtāhuhuLocal Board

Māngere-Ōtāhuhu Local Board

18 March 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 6

12 Manukau Ward Councillors Update 7

13 Mangere-Otahuhu SLIPs Funding 2015 Programme 9

14 The Auckland Teaching Gardens Trust 21

15 Request to lease 37 and 39 Winthrop Way for an Early Childhood Education Centre 69

16 Needs and options analysis for arts and culture in Ōtāhuhu 73

17 Otahuhu Town Centre Framework 2015 77

18 Auckland Transport Monthly Update Report - March 2015 141

19 LGNZ Conference and AGM 2015 161

20 Mangere-Otahuhu Local Board's processes for portfolios, workshops and meetings 169

21 For Information: Reports referred to the Māngere-Ōtāhuhu Local Board 175

22 Mangere-Otahuhu Local Board Action/Reports Pending 179

23 Mangere-Otahuhu Local Board Workshop Notes 187

24 Chairpersons Announcements 195

25 Consideration of Extraordinary Items

PUBLIC EXCLUDED

26 Procedural Motion to Exclude the Public 197

C1 Outsourced Facilities Management of Auckland Recreational Facilities(Mangere - Otahuhu Local Board) - Full Supplier Recomendation Report ACPN_17212 197

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 18 February 2015, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Māngere-Ōtāhuhu Local Board

18 March 2015

Mangere-Otahuhu SLIPs Funding 2015 Programme

File No.: CP2015/01696

Purpose

1. The purpose of this report is to recommend projects for budget approval from the Small Local Improvement Projects (SLIPs) fund for the 2014/15 financial year.

Executive summary

2. For this 2014/15 financial year, the Mangere-Otahuhu Local Board had $420,400 capital expenditure (Capex), including deferrals from the 2013, 2014 financial years, and $134,499 operational expenditure (Opex) available as SLIPs funding.

3. To date, the Mangere-Otahuhu Local Board has allocated $382,230 Capex, so this leaves a balance of $38,170 to be allocated. In addition, the Mangere-Otahuhu Local Board has allocated $65,510 Opex, so this leaves a balance of $68,989 to be allocated (see Appendix A).

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Allocates funds for the following SLIPs projects and nominates a local board representative to act as spokesperson for the proposals:

Project Title	Financial Year	Operational Expenditure (OPEX)	Capital Expenditure (CAPEX)
Boggust Park: Re-allocate funds: From development of Toilets to Physical works for Renewal Playground (see Appendix A and B)	2015		$100,000
Mangere Art Centre Café: Café set up (see Appendix B)	2015		$32,000
Mangere Art Centre Courtyard: Supply and Installation of Shade Sail (see Appendix B)	2015		$12,163
House Park: Carpark Lighting Management Plan for main Carpark off Krikbride Road (see Appendix B)	2015	$20,000
Ashgrove Reserve: Lighting Management Plan for lighting adjacent to pathway network thought out the Reserve (see Appendix B)	2015	$20,000
Mangere Teaching Garden: Large Storage Container to Store movers (see Appendix B)	2015	$4,500
Total for Y2014/2015		$24,500	$144,162.96

b) Delegates authority to the nominated Local Board Member to provide guidance and advice to the Asset Development Business Support (South) for their allocated proposals, and enables the local board member and the Chair (jointly) to make minor amendments to funding allocations where a variation to the project scope is needed due to unforeseen circumstances.

Comments

4. Small Local Improvement Project (SLIPs) are a legacy activity of the Auckland City. The funding is for projects that deliver local community benefits. SLIPs funding provides an opportunity for the community to engage with their elected representatives and see the outcome of their funding decisions in a relatively short timeframe. Anyone can submit a SLIPs proposal – a Local Board Member, member of the public and council staff. The main criteria are that the proposal must provide a benefit to the local community and the Local Board will make the decision on whether or not to proceed with a project proposal.

5. SLIPs provide the Local Board with an opportunity to fund and provide solutions to their local communities, which align with Local Board plan aspirations.

6. SLIPs need to comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and Auckland Council policies.

Consideration

Māori impact statement

7. Iwi will be advised of any projects that may have significance to them and will be consulted with accordingly.

Implementation

8. Communities are impacted by SLIPs projects and the projects often provide an opportunity for staff and elected representatives to engage with the communities on their specific needs.

Attachments

No.	Title	Page
a View	Budget	13
b View	Supporting Data	15

Signatories

Authors

Banita Wallabh - Project Coordinator

Authorisers

Ian Maxwell - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

18 March 2015

The Auckland Teaching Gardens Trust

File No.: CP2015/02339

Purpose

1. To seek endorsement from the Mangere Otahuhu Local Board that the Auckland Teaching Garden Trust will deliver the Teaching Garden Programme.

2. To seek approval for funding of the Auckland Teaching Garden Trust so that it can employ mentors and also provide an on-site educational programme for imparting gardening skills to support meeting the Auckland Council vision of healthy communities.

3. To seek approval to start the process for granting a licence to occupy the site for the purpose of a teaching garden to the Auckland Teaching Garden Trust.

Executive summary

4. The Teaching Garden is a legacy programme begun under the Manukau City Council and continued under the Auckland Council.

5. The programme is currently funded from Local and Sports Parks South Opex funds allocated by the Board.

6. The Auckland Teaching Garden Trust which was formed by the mentors of the teaching gardens has been registered with the assistance of the Legal Services team and Parks staff who have worked with the mentors. (The Trust deed is attached to this report).

7. There is a need to put in place a Service and Funding Agreement for this year and subsequently the next three years to give stability and support for the Auckland Teaching Garden Trust to provide this programme.

8. Approval is being sought from the Mangere Otahuhu Local Board to fund $30,000 per annum for this programme, based on the Trust providing to the Manager Local and Sports Park south an annual business plan in June and a midterm report of achievements against the goals established for the year.

9. The following years grant will be subject to receiving a draft annual report and a subsequent audited financial statement of accounts. (The Funding Agreement to be executed is attached to this report).

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Endorses the Auckland Teaching Gardens Trust to provide this programme at the Old School Reserve.

b) Receives this report and approves the funding of $30,000 per annum for the provision of a teaching gardens programme at the site by the Auckland Teaching Garden Trust from the operations budget of Local and Sports Parks.

c) Approves that this take effect from 3^rd of January, 2015 and so the amount of funds allocated for the service funding in the first year will be $15,000 and thereafter maintained at $30,000 per year for a period of three years when this agreement will be reviewed.

d) Seek the Parks officers to follow the process to progress a licence to occupy this site by the Auckland Teaching Garden Trust who will be required to follow all such conditions and consents required for management of the site.

Comments

10. The Teaching Garden programme has continued onwards from the legacy Manukau City Council into the new Auckland Council.

11. The programme has been funded from Local and Sports Parks South operation funds allocated by the local board.

12. This has enabled the programme to put in place two mentors for each teaching garden and also to supply all materials and services to enable the sites to deliver the objectives initially established.

13. The legacy council had a different structure with a larger number of Park Rangers available to support the mentors. Within the current structure of Local and Sports Parks it has been identified that, while the staff resources were available to meet immediate needs, it does not allow for sustainable on-site assistance.

14. Therefore it was decided to pursue the establishment of the Auckland Teaching Garden Trust to enable the mentors to seek external funding and external expertise to continue to provide this programme and grow it.

15. The Auckland Teaching Garden Trust has been registered with the assistance of the Legal Services team who supported Parks staff and worked with the mentors.

16. There is a need to put in place a Service and Funding Agreement for the next three years to give stability and support for the Auckland Teaching Garden Trust to provide this programme. Approval is being sought from the Mangere Otahuhu Local Board to fund $30,000 per annum for this programme based on the Trust providing to the Manager Local and Sports Park South an annual business plan in June and a midterm report of achievements against the goals established for the year. The following years grant will be subject to receiving a draft annual report and subsequent audited financial statement of accounts.

17. Site Information:

Location	Legal Description	Ownership	Reserve Classification	Procedure to follow to grant lease or licence	Special clauses to be inserted in lease or licence
Old School Reserve Teaching Garden, 299 Kirkbride Road, Mangere	Part Lot 1 DP 204827 - NA133B/236	Auckland Council in fee simple under the Local Government Act 2002	Nil	Lease or licence could be granted under the Local Government Act	Any structures constructed at this site will be approved by council staff by providing prior permission.

Location

Legal Description

Ownership

Reserve Classification

Procedure to follow to grant lease or licence

Special clauses to be inserted in lease or licence

Old School Reserve Teaching Garden, 299 Kirkbride Road, Mangere

Part Lot 1 DP 204827 - NA133B/236

Auckland Council in fee simple under the Local Government Act 2002

Nil

Lease or licence could be granted under the Local Government Act

Any structures constructed at this site will be approved by council staff by providing prior permission.

18. The security of the sites will be provided by a licence to occupy and will be administered by Local and Sports Parks South.

19. Procedure for grant of licence pursuant to Section 74(2):

i. Firstly, a parks officer should look at the situation and decide whether to recommend the grant of a licence for gardening or other similar purposes.

ii. Parks will then recommend to the appropriate local board to resolve to notify its intention to grant a licence for a teaching garden in one or more newspapers circulating in the Council’s district, and calling for objections in writing.

iii. Consultation with iwi in accordance with Part 3B of the Conservation Act 1987 must be undertaken in respect of Reserves Act lands.

iv. In the notice it must provide at least one month from the date of publication for the public to make any submissions in relation to the proposal. If the time period for receipt of submissions falls within the period 10 December to 10 January, then the date shall be 10 February).

20. As part of reporting The Auckland Garden Trust will provide in the reports the following information:-

· Number of plots per garden site

· Average number of participants per plot

· % of plots occupied per garden site

· Number of new participants for the season

· Number of participants starting a garden at home

· Ethnicity of participants

· Number and type of events held at the gardens

Consideration

Local board views and implications

21. The Māngere-Ōtāhuhu Local Board’s goal is to make Auckland ‘the world’s most liveable city’ at a local level. We will deliver local projects that meet the needs of our communities.

22. The Teaching Garden Programme is currently funded by the Mangere-Otahuhu Local Board as part of the Opex funding with Local and Sports Parks South.

Māori impact statement

23. The site mentors are of Maori descent and incorporate tikanga practices in the curriculum.

Implementation

24. The project will be implemented by the Specialist and Programmes team of the Local and Sports Parks South and progress will be reported to the Parks portfolio representatives.

Attachments

No.	Title	Page
a View	The Draft Funding Agreement	25
b View	The Auckland Garden Trust Deed and Registration	35

Signatories

Authors

Biran Singh - Team Leader Specialists and Programmes - Local and Sports Parks South

Authorisers

Ian Maxwell - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

18 March 2015

Request to lease 37 and 39 Winthrop Way for an Early Childhood Education Centre

File No.: CP2015/02537

Purpose

1. To request the board decline a proposal by the Congregational Church of Samoa Mangere East to lease 37 and 39 Winthrop Way for the purposes of establishing an early childhood education centre.

Executive Summary

2. On 19 March 2014, the Congregational Church of Samoa Mangere East presented a request to the Mangere-Otahuhu Local Board to lease council owned land at 37 and 39 Winthrop Way for an early childhood centre.

3. On 15 October 2014 the board resolved that the establishment of new early childhood education centres on council’s parks and open space would not be supported unless there was a direct benefit to the open space and its users.

4. Staff have assessed the church’s request and advise that it does not meet the board’s criteria for supporting new childhood centres on open space as it does not provide a direct benefit to the open space and its users. The request should be declined.

Recommendation/s

That the Mangere - Otahuhu Local Board:

a) Decline the request by the Congregational Church of Samoa Mangere East to lease land at 37 and 39 Winthrop Way, Mangere, for the purpose of establishing an early childhood education centre, as there is no direct benefit to the open space and its users.

Discussion

Background

5. The Congregational Church of Samoa Mangere East has been operating on its site at 36 Winthrop Way for over 25 years. The church also owns 41 Winthrop Way which is a residential site and used for church meetings and services.

6. Between 2004 and 2008 the church and Manukau City Council negotiated a land swap to:

· provide land to fulfil the church’s aspiration for future expansion through council divesting part of Raglan Park, 93R Raglan Street, which was adjacent to the church and amalgamating it with the church site

· transfer church owned land at 37-39 Winthrop Way to council for recreation reserve purposes as compensation for the loss of part of Raglan Park.

7. On 19 March 2014 the church presented a request to the local board to lease the land at 37 and 39 Winthrop for development of an early childhood centre.

8. The board has the delegated authority to grant leases and landowner approvals for occupation of, and activities on, local and sports parks in accordance with the Reserves Act 1977 and the Local Government Act 2002.

9. On 15 October 2014, the board adopted the following principles to guide decisions on requests for lease of public open space for early childhood education provision (MO 2014/220):

i. that central government has the main responsibility for the establishment of early childhood education services

ii. that the establishment of new early childhood education services on council’s parks and open space will not be supported, unless there is a direct benefit to the open space and its users

iii. that existing early childhood education centres seeking expansion will be supported where the impact on the parks and open space provision and its users have been assessed as minimal.

Assessment

10. The proposed development of a childhood centre on 37 and 39 Winthrop Way would not provide direct benefits to the open space and its users as:

· it would create a single purpose exclusive use for the site

· most of the site will be effectively privatised and the general public will not have access

· it would be in conflict with council’s original intention to retain and develop the site as recreation reserve.

11. The church has the option of developing its land at 36 Winthrop Way to provide early childhood education services as an alternative.

12. Staff therefore recommend that the proposal be declined in accordance with the principles adopted by the board to guide decisions on requests for lease of public open space for early childhood education provision.

Consideration

Local Board Views and Implications

13. This report seeks the local board’s views

Maori Impact Statement

14. Specific consultation in relation to the proposed early childhood centre has not been undertaken with Māori.

15. It should be noted that during a recent hui with mana whenua to discuss a different proposal for a childhood centre within the Mangere-Otahuhu area, they expressed strong opposition to establishment of childhood centres on open space in principle.

Attachments

No.	Title	Page
a View	Map showing 37 and 39 Winthrop Way	71

Signatories

Authors

Erin Clarke - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

18 March 2015

Needs and options analysis for arts and culture in Ōtāhuhu

File No.: CP2015/02214

Purpose

1. To seek approval for a needs and options analysis for arts and culture in Ōtāhuhu utilising a maximum of $40,000 from the board’s 2014/2015 budget.

Executive Summary

2. The Māngere-Ōtāhuhu Local Board Plan 2014-17 signals the intent to look at opportunities to support a dedicated arts and cultural space in Ōtāhuhu.

3. Staff advise that this aim is best achieved through an evidence-based arts/culture needs and options analysis for the Ōtāhuhu area.

4. The estimated cost to undertake this analysis is between $25,000 and $40,000. This is within the $50,000 budget the board has allocated for this purpose in the 2014/2015 financial year. The analysis would be contracted for completion by 30 June 2015 and reported to the board in August 2015.

5. A key factor in undertaking the needs and options analysis will be managing community expectations about future facilities given the following:

· there is no funding in the draft 2015-25 Long-term Plan for a new or refurbished facility for arts and culture in Ōtāhuhu

· the former library space at Lot 1, 12 High Street, Ōtāhuhu is not automatically available for re-use and is subject to council’s property review and rationalisation process.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Approves the allocation of up to $40,000 from the board’s 2014/2015 budget to undertake a needs and options analysis for arts and culture in Ōtāhuhu.

Discussion

Background

6. The Māngere-Ōtāhuhu Local Board Plan (2014-17) signals the intent to investigate a dedicated arts and cultural space in Ōtāhuhu.

7. In 2013, the board engaged external consultant Terry Klavenes to undertake a project to identify the need for a community arts space in Ōtāhuhu. The Klavenes report considered issues, gaps and recommended re-purposing former library building at 12 High Street for an arts and cultural facility by:

· Creating a community hub that links the Ōtāhuhu Town Hall, community centre and the library building

· Providing sufficient space to meet community aspirations for exhibition space, workshops and studio spaces that would enable collaborative programming between hub partners.

8. The Board noted that further planning and analysis was required to determine the need for an arts facility (MO/2013/437). In April 2014, the board approved up to $50,000 for this purpose in its 2014/15 budget and requested staff to report on the scope and timeframe for undertaking the needs and options analysis work.

Considerations

9. Staff advise that the arts/culture needs and options analysis for the Ōtāhuhu area is undertaken through an evidence –based approach. This will ensure that the analysis provided is robust and credible and takes into account evolving approaches to community facility provision signaled through the draft Community Facilities Network Plan such as:

· decision making based on clear evidence of needs and assessment of all options

· make the best use out of existing community facilities where these continue to meet community needs

· provision of flexible and multi-purpose community facilities that are co-located and/or integrated with other community infrastructure

· increasing partnership opportunities in the provision of community facilities.

10. The scope of the needs and options analysis will include:

· examination of the strategic context, demand drivers e.g. population forecast including consideration of proposed Special Housing Areas (SHA)

· assessment of the current level of provision both at local and regional network levels e.g. catchments

· engagement with targeted community and key stakeholders to identify their needs including mataawaka, mana whenua, Pacific community and the Ōtāhuhu Historical Society

· consideration of a number of existing facilities including 12 High Street, Ōtāhuhu

· possible partnership opportunities (e.g. local schools, community groups)

· non-facility options including better programming and/or events

· analysis of options will include some or all of the following as applicable:

− SWOT analysis

− resources required (high level estimate of any technical or specific requirements and costs)

− governance and management models

− financial assessment including “whole of life” assessment

− outline of key risks and implications.

11. A key factor in undertaking this work will be managing community expectations about future facilities given that there is currently no funding in the draft 2015-25 Long-term Plan for a new or refurbished facility for arts and culture in Ōtāhuhu.

12. Managing expectations about the future use of the former library space at Lot 1, 12 High Street, Ōtāhuhu is also needed. Auckland Council properties Ltd have advised the building will be designated a non-service facility and will not have capital or operational budgets attached to it. The building will be subject to council’s ongoing property review and rationalisation process. This process will consider alternative and future service needs. If it is considered surplus to council requirements, it may be disposed of. Where an ongoing service need is identified as part of this process, the local board will have the opportunity to submit a business case for the property’s return as a service asset.

13. Information gathered as part of the needs and options analysis can be used to inform any future business case for the former library.

14. Matters that are proposed as out of scope for this project due to timeframes, budget and the purpose of the needs and options analysis are:

· developing a business case for the future use of the former library at 12 High Street as this cannot be achieved within the timeframes and any business case will need to consider a wider range of uses

· detailed costing and funding information.

15. An external consultant will be contracted to carry out the needs and options analysis. Based on previous experience with projects with a similar scope the estimated cost is between $25,000 and $40,000. The analysis will be contracted for completion by 30 June 2015 and reported to the board in August 2015.

Local Board Views and Implications

16. The Māngere-Ōtāhuhu LBP 2011-14 and 2014-17 contain an aspiration of providing a dedicated arts and culture facility in Ōtāhuhu.

Maori Impact Statement

17. Maori make up approximately 16.5% of the Ōtāhuhu area, which is slightly higher than the Auckland average of 14.9% according to the 2013 census.

18. Opportunities for mana whenua and mataawaka engagement will be sought as part of the needs and options analysis.

Implementation Issues

19. No capital funds have been allocated to the construction or upgrade of a facility for the purposes of arts and culture in Ōtāhuhu in the draft Long-term plan 2015-2025. The governing body is responsible for approving and funding new facilities.

20. Where recommended options to meet the community’s needs include minor capital works or operational expenditure to improve arts and culture programme provision, the local board could use its allocated budgets to implement these as its sees fit.

Attachments

There are no attachments for this report.

Signatories

Authors

Rhoda Fowler - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

18 March 2015

Otahuhu Town Centre Framework 2015

File No.: CP2015/02530

Purpose

1. The purpose of this report is to seek formal adoption of the Ōtāhuhu Town Centre Framework pursuant to Board resolution MO/2014/218.

Executive Summary

2. The revitalisation, enhancement and improved connectivity of the Ōtāhuhu Town Centre is both a priority of the Māngere-Ōtāhuhu Local Board Plan and the Māngere-Ōtāhuhu Area Plan.

3. The purpose of the draft Ōtāhuhu Town Centre Framework 2015 is to provide guidance for future streetscape or public realm upgrades of the Ōtāhuhu Town Centre. Specifically, the draft Framework seeks to ensure that where budget is allocated for streetscape improvements, any upgrades will result in a high-quality, well connected and safe environment which is attractive for residents, visitors and businesses alike.

4. The draft Framework has been prepared in consultation with key stakeholders and partners including the Local Board, iwi and the Ōtāhuhu Business Association. A summary of the engagement process is attached as Attachment A.

5. A Public Information day was held on the 27th of November 2014. 75 people attended and the overall feedback was positive with the majority of attendees understanding the role of the framework as well as the streetscape upgrade (Mason Ave) to be implemented this financial year.

6. A final version of the draft Framework has been prepared and is attached as Attachment B. This version has been updated as a result of further iwi engagement and developing public transport proposals. These amendments do not alter the overall intent of the Framework as considered by the Board on the 16th of October 2014.

7. The achievement of streetscape outcomes outlined in this draft Framework are dependent on budget provision through the Long Term Plan. There is currently $520,764 allocated to the Ōtāhuhu Town Centre revitalisation projects in this financial year (referred to as the Ōtāhuhu Linkages project in the LTP). This budget is to deliver streetscape improvements that will strengthen connections between the town centre, transport and recreation facilities - in accordance with the Local Board resolution MO/2014/43. A developed concept design for the Mason Ave upgrade has been completed and the detailed design is currently being prepared with completion due by April 2015. The developed concept design proposals are attached as Attachment C.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Receive the Ōtāhuhu Town Centre Framework 2015 report.

b) Note that a public information day was held on the 27th of November 2014.

c) Note that the draft endorsed by the Board on the 16th of October 2014 has been restructured, reformatted and amended to reflect mana whenua engagement.

d) Formally adopts the Ōtāhuhu Town Centre Framework 2015.

Discussion

Background

8. The revitalisation, enhancement and improved connectivity of the Ōtāhuhu Town Centre is both a priority of the Māngere-Ōtāhuhu Draft Local Board Plan and the adopted Māngere-Ōtāhuhu Area Plan.

9. The Māngere-Ōtāhuhu Area Plan was adopted in 2013 and shows how the Local Board area could change over the next 30 years and contribute to making Auckland the world’s most liveable city. The Area Plan identifies six big opportunities (key moves) to transform Māngere-Ōtāhuhu into an area that attracts visitors and where people want to live, work and play. Three theme sections then provide local place based outcomes and actions to support the achievement of the six key moves.

10. In terms of Ōtāhuhu Town Centre the following key moves from Māngere-Ōtāhuhu Area Plan the and themes are relevant:

Key Move	Theme Based	Actions
Revitalise and enhance town centres including Ōtāhuhu Town Centre. Each centre offers opportunities to grow and regenerate in a way that includes and reflects its unique communities and attributes, and supports future residential and business growth.	Economic / Community Development Will have commercially attractive, competitive, safe, well-connected town and local centres.	Establish a safe, legible and high-quality public realm that includes shared spaces, open spaces and a focal point for the town centre. Improve walking and cycling linksbetween Ōtāhuhu Town Centre,and a train station into Sturges Park, and from Ōtāhuhu Town Centre along Princes Street,improving the intersection over the motorway. Consider a verandah control for Station Road to ensure pedestrian protection between the town centre and the train station.
	Natural Environment, heritage & character Māngere-Ōtāhuhu’s built environment is known and valued for its green spaces, connected neighbourhoods, sustainable buildings and vibrant centres.	protect, enhance and celebrate the heritage values of the Great South Road

Key Move

Theme Based

Actions

Revitalise and enhance town centres including Ōtāhuhu Town Centre.

Each centre offers opportunities to grow and regenerate in a way that includes and reflects its unique communities and attributes, and supports future residential and business growth.

Economic / Community Development

Will have commercially attractive, competitive, safe, well-connected town and local centres.

Establish a safe, legible and high-quality public realm

that includes shared spaces, open spaces and a focal

point for the town centre.

Improve walking and cycling linksbetween Ōtāhuhu Town Centre,and a train station into Sturges Park, and from

Ōtāhuhu Town Centre along Princes Street,improving

the intersection over the motorway.

Consider a verandah control for Station Road to ensure pedestrian protection

between the town centre and the train station.

Natural Environment, heritage & character

Māngere-Ōtāhuhu’s built environment

is known and valued for its green spaces,

connected neighbourhoods, sustainable

buildings and vibrant centres.

protect, enhance and celebrate the heritage values of the Great South Road

11. The Māngere-Ōtāhuhu Local Board Plan 2014 also supports the aspirations of the Area Plan by seeking to “support initiatives for creating a business friendly environment by making our town centres more attractive for customers, with facilities and networks that foster growth and innovation”. The draft Framework and resulting future streetscape upgrades are initiatives that will assist in delivering on this Local Board Plan objective.

Development of the Framework

12. A draft Framework has been prepared for Ōtāhuhu Town Centre, entitled the ‘Ōtāhuhu Town Centre Framework 2015’ (refer to attachment B).

13. The draft Framework has been prepared in consultation with key stakeholders and partners, and a public information open day was held on the 27th of November 2014 (refer attachment A for a summary of the engagement process).

14. 75 people attended the Public Information day and the overall feedback was positive with the majority of attendees understanding the role of the framework as well as the scope of the works (the Mason Ave streetscape upgrade and proposed pedestrian route through the Mason Ave car park) to be implemented this financial year. A number of attendees requested that consideration be given to specific detailed issues (for example accessibility) particularly when any developed proposals are prepared.

15. The intent of the attached version of the draft Framework remains consistent with the version endorsed by the Board on the 16th of October 2014. However, it has been restructured and reformatted to:

a) achieve greater consistency with other similar Council documents;

b) provide greater detail in relation to public realm, transport elements and implementation. A new section has been added on the latter to address matters raised at the Open day;

c) reflect the further engagement with mana whenua.

16. In terms of engagement with mana whenua it is noted that further engagement has been undertaken since the last Board meeting. Mana whenua have indicated their support for the intent of the Framework but sought the following, all of which have been incorporated:

· section headings in Te Reo

· the inclusion of a proverb ‘Te To Waka’ (acknowledging the various whakapapa and Iwi and Hapu associations - the portage of many waka)

· further historical context (including the background to the naming of Ōtāhuhu

· specific reference to the Te Aranga Maori design principles and values (part of the Councils Design Manual) and how these will be applied through any streetscape proposals.

Project deliverables

17. The purpose of the draft Framework is to ensure that where budget is available, any streetscape upgrade will:

· Result in a high quality, robust, coordinated visual approach

· Enhance the sense of arrival and local identity

· Establish safe, legible, accessible and user friendly connections particularly between the Town Centre, community destinations and public transport hubs

· Enhance the retail experience and strengthen economic viability and attractiveness

· Compliment other Council initiatives e.g. Recreation Precinct on Mason Ave

· Reflect the unique and rich culture and heritage of Ōtāhuhu

The draft Framework will seek to achieve this by providing an overarching design strategy and specific Street Design Guidelines for future capital works that will ensure a consistent approach to:

· Materials Palette – paving, street furniture, lighting

· Planting Palette

· Treatment of key pedestrian and cycling routes

· Way finding Strategy

· Opportunities for public space, public art and toilets

18. The Framework will guide the Ōtāhuhu Linkages Project (the Mason Ave streetscape upgrade) funded in 2014/15 and any future streetscape works as funding becomes available.

Proposed Streetscape Works 2015

19. There is currently $520,764 allocated to the Ōtāhuhu Town Centre revitalisation projects in this financial year (referred to as the Ōtāhuhu Linkages project within the LTP). This budget is to deliver streetscape improvements that will strengthen connections between the town centre, transport and recreation facilities in accordance with the Local Board resolution outlined above.

20. A developed concept design for the Mason Ave upgrade has been completed (in line with the draft Framework - refer to Attachment C). The detailed design for the Mason Ave approach to Great South Road and the zebra crossing and bus stops outside recreation precinct is currently being prepared and due to be completed by early April. In addition, the Local Board have funded the provision of a dedicated pedestrian route to the new Recreation Precinct through the car park between Station Road and Mason Ave ($200,000 from the Local Transport Initiative Funding). The developed concept design for this has been completed (refer to Attachment C) and the detailed design is being completed at the same time as, and as part of, the Mason Ave design.

Consideration

Local Board Views and Implications

21. There have been three Local Board workshops on the 13th of August 2014, the 3rd of September 2014 and the 1st of October 2014 as part of the engagement process on the Draft Framework. In addition, a Portfolio Holders meeting was held on the 25th of February 2015. A formal report to the Board was considered at the Local Board meeting on the 16th of October 2014 with resulting resolutions outlined above. These resolutions have informed the further development of the draft Framework.

Maori Impact Statement

22. It is noted that in developing the Māngere-Ōtāhuhu Area Plan, council staff met with mana whenua to identify their issues, values and aspirations for the Māngere-Ōtāhuhu area. In addition Auckland Transport staff have been and are currently engaging with mana whenua in relation to the proposed Ōtāhuhu Bus Rail Interchange (OBRI). This included dialogue on connections with the wider area and the Town Centre and this has been fed into the development of the draft Framework. However, it was agreed through these Hui on the OBRI that separate engagement would be undertaken in relation to the draft Framework.

23. Through the development of the Draft Framework three specific Hui, a site visit and two meetings with a nominated representative have been held. Further feedback on the draft document was also sought and received since the Local Board meeting on the 16th of October 2014. These have informed the development of the attached draft Framework (see above).

24. In summary mana whenua support the intent of the Framework but sought the following, all of which have been incorporated:

· section headings in Te Reo

· the inclusion of a proverb ‘Te To Waka’ (acknowledging the various whakapapa and Iwi and Hapu associations - the portage of many waka)

· further historical context (including the background to the naming of Ōtāhuhu

· specific reference to the Te Aranga Maori design principles and values (part of the Councils Design Manual) and how these will be applied through any streetscape proposals.

Implementation Issues

25. The draft Framework, once adopted by the Local Board, will provide guidance for future streetscape projects.

26. It should be noted that the Framework does not ensure the allocation of any budget through the Long Term Plan process. The budget currently allocated for streetscape works in the 2012 - 2022 LTP is the ‘Ōtāhuhu Linkages’ budget of $520,000 and the $200,000 allocated by the Mangere-Otahuhu Local Board for the pedestrian route project in financial year 2014/15.

27. There is also an important relationship between this draft Framework and the new Recreation Precinct (currently under construction), the proposed pedestrian link through the public car park which runs between Station Road and Mason Ave and future Auckland Transport Public Transport projects underway in Ōtāhuhu. The quality of these facilities and the connections between these is crucial and recognised. The Framework will guide the design of connections between these new facilities and the spaces around them.

Attachments

No.	Title	Page
a View	Summary of the Engagement Process	83
b View	Otahuhu Town Centre Framework	85
c View	Mason Ave	139

Signatories

Authors

Jeremy Pellow - BID Partnership Advisor

Authorisers

Penny Pirrit - GM - Plans & Places

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

18 March 2015

Auckland Transport Monthly Update Report - March 2015

File No.: CP2015/03532

Purpose

1. This report provides an update on local transport matters over the last month for the Mangere-Otahuhu Local Board (MOLB).

Executive Summary

2. This report contains a general monthly update on transport matters both locally and from across Auckland and a list of issues currently being addressed by Auckland Transport for the Mangere-Otahuhu Local Board.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Receives the Auckland Transport Monthly Update Report – March 2015.

Reporting Back on Resolutions

3. Resolution Number: MO/2014/176

a) Requests that the removal of the fencing in the Mangere Town Centre car park, near the Citizen’s Advice Bureau is resolved.

4. The Manager Property discussed this issue and re-marking CAB and Local Board car parks and is working on resolving the fence issue and re-marking the car parks.

Discussion

Road Disruptions in Mangere

5. At the MOLB’s February 2015 meeting disruptions to traffic movement and public transport created by Watercare’s Hunua No 4 project were raised by members.

6. The issues have been raised with Auckland Transport’s Road Corridor Access Team (which authorises and audits traffic management plans) and the Public Transport Team.

7. When responding to the MOLB’s questions there are two key points need to be borne in mind:

· This is a big and very important project that will secure future water supply for a large part of Auckland;

· Mangere is not specifically being targeted. Over time the project will affect people across the following suburbs (in a rough order) Mangere, Mangere Bridge, Onehunga and One Tree Hill.

8. Everybody involved is working to minimise disruptions but there will inevitably be times when people will be inconvenienced and from January till mid-March 2015 people using public transport were more inconvenienced than normal because the stretch of Massey Road that is near the intersection of Thomas Road was being worked on so buses can’t be diverted down Thomas Road.

9. After February’s meeting the MOLB’s concern about disruption to traffic were raised with both Auckland Transport and Watercare’s project team and the matter discussed. Some modifications were made to the traffic management plan but this issue should become less pressing (in Mangere) as work moves closer to the city.

10. Auckland Transport’s Public Transport Team works closely with Watercare’s contractors to plan ahead and try to minimise the number of diversions that are required. This said there have been approximately 50 separate diversions so far in the project. This could mean relocation of a bus stop or re-routing a bus. At this time we take the following steps to tell customers about the changes:

· Signage is put up at affected bus stops 2–3 days before the change so that users are informed of the change;

· Bus drivers also speak to customers on the buses;

· The call centre is informed of the change so that anybody ring Auckland Transport will be told about the change; and

· The website is updated.

11. In summary communication is pretty tightly focussed on the specific change and on the people directly affected by it. This is because there are a large number of changes some longer term and some short term.

12. The best advice to give people using routes in this area is to check for signage at their bus stops, to ask the drivers or ring 09 355 3553.

13. The approximate timeline for works in Mangere-Otahuhu is as follows:

· Now till mid-April – The project is working on Massey Road.

· Between mid April 2015 and the start of May 2015 – We expect Thomas Road to be able to re-open fully. When Thomas re-opens then we will be able to significantly improve bus service to this area.

· End of May - first week of June 2015 – We expect the works to be off Kirkbride Rd (i.e. east side of George Bolt Memorial Drive)

· About June 2015– December 2015 – The project will be moving through Mangere Bridge so there will be PT changes in this area.

14. These timings are approximate.

East - West Study

15. The East - West Study is a project to analyse transport routes between SH20 and SH1 and develop solutions for managing an anticipated increase in road freight of 60%, through that corridor in the next 30 years. In particular, the objective will be to permit better connectivity for the industrial areas of Onehunga-Southdown, East Tamaki-Highbrook, the Airport, Wiri and southern Mt Wellington.

16. In 2014 the project focussed on two key areas:

· Freight movements east-west via Onehunga; and

· Public transport linkages to and from Slyvia Park, Otahuhu, Mangere and the Airport.

17. Late last year consultation about these two areas was completed and proposed options that can be pursued in the short-term identified:

· A re-development of Neilson Street; and

· Improvements in bus connectivity between Otahuhu and the Airport.

18. The public feedback has been analysed and the Transport Portfolio Leaders will be briefed on 23 March 2015.

Future Streets

19. ‘Future Streets’ is a safety and ‘liveability’ programme that involves redesigning and modifying residential streets to reduce the number of heavy vehicles, slow traffic down and improve walking and cycling routes. Auckland Transport is intending to run the first trial of the ’Future Streets’ programme in Mangere.

20. Both the New Zealand Transport Agency and the MOLB have agreed to help fund the project. Auckland Transport will finalise its commitment at the completion of the Long Term Plan process.

21. This month the contract for detailed design was awarded . This is a bit later than expected it was reported that works would start in May 2015. Finalising the details of the work planned to be funded by Auckland Transport is taking longer than expected and this date may be optimistic. In next month’s report we should be able to confirm whether or not May 2015 is still an achievable start date.

Otahuhu Bus and Rail Interchange Upgrade

22. The Otahuhu Bus and Rail Interchange is being re-developed and upgraded.

23. The project is moving forwards and ‘enabling works’ continue. The Titi Street Bridge has been removed and ‘pre-loading’ (piling spoil on the work site to compress the ground and force water out of the substrate) is currently taking place.

24. The main part of the station upgrade is planned to start by the middle of 2015 and the completion date is still the end of 2015. At this time though it needs to be noted that although this is an important project, all projects are being reviewed as part of the Long Term Plan consultation.

Mangere-Otahuhu Local Board Transport Capital Fund

25. Mangere-Otahuhu Local Board has a total pool of approx. $1,971,770 available in this electoral term to spend on transport projects.

26. In its first electoral term the Mangere-Otahuhu Local Board requested a number of projects and the progress of these projects is summarised in Attachment B and this electoral term the Mangere-Otahuhu Local Board has identified six projects also identified in Attachment B.

27. The ‘Future Streets’ project in Mangere Town Centre is going well as noted above detailed design is starting this month and the project should start to be delivered from about March 2015.

28. Planning for the work in the car park linking Mason and Station Roads in Otahuhu is well underway. Late last year initial concepts were shown to the public an ‘Otahuhu Linkages’ project open day. The next step is detailed design which is starting this month.

29. Mangere East Town Centre traffic calming. This project is now completed and the road grit has been installed.

Issues

30. A list of specific transport issues that the MOLB has asked Auckland Transport to investigate is included as Attachment C.

Attachments

No.	Title	Page
a View	Summary of Engagement	145
b View	Capital Fund Projects	151
c View	Issues Report	159

Signatories

Authors

Ben Stallworthy, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

18 March 2015

Summary of Engagement with Mangere-Otahuhu Local Board on Projects

Project	Description of Engagement Activities with Mangere-Otahuhu Local Board	Notes
Regional Land Transport Programme	1. 14 April 2014 – Auckland Transport early engagement with Local Boards about work programme meeting with Southern Local Boards. 2. 23 January 2015 – Long Term Plan and Regional Land Transport Programme released to the public. 3. 3 February 2015 – Local Board briefing on Regional Land Transport Programme. 4. 28 February 2015 - Regional Land Transport Programme circulated to the public. 5. 5 March 2015 – Regional Land Transport Programme discussed at Mangere – Otahuhu Local Board ‘Have Your Say Event’
Waddon-Windrush	6. November 2013 – Auckland Transport reported that there was a possibility that the new Regional Land Transport Programme would not include Waddon-Windrush. 7. Late 2013 –early 2014 – Auckland Transport staff work with a variety of agencies to look at other options and identify the opportunity to use the ‘Future Streets’ project to analyse the problem differently. 8. 10 February 2014 - The Mangere-Otahuhu Local Board’s Transport representatives met with the leader of the Future Streets Project and discuss this project’s ideas for improving safety from crime in this area 9. 20 February 2014 – Possible options starting to be identified were reported verbally and discussed with Mangere-Otahuhu Local Board members during the Local Board’s bus tour of the area. 10. 27 February 2014 – Auckland Transport officers and elected members met to discuss the project and confirmed the Local Board’s priorities and looked at possible options that can be developed by Auckland Transport. 11. Late February 2014 - The ‘Future Streets’ team and Auckland Transport officers started developing options for how to re-model this area to reduce the amount of criminal activity; and encourage walking and cycling. 12. 11 March 2014 – Transport Representatives met with the ‘Future Streets’ project team and work shopped a range of options. 13. 31 March 2014 – All Mangere-Otahuhu Local Board members were emailed a copy of an options paper produced by the ‘Future Streets’ project team that described four possible options for the area. 14. April Mangere-Otahuhu Local Board Meeting – The options paper was attached to the monthly transport report. 15. 7 May 2014 – The options contained in the options paper were work-shopped with the Mangere-Otahuhu Local Board members. 16. 21 May 2014 – The Mangere-Otahuhu Local Board resolved to request an investigation by Auckland Transport about the feasibility of using the Local Board’s Transport Capital Funds to deliver the project. 17. 16 July 2014 – Rough Order of Cost of $ 173,366 reported back to MOLB. 18. 13 August 2014 – Mangere-Otahuhu Local Board workshop to discuss ‘Future Streets’ included this project in the discussion. 19. 22 October 2014 – Public consultation information circulated to the Transport Portfolio represetatives and signed off on 31 October 2014. 20. 7 November 2014 – Public consultation mail out posted to local residents 21. 7-21 November 2014 – Public consultation period (for Waddon-Windrush works and ‘Future Streets’ package). 22. 1 December 2014 – Auckland Transport officers briefed the Board’s Transport Representatives about the feedback from consultation and talked them through the concept plans. 23. 12 January 2015 – Met with the Board’s Transport representative who authorised detailed design to commence based on the concept plans.	At this point the Mangere-Otahuhu Local Board has identified a preferred option – building an enhanced walking/cycling route. Auckland Transport is investigating this option along with the ‘Future Streets’ package and aims to brief the Mangere-Otahuhu Local Board in December 2014 or January 2015. A Final Cost for Waddon-Windrush will be provided ASAP.
Long Term Plan	1. March/April 2014 Local Board Meetings – Workshop opportunities for all Local Boards advertised in Auckland Transport’s Monthly Update Report. 2. 14 April 2014 Local Board Southern Cluster Work Shop – This work shop was attended by the Transport Representatives and by another Local Board Member. 3. 15 October 2014 –All Southern Local Boards were briefed by Auckland Transport’s Chief Executive, 4. 22 October 2014 – Auckland Transport’s Relationship Manager met with and discussed the process with a Managere-Otahuhu Local Board workshop. 5. 26 November 2014 – Meeting held with the Mangere-Otahuhu Local Board to discuss Auckland Transport’s proposed work programme. 6. 23 January 2015 – Draft Regional Land Transport Programme released. 7. 5 March 2015 – ‘Have Your Say Event’	Formal consultation on the Transport component of Auckland Council’s Long Term Plan, and on Auckland Transport’s Regional Land Transport Programme, will take place in January and February 2015.
East-West Study	1. 22 August 2012 - An initial workshop was attended by representatives of the Mangere- Otahuhu Local Board. 2. After this workshop the Mangere-Otahuhu Local Board made a written submission to the project team. 3. 20 February 2013 - A workshop was conducted with representatives from all affected Local Boards, including the Mangere-Otahuhu Local Board. 4. After this workshop another written submission was provided by the Mangere-Otahuhu Local Board. 5. 20 June 2013 - A briefing was held between the Project Team and Mangere-Otahuhu Local Board representatives. 6. 24 June 2013 - A workshop was conducted with all affected Local Boards including Mangere-Otahuhu. 7. 17 July 2013 - The Project Team met with the whole Mangere-Otahuhu Local Board and discussed proposed options, outlined the reasoning behind the options and discussed this information with the Board Members 8. 28 August 2013 - The Project Team came to the Mangere-Otahuhu Local Board regular workshop and discussed the Board’s concerns about the options that were presented. (N.B. details of the discussion were reported to the September 2013 Mangere-Otahuhu Local Board meeting) 9. 2 September 2013 - Local Boards that are in the affected area met together and discussed their opinions of the options presented to date provided ideas for other options that could be considered by the Project Team. 10. 7 November 2013 – Auckland Transport officers met with the ‘Respect Our Community’ advocacy group. 11. 11 November 2013 – The local MP Sua William Sio was briefed of the project and invited the Mangere-Otahuhu Local Board Chair to the meeting. 12. 4 December 2013 – The I East-West project team met with the full Mangere-Otahuhu Local Board and discussed progress and the planned future development of the project. 13. 13 March 2014 – All Local Board’s effected by the project were invited to another work shop. Both Mangere-Otahuhu Local Board Transport representatives attended. 14. Late July 2014 – Public consultation period planned. 15. 26 Juy 2014 – Public open day conducted in Mangere Bridge. 16. 2 August 2014 – Public open day conducted in the Mangere Town Centre. 17. October 2014 - Period of public consultation was undertaken that included a series of public open days and workshops as follows: · 11 October community open day at Onehunga Primary School Hall · 16 October community open day at Otahuhu College Sports Pavillion · 19 October community open day at Te Papapa Squash Club · 20 October community work shop at Te Papapa Squash Club · 21 October community work shop at Pearce Street Hall · 22 October community workshop at Te Papapa Squash Club · 23 October community workshop at Otahuhu College Sports Pavillion 18. 30 October another extra community workshop held at the request of the community. 19. November 2014 – February 2015 – Community feedback analysed by Auckland Transport and New Zealand Transport Agency.	A Transport Portfolio briefing is scheduled for 23 March 2015
Future Streets	24. 3 April 2013 - The ‘Future Streets’ Project Team met with the Mangere-Otahuhu Local Board for an initial briefing on the project. 25. 21 April 2013 - The ‘Future Streets’ Project Team met with the Transport Portfolio Leads and the Chair and discussed the details of the project. The Project Team asked for assistance engaging with the local community and the Transport Portfolio Leads have provided a list of key local people and organisations that they believe the team should involve in planning this project. 26. 3 July 2013 - The Project Team briefed whole Mangere-Otahuhu Local Board on progress on. 27. 22 January 2014 - The project team briefed the Local Board on progress. 28. 23 January 2014 – Community participatory workshop 29. 10 February 2014 – Catch up with the Mangere-Otahuhu Local Board Transport representatives 30. 27 February 2014 – Met with the Mangere-Otahuhu Local Board Transport representatives to discuss Waddon-Windrush 31. 11 March 2014 – Catch up with the Mangere-Otahuhu Local Board Transport representatives. 32. 16 July 2014 – Community participatory workshop. 33. 16 July 2014 – Projects reported to the Managere-Otahuhu Local Board that can be considered for funding through the Local Board’s Transport Capital Fund. 34. 13 August 2104 – Mangere-Otahuhu Local Board workshop to discuss using Local Board Transport Capital to support this project. 35. 22 October 2014 – Public consultation information circulated to the Transport Portfolio represetatives and signed off on 31 October 2014. 36. 7 November 2014 – Public consultation mail out posted to local residents. 37. 7-21 November 2014 – Public consultation period. 38. 1 December 2014 – Auckland Transport officers briefed the Board’s Transport Representatives about the feedback from consultation and talked them through the concept plans. 39. 12 January 2015 – Met with the Board’s Transport representative who authorised details design to commence based on the concept plans.	The objective is to start building the physical infra-structure in summer 2014 / 15 and at this time the project is progressing according to plan.
Otahuhu Rail/Bus Interchange	1. 6 March 2013 – The Project Team met with the Mangere-Otahuhu Local Board for an initial briefing. 2. 7 October 2013 – The Project Team met with the Mangere-Otahuhu Local Board’s Transport Representatives for a briefing and work shop. 3. 6 December 2013 – The Project Team held a public open day that was attended by representatives of the Mangere-Otahuhu Local Board. 4. 13 May 2014 – Mangere Otahuhu Local Board Chair briefed on progress, and plans for Pasifika consultation. 5. 14 May 2014 – Mangere-Otahuhu Local Board briefed on progress and plans. 6. 16 July 2014 – Meeting with Otahuhu Business Association. Called by HWM and involved discussing local concerns about the new inter-change. 7. 15/16 August 2014 – Public open days held in Otahuhu. 8. 22 December 2014 – Auckland Transport officers breifed Jenny Salsalese MP for Manukau East.	In December and January 2015 ‘enabling’ works were completed.
SMART Study	1. August 2014 – Catch up meeting scheduled between the Transport Portfolio Leaders and Auckland Transport.	Currently this project is moving slowly and there has been little of significance to report.

Māngere-Ōtāhuhu Local Board

18 March 2015

Summary of Mangere-Otahuhu Local Board Transport Capital Fund Projects

2013-16 Electoral Term

Projects Submitted

Description

Current Status

Mangere –East Town Centre Traffic Calming

The aim of this project is to improve ease of access to the Mangere-East Town Centre for people on foot.

Project completed

Waddon-Windrush Walk/Cycleway

The walkway is narrow, poorly lit and has become a high crime area and widening the walkway is seen as a solution that will make the area safer with regards to crime.

The Mangere-Otahuhu Local Board has decided to use its Local Board Transport Capital Fund to deliver the project.

Auckland Transport has reported back a Rough Order of Cost for the project of approx. $ 173,366

The project will include widening the pathway, improving lighting and re-devloping the area in the manner illustrated to make more attractive and safer from crime.

Detailed design is underway and public consultation took place between 7-21 November 2014.

In December 2014 - January 2015 the concept plan was presented to the Mangere-Otahuhu Local Board’s Transport Representatives and permission granted to move to detailed design.

Detailed design starts this month and we are aiming to start delivering elements of the project by March 2015.

Future Streets Walking and Cycling Circuit Windrush-Mascot

Constructing a iconic fitroute that runs from Windrush Close to Mascot Road.

Auckland Transport has provided a Rough Order of $ 346,000 for delivery of this project.

At the Mangere-Otahuhu Local Board’s 17 September 2014 meeting the Board authorized Auckland Transport to complete design and immediately start construction providing the project’s Final Cost was within the Rough Order of Cost provided.

Detailed design is underway and public consultation took place between 7-21 November 2014.

In December 2014 - January 2015 the concept plan was presented to the Mangere-Otahuhu Local Board’s Transport Representatives and permission granted to move to detailed design.

Detailed design starts this month and we are aiming to start delivering elements of the project by March 2015.

Future Streets Walking and Cycling Route Mascot Road

Constructing a walking and cycling route that runs along Mascot Road from it’s intersection with Windrush Close to Waddon Road.

It includes significant work on Mascot Road to improve walking and cycling and pedestrian safety on Mascot Road. Propsoed modifications include:

· Better crosssings linking the Wananga with the town centre;

· Protected on road cycle lanes; and

· Intersections designed to slow traffic and make them safer for pedestrians and cyclists.

Auckland Transport has provide a Rough Order of $1,180,000 for delivery of this project

Detailed design is underway and public consultation took place between 7-21 November 2014.

In December 2014 - January 2015 the concept plan was presented to the Mangere-Otahuhu Local Board’s Transport Representatives and permission granted to move to detailed design.

Detailed design starts this month and we are aiming to start delivering elements of the project by March 2015.

Station Rd (from Mason Ave to Great Sth Rd)

The overall aim is to upgrade this section of Station Road in accordance with urban design recommendations from the Otahuhu Linkages & Public Realm Initiative and to make it fit with work that is currently funded on the road.

This would include mproved footpaths with modern attractiove street furnitureand there is the opportunity to provide cycle lanes as well.

The reconfiguration will link with other work that is planned on Station Road and will improve the carriageway and general traffic management.

This project has been investigated and was not supported by the Mangere-Otahuhu Local Board.

Mason Ave / Station Rd Carpark – Pedestrian Link

Develop a footpath link from Mason Ave & Station Rd through the car park

This will provide better access and a natural pathway from Station Road to the the Mason Ave pedestrian crossing and the new upgraded recreatiosn centre.

The proposal also include high standards of lighting, lots of decorative planting and other landscape improvements.

Another key feature will be signage directing people using the walkway to areas of interest like the recreations centre and bus stops.

Auckland Transport has provide a Rough Order of $ 200,000 for delivery of this project.

Design work is underway and initial concepts discussed with the public at the ‘Otahuhu Linkages’ open day held on 27 November 2014.

The project manager is currently working up a more detailed design.

Funds ‘carried over’ from the previous electoral term: $ 418,508

Three years LBTCF allocations of $ 517,754 per annum: $ 1,553,262

Total LBTCF funds available for allocation this electoral term: $ 1,971,770

Mangere-East Town Centre Traffic Calming $ 30,000

Waddon-Windrush Walking and Cycling Route $ 173,366

Future Streets Walking and Cycling Circuit Windrush-Mascot $ 346,000

Future Streets Walking and Cycling Route Mascot Road $ 1,180,000

LBTCF fund potentially committed as at 15 October 2014 $ 1,729,000

2010-13 Electoral Term

Projects Submitted	Description	Current Status
Improving Bus Stops	The Mangere-Otahuhu Local Board has identified 18 bus stops that will improve by building shelters at them. The Board authorised $308,000 from the Local Board Transport Capital Fund.	At this time only the upgrade of the stop at 3 Church Street remains to be completed. The plan for this bus shelter has a number of issues that needed to be checked and the shelter is now being consulted with effected residents. This process is currently underway.
Bader Drive, Idlewild Road Intersection	This project involves re-developing the Bader Drive, Idlewild Road intersection to make it safer.	This intersection has now been modified to make it safer and allow better traffic flow.
Improving Speed Limit Signage on Favona Road, Mahunga Drive, Coronation Road and Walmsley Road		This project has been completed and the signs have been installed.
Otahuhu Main Street Poles and Luminaires	This project involves upgrading the lighting in the Otahuhu Town Centre.	This project has been completed and the new light poles and lights installed.
Improving Signage from SH1 and SH20 to the Mangere and Otahuhu Town Centres	This project involves funding the installation of information signs that direct drivers from the motorway to the Otahuhu Town Centre. At the August Mangere-Otahuhu Local Board meeting release of $75,000 from the Local Board’s Transport Capital Fund was authorised.	This project has been completed.
Mangere Town Centre Bus Stop	This proposed project involves the Mangere-Otahuhu Local Board paying for development of a concept plan for this site as prelude to potentially financing a redevelopment of this facility.	The bus stop was cleaned up and re-painted. Using Local Board Transport Capital Funds to support this project has been investigated and was not able to be supported. The decision in September 2014 to allocate the majority of the available funds to ‘Future Streets’ and upgrading the Otahuhu Car Park means that there is no money available for allocation to this project.
Commitments made in the previous electoral term: Bus Shelter Upgrades $ 308,000 Otahuhu Lighting Upgrade $ 160,000 Signs in Mahunga Drive $ 2,000 Bader/Idlewild Intersection Remodelling $ 72,000 Directional Signage SH 1 – Otahuhu and SH 20 – Mangere Town Centre $ 75,000 Total committed (or spent) in the last electoral term $ 617,000

Projects Investigated but Not Able to be Delivered

Projects Submitted	Description	Current Status
Massey Road Pedestrian Over-bridge	This project involves building a pedestrian over bridge on Massey Road in the Mangere East Town Centre.	Investigated and reported back on at the January 2013 Mangere-Otahuhu Local Board meeting.
Bus stop at the rear of the Mangere Town Centre	This project involves establishing a parking area for the courtesy bus that stops at the Mangere-Town Centre.	Investigated and reported back on at the January 2013 Mangere-Otahuhu Local Board meeting. Auckland Transport delivered the bus stop in April 2014
Traffic calming in Harania Avenue, Dewhurst Road and Massey Road		Investigated and reported back on at the April 2013 Mangere-Otahuhu Local Board meeting.
Bader Drive / Orly Road Roundabout	This project involves re-developing the Bader Drive, Orly Road intersection to make it efficient.	Investigated and reported back on at the January 2013 Mangere-Otahuhu Local Board meeting.
Signalisation of the Favona Road and Harania Road Intersection	The Mangere-Otahuhu Local Board has already requested that speed calming measures be investigated on Harania Road. This request was turned down because of the effect on public transport of speed bumps or other traffic calming measures. The Board is still concerned about speed and safety in this road and would like signalisation of the Favona/Harania Intersection investigated.	This project has been investigated and the results were reported back at the April 2014 Mangere-Otahuhu Local Board Meeting. The Auckland Transport was asked to re-investigate the request for a signals at this intersection. Auckland Transport’s senior engineer met with the Chair and another elected member onsite and the project and its implications were discussed in detail. The engineer discussed Auckland Transport’s concnerns about signals making the turn out of Harania eaiser and therefore ‘rat –running’ through the street more attractive. A result of the conversation was that in order to to improve driver visibility at the intersection Auckland Transport proposes to install additional parking restrictions (shown in the map below). Traffic calming in Harania Road was also re-assessed but the road’s importance as a bus route means that putting in humps or other traffic calming devices would effect public transport so is not an appropriate solution.

Māngere-Ōtāhuhu Local Board

18 March 2015

LGNZ Conference and AGM 2015

File No.: CP2015/03592

Purpose

1. This report informs local boards about the Local Government New Zealand (LGNZ) Annual General Meeting (AGM) and conference in Rotorua from Sunday 19 July 2015 to Tuesday 21 July 2015 and invites local boards to nominate a representative to attend as relevant.

Executive Summary

2. The Local Government New Zealand annual conference and AGM takes place at the Rotorua Energy Events Centre from Sunday 19 July to Tuesday 21 July 2015.

3. The AGM takes place on the first day of the conference. Auckland Council is entitled to 4 official delegates at the AGM, one of whom is the presiding (or voting) delegate. The Governing Body will consider this at their meeting on 26 March 2015. The 4 official delegates are likely to be the Mayor as a member of the LGNZ National Council, the Deputy Mayor as the Mayor’s alternate for this position, Cr Webster as Chair LGNZ Zone One and a member of LGNZ National Council, and the Chief Executive.

4. In addition to the official delegates, local board members are invited to attend. Local boards should consider the relevance of the conference programme when deciding on attendance, with the expectation that no board will approve more than one member to attend the conference.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) nominates a representative to attend the Local Government New Zealand 2015 annual general meeting and conference from Sunday 19 July 2015 to Tuesday 21 July 2015 on the basis that the conference programme is relevant to the Local Board’s work programme

b) confirms that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

Comments

5. The 2015 LGNZ Conference and AGM are being held in Rotorua. The conference commences with the AGM and technical tours from 09.30 am on Sunday 19 July 2015 and concludes at 2.30 pm on Tuesday 21 July 2015.

6. The theme of this year’s conference is “Leading the Charge for our Communities”. The programme includes:

· Stephen Yarwood, former Mayor of Adelaide, will discuss performance and customer focussed culture - taking your people with you

· David Meates, CEO of Canterbury District Health Board, will present on understanding what's important to communities and why a strong focus on the customer matters

· Dr Lester Levy, CEO of New Zealand Leadership Institute, will discuss disruptive governance – how do we increase our performance and create a strong link from strategy to transparent financial performance

· Kevin Roberts, Executive Chairman of Saatchi & Saatchi, on telling our story and selling the value of our sector

· Penny Webster, Councillor at Auckland Council; Rob Cameron, Partner at Cameron Partners; and Dr Oliver Hartwich, Executive Director of the New Zealand Initiative will speak on funding for growth – transformation of local government

· Dr William Rolleston, National President of Federated Farmers; Andrew Knight, CEO of New Zealand Oil and Gas; and Gary Taylor, Executive Director of the Environmental Defence Society will discuss resource management – how a growing economy can also support a healthy environment

· Mayors Meng Foon, Stuart Crosby, Annette Main, David Ayers and Tony Kokshoorn will each present on right-sizing your town and making the important decisions – a response to economic and demographic change

· Brenda Halloran, former Mayor of Waterloo, Canada, will talk about nation building – infrastructure and urban development

· Brett Way of Central Hawkes Bay District Council and Rochelle Deane of Auckland Council will present on delivering local government expertise in the Pacific – a snap shot of the Local Government Technical Assistance Facility for Pacific Countries, (PacificTA) programme.

7. The programme also includes a number of Master Class sessions including:

• Growing NZ's talent and economies – strategies to retain and attract skilled migrants

• Local boards – connecting with the community

• Engaging with iwi to grow local and regional economies

• Collaboration, culture change and customer focus under the RMA

• Getting the most from the One Network Roading Classification system

8. Local boards should consider the relevance of the programme when deciding on conference attendance, with the expectation that no board will approve more than one member to attend the conference.

Annual General Meeting

9. The AGM takes place on the first day of the conference. Auckland Council is entitled to have four delegates to the AGM, one of whom is the presiding (or voting) delegate. The 4 official delegates are likely to be the Mayor (or his nominee), the Deputy Mayor, Councillor Penny Webster (as Chair of Zone 1) and the Chief Executive (or his nominee).

10. The Mayor is a member of the LGNZ National Council, the Deputy Mayor is the Mayor’s alternate for this position, Cr Webster is the Chair of LGNZ Zone One and a member of LGNZ National Council. The Governing Body will consider an item on AGM attendance at their meeting on 26 March 2015.

11. LGNZ request that local board members who wish to attend the AGM, register their intention prior to the AGM.

Costs

12. The Local Board Services Department budget will cover the costs of one member per local board to attend the conference.

13. Registration fees are $1410.00 (incl GST) before 3 June 2015 and $1510.00 (incl GST) after that. Full conference registration includes

· Attendance at conference business sessions (Sunday-Tuesday)

· Satchel and contents

· Daily catering

· Simpson Grierson welcome cocktail function

· Fulton Hogan conference dinner and EXCELLENCE Awards function

· Closing conference function ticket

14. The council hosted tours on Sunday 19 July 2015 are not included in the conference price. Local board members are welcome to attend these at their own cost.

15. Additional costs are approximately $150 per night accommodation, plus travel. Local Board Services will be co-ordinating and booking all registrations and accommodation and investigating cost effective travel.

Consideration

Local Board Views

16. This is a report to the 21 local boards.

Maori Impact Statement

17. The Local Government NZ conference will better inform local boards and thereby support their decision making for their communities including Maori.

Implementation Issues

18. There are no implementation issues associated with the recommendations in this report.

Attachments

No.	Title	Page
a View	LGNZ Conference	165

Signatories

Authors

Anna Bray - Policy and Planning Manager - Local Boards

Authorisers

Rex Hewitt - Relationship Manager

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

18 March 2015

LGNZ 2015 conference and AGM programme
Sunday 19 July
9.30am	Registration desk open Rotorua Energy Events Centre
9.30am	Council hosted tours Depart the Rotorua Energy Events Centre · Walking arts trail · Skyline Rotorua tour · The Redwoods – Whakarewarewa Forest tour
1.00pm	Local Government New Zealand AGM Members only
3.00pm	Afternoon tea amongst the exhibition
3.00pm	Mayors Taskforce For Jobs Members only
3.00pm	Regional Sector group meeting Members only
3.00pm	Young Elected Members
4.30pm	Opening ceremony
5.30pm	Simpson Grierson welcome reception Blue Baths

Monday 20 July
7.30am	Registration desk open
7.00am	Transpower breakfast session with guest speaker Pio Terei Please note the breakfast session is a ticketed event and not included in the full registration
8.30am	Performance and customer focussed culture - taking your people with you Stephen Yarwood, former Lord Mayor of Adelaide
9.25am	Understanding what's important to communities and why a strong focus on the customer matters David Meates, CEO, Canterbury DHB
10.15am	Morning tea amongst the exhibition
11.00am	Disruptive governance – how do we increase our performance and create a strong link from strategy to transparent performance Dr Lester Levy, CEO, New Zealand Leadership Institute
11.50am	Presentation of the EXCELLENCE Award for Outstanding Contribution to Local Government
12.00pm	Lunch amongst exhibition
1.15pm	Telling our story and selling the value of our sector Kevin Roberts, Executive Chairman, Saatchi & Saatchi
2.00pm	Sustainable funding for local government – what are the options? · Penny Webster, Councillor, Auckland Council · Rob Cameron, Partner, Cameron Partners · Dr Oliver Hartwich, Executive Director, The New Zealand Initiative
2.55pm	Afternoon tea amongst the exhibition
3.30pm	Master class sessions · Growing NZ's talent and economies – strategies to attract skilled migrants and investors · Local Boards – connecting with the community · Collaboration, culture change and customer focus under the RMA · Engaging with Iwi to grow local and regional economies · Getting the most from the One Network Road Classification system
5.00pm	End of conference day
6.45pm	Fulton Hogan conference dinner and LGNZ EXCELLENCE Awards Rotorua Energy Events Centre

Tuesday 21 July
8.00am	Registration desk open
8.15am	Lawrence Yule, President, LGNZ – keynote speech
8.30am	Resource management – How a growing economy can also support a healthy environment · Dr William Rolleston, National President, Federated Farmers of New Zealand · Andrew Knight, CEO and Managing Director, New Zealand Oil and Gas This session will be facilitated by Gary Taylor, Executive Director, Environmental Defence Society
9.15am	Right-sizing your town and making the important decisions – a response to demographic change · Annette Main, Mayor, Wanganui District Council · David Ayers, Mayor, Waimakariri District Council · Meng Foon, Mayor, Gisborne District Council · Stuart Crosby, Mayor, Tauranga City Council · Tony Kokshoorn, Mayor, Grey District Council
10.00am	Morning tea amongst the exhibition
11.15am	Nation building – infrastructure and urban development Brenda Halloran, former Mayor of Waterloo, Canada
12.15pm	Delivering local government expertise in the Pacific – a snap shot of the PacificTA programme · Brett Way, Utilities Manager, Central Hawke's Bay District Council · Rochelle Deane, Team leader Animal Management West, Auckland Council
12.55pm	Final summary and close
1.05pm - 2.30pm	Light lunch and closing function

Māngere-Ōtāhuhu Local Board

18 March 2015

Mangere-Otahuhu Local Board's processes for portfolios, workshops and meetings

File No.: CP2015/03443

Purpose

1. To make further improvements to the tools and working processes available to the board members to support decision–making.

2. To consider criteria for allocating the work of the board to business meetings, workshops, and portfolios.

Executive Summary

1. The local board receives a wide range of topics and issues, referred by staff to the board for decision, feedback or information. The topics are of varying importance and can be addressed at business meetings, workshops, or portfolios.

2. On 28 January 2015, the board discussed at a workshop, the range of topics and time spent on these at business meetings, workshops, portfolio meetings and cluster briefings. Members agreed that there is an opportunity to make improvements, make best use of workshops to progress the Local Board Plan outcomes and to work through portfolios or working parties to focus on the Local Board Plan (LBP) outcomes.

Key points discussed:

3. Portfolios: Opportunities are there to widen focus of portfolios to address outcomes and strategic objectives of Local Board Plan through joined-up thinking between portfolios. Portfolios can act as champions for LBP outcomes. Working parties are another means to enable a widening of focus for portfolios to address outcomes.

4. Workshops: Local Board Plan to drive a focus on issues that can add to value to governance decisions and direct other matters to portfolios or business meetings.

· Apply criteria and filter topics for allocating these to business meetings, workshops and/or portfolios or working parties.

· Ensure that workshop agenda items have clear purpose and officers have guidelines for presentations.

· Ensure that board members receive background materials for pre-reading in advance of workshops.

· Regular portfolio updates and forward planning on workshop agenda to minimise any gaps in knowledge and build a focus on outcomes.

· In addition, the board can identify topics of interest that relate to the Local Board Plan and insights drawn from the quarterly financial reports that need further understanding or analysis. Such topics could be confirmed in the forward planning at workshops.

· Workshops are opportunities for the board to formulate ideas for local policy positions, formulate feedback, and discuss projects tied to funding decisions and also challenging or contentious issues that require prior discussion.

5. Business meetings:

Issues the local board is familiar with or ‘for information’ items can be directed straight to business meeting agendas, without the need for a workshop.

6. Criteria

To implement the approach discussed, criteria for allocation of items to business meetings, workshops and portfolios have been prepared for consideration and adoption by the board. (Attachment A)

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Agree to focus the local board's workshops on governance issues, and topics of priority that are member-led.

b) Adopt the criteria for the allocation of items to meetings, workshops and portfolios set out in the report and attachment A, for the guidance of staff.

c) Agree that the workshop programme for 2015 should ordinarily consist of two workshops, held on the first and second Wednesday of each month, with a reserve day kept available on the fourth Wednesday, to be utilised when the Chair considers necessary.

d) Agree that the local board forward-plans and identifies topics and issues of priority for work-programming.

Attachments

No.	Title	Page
a View	Workshop Notes Portfolio	171

Signatories

Authors	Rina Tagore - Senior Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

18 March 2015

Criteria to approach to Mangere-Otahuhu local board work processes - meetings, workshops, portfolios:

1. Purpose:

This paper outlines criteria to allocate topics to workshops, portfolios or business meetings. The board has identified opportunities for improvement in the tools and processes available to support their decision-making, with a view to focus on local board plan outcomes.

2. Types of topics and requests: A range of topics and issues are covered by the board agenda:

· council and board’s business as usual

· approved departmental work-programme to deliver local board’s annual agreement

· local board input or feedback sought on issues, or regional strategies and policies

· local board plan aspirations, initiatives

· advocacy topics identified in local board plan and agreement

· updates and follow-up information

· local board input to council feedback on central government policies.

3. General overarching approach to give high priority topics is when these directly relate to:

· Mangere-Otahuhu Local Board Plan (LBP)

· are in the local board agreement and department work programmes for delivering LBP

· advocacy issues identified in LBP

· topics that have potential impact on LB decision making (e.g. Local board funding policy, Long-term Plan)

4. Business meetings: The formal, publically notified monthly meetings of the local board are where all decisions are made. Topics that could be allocated directly to business meetings, without a workshop are:

· where the context and issues are those that the board are familiar with

· topics on which the board have previously passed resolutions, sought a report and there are clear officer recommendations

· a report about draft feedback to a to a draft governing body or Government policy, proposed by the portfolio holder

· routine updates and ‘for information’ type topics

· when a board decision is needed quickly

· the item is placed on the agenda by members under standing orders.

5. Workshops:

· Workshops are an opportunity for board members to discuss with council staff, topics of priority, projects and develop ideas and evaluate options through informal discussion.

· Workshops are especially valuable for emerging important and complex issues. However, discussions need to be focused to produce worthwhile outcomes.

· Workshops are an ideal tool for response to all types of board business but are a means to help good governance.

· Workshops allow board members to provide views on items that need further discussion at a business meeting to make decisions. It is more efficient for familiar issues to be addressed once at a business meeting. If preliminary consideration is needed, discussion with the portfolio can often achieve the outcomes without taking up the time of the whole board. Items for information can be emailed to members without formal discussion.

i. Topics will be directed to workshops when there is a need to:

· formulate ideas for local policy positions (e.g. targeted rates for pools, Early Child Education centres.)

· identify ideas, views and preferences of board (e.g., fees and charges for community halls )

· large projects with funding decisions; challenging or contentious issues that require prior discussion;

· issues/ topics that are referred to the full board by portfolio holders.

ii. Workshop followed by business meeting.

A report should be work-shopped first, and then go to a business meeting for these types of business:

· a report introducing a complex new programme or project

· draft long-term plan, annual plans, local board agreements, annual reports

· draft department work programme (or later variation.)

· draft quarterly departmental report against work programmes

· allocation of contestable or discretionary grant money

· request for land owner approval for a new use of a reserve, where the portfolio holder has declined to exercise their delegation

· a report on issues potentially disruptive to the community, where briefing of members is valuable before the issue becomes public.

iii. Workshop only

Items that are not going to be reported to a business meeting will usually not be work-shopped, but go to portfolios, except these:

· member-initiated briefings and discussions, and reports on portfolio activities. A regular time-slot will be allocated at workshops for members’ discussions.

· introductions to significant and complex new issues or projects, for ongoing discussion and later decisions.

· an item seeking to identify board members’ ideas, consensus or judgment of options to feed into a longer term process (e.g. budget priorities.)

· briefings on significant issues: issues potentially disruptive to community, where briefing of members is valuable before an issue becomes public. (e.g. Hunua pipeline)

6. Portfolios: Board members share the work and provide local knowledge and expertise across eleven portfolio areas. The board is looking to increase cross-portfolio work to focus on LBP outcomes. Setting up cross-portfolio working parties is one of the ways of achieving this.

Topics will be directed to portfolios when:

· it is business as usual in line with delegations protocol

· part of approved department work-programme

· initial scoping of new projects (with appropriate officer support including financial advisor)

· initial development of a draft department work programme for next year.

· Shaping new policy proposals before workshop discussion or report.

· Preparing draft feedback for the board on a proposed Governing Body or Government policy, legislation or bylaw.

7. Memos and emails

Memos and emails to Chairs, board members or the relevant portfolio are also an important means of briefing or background information, not calling for a decision.

Māngere-Ōtāhuhu Local Board

18 March 2015

For Information: Reports referred to the Māngere-Ōtāhuhu Local Board

File No.: CP2015/02022

Purpose

1. This report provides a summary of information-only reports and resolutions for circulation to the Māngere-Ōtāhuhu Local Board.

2. The Manurewa Local Board has referred resolution MR/2015/11 regarding the Review of District Licensing Committee Structure that was considered as Extraordinary Business on 29 January 2015.

MOVED by Deputy Chairperson SP Brown, seconded by Member MJ Bailey:

That the Manurewa Local Board:

a) request the Regional Strategy and Policy Committee undertake the District Licensing Committee review for completion by the end of April 2015 for the following reasons:

i) at the establishment of the District Licensing Committee structure a review was envisaged at the 12 month mark (ie: December 2014)

ii) a review is needed to establish the effectiveness or otherwise of the District Licensing Committee structure

iii) the current structure appears to not allow for community views to be taken into account.

iv) the date for the adoption of the provisional Local Alcohol Policy is not definite and, in the board’s view, not related to the effectiveness of the District Licensing Committee structure.

b) request that the District Licensing Committee review include

i) the form and structure of the District Licensing Committee, and

ii) incorporate feedback from everyone who has been involved in the current District Licensing Committee structure, being (but not exclusive to):

1) the Police

2) the Medical Officer of Health

3) local boards

4) submitters, and

5) applicants

c) request that the notice of motion and resolutions be forwarded to all local boards for their consideration.

A copy of the Notice of Motion is attached to this report as Attachment A.

3. The Regional Facilities Auckland has referred their Second Quarter Report 2014/15 for the quarter ended 31 December 2014. A copy of the report is attached under separate cover to this report for the board’s information.

The Regional Facilities Auckland Second Quarter Report 2014/15 can be found at http://infocouncil.aucklandcouncil.govt.nz/ Select Māngere-Ōtāhuhu Local Board in the meeting drop down box and click on view. Click on 18 March 2015, agenda attachments.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Notes the Manurewa Local Board MR/2015/11 resolution.

b) Notes the Regional Facilities Auckland, Second Quarter Report 2014/15 for the quarter ended 31 December 2014.

Attachments

No.	Title	Page
a View	Notice of Motion	177
b View	RFC Second Quarter Report 2014/15 (Under Separate Cover)

Signatories

Authors	Janette McKain - Local Board Democracy Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

18 March 2015

Resolution Number	Summary of Item	Resolution	Position or Department Responsible	Target Date/update
MO/2013/424 & MO201493/94	Mangere Town Centre Canopy Project	d) Requests that officers initiate a dialogue with shop owners and the Mangere Town Centre BID regarding the roof repairs and drainage in association with and simultaneously with this project. Updated 21 May 2014 b) Note the options for addressing the flooding issues associated with private roofs, guttering, spouting and down pipes of the buildings surrounding the public square is limited to voluntary remediation and in some cases regulatory action which would be unlikely to mean works were completed simultaneously with the canopy project. c) Receive the detailed design and indicative costs for the canopy prepared by Qdesignz. d) Note that at least an additional $750,000 (indicative cost) as well as consequential operational budget (yet to be costed) is required to fund the canopy element of the project as per the Board’s preferred design option. e) Review the scope and design of the canopy in close consultation with the Māngere Town Centre Business Association and continue to commit existing Māngere-Ōtāhuhu budget to this project and ask officers to consider phasing, compiling an investment proposal as part of the long term plan and exploring other funding options and partners to complete the project. f) Endorse the provision of the additional public toilets within the proposed Māngere Town Centre Bus Interchange project to be funded and delivered by Auckland Transport in June 2015, and reallocate existing budget for the public toilets to the canopy.	Maureen Shelton, Nicola Mochrie, Dean Williams	Reported to the Board 21 May 2014. A further report will come back to the board at a later date. Workshop on 5 November. Report Due in March 2015.
MO/2013/437	Community Art Space in Otahuhu Scoping Study Report	b) Notes that staff from Community Policy and Planning will report on a proposed programme of planning and the indicative budget required to investigate the needs and feasibility of an arts facility and events for Otahuhu.	Rhoda Fowler	Work shopped 4 February 2015
	Massey Homestead & Otahuhu Town Hall upstairs leases		David Mose, Christine Benson	• Otahuhu Town Hall upstairs lease Community Policy will report early 2015 to the board regarding the options for the vacancy at High Street.
Workshop	Nga Tapuwae Community Centre	The Board discussed the Buckland Road Preferred Options. The board supports looking at efficient traffic flows in the area. This proposal is in the early stages and further scoping information will be coming to the board early next year.	Brya Taylor	This project is being considered by Auckland Transport
MO/2013/530	Mangere Bridge Art Group	b) Requests a prompt report-back from officers on the hire increases for the Mangere Bridge Art Group and the maintenance and condition of the Mangere Bridge War Memorial Hall.	Kat Teirney, Peter Matvos, David Mose	Awaiting information on the condition of the Mangere Bridge War Memorial Hall
MO/2014/21	MOana-Nui-A-Kiwa Outdoor Pool Upgrade Developed Design	c) Notes that the proposed development of stage 3, which included the future new plant room, associated filtration services and its relative priority, will be considered as part of the citywide Community Facilities Network Plan, the progress of which will be reported to the board later in 2014.	Philippa Knox, Anita Community Policy and Planning	March - An update regarding stage 3 will be forwarded to the board.
MO/2014/35	Request to Lease 37 and 39 Winthrop Way, Mangere East	That the Taeaofou I Puaseisei Preschool Trust presentation be referred to officers in Parks, Sports, Recreation and Community Policy/Planning for assessment and report back to the Local Board.	Malcolm Page, Sophie Bell, Teena Abbey	Memo was attached to reports pending in July. Another report will be coming back to the board.
MO/2014/40	Makaurau Marae Placement with Auckland Council	That the Māngere-Ōtāhuhu Local Board congratulates Makaurau Marae and Council Officers for their innovation on this project and invites Community Development, Arts and Culture and Environmental Services Unit to present the Haere Whakamua project.	Emma Joyce, Tessa Chilala, Shane Ta'ata	This is part of the work programme and a report will be presented to the board when the project is complete.
MO/2014/60	House at 161 Robertson Road Mangere	That the Māngere-Ōtāhuhu Local Board: a) Request that the local board’s preference for the future of the house at 161 Robertson Road, Mangere, be given due regard when the issue is considered by the Finance and Performance Committee for decision regarding this non-service asset. b) Requests that officers from Community Policy and Planning, Financial Planning and the Environmental Strategy and Policy (Heritage) prepare a preliminary business case for the historic homestead, including consideration of locating a suitable business and providing a lease of sufficient duration that would allow for restoration by the lessee and a commercially sustainable venture.	Manoj Ragupathy, Ross Tucker, Bryan Pooley, Leitita McColl, Marian Webb, Richard Bland (Heritage)	ACPL are doing a stocktake or assessment of all non use assets.
MO/2014/65 MO/2014/176	Auckland Transport Monthly Report	b) Requests that Auckland Transport investigate calming traffic in Mangere East Town Centre to improve pedestrian access across Massey Road and report back on the potential cost and whether or not the project is technically feasible. e) Requests that Auckland Transport report Windrush-Waddon project options to the May 2014 meeting for local board decision. f) Requests that Auckland Transport sorts out the Bader Drive/Idlewild intersection which has not been improved in terms of making it safer or enabling better traffic flow. c) Requests that the removal of the fencing in the Mangere Town Centre car park, near the Citizen’s Advice Bureau is resolved.	Ben Stallworthy	Windrush-Waddon option was reported in the 21 May meeting.
MO/2014/67	Financial Planning for Extreme Weather Events	c) Note that expenditure against the local unallocated operational and capital storm damage budgets will be reported to all local boards annually.	Jane Aickin, Martin Van Jaarsveld, Malcolm Page, Grant Jennings	Apr-15
MO/2014/71	Local Board Decisions for 2014/2015 Annual Plan - Mangere Canopy	i) Agrees a balanced budget for 2014/2015 and outer years for the Annual Plan 2014/2015 that reflect the allocation of decision-making, with the proviso that the local board receives expert financial and implementation advice on the Mangere Town Centre Canopy project to deliver it’s desired outcomes in a lateral, innovative and cost-effective way.	Lydia Sosene, Kenneth Tuai, Rina Tagore	Workshop booked 4 March 2015
MO/2014/81	Otahuhu JP Service Desk/Office Space	b) That the Māngere-Ōtāhuhu Local Board refers the future location and space concerns of the Ōtāhuhu JP Service to the relevant council officers to consider and report back with proposed solutions.	Chantelle Whaiapu	The CAB has been allocated space in the Otahuhu Recreation Precinct.
MO/2014/130	Community Facilities Provision in Mangere	c) Notes that the results of the needs analysis will be reported to the Māngere-Ōtāhuhu Local Board, which will determine whether or not a feasibility study is required.	Jim Donald	Work shopped February. Report due April 2015
MO/2014/171	Quarterly Performance Report - Swimming pool statistics comparative analysis and marketing of free entry for children and adults	b) Requests further analysis and reporting on annual swimming pool patronage and promotion of free entry for all at Moana Nui A Kiwa pool.	Rob McGee	Community Policy and Planning are doing the evaluation of the free swimming policy and a indepth evaluation using the catchment data, visitor data and customer insights. Early 2015
MO/2014/189	Pacific Arts Association International Symposium March 2016	b) That the Māngere-Ōtāhuhu Local Board refer the partnership proposal for the Auckland War Memorial Museum Pacific Arts Association International Symposium March 2016 to the Arts, Culture and Events Committee and arts and culture policy officers, for further scoping and costing, with a report-back to the Local Board.	Naomi Singer, Olivia Taouna	Officers have meet with the Auckland Museum staff and will update the portfolio holders. A memo was presented to the Arts and Culture portfolio holders and a report is not required at this stage.
MO/2014/213	MIT Pasifika Centre	b) That the Mangere-Otahuhu Local Board supports the Pasifika Centre Project in principle and refers the project to the Mayor's office and relevant governing body Committees and central government for consideration and feedback.	Cathy Kenkel, Crispian Franklin	The Mayor has been extensively briefed on this project and is overall supportive in principle but, equally, is conscious of the funding constraints of MIT, Central Government and Auckland Council.
MO/2014/224	7 Piki Thompson Way, Otahuhu	b) Requests clarification of the status and the timeline for divestment for 7 Piki Thompson Way, Otahuhu	Letitia McColl, Nigel Hewitson Team Leader Disposals	TBA
MO/2014/242	Sir Douglas Bader Intermediate School	b) That the Mangere-Otahuhu Local Board refers the issue of excessive litter outside Sir Douglas Bader Intermediate School to Waste Operations South officers and requests a report back (memo) with proposed solutions.	James Young (Murray Stirling)	Officers have increased the frequency of littler clearance and will contact the school to see if this level of service has helped before investigating other options.
MO/2014/243	Mangere Bridge Esplanace - Waka Ama Vandalism	b) That the Mangere-Otahuhu Local Board refers the issue of poor lighting, problems of security and safety regarding the vandalism of the Waka Ama outrigger canoes on Waterfront Reserve to Parks Officers and requests a report back with proposed solutions.	Joseph Ormsby, Greg Lowe	TBA
Workshop	Auckland Transport Local Board Budget	The Board would like the Otahuhu Town Centre and the Mangere Town Centre Bus Interchange included in the list. The Board requests a work programme on the footpaths in their area.	Ben Stallworthy	TBA
MO/2014/265	Deputation - Pacific Steel	b) That the Mangere-Otahuhu Local Board refer the request relating to improving the safety of crossing between the two sites on James Fletcher Drive, to Auckland Transport for investigation and report back.	Ben Stallworthy	TBA
MO/2014/266	Deputation - Otahuhu Rovers Rugby League Club	b) That the presentation be referred to the Maungakiekie-Tamaki Local Board and Parks, Sports and Recreation officers, with a request that the priority issues raised be investigated with and reported back to both Māngere-Ōtāhuhu and Maungakiekie-Tamaki Local Boards.	Victoria Villaraza, Nina Siers, Malcolm Page, Greg Lowe	TBA
MO/2015/4	Vaka Manu'Kau Niue Community Trust - Massey Homestead Lease	Public Forum	Christine Benson	Officers to review next steps and report-back with a recommendation to this lease. Vaka Manukau has indicated they are not willing to share premises. Two submissions were received and board members and officers have a meeting set up to hear the submissions and a report will be on the April Agenda.
MO/2015/10	Auckland Transport Quarterly Update	b) Does not believe that the Local Board Transport Capital Fund project at Bader Drive and Idlewild Road has been effective in addressing the issues of making the intersection safer and enabling better traffic flow, therefore the local board requests Auckland Transport investigate and report back on signalisation at this intersection, incorporating safe pedestrian crossing.	Ben Stallworthy	TBA
MO/2015/12	Site proposed for divestment - 273R James Fletcher Drive, Otahuhu	That the Māngere-Ōtāhuhu Local Board: a) Endorses Auckland Council Property Limited’s recommendation to the Regional Strategy and Policy Committee for revocation of the reserve status over a plantation reserve at 237R James Fletcher Drive, Otahuhu. b) Endorses Auckland Council Property Limited’s recommendation to the Regional Strategy and Policy Committee to dispose of 237R James Fletcher Drive, Otahuhu. c) Requests that the Local Board receives the revenue from this sale for local activities and projects.	Letitia McColl	Further to c) in the resolution below, it is a Department of Conservation requirement, in accordance with the Reserves Act 1977, that where the reserve status of any reserve is revoked and the land is subsequently disposed of, that the sale proceeds are placed in the council’s reserves account, so that additional funds can be used to acquire other land for reserve purposes or for maintenance of existing reserves. This is noted in paragraph 16 of the report.

Māngere-Ōtāhuhu Local Board

18 March 2015

Māngere-Ōtāhuhu Local Board

Workshop Notes

Date of Workshop: Wednesday 4 February 2015

Time: 1.00pm to 3.30pm

Venue: Mangere-Otahuhu Local Board office

Present: Lydia Sosene, Carrol Elliott, Nick Bakulich, Walter Togiamua, Peter Skelton, Carol McKenzie-Rex (Relationship Manager), Janette McKain (Democracy Advisor), Kenneth Tuai (Advisor)

Apologies: Tasi Lauese and Christine O’Brien for absence

Walter Togiamua opened the meeting with prayer.

Timeslot	Topic	Presenter	Purpose
1.00 - 1.30pm	Portfolio Update	Board Members	To update the board on the portfolio meetings during January. Walter Togiamua · Lease Portfolio · Community Development Carrol Elliott · ATEED – Airplane course · ACPL/Ports of Auckland Council · Old New Mangere Bridge progressing · SMART · Ourirangi Pollution Control · Alcohol Ban · International Women’s Day 12 March 2015, Grange Golf Club Nick Bakulich · Audit on Parks - $70k available for furniture on parks · Park Rangers – Monitoring of parks · Libraries · Civic Defence Launch Lydia Sosene · Policy and Governance · Regulatory – Fish shop in Mangere Town Centre · Bylaws and Compliance – Signage Hearing
1.30 - 2.00pm	SLIPs	Banita Wallabh	To Board discussed the upcoming SLIPs projects. A report will be coming to the March Business meeting.
2.00 - 2.45pm	Otahuhu Library at 12 - 16 High Street, Otahuhu, and the process for assessment and future use	Letitia McColl, Adam Sadgrove, Rhoda Fowler	To Board had a power point presentation on the processes around future use of the facility, and how the board’s work on an Otahuhu arts and culture facility objective and considering the needs of other groups that the local board has had enquiries from for use of this facility, can be integrated into this process.
2.45 - 3.30pm	237R James Fletcher Drive	Letitia McColl	To Board discussed the reserve revocation and rationalisation for 237R James Fletcher Drive. A report will be coming to the February/March Business meeting.

Peter Skelton closed the meeting in prayer.

Māngere-Ōtāhuhu Local Board

18 March 2015

Māngere-Ōtāhuhu Local Board

Workshop Notes

Date of Workshop: Wednesday 25 February 2015

Time: 1.00pm to 4.00pm

Venue: Mangere-Otahuhu Local Board office

Present: Lydia Sosene, Carrol Elliott, Nick Bakulich, Walter Togiamua, Peter Skelton, Janette McKain (Democracy Advisor), Kenneth Tuai (Advisor), Rina Tagore (Senior Advisor)

Apologies: Carol McKenzie-Rex for absence

Christine O’Brien opened the meeting with prayer.

Timeslot	Topic	Presenter	Purpose
1.00 - 1.30pm	Portfolio Update	Board Members	Members updated the Board on their portfolios: Nick - Youth, Facilities Christine – MIT Job Feast, Otahuhu Town Centre, Economic Development, Airport/Mauhunga Drive, Otahuhu Town Hall, Creative Communities Assessment Panel South.
1.30 - 2.15pm	Community Grants Policy - creation of local grants programme	Marion Davies and CDAC representatives	The Board discussed the local grants programme, in accordance with the recently adopted Community grants policy. - drawing upon local board plans to determine priority areas for community grants - the total budget available for community grants for the financial year - the ability to ring-fence a portion of their budget for specific purposes or recurring, multi-year grants - any additional accountability and performance measures relating to recurring, multi-year grants - the number of funding rounds per year - the mechanism for recipients to report back on how their grant benefitted the community - any additional exclusions - any thresholds for local grants Any strategic relationship grants Any match funding schemes. A report will come to the April Business meeting.
2.15 - 2.45pm	Facility Partnership Fund	Kim Squire, Shamila Unka	To Board discussed the $75,242 dollars unspent on the facility partnership fund and the groups who have put in applications. A report will be coming to the April Business meeting.
2.45 - 3.30pm	Mangere Community Facilities Scoping	Jim Donald, Richard Griffiths	To Board had a power point presentation on the investigation on Community Facilities provision around Mangere Centre Park and Walter Massey Park, Mangere East.
3.30 - 4.00pm	SH20A to Airport	Kelli Sullivan, Senior Engagement and Stakeholder Liaison Advisor, NZTA	The Board had a power point presentation and discussion on the construction, cycling provision, potential property impacts on House Park and consultation process regarding the traffic signalisation proposed for Westney/Kirkbride and Richard Pearse/Ascot Roads.

Nick Bakulich closed the meeting in prayer.

Chairperson	Lydia Sosene
Deputy Chairperson	Carrol Elliott, JP
Members	Nick Bakulich
	Tafafuna'i Tasi Lauese, JP
	Christine O'Brien
	Leau Peter Skelton
	Walter Togiamua

Timeslot	Topic	Presenter	Purpose
1.00 - 2.00pm	Local Economic Development Action Plan	Janet Schofield, Luo Lei, Paul Robinson (ATEED)	To board discussed and gave feedback on the Local Economic Development Action draft plan prior to it going out for Stakeholder Consultation. Once consultation feedback is received a report will come back to the board.
2.00 - 3.00pm	Financial Performance Report Oct to Dec 2014	Faithe Smith	The board discussed the financial report for the last quarter which monitors departmental performance against work programmes and project delivery plans. A report is on the February business meeting agenda.
3.00 - 4.00pm	Community Grants Policy	Rina Tagore	The Board discussed the priorities, approach and questions to apply community grant policy for Mangere-Otahuhu. A working party consisting of Walter Togiamua, Christine O’Brien and Lydia Sosene to meet next week to discuss the grants programme.