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Māngere-Ōtāhuhu
Local Board
18 March 2015
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1 Welcome
Nick
Bakulich led the meeting in prayer.
2 Apologies
Secretarial
Note: Cr Arthur Anae tabled his apology for absence.
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
·
Deputy Chair Elliott, who received an award in recognition of services to the community from the National Council of Women.
·
Henry Tuwha, who passed away on 10 March
2015, husband of Maryanne Tuwha.
·
Mrs Faimai Tuimauga
QSM, who passed away in February 2015.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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13
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Mangere-Otahuhu SLIPs Funding 2015 Programme
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Resolution number MO/2015/24
MOVED
by Member CF O'Brien, seconded by Member TW Togiamua:
That the Māngere-Ōtāhuhu
Local Board:
a) allocate funds for the
following SLIPs projects and nominate a local board representative to act as
spokesperson for the proposals as follows:
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Project Title
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Financial Year
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Operational Expenditure (OPEX)
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Capital Expenditure (CAPEX)
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Delegated to Board Member
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Boggust
Park:
Re-allocate
funds:
From development of Toilets to
Physical works for Renewal Playground
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2015
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$100,000
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Chairperson Sosene
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Mangere
Art Centre Café:
Café
set up
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2015
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$32,000
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Member Skelton
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Mangere
Art Centre Courtyard:
Supply and Installation of
Shade Sail
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2015
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$12,163
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Member Skelton
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House
Park:
Carpark Lighting Management
Plan for main Carpark off Kirkbride Road
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2015
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$20,000
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Member Bakulich
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Ashgrove
Reserve:
Lighting Management Plan for
lighting adjacent to pathway network thought out the Reserve
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2015
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$20,000
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Member Lauese
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Mangere
Teaching Garden:
Large Storage Container to
Store mowers
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2015
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$4,500
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Deputy Chair Elliott
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Total for Y2014/2015
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$24,500
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$144,162.96
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b) delegate
authority to the nominated Local Board Member to provide guidance and advice
to the Asset Development Business Support (South) for their allocated
proposals, and enable the local board member and the Chair (jointly) to make
minor amendments to funding allocations where a variation to the project
scope is needed due to unforeseen circumstances.
c) request officers to
explore local procurement options in the establishment of the Mangere Arts
Centre Café, as described in council’s Procurement Strategy and Procurement
Policy.
d) request officers to ensure
the Boggust Park playground project aligns with the Boggust Park Concept Plan
approved by the local board
CARRIED
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14
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The Auckland Teaching Gardens Trust
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Resolution number MO/2015/25
MOVED
by Member CF O'Brien, seconded by Member TW Togiamua:
That the Māngere-Ōtāhuhu
Local Board:
a) endorse the
Auckland Teaching Gardens Trust to provide this programme at the Old School
Reserve.
b) receive
this report and approve the funding of $30,000 per annum for the provision of
a teaching gardens programme at the site by the Auckland Teaching Garden
Trust from the operations budget of Local and Sports Parks.
c) approve
that this take effect from 3rd of January, 2015 and so the amount
of funds allocated for the service funding in the first year will be $15,000
and thereafter maintained at $30,000 per year for a period of three years
when this agreement will be reviewed.
d) seek the
Parks officers to follow the process to progress a licence to occupy this
site by the Auckland Teaching Garden Trust who will be required to follow all
such conditions and consents required for management of the site.
CARRIED
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15
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Request to lease 37 and 39 Winthrop Way for an Early Childhood
Education Centre
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The Taeaofou I Puaseisei Preschool Trust
proposal to lease 37-39 Winthrop Way tabled at the meeting has been attached
to the back of the minutes.
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MOVED Deputy Chairperson CM Elliott,
seconded by Member CF O’Brien
That the Mangere - Otahuhu Local Board
decline the request by the Taeaofou I Puaseisei Preschool Trust to lease land
at 37 and 39 Winthrop Way, Mangere, for the purpose of establishing an early
childhood education centre, as there is no direct benefit to the open space
and its users.
A division was called for, voting on
which was as follows:
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For
Deputy Chairperson CM Elliott
Member CF O'Brien
Member TW Togiamua
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Against
Member NL Bakulich
Member TF Lauese
Member EP Skelton
Chairperson L Sosene
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Abstained
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The motion was
declared lost by 3 votes
to 4.
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Resolution number MO/2015/26
MOVED
by Member TF Lauese, seconded by Member NL Bakulich:
That the Mangere - Otahuhu Local Board approve the request by the Taeaofou I Puaseisei Preschool Trust to lease
land at 37 and 39 Winthrop Way, Mangere, for the purpose of establishing an
early childhood education centre, through normal Council processes.
A division
was called for, voting on which was as follows:
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For
Member NL Bakulich
Member TF Lauese
Member EP Skelton
Chairperson L Sosene
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Against
Deputy Chairperson CM Elliott
Member CF O'Brien
Member TW Togiamua
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Abstained
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The motion
was declared carried by
4 votes to 3.
CARRIED
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16
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Needs and options analysis for arts and culture in
Ōtāhuhu
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Resolution number MO/2015/27
MOVED
by Deputy Chairperson CM Elliott, seconded by Member CF O'Brien:
That the Māngere-Ōtāhuhu
Local Board:
a) approve the
allocation of up to $40,000 from the board’s 2014/2015 budget to undertake a
needs and options analysis for arts and culture in Ōtāhuhu.
b) request
that Community Policy South officers (Manoj Ragupathy and team) advance an
opportunity identified in the proposed Community Facilities Network Plan to
investigate future options for the library space at 12 High Street in Otahuhu,
which becomes vacant in 2015, for local community purposes that complement
the adjacent Otahuhu Community Centre.
CARRIED
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17
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Otahuhu Town Centre Framework 2015
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Resolution number MO/2015/28
MOVED
by Member CF O'Brien, seconded by Member NL Bakulich:
That the Māngere-Ōtāhuhu
Local Board:
a) receive the
Ōtāhuhu Town Centre Framework 2015 report.
b) note that a public
information day was held on the 27th of November 2014.
c) note that the draft endorsed
by the Board on the 16th of October 2014 has been restructured, reformatted
and amended to reflect mana whenua engagement.
d) formally
adopt the Ōtāhuhu Town Centre Framework 2015 in principle, subject
to minor amendments, with the Local Board Chair delegated to approve the
final version on behalf of the local board.
CARRIED
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19
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LGNZ Conference and AGM 2015
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Resolution number MO/2015/30
MOVED
by Deputy Chairperson CM Elliott, seconded by Member CF O'Brien:
That the Māngere-Ōtāhuhu
Local Board:
a) nominate
Member Lauese to attend the Local
Government New Zealand 2015 annual general meeting and conference from Sunday
19 July 2015 to Tuesday 21 July 2015 on the basis that the conference
programme is relevant to the Local Board’s work programme
b) confirm
that conference attendance including travel and accommodation will be paid
for in accordance with the current Auckland Council Elected Member Expense
Policy.
CARRIED
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20
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Mangere-Otahuhu Local Board's processes for portfolios, workshops
and meetings
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Resolution number MO/2015/31
MOVED
by Deputy Chairperson CM Elliott, seconded by Member TW Togiamua:
That the Māngere-Ōtāhuhu
Local Board:
a) agree to focus the local
board's workshops on governance issues, and topics of priority that are
member-led.
b) adopt the criteria for the
allocation of items to meetings, workshops and portfolios set out in the
report and attachment A, for the guidance of staff.
c) agree that the workshop
programme for 2015 should ordinarily consist of two workshops, held on the
first and second Wednesday of each month, with a reserve day kept available
on the fourth Wednesday, to be utilised when the Chair considers necessary.
d) agree that the local board
forward-plans and identifies topics and issues of priority for
work-programming.
CARRIED
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25 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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26 Procedural
motion to exclude the public
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Resolution
number MO/2015/36
MOVED by Member TW Togiamua, seconded by Member TF
Lauese:
That the
Māngere-Ōtāhuhu Local Board exclude the public from the
following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Outsourced
Facilities Management of Auckland Recreational Facilities(Mangere - Otahuhu
Local Board) - Full Supplier Recommendation Report ACPN_17212
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular, the
report contains commercially sensitive information and it is important to
protect the privacy of the parties involved until the process has been
fully negotiated and suppliers advised of the outcome.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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7.17pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
7.28pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Outsourced Facilities Management of Auckland Recreational
Facilities(Mangere - Otahuhu Local Board) - Full Supplier Recommendation
Report ACPN_17212
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Resolution number MO/2015/37
That the Māngere-Ōtāhuhu
Local Board:
c) request the
following restatement resolutions be provided in the open section of the
minutes:
i) that there be no
restatement of the report and attachments at this time.
ii) that the resolutions remain confidential until the
contract has been signed by the supplier.
CARRIED
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Tafafuna’i Tasi Lauese closed the
meeting in prayer.
7.28 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Māngere-Ōtāhuhu Local
Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
Item 12 - Councillor
Arthur Anae’s bulletin
24 February 2015
Briefing on the preparations for the
UNESCO – International Dialogue and Workshop on Social Inclusion: Good Policies
and Practices for Disabled People in Asia and the Pacific
Councillor Anae – proponent
135 Albert Street building
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Councillor Arthur
Anae received update regarding preparations for the event which is led by Civic
Events team. The two-day conference will be held on 18-19 March 2015 in
Manukau. The aim of the event is to provide a forum for governors, mayors and
specialists in local government and associated organisations in Asia and the
Pacific regions for sharing best practices and evaluating experiences with
others for developing and strengthening policies on inclusiveness and
disability.
27 February 2015
Pacific Economic Development
Roundtable discussion
Councillor Anae –
attendee/contributor
University of Auckland (Fale
Pasifika)
- Upon the
invitation of The Honourable Julie Bishop, Minister of Foreign Affairs and
Trade, Australia, Councillor Anae joined the discussion and explained his
ideas and thoughts around Pacific economic development and Auckland’s
economic development aspirations.
4 March 2015
Meeting with Richette Rodger, Otahuhu
Mainstreet & Commercial Association Inc.
19 Hall Avenue, Otahuhu
- Councillor Anae met with Richette
Rodger, Commercial Town Manager of Otahuhu Commercial Association to
discuss the Business Improvement District (BID) service delivery review.
6 March 2015
Auckland Airport Visit
Councillor Anae – to inspect the
airport’s new equipment
Auckland Airport
- Together with other Councillors
and members of the Regional Strategy and Policy Committee, Councillor Anae
inspected the airport’s new equipment for responding to emergency
situations. They have witnessed their latest fire-fighting truck/machine
and water rescue equipment – the Hovercraft and Thunderbird One.
Item 15
Item 24
Mangere-Otahuhu Local Board Chairs
Report
Lydia
Sosene
February - March 2015
Meetings
Invitations and Community Events attendance.
-Attended Pasifika Communities Have Your
Say Forum, Manukau.
-Attended NZTA Launch of Upgrade SH20
Motorway to Auckland Airport.
-Attended JobFest15 Summit Event MIT
Manukau, Co MC role.
-Chaired three of monthly Chair Forums,
21Local Board Chairs CBD.
-Attended AGM Mangere East BID.
-Attended Liquor Licence Hearing to speak
on Objection of renewal of liquor licence Vine Street Shops, Manukau.
-Presented submission of MOLB Signage
Bylaws to Governing Board Committee, CBD.
-Chaired MOLB Workshop, MOLB Office.
-Attended Governing Board Committee re
reallocation of Mangere Mountain Education Trust and King Taawhiao’s cottage,
decision by GB to reallocated back to Mangere-Otahuhu Local Board governance,
CBD.
-Attended Mangere Town Centre Safety
Committee Meeting, MOLB Office.
-Media Interview, Pacific Media Network,
Have Your Say content, Manukau.
-Opened Otahuhu Family Fun Day, Murphy Park
Otahuhu.
-Attended ICC Event, Eden Park, NZ v
Australia.
-Attended Southern SubRegion Local Boards
Chairs Forum, Manukau.
-Attended combined Have Your Say Event,
Commercial Developers and LBMs CBD.
-Attended Meeting Future Streets Project
Team and MBIE Regional Manager.
-Chaired MOLB Workshop, MOLB Office.
-Attended Have Your Say MOLB Event, Mangere
Arts Centre.
-Attended National Council of Women
Manukau, Breakfast.
-Hosted NZ Citizenship Ceremony, 300
certificates awarded to new NZ Citizens, Manukau.
-Presented MOLB submission RLTP to Auckland
Transport Directors.
-Hosted Community Fono, Mangere East.
-Presented to the Forum hosted by Alcohol
Healthwatch, Sale and Supply Alcohol 2012 One Year on, Auckland Regional Forum
150 participants, Parnell.
-Media Radio Interview, Radio 531, Manukau.
-Attended Proposed New CCO Workshop
Manukau.
-Attended Southern Cluster Forum, ATEED
Workshop, Manukau.
-Attended Mayoral Walkabout Pasifika
Festival, Hayman Park, Manukau.
-Bereavement Leave.
-Site visit, Tour of Mangere Auckland
Council Facilities, Mangere.
-Site visit, Kirkbride Road due to complex
road safety and school pupils issues raised by Principal Mangere Central School
to Watercare staff and Auckland Transport. There are approximately more than
100 school pupils and their caregivers, and school staff having to monitor
movements of school pupils before and after school along Kirkbride Road and
Watercare No4 Pipeline project.
Lydia Sosene
18 March 2015
