Agenda of Maungakiekie-Tāmaki Local Board

Maungakiekie-Tāmaki Local Board

19 March 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 6

12 HEART Movement Membership 7

13 Update from Business Improvement Districts to the Maungakiekie-Tāmaki Local Board 35

14 Te Oro Fees and Charges 123

15 Auckland Transport Monthly Update Report – March 2015 131

16 LGNZ Conference and AGM 2015 147

17 Notice of alteration to resolution: Local Event and Civic Event Fund 2014/2015 155

18 Record of Maungakiekie-Tāmaki Local Board Workshops - February 2015 159

19 Board Members' Reports 165

20 Chair's Report to the Maungakiekie-Tāmaki Local Board 179

21 Governing Body Member's Update 181

22 Consideration of Extraordinary Items

PUBLIC EXCLUDED

23 Procedural Motion to Exclude the Public 183

C1 Committee of the Maungakiekie-Tāmaki Local Board to govern Te Oro 183

C2 Landscape assessment of treaty settlement land at Point England Reserve 183

1 Welcome

2 Apologies

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Maungakiekie-Tāmaki Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 19 February 2015, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Maungakiekie-Tāmaki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Maungakiekie-Tāmaki Local Board

19 March 2015

HEART Movement Membership

File No.: CP2015/03341

Purpose

1. To provide the Maungakiekie-Tāmaki Local Board the opportunity to renew its membership with HEART Movement.

Executive Summary

2. The local board has expressed its interest to renew the membership with HEART. Membership of HEART has some commitments to a training programme. HEART have requested council officers attend training commitments required of members.

3. Attached is the HEART Membership Agreement and Standards of Practice, and background information consisting of the original report and resolution made 25 September 2012.

Recommendation/s

That Maungakiekie-Tāmaki Local:

a) thanks Nandita Mathur, HEART Movement Coordinator, for her invitation to re-join as a HEART Member

b) agrees to renew its membership with HEART Movement

c) requests officers to attend the HEART training programme in accordance

d) delegates to the chair the authority to negotiate the board’s statement of commitment to collaboration with other organisations, as required in the membership agreement.

Discussion

4. The Maungakiekie-Tāmaki Local Board joined the HEART Movement in September 2012.

5. The HEART Movement is working to prevent family violence and promote healthy relationships in Glen Innes and Pt England. They are committed to continuously improving our knowledge and practice. The aim of the HEART Standards of Practice is to develop a consistent approach to addressing family violence and promoting healthy relationships amongst practitioners working in this community.

6. The local board has expressed an interest in continuing its membership to HEART and supporting the work they conduct in the community.

Consideration

Local Board Views

7. The local board has expressed an interest in continuing its membership to HEART and supports the work they conduct in the community.

Implementation Issues

8. The HEART membership calls for participation in training programmes as below:

a) Peaceful family Communications-Peace Foundation (15 hrs).

b) Community Change Agents-Learn skills to facilitate groups, host conversations and mobilise your neighbors.

c) Community Research-Acquire skills that enable you to participate in local research and analyse data.

d) Working with Pasefika families (1 day)

e) Working with Maori Whanau (1 day)

f) Child Brain Development – Brainwaves

g) Introduction to Family Violence

h) How to help – Bystanders training

9. The above training is best suited to council officers working in the community and as part of membership, the local board request council officers working in the community attend these sessions.

Attachments

No.	Title	Page
a View	HEART Practice Standards 2015	9
b View	HEART Membership Agreement 2015	11
c View	HEART original report and resolution 25 September 2012	13

Signatories

Authors	Nina Siers – Senior Local Board Advisor
Authorisers	Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

19 March 2015

HE WHAKAATURANGA PUMAHARA - THE HEART MOVEMENT MEMBERSHIP AGREEMENT

February 2015

KUPU WHAKATAKI – PREAMBLE

This agreement is between the members of the HEART Movement. The HEART Movement grew out of the Glen Innes and Pt England community and the conversations between community organisations and community members about what can be done to prevent family violence.

KAUPAPA - PURPOSE

The HEART network is a collaboration of community organisations and residents working to prevent family violence and develop healthy relationships. The long-term goal of the HEART Movement is that Glen Innes and Pt England homes actively grow loving, safe and supportive relationships. We are planning for twenty years of action to achieve this goal.

HE MĀTĀPONO – PRINCIPLES

Rangatiratanga - Leadership

We acknowledge our role as leaders, and will actively work to grow leadership in the community. Our leadership will be demonstrated through:

§ Respectful relating

§ Being transparent in our interactions and decision making

§ Engaging in open and honest dialogue

§ Facing challenges and acknowledging our mistakes

§ Our professionalism

§ Acknowledging success and positive change

Whai Wāhitanga - Meaningful engagement

Together we will engage residents as active participants, agents of change and decision-makers in HEART. This will be possible through naming, understanding and negotiating the workings of power, and being mindful of managing expectations so as not to exploit goodwill or take unfair advantage.

Akoranga auroa – Continual learning

HEART is an innovative initiative. We will learn our way forward using evaluation and research completed with this community. HEART members will:

§ Work to increase their knowledge and skills on family violence and healthy relationships

§ Meet the HEART Standards of Practice by participating in HEART trainings and professional development opportunities, and take responsibility for addressing their development needs

§ Work actively to improve individual and organisational practice

Mahinga tahi - Collaboration

The success of HEART relies on strengthening our collaboration. We will:

§ Actively work to strengthen our collaboration

§ Commit to problem sharing and solving

§ Examine and address the barriers to collaboration

§ Celebrate our successes

WHAKATAU TIKA – OUR CHOSEN WAYS OF WORKING TOGETHER

§ As a Tāmaki community-led initiative, we adopt the TIES “Ways of Working”^{^[1]}.

§ Effective communication is essential. We will respond to emails in a timely manner, attend scheduled meetings, and send apologies if we cannot attend.

§ The key contact for HEART is the HEART Movement Coordinator. The Coordinator is employed as a resource for this community and is sited at Te Waipuna Puawai.

§ We will hold bi-monthly network meetings.

§ Decisions will be made by the HEART network at bi-monthly meetings, and all members present are part of the decision-making process.

§ Working groups will be established around particular areas of work. Membership on working groups will be voluntary.

§ An Advisory Group has been established. The purpose of the Advisory Group is to provide strategic direction, to ensure activity aligns to the Theory of Change, and to advise the HEART Coordinator. The Advisory Group is a closed group, but new members will be invited to join this group as necessary.

§ We will seek to resolve misunderstandings, disagreements or conflicts with the person(s) concerned in a timely and respectful manner. If resolution cannot be achieved and the dispute is hindering our kaupapa, then the HEART Advisory Group will seek to engage an external facilitator agreeable to both parties to negotiate and resolve the dispute.

§ Members and member organisations will sign a copy of this agreement to confirm their membership and may withdraw in writing at any time.

§ We will revise this agreement each year, and adapt it as needed.

Mahinga tahi mahi – Collaboration action

We commit to do the following action in collaboration with other organizations this year:-

NAME ______________________________________________ DATE _________________

ORGANISATION ______________________________________________________________

I have the authority to commit my organisation to the HEART Membership Agreement

SIGNATURE ________________________________________

Maungakiekie-Tāmaki Local Board

19 March 2015

Update from Business Improvement Districts to the Maungakiekie-Tāmaki Local Board

File No.: CP2015/01590

Purpose

1. The report provides the opportunity for the Business Improvement Districts of Onehunga, Glen Innes and Panmure to update the Maungakiekie-Tāmaki Local Board on annual progress for the year ending June 2014 and plans for the current year.

Executive Summary

2. The business areas of Onehunga, Glen Innes and Panmure operate as Business Improvement Districts (BIDs).

3. The Auckland Region Business Improvement District Policy requires annual reporting to the Local Board from each of these organisations.

4. This reporting time is an opportunity for Local Board Members to understand the BID’s activities and identify where collaboration between parties can be found.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receive the reports and information from Onehunga, Glen Innes and Panmure Business Improvement Districts.

Discussion

5. As part of the annual reporting requirements under the Business Improvement District Partnership Programme, the three BIDs will be presenting a range of information to the Local Board.

6. This information, as per Section 3.4.1. of the Auckland Region BID Policy requires each BID to provide to Council:

a) Annual audited financial accounts (for the year ended 30 June 2014)

b) A review of the previous year’s activities

c) A strategic plan for the next three to five years

d) An annual plan for the next 12 months ( 1 July 2014 to 30 June 2015- detailed)

e) A detailed budget for the next 12 months showing expected income and expenditure

7. This meeting is also an opportunity for the Local Board to understand whether the BID is anticipating increasing their target rate for the upcoming financial year (2015/2016). The budgets for 2015/2016 would have been decided at the Annual General Meetings held in late 2014.

8. Attached to this report is a range of attachments received from each of the three BIDS for sharing with the Local Board.

9. Panmure and Onehunga BIDs are currently working on the development of their Strategic Plans.

Consideration

Local Board Views and Implications

10. The Local Board is a partner in the BID Partnership Programme. It is important that the Local Board receives this update so members have a comprehensive understanding of outcomes and activities of the local BID programme.

Implementation Issues

11. Implementation of the activities detailed in the attached documents received from each business association makes up their annual work programme.

Attachments

No.	Title	Page
a View	Panmure BID Accountants Report YE June 2014	37
b View	Panmure BID Annual Accounts YE June 2014	39
c View	Panmure BID Business Plan YE June 2015	55
d View	Panmure BID Chairmans Report YE June 2014	59
e View	Glen Innes BID Budget YE June 2015	67
f View	Glen Innes BID Audited Accounts YE June 2014	69
g View	Glen Innes BID Annual Report YE June 2014	79
h View	Onehunga BID Accountants Report YE June 2014	99
i View	Onehunga BID Annual Accounts YE June 2014	109
j View	Onehunga BID Reports YE June 2014 and 2013/2015 Focus	121

Signatories

Authors

Gillian Plume - Team Leader BID Partnership

Authorisers

Penny Pirrit - GM - Plans & Places

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

19 March 2015

Te Oro Fees and Charges

File No.: CP2015/01914

Purpose

1. This report seeks decisions from the Maungakiekie-Tāmaki Local Board on fees and charges for the internal spaces within Te Oro (formerly known as Glen Innes Music and Arts Centre for Youth).

Executive Summary

2. Local boards set hire fees for local facilities. Hire fees support delivery of services, projects, events and activities for the wider community’s benefit.

3. Te Oro is scheduled to open in April 2015. It includes a number of spaces that will be available for venue booking.

4. Staff reviewed a number of comparable facilities and rooms across the region and in the Maungakiekie-Tāmaki local board area in order to recommend fees for Te Oro.

5. Staff also reviewed the existing peak/off peak time definition for community centres and venues for hire and identified the need to adjust these for Te Oro. This is due to a local board objective of encouraging utilisation of the space, and because Te Oro is expected to have a different usage profile to standard venues for hire, meaning the typical peak/off peak definition is unlikely to apply to Te Oro.

6. Staff recommend that the local board adopt the fees and charges for Te Oro detailed in this report. Staff also recommend that these fees are not inflation adjusted in the 2015/2016 financial year.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) adopts the fees at Te Oro for the following spaces from 8 April 2015:

Room Name (Old)	Room Name (New)^{^[2]}	Standard Peak Hourly Rate
Performance / Rehearsal Space	Taurere	$72.0
Artist's Workshop	Te Pupu o Kawau	$43.0
MD1	Studio	$29.0
MD2	Studio	$36.0
MD3	Studio	$24.0
Music / Drama	Studio	$43.0
MP Music / Dance Studio	Maungarei	$50.0
Beats	Studio	$24.0
Visual Arts Classroom	Workshop	$43.0
Jewellery Workshop	Workshop	$36.0

b) confirms the fees and charges for Te Oro will not be subject to council’s inflation adjustment during the 2015/2016 financial year

c) notes the classification of peak/off peak times for Te Oro:

Weekdays until 4pm	Off-peak
Weekdays after 4pm & weekends	Peak

Discussion

7. Local boards set hire fees for local facilities, to support delivery of services, projects, events and activities for the wider community’s benefit.

8. In 2014, Council made operational changes to its fees and charges, including standardised fee naming and principles for applying discounts. The changes included the following:

i) all bookings are treated on a first-come first-served basis

ii) discounts are given for regular bookings and for off-peak times

iii) all hire fees will be charged on a per hour basis, using six simple naming conventions, as in Table 1.

Table 1: Fee Naming Conventions

Naming Convention	Fee Comparisons
Standard	Full rate, no discounts
Standard Off Peak	Full rate, less a discount for time of day or week
Regular	Discount off standard rate for 10 or more bookings per year
Regular Off Peak	Discount off standard rate for 10 or more bookings per year, and a further discount for time of day / week
Local Board Priority Activities	Maximum discount off standard rate
Local Board Priority Off Peak	Maximum discount off standard rate, and a further discount for time of day/week

9. Te Oro is scheduled to open in April 2015. It includes a number of spaces that will be available for venue booking.

Fees and Charges

10. Staff note that accessibly priced music, arts and creative activities for young people will be one of the key functions at Te Oro, and will be complemented by the facilities for hire offering.

11. In developing recommended fees and charges for the spaces at Te Oro, staff reviewed a number of comparable facilities/rooms across the Auckland region and in the Maungakiekie-Tāmaki local board area.

12. Staff recommend the local board adopts the fee schedule presented in table two below at Te Oro from 8 April 2015. The table includes information about comparable spaces in other facilities.

Table 2: Recommended Fees and Charges for Te Oro

Te Oro Room (old name / new name)^{^[3]}	Standard Peak Rate	Comparable Spaces and Standard Peak Rates
Performance-Rehearsal Space / Taurere	$72.0	Mangere Arts Centre / Theatre $75 Other large spaces in the local board area: Panmure Community Hall / Main Hall $69 Oranga Community Centre / Kelrick Room $69 Glen Innes Community Hall / Main Hall $49
Artist's Workshop / Te Pupu o Kawau	$43.0	Studio One Toi Tū / Creative workshops 1-4 $50
MD1 / Studio	$29.0	Otara Music and Arts Centre / Recording studio $99 (this includes technician, microphone, instruments but the feedback received is that this place is not utilised to its potential). Staff consider these rooms are likely to be used by “priority” groups, which will get 50% discount from the standard rate.
MD2 / Studio	$36.0
MD3 / Studio	$24.0
Music-Drama / Studio	$43.0	Mangere Arts Centre / Green Room $43
MP Music-Dance Studio / Maungarei	$50.0	Mangere Arts Centre / Green Room $43
Beats / Studio	$24.0	This may be used primarily as a programming space or as a bookable space
Visual Arts Classroom / Workshop	$43.0	Studio One Toi Tū / Creative workshops 1-4 $50 Franklin Arts & Cultural Centre / Weta Workshop $39
Jewellery Workshop Classroom / Workshop	$36.0

13. The recommended rates exclude use of specialist equipment, setup, technician and so on, as these costs have yet to be determined.

14. As this is a new facility, there may be a need to review the effectiveness of these fees during the first year of operation and to take corrective action. Any fees review will be discussed with the Te Oro governance committee (yet to be formed).

Peak / Off-Peak Definition

15. Council’s community centres and halls have a definition of peak/off-peak hours:

Day	Peak	Off-peak
Monday-Thursday	09:30-12:00 18:00-20:00	06:30-09:30 12:00-18:00 20:00-24:00
Friday	09:30-12:00 18:00-24:00	06:30-09:30 12:00-18:00
Saturday	all day	N/A
Sunday	06:00-20:00	20:00-24:00

16. Staff consider this definition may not be applicable to GIMAC:

a) Some of the rooms at Te Oro have a different demand profile to venues for hire. Workshops, performance space or music recording/rehearsal areas present specialist attributes with a different usage pattern to non-specialist venues for hire.

b) There is a need to increase demand and utilisation during what is defined for community centres and halls as off-peak times when the primary target group (12-24 year olds) is at school/work. While this can be supported by targeted marketing campaigns, fees and charges should also be set at attractive levels to increase usage.

17. Staff have classified peak/off peak times for Te Oro as follows:

Weekdays until 4pm	Off-peak
Weekdays after 4pm & weekends	Peak

Inflation adjustment

18. As part of the annual planning and budgeting process, Council reviews its fees and charges and increases those based on council’s inflation adjustment. As Te Oro fees and charges will be set close to the inflation review deadline, staff recommend that Te Oro fees and charges not be subject to council’s inflation adjustment during the 2015/2016 financial year.

Consideration

Local Board Views and Implications

19. The proposed fees and charges were discussed at a board workshop on 3 February 2015. The board’s views have been reflected throughout this report.

Maori Impact Statement

20. Ngāti Whātua o Ōrākei, Ngāti Paoa and Ngāi Tai ki Tāmaki continue to be closely involved in Te Oro’s development. Ruapotaka Marae is also involved, both in a hosting capacity for meetings and events relating to GIMAC, and as a participant in engagement initiatives.

Implementation Issues

21. Staff estimate that up to three weeks is required to trial test and implement fees and charges in the booking systems and design/publish information on centre’s website and other relevant marketing material. The fees and charges for Te Oro must be decided at the board’s March 2015 business meeting, to ensure the work can be completed before the soft opening date in April. A delay in any of the implementation steps (outlined in the below table) could result in spaces not being available for booking in time or delay marketing and promotion activities.

22. Timeline for activities that are related to fees and charges within Te Oro are noted below:

Table 3: Implementation Actions

Action	Delivery date
Load fees and charges information in booking systems	8 April 2015
Publish fees and charges on centre’s website and any other applicable marketing material	8 April 2015
Identify add-on charges (e.g. use of specialist equipment, setup)*	March-June 2015
Soft opening date (dawn blessing)	8 April 2015
Centre opens – (official opening)	9 May 2015

*Some of these charges may need to be identified and/or adjusted when the facility is open to ensure the resources (staff, equipment) and costs meet customer needs accordingly.

Attachments

No.	Title	Page
a View	Te Oro Fees and Charges	129

Signatories

Authors

Sarp Egene, Arts and Culture Business Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

19 March 2015

Auckland Transport Monthly Update Report – March 2015

File No.: CP2015/03609

Purpose

1. The purpose of the report is to respond to Local Board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the Local Board area since the last transport report.

Monthly Overview

2. At the time of writing, a meeting with the Transport Portfolio lead and deputy is scheduled for 12 March.

3. A workshop was held with the Local Board on 24 February to update the Local Board on progress on the AMETI project. Matters under discussion included:

a) Upcoming public consultation on the Panmure to Pakuranga section ahead of lodgement of the Notice of Requirement

b) Compensation over proposed land take from Auckland Council parks and reserves

c) Progress on Sylvia Park improvements

d) Contamination issues at Van Dammes Lagoon

4. A meeting was held in early March with Local Board representatives and Cycle Action Auckland to discuss the Pt England to Panmure Safe Routes project.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receives the report

b) authorises Auckland Transport to proceed with Option X for Beachcroft Avenue -Princes Street pedestrian improvement.

Reporting Back

Consultation Report

5. No consultations have been forwarded to the Local Board for comment in the last reporting period.

Regional Land Transport Plan (‘RLTP’) Consultation

6. The draft RLTP is being consulted on alongside Council’s Long Term Plan. Both documents were released for public consultation on 23 January 2015 and submissions are to close on 16 March 2015.

7. The RLTP represents the combined intentions of Auckland Transport, NZTA, and KiwiRail in terms of forward planning and priorities. Further information on how the submission process tracked is expected to be ready for the April report.

AMETI Update

8. Significant progress has been made on the plans for a new busway and other transport improvements between Panmure and Pakuranga. Following the completion of Panmure Station and Te Horeta Road, Auckland Transport is now finalising Panmure to Pakuranga design plans.

9. Public information days are to be held to share the plans before Auckland Transport applies for consents in April. These open days will be held in Pakuranga Plaza on Thursday, 12 March and Panmure Bridge School on Saturday, 14 March. The consents process will provide an opportunity for the public to make a submission and to be heard at an official hearing.

10. A detailed update on the AMETI project is included as an attachment to this report.

Local Board Capital Projects

11. The Maungakiekie-Tāmaki Local Board has a fund available for the construction of transport related projects in its area. This fund is administered by Auckland Transport. Each year, the Local Board’s capital fund allocation is $494,757 and this amount can be consolidated within each electoral term.

12. At the time of writing the unspent transport capital fund budget for the current electoral term was $1.177 million. This comprises of $645,000 allocated toward the Onehunga Mall upgrade and a balance of $532,000 uncommitted.

Provision of Pedestrian Interface between Onehunga Bay Reserve, Princes Street and Beachcroft Avenue

13. At the November meeting the rough order of costs (ROC) of $232,000 was tabled for consideration. This figure included provision of a footpath link between the Normans Hill Road and Princes Street, Onehunga, along Beachcroft Avenue and other improvements.

14. A staged project with the first part being costed was presented the Local Board at its December meeting. The Local Board then asked Auckland Transport to meet with Auckland Council Parks staff to discuss both stages of the project and its interface with the Onehunga foreshore works and to present costings for both stages of this project.

15. Two meetings have now taken place and four options are put forward for consideration (see attachment C, diagram and attached sketches):

Option 1 Full Option (without Option 4)

a) 3m shared path between Princes Street and footpath opposite Norman’s Hill Road

b) Includes a crossing point (kerb build outs) in Beachcroft Avenue outside No. 104 (to save the large berm tree)

c) Potential raised crossing or treatments at the exit to the building supplies yard

d) It also allows for possible extension of the No Stopping lines along the length of the existing beach (approximately 40m)

e) All subject to successful consultation with affected parties.

f) Rough Order of Costs $232,000.

Option 2

a) Concentrates only to the south east where the new path leaves the park and will cross the building supplies yard exit

c) Includes a 3m shared path across the building supplies yard exit

d) Includes potential raised crossings or treatments at the exit to the building supplies yard

e) All subject to successful consultation with affected parties

f) Rough Order of Costs $81,000.

Option 3

a) Includes all of Option 2 plus a 3m shared path heading north and stopping at a crossing point outside No. 104 Beachcroft Road

b) Includes a crossing point (kerb build-outs) in Beachcroft Road outside N0. 104 (to save the large berm tree)

c) Rough Order of Costs $112,000.

Option 4 (alternative to Option 2 with a better outcome)

a) This is a separate option to deal with the illegal manoeuvres where vehicles are currently turning right out of Mitre 10 and running on the wrong side of the road

b) It has the feature of formalising a right/left turn out of Mitre 10

c) It also has the feature of creating a sizable planting area which would then be available to make a feature of the park entry

d) It provides for a 3m wide shared path from the park exit to the south across the building supplies yard exit

e) Includes potential raised crossings or treatments at the exit to the building supplies yard

f) Rough Order of Costs $110,000 (if you wish to also take the path the north and form the crossing point, add $31,000).

16. Maungakiekie-Tāmaki Local Board is now asked to consider which of the above options or combinations is preferred.

17. If the Local Board wished to do Option 1 and include Option 4 the rough order of costs would be $261,000 (Option 1 + (110k – 81k).

18. None of the options allows for any service relocations at this stage and all are subject to consultation, particularly Option 4.

Update on the Delivery of Current Transport Capital Projects

Princes Street Pedestrian Enhancements

19. This is the last Local Board Capital Fund project outstanding from last term. Construction is expected to begin in late March.

Glen Innes to Tāmaki Drive Shared Path

20. The Glen Innes to Tāmaki Shared Path project is a 7km long shared path from Merton Road Glen Innes to Tāmaki Drive. It is a key link in the Auckland Cycle Network and links with Greenways plan routes including the Apirana Reserve walkway to Glen Innes.

21. The project has now progressed through a public consultation phase. Resource consents for Section 1 of the project (Merton Road to St Johns Road) were lodged in late February.

22. Landowner consent is currently being sought for the portion of the park that passes through Apirana Reserve.

East West Connections

23. This project provides road connections between SH20 and SH1 to improve traffic flow, particularly for heavy trucks. The southern component of the project provides improved bus travel and cycling connections between Mangere and Otahuhu Town Centres.

24. The project team will update the Local Board on the developments with this project in April.

Pt England to Panmure Safe Routes Scheme

25. After its discussion with the Local Board at the workshop in early February and a subsequent meeting in March with Local Board representatives and Cycle Action Auckland representatives, Auckland Transport has been considering how best to approach public consultation on the safe routes scheme.

Auckland Transport News

Great things can happen when you walk to work – Public Campaign

26. Auckland Transport is supporting national Walk2Work Day happening on Wednesday, 11 March 2015. Walk2Work is a national programme created by Living Street Aotearoa in 2009 and this year there is a focus on the close links between public transport and walking. AT will be delivering an integrated marketing campaign and the objectives are to:

a) Encourage all Aucklanders to leave the car behind and to walk to work or to a bus, train or ferry

b) Raise the profile of walking as a mode of transport,

c) Promote the health and fitness benefits of walking,

d) Support national Walk2Work day.

Double Decker Buses on the Way

27. Souter Investments has announced it is investing in fifteen new double-decker buses for Auckland.

28. The double-deckers will be shorter than a regular commuter bus yet carry nearly twice the number of passengers (90 rather than 48). They will be used on the east Auckland corridor between Botany and downtown Auckland serviced by Howick and Eastern Buses, which is owned by Souter Investments. Another operator already uses double-deck buses on the Northern Busway.

29. The first two buses are due to be ready for service by October. The rest are expected to take another four to five months.

30. The double-deckers will include new features such as free wi-fi, power points and USB ports.

31. The new buses will see increased frequency of services on the busy east Auckland route as they will be additional to the existing fleet, though some older buses will be deployed to other routes once the new vehicles arrive.

Public Transport Figures Continue On an Upward Trend

32. Auckland public transport patronage totalled 76,480,955 passenger trips for the 12 months to January 2015, an annual increase of 9.4%. January monthly patronage was 5,328,782, an increase of 681,860 boardings. So far this financial year patronage has grown by 10.3%.

33. Rail patronage totalled 12,790,306 passenger trips for the 12 months to January, an annual rise of 20.0%. The numbers using trains has also reached a new record. The annual total for passenger trips passed 13 million for the first time. Auckland trains are now carrying 10,000 more customers on a normal weekday than at this time last year.

34. The Northern Express bus service carried 2,702,105 passenger trips for the 12 months, up 16.8% for the year.

35. All other bus services totalled 55,728,777 passenger trips, an annual rise of 7.6%.

36. Ferry services carried 5,259,767 passenger trips for the 12 months to January, an annual rise of 1.7%.

Issues Raised through/by Board Members

Location or Name of Issue

Description

AT Response

Lagoon Drive

Difficulty with visibility when exiting the driveway, investigation requested in regard to BYLs.

AT assessed the feasibility of installing broken yellow lines at this location. Several factors are carefully considered when assessing a parking restriction including the road width and topography, traffic flow, residents’ off-street parking and availability of neighbouring on-street parking spaces, visibility concerns, other safety concerns and crash statistics.

AT considers that visibility is sufficient from the end of the driveway with no parking permitted either side of the driveway, and a significant gap immediately to the right when exiting the driveway due to the very wide pool car park exit. The diagonal parking in the adjacent pool car park is behind the property boundary line and does not impede visibility.

After considering all factors of our assessment AT advises that it is not able to proceed with residents request for a broken yellow line restriction

Attachments

No.	Title	Page
a View	Road Resurfacing	137
b View	AMETI update	139
c View	Pedestrian Interface Onehunga Bay Reserve, Princes Street and Beachcroft Avenue – Options 1-4	143

Signatories

Authors

Lorna Stewart, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

19 March 2015

LGNZ Conference and AGM 2015

File No.: CP2015/03626

Purpose

1. This report informs local boards about the Local Government New Zealand (LGNZ) Annual General Meeting (AGM) and conference in Rotorua from Sunday 19 July 2015 to Tuesday 21 July 2015 and invites local boards to nominate a representative to attend as relevant.

Executive Summary

2. The Local Government New Zealand annual conference and AGM takes place at the Rotorua Energy Events Centre from Sunday 19 July to Tuesday 21 July 2015.

3. The AGM takes place on the first day of the conference. Auckland Council is entitled to four official delegates at the AGM, one of whom is the presiding (or voting) delegate. The Governing Body will consider this at their meeting on 26 March 2015. The four official delegates are likely to be the Mayor as a member of the LGNZ National Council, the Deputy Mayor as the Mayor’s alternate for this position, Cr Webster as Chair LGNZ Zone One and a member of LGNZ National Council, and the Chief Executive.

4. In addition to the official delegates, local board members are invited to attend. Local boards should consider the relevance of the conference programme when deciding on attendance, with the expectation that no board will approve more than one member to attend the conference.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) nominates a representative to attend the Local Government New Zealand 2015 annual general meeting and conference from Sunday 19 July 2015 to Tuesday 21 July 2015 on the basis that the conference programme is relevant to the Local Board’s work programme

b) confirms that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

Discussion

5. The 2015 LGNZ Conference and AGM are being held in Rotorua. The conference commences with the AGM and technical tours from 09.30 am on Sunday 19 July 2015 and concludes at 2.30 pm on Tuesday 21 July 2015.

6. The theme of this year’s conference is “Leading the Charge for our Communities”. The programme includes:

a) Stephen Yarwood, former Mayor of Adelaide, will discuss performance and customer focussed culture - taking your people with you

b) David Meates, CEO of Canterbury District Health Board, will present on understanding what's important to communities and why a strong focus on the customer matters

c) Dr Lester Levy, CEO of New Zealand Leadership Institute, will discuss disruptive governance – how do we increase our performance and create a strong link from strategy to transparent financial performance

d) Kevin Roberts, Executive Chairman of Saatchi & Saatchi, on telling our story and selling the value of our sector

e) Penny Webster, Councillor at Auckland Council; Rob Cameron, Partner at Cameron Partners; and Dr Oliver Hartwich, Executive Director of the New Zealand Initiative will speak on funding for growth – transformation of local government

f) Dr William Rolleston, National President of Federated Farmers; Andrew Knight, CEO of New Zealand Oil and Gas; and Gary Taylor, Executive Director of the Environmental Defence Society will discuss resource management – how a growing economy can also support a healthy environment

g) Mayors Meng Foon, Stuart Crosby, Annette Main, David Ayers and Tony Kokshoorn will each present on right-sizing your town and making the important decisions – a response to economic and demographic change

h) Brenda Halloran, former Mayor of Waterloo, Canada, will talk about nation building – infrastructure and urban development

i) Brett Way of Central Hawkes Bay District Council and Rochelle Deane of Auckland Council will present on delivering local government expertise in the Pacific – a snap shot of the Local Government Technical Assistance Facility for Pacific Countries, (PacificTA) programme.

7. The programme also includes a number of Master Class sessions including:

a) Growing NZ's talent and economies – strategies to retain and attract skilled migrants

b) Local boards – connecting with the community

c) Engaging with iwi to grow local and regional economies

d) Collaboration, culture change and customer focus under the RMA

e) Getting the most from the One Network Roading Classification system

8. Local boards should consider the relevance of the programme when deciding on conference attendance, with the expectation that no board will approve more than one member to attend the conference.

Annual General Meeting

9. The AGM takes place on the first day of the conference. Auckland Council is entitled to have four delegates to the AGM, one of whom is the presiding (or voting) delegate. The four official delegates are likely to be the Mayor (or his nominee), the Deputy Mayor, Councillor Penny Webster (as Chair of Zone 1) and the Chief Executive (or his nominee).

10. The Mayor is a member of the LGNZ National Council, the Deputy Mayor is the Mayor’s alternate for this position, Cr Webster is the Chair of LGNZ Zone One and a member of LGNZ National Council. The Governing Body will consider an item on AGM attendance at their meeting on 26 March 2015.

11. LGNZ request that local board members who wish to attend the AGM, register their intention prior to the AGM.

Costs

12. The Local Board Services Department budget will cover the costs of one member per local board to attend the conference.

13. Registration fees are $1,410.00 (incl GST) before 3 June 2015 and $1,510.00 (incl GST) after that. Full conference registration includes:

a) Attendance at conference business sessions (Sunday-Tuesday)

b) Satchel and contents

c) Daily catering

d) Simpson Grierson welcome cocktail function

e) Fulton Hogan conference dinner and EXCELLENCE Awards function

f) Closing conference function ticket

14. The council hosted tours on Sunday 19 July 2015 are not included in the conference price. Local board members are welcome to attend these at their own cost.

15. Additional costs are approximately $150 per night accommodation, plus travel. Local Board Services will be co-ordinating and booking all registrations and accommodation and investigating cost effective travel.

Consideration

Local Board views

16. This is a report to the 21 local boards.

Māori impact statement

17. The Local Government NZ conference will better inform local boards and thereby support their decision making for their communities including Maori.

Implementation

18. There are no implementation issues associated with the recommendations in this report.

Attachments

No.	Title	Page
a View	LGNZ 2015 conference and masterclass programme	153

Signatories

Authors

Anna Bray - Policy and Planning Manager - Local Boards

Authorisers

Victoria Villaraza - Relationship Manager

Rex Hewitt – Acting Manager, Local Board Services

Maungakiekie-Tāmaki Local Board

19 March 2015

LGNZ 2015 conference and AGM programme
Sunday 19 July
9.30am	Registration desk open Rotorua Energy Events Centre
9.30am	Council hosted tours Depart the Rotorua Energy Events Centre · Walking arts trail · Skyline Rotorua tour · The Redwoods – Whakarewarewa Forest tour
1.00pm	Local Government New Zealand AGM Members only
3.00pm	Afternoon tea amongst the exhibition
3.00pm	Mayors Taskforce For Jobs Members only
3.00pm	Regional Sector group meeting Members only
3.00pm	Young Elected Members
4.30pm	Opening ceremony
5.30pm	Simpson Grierson welcome reception Blue Baths

Monday 20 July
7.30am	Registration desk open
7.00am	Transpower breakfast session with guest speaker Pio Terei Please note the breakfast session is a ticketed event and not included in the full registration
8.30am	Performance and customer focussed culture - taking your people with you Stephen Yarwood, former Lord Mayor of Adelaide
9.25am	Understanding what's important to communities and why a strong focus on the customer matters David Meates, CEO, Canterbury DHB
10.15am	Morning tea amongst the exhibition
11.00am	Disruptive governance – how do we increase our performance and create a strong link from strategy to transparent performance Dr Lester Levy, CEO, New Zealand Leadership Institute
11.50am	Presentation of the EXCELLENCE Award for Outstanding Contribution to Local Government
12.00pm	Lunch amongst exhibition
1.15pm	Telling our story and selling the value of our sector Kevin Roberts, Executive Chairman, Saatchi & Saatchi
2.00pm	Sustainable funding for local government – what are the options? · Penny Webster, Councillor, Auckland Council · Rob Cameron, Partner, Cameron Partners · Dr Oliver Hartwich, Executive Director, The New Zealand Initiative
2.55pm	Afternoon tea amongst the exhibition
3.30pm	Master class sessions · Growing NZ's talent and economies – strategies to attract skilled migrants and investors · Local Boards – connecting with the community · Collaboration, culture change and customer focus under the RMA · Engaging with Iwi to grow local and regional economies · Getting the most from the One Network Road Classification system
5.00pm	End of conference day
6.45pm	Fulton Hogan conference dinner and LGNZ EXCELLENCE Awards Rotorua Energy Events Centre

Tuesday 21 July
8.00am	Registration desk open
8.15am	Lawrence Yule, President, LGNZ – keynote speech
8.30am	Resource management – How a growing economy can also support a healthy environment · Dr William Rolleston, National President, Federated Farmers of New Zealand · Andrew Knight, CEO and Managing Director, New Zealand Oil and Gas This session will be facilitated by Gary Taylor, Executive Director, Environmental Defence Society
9.15am	Right-sizing your town and making the important decisions – a response to demographic change · Annette Main, Mayor, Wanganui District Council · David Ayers, Mayor, Waimakariri District Council · Meng Foon, Mayor, Gisborne District Council · Stuart Crosby, Mayor, Tauranga City Council · Tony Kokshoorn, Mayor, Grey District Council
10.00am	Morning tea amongst the exhibition
11.15am	Nation building – infrastructure and urban development Brenda Halloran, former Mayor of Waterloo, Canada
12.15pm	Delivering local government expertise in the Pacific – a snap shot of the PacificTA programme · Brett Way, Utilities Manager, Central Hawke's Bay District Council · Rochelle Deane, Team leader Animal Management West, Auckland Council
12.55pm	Final summary and close
1.05pm - 2.30pm	Light lunch and closing function

Maungakiekie-Tāmaki Local Board

19 March 2015

Notice of alteration to resolution: Local Event and Civic Event Fund 2014/2015

File No.: CP2015/03511

Purpose

1. The purpose of the report is to amend an error in the minutes of the 19 August 2014 Maungakiekie-Tāmaki Local Board Business Meeting made to the substantive resolution in item 18: Maungakiekie-Tāmaki Local Event and Civic Event Fund 2014/2015, to the allocation of event funding.

Executive Summary

2. At the 19 August 2014 business meeting the motion to item 18: Maungakiekie-Tāmaki Local Event and Civic Event Fund 2014/2015, was moved with an amendment to resolution MT/2014/149 (see Attachment A).

3. When the substantive motion was put the event name (as highlighted in Attachment A) was altered, however, the event organiser was not changed and thus the event organiser reflected incorrectly on the resolution passed.

4. To enable the event organiser for Kids Safety Day to be granted the funds they have already expended as agreed by the board in its 19 August business meeting, the resolution must be amended to reflect the correct organiser (Nicholas Singh) of the Kids Safety Day event.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) agrees that the resolution from the Maungakiekie-Tāmaki Local Board Business Meeting held on the 19 August 2014 be altered as follows:

i) thanks Keith Williams, Event Facilitator, for his attendance to speak to this item.

ii) agrees the following allocation for the 2014/2015 local event fund, except for the Youth Event and request that this be reallocated back to the Point England Kids Safety Day on the same conditions as last year of adding value to the event:

EVENT NAME	DELIVERED BY	AMOUNT
Onehunga Christmas Lights	Auckland Council Event(contracted out)	$12,000
Glow in the Park	Maungarei Community Christian Trust	$12,000
Oranga Cultural Festival	Oranga Community Centre Society Inc.	$6,000
Jellicoe Park Festival	Auckland Council Event (contracted out)	$20,000
Matariki Light Trail	Te Rangi Huata/Glen Innes Business Association	$20,000
Point England Kids Safety Day	Nicholas Singh	$10,000
Total		$80,000

iii) agrees that as a condition of this funding the events detailed above are required to work collaboratively with Auckland Community Zero Waste Alliance (ACZWA) towards zero waste to landfill for the events.

iv) agrees the following allocation for the 2014/2015 Local Civic Fund:

EVENT NAME	DELIVERED BY	AMOUNT
Onehunga Foreshore Project Official Opening	Auckland Council Events - Civic	$6,000
Glen Innes Music and Arts Centre (GIMAC)	Auckland Council Events - Civic	$4,000
ANZAC Grant	Mt Wellington-Panmure RSA	$1,500
ANZAC Grant	Onehunga and Districts RSA	$1,500
World War 1 event	Auckland Council Events - Civic	$1,000
Total		$14,000

Attachments

No.	Title	Page
a View	19 August 2014 Local Board Business Meeting minutes, item 18, resolution MT/2014/149	157

Signatories

Authors	Philippa Hillman - Democracy Advisor, Maungakiekie-Tāmaki Local Board
Authorisers	Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

19 March 2015

RECORD OF WORKSHOPS

Record of workshop proceedings for 3 February 10am-5pm

Held at the Local Board office, 7-13 Pilkington Road, Panmure

Members present for all or part of the workshops:

Chris Makoare (Deputy Chairperson)

Brett Clark

Bridget Graham

Obed Unasa

Alan Verrall

Apologies: Simon Randall (Chairperson)

Josephine Bartley

1.0	Glen Innes Music and Arts Centre
	Update from the project team.
	Officers present: Sarp Egene, Stephen Johnson, Jenni Heka

2.0	Ways of Working
	To progress ways of working
	Officers present: Nina Siers, Mary Binney

3.0	Long Term Plan
	To discuss Long Term Plan consultation
	Officers present: Victoria Ly, Mary Binney

4.0	Pt England to Panmure safe routes
	To discuss the project.
	Officers present: Lorna Stewart, Vishal Chandra, Scott Winton, Jason Chow

RECORD OF WORKSHOPS

Record of workshop proceedings for 10 February 10am-5pm

Held at the Local Board office, 7-13 Pilkington Road, Panmure

Members present for all or part of the workshops:

Chris Makoare (Deputy Chairperson)

Josephine Bartley

Brett Clark

Bridget Graham

Obed Unasa

Alan Verrall

Apologies: Simon Randall (Chairperson)

1.0	Local Board area Alcohol Bans
	To progress the work on local alcohol bans.
	Officers present: Daniel Pouwels

2.0	Tāmaki College Recreation Centre
	To discuss the Tāmaki College Recreation Centre
	Officers present: Shamila Unka, Duncan Chisholm

3.0	Panmure Wharf Reserve and Mt Wellington War Memorial Park Concept Plan
	To discuss the concept plan.
	Officers present: Rebecca Eng, David Little

4.0	Glen Innes to Tāmaki Drive shared path
	To discuss the project.
	Officers present: Lorna Stewart, Hendrik Hilhorst

5.0	Massive Company
	To discuss the work the work do in the community.
	Officers present: Mary Binney, Philippa Hillman

6.0	Ways of working
	To progress ways of working
	Officers present: Nina Siers, Mary Binney

RECORD OF WORKSHOPS

Record of workshop proceedings for 17 February 10am-5pm

Held at the Local Board office, 7-13 Pilkington Road, Panmure

Members present for all or part of the workshops:

Chris Makoare (Deputy Chairperson)

Brett Clark

Bridget Graham

Obed Unasa

Alan Verrall

Apologies: Simon Randall (Chairperson)

Josephine Bartley

1.0	Onehunga Foreshore update
	Update from the project team
	Officers present: Greg Hannah, Kirsten Reidt, Beverly Rodgers, Julie Pickering

2.0	ACPL property rationalisation
	Update from ACPL
	Officers present: Letitia McColl

3.0	Elected Member Survey
	To discuss the survey
	Officers present: Victoria Villaraza

4.0	Ways of working
	To progress ways of working
	Officers present: Nina Siers, Mary Binney

RECORD OF WORKSHOPS

Record of workshop proceedings for 24 February 10am-5pm

Held at the Local Board office, 7-13 Pilkington Road, Panmure

Members present for all or part of the workshops:

Simon Randall (Chairperson)

Chris Makoare (Deputy Chairperson)

Josephine Bartley

Brett Clark

Bridget Graham

Obed Unasa

Alan Verrall

1.0	Glen Innes Music and Arts Centre
	Update from the project team
	Officers present: Sarp Egene, James Knott, Jenni Heka, Stephen Johnson

2.0	Tāmaki Redevelopment Company
	Update from the Tāmaki Redevelopment Company
	Officers present: Nina Siers, Peter Fa’aifiu

3.0	Ways of working
	To progress ways of working
	Officers present: Nina Siers, Mary Binney

4.0	AMETI update
	Update from the project team
	Officers present: Lorna Stewart, Peter King, Cathy Bebelman, Duncan Humphrey

Maungakiekie-Tāmaki Local Board

19 March 2015

Board Member Makoare March report

3/2 Maungakiekie-Tāmaki Local Board Workshop

4/2 Finance monthly catch-up

4/2 PA and Advisors catch-up

4/2 LTP engagement at Waikaraka park - Lead by member Clarke, member Verrall was also in attendance.

6/2 Waitangi day at Orakei Marae

9/2 Maungakiekie LEC

10/2 Maungakiekie-Tāmaki Local Board Workshop

11/2 LTP presentation at ODCOSS - presented by Board member Graham

12/2 LTP Pacific Church Leaders engagement - presented by Members Bartley and Unasa

13/2 Tāmaki Liaison Group on Policing and Security - Chaired this meeting as Member Bartley had other Local Board commitments.

13/2 LTP roadshow at Panmure library

16/2 Business meeting run through

16/2 Ngati Whatua Orakei Reserves Board presentation and field trip

17/2 Maungakiekie-Tāmaki Local Board Workshop

17/2 LTP presentation to Dunkirk Activity Centre during workshop lunchtime break

19/2 Maungakiekie-Tāmaki Local Board Business meeting

21/2 LTP Kids Safety Day - attended this event wearing two hats, the first being Tāmaki Community Patrols and the second as a Local Board member, I was able to engage conversation on LTP in both areas. The event was well attended by community. The LTP table was supported by members Bartley, Unasa, Clark and Graham.

24/2 Maungakiekie-Tāmaki Local Board Workshop

24/2 Hosted the Maungakiekie-Tāmaki Local Board Youth Panel members at the meet and greet with Board members.

26/2 Youth Connections - meeting cancelled

27/2 PART X- Pacific Artist exhibition at Grace international - definitely relevant to possible display/workshops at Te Oro

2/3 Maungakiekie-Tāmaki Local Board Community Facilities monthly catch-up

3/3 Maungakiekie-Tāmaki Local Board Workshop

4/3 HEART steering Group meeting.

4/3 Meeting with Cycle Action – Glen Innes to Tāmaki Drive Cycle way

6/3 Tupuna Taonga O Tāmaki Makaurau Trust Limited – Conversations concerning Mutukaroa( Hamlins Hill)

8/3 LTP- Panmure Basin Fun Day - Well attended event which had a lot of people interested in LTP as well as the Panmure Basin Draft concept Plan which was presented by Officers.

9/3 Central Facilities Partnership Committee Workshop

Highlights of the Month

Attended the Waitanig Day celebrations at Orakei Marae, this was an awesome day where the venue and resiting of the event to Takaparawha was in my mind a huge success.

PART X- Pacific Artist exhibition – this is on my report as I feel any event that may have benefits for our local community can benefit when highlighted by Board members, a great opportunity to see Pacific Art and the possibilities TE ORO could deliver, as workshops for our youth to bring out their emotions in a more positive way.

Panmure Basin Fun day- This was a very successful event, it was my first time attending the event though we do not provide any funding for this event, I feel successful events are the events we need to support and ride on to improve and give better support to in the future.

Kids Safety Day- Congratulations to Network Policing Team for a very successful event that received a lot of positive feedback on the day, the venue was ideal and incorporating the water safety had benefits of highlighting Pt England Beach.

Maungakiekie-Tāmaki Local Board

19 March 2015

Board Member Bartley – December 2014 to March 2015 Report

date	meeting
29 Nov	Onehunga Santa Parade
29 Nov	Jordan Recreation Centre xmas party
1 Dec	Wastewater treatment plant workshop and tour – Mangere
1 Dec	Transport catch up
2 Dec	Local board workshops
3 Dec	Oranga Police and community meeting
4 Dec	Citizenship ceremony – Panmure hall
5 Dec	Onehunga Xmas Lights – Jellicoe Park
6 Dec	Panmure Santa Parade
8 Dec	Environment Portfolio catch up
9 Dec	Meeting with Victoria Egli from AUT about Community gardens
9 Dec	Local board workshops, site visit Mt Smart, safety plan
12 Dec	Blessing of mauri stones for GIMAC
15 Dec	Safety portfolio catch up
15 Dec	Meeting about LTP engagement with ethnic groups
16 Dec	Local board workshops
16 Dec	Panmure Library santa afternoon
17 Dec	Safety plan meeting – TRC five year plan
17 Dec	Panmure Library appreciation event
21 Dec	Glow in the Park – Mt Wellington War Memorial Park
20 Jan	Dare to explore – Panmure Library event
27 Jan	Local board workshops
30 Jan	Movies in park event – Pt England
10 Feb	LTP BID Tāmaki engagement
10 Feb	Local board workshop
11 Feb	GIMAC committee interviews
11 Feb	LTP engagement Chinese New Settlers Trust
11 Feb	Glen Innes Business Association
12 Feb	LTP engagement Pacific community
13 Feb	Local Approved Product Policy hearings
13 Feb	Tāmaki Liaison Policing and Security forum
13 Feb	LTP Panmure Library
14 Feb	LTP Glen Innes Library
15 Feb	LTP church engagement St Patricks Panmure
18 Feb	GIMAC committee interview
19 Feb	Local board business meeting
19 Feb	Maungakiekie Police meeting – Constable Don Allan
21 Feb	Kids Safety Day – Point England
24 Feb	Local board youth panel dinner
24 Feb	Local board workshops
25 Feb	LTP local board public meeting - Glen Innes hall
26 Feb	River Talks – Omaru River
27 Feb	Pacific Art Exhibition – Glen Innes
28 Feb	LTP Onehunga Library
28 Feb	Consultation – Onehunga upper mall upgrade
3 March	Local board workshops
4 March	Tāmaki safety plan meeting
8 March	Panmure basin fun day
9 March	Safety portfolio catchup
9 March	Catch up with Simon Randall
10 March	Local board workshops
10 March	Have your say events 2pm and 6pm

Portfolio Update

Portfolio	Issues/Consultations
Safety – Lead	Progressing Safety plan, assisting contractor with community contacts for plan, Alcohol action plan, workplan with safety team in Council, presented to hearings panel on Local Approved Products Policy, review of alcohol bans.
Environment – Lead	Progressing Local board environmental projects, ecological restoration, water quality projects.

Community Networks and Outside Appointments

Organisation

Primary

Alternate

Panmure Basin Advisory Committee

Josephine (Brett has been attending in my absence)

Brett

Glen Innes Business Association

Brett

Josephine (observer)

Other Matters

Mt Richmond fields – concerns raised by rugby league club about state of field.

Glen Innes Music and Arts Centre

Long Term Plan Engagement at St Patricks

Kids Safety Day – Pt England

Maungakiekie-Tāmaki Local Board

19 March 2015

Board Member Brett Clark – Monthly Report, 10 November 2014 – 10 March 2015

10 November	Onehunga Mall upgrade
	The Onehunga Combined Sports Trust
	M-T LB workshop
12	Glen Innes Business Association
13	Sustainability of Sport and Recreation Panel and Sector Fora - Central Forum
17	Oranga Community Centre Society
18	Economic Development catch up
	M-T LB workshop
	M-T LB business meeting
19	Apology to Panmure Business Association
20	Apology to Onehunga Business Association
24	Parks portfolio catch up
25	M-T LB workshop
27	M-T LB Economic development action plan
28	Site visit Van Dammes Lagoon
29	Onehunga Santa Parade
	Sir William Jordan Rec Centre Christmas party
1 December	Draft resolutions for Open Space Provision Guidelines
	Onehunga Cricket Association
2	Mt Wellington War Memorial Park and Panmure Wharf Reserve Concept Plan
	M-T LB workshop
3	Chair's Update on Onehunga Foreshore Project
	Oranga/Te Papapa Community Police Meeting
4	M-T Citizenship Ceremony x 2
6	Onehunga foreshore bridge lift
8	The Onehunga Combined Sports Trust
9	M-T LB workshop
	M-T LB business meeting
15	Oranga Community Centre Society
16	Economic Development catch up
	M-T LB workshop
	M-T LB end of year office functions
17	Jellicoe Pool YMCA issues
	Parks portfolio catch up
	Onehunga Foreshore Working Group
18	Panmure Basin master plan
21	Glow in the Park event
22	Ellerslie Cricket at Waikaraka Park
15 January	Panmure Whalf Reserve and Mt Wellington War Memorial Park plan
19	Oranga Community Centre Society
	The Onehunga Combined Sports Trust
27	M-T LB workshop
2 February	Launch – NZ Cemeteries Heritage Week
	Onehunga Mall Upgrade
	SLIPs projects discussion
	Sustainability Sport Fora
3	M-T LB workshop
4	LTP Sport Groups
5	Chair’s update Onehunga Foreshore Project
6	Marist Softball weekend event
9	Draft Corporate Sponsorship Operational Guidelines briefing
	Panmure Basin draft concept plan
10	LTP BID breakfast LB office.
	M-T LB workshop
11	Glen Innes Business Association
16	Oranga Community Centre Society
	The Onehunga Combined Sports Trust
17	M-T LB workshop
	Catch up Governing Body member Cr Krum
19	Onehunga Business Association
	M-T LB business meeting
20	M-T LB Alcohol Bans Working Party
21	LTP Kids Safety Day Pt England Reserve
23	Bundled Playground Renewals Concept
24	LTP BID breakfast Onehunga
	M-T LB workshop
25	Penrose Business Association event, did brief LTP comment
	LTP public meeting Onehunga
26	Onehunga Mall Upgrade public info session
	Pt England Reserve Treaty Settlement
	Cornwall Cricket Club 60^th anniversary Twenty20 match
3 March	Apology to w/s – out of town
9	Oranga Community Centre Society
	The Onehunga Combined Sports Trust
10	Sport AK catch up
	M-T LB workshop
	LTP Have Your Say events x 2

Maungakiekie-Tāmaki Local Board

19 March 2015

Board Member Bridget Graham

Monthly Report, February – March 2015

9 February	Manukau Harbour Forum
10 February	Maungakiekie/Tāmaki Local Board workshops
11 February	ODCOSS meeting
12 February	Local Board Urban Design Champions’ Meeting
13 February	Site visit to 3 Young Road Site visit to 200 Mt. Wellington Highway Long Term Plan at Panmure library
16 February	Civil Defence and Emergency Management meeting for Local Board members. Ngati Whatua Reserves Board meeting
17 February	Maungakiekie/Tāmaki Local Board workshops
18 February	Maungakiekie Health Working Group
19 February	Seasons meeting Maungakiekie/Tāmaki Local Board Business Meeting
20 February	Maungakiekie/Tāmaki Working Groups for Alcohol Bans
21 February	Meeting with Housing New Zealand and residents from Maria Street and Yates Street Chinese New Year celebrations at the Onehunga Library Family fun Day at the Point England Reserve.
24 February	LTP presentation at Onehunga Community Centre Maungakiekie/Tāmaki Local Board workshops Onehunga CAB meeting with Hazel Askew Onehunga Community House Management Meeting
25 February	Long Term Plan meeting with the public at the Onehunga Library
26 February	Onehunga Mall upgrade meeting with the public Onehunga Community Patrols
28 February	Long Term Plan meeting with the public at the Onehunga Library Plunket Fun day at Tintack’s reserve.
2 March	CABAC monthly management meeting.
3 March	Maungakiekie/Tāmaki Local Board workshops
4 March	CABAC extra meeting Safety workshop run by Community Constable
5 March	BIDs service and policy review, Manukau cluster CABAC extra meeting
9 March	Catch up with Simon
10 March	Maungakiekie/Tāmaki Local Board workshops Have Your Say meetings.

Portfolio Update

Site visits and recommendations: -

151 Marua Road – change of use of warehouse to partly educational

90 Arthur Street – application for change of density.

Events

21 February - Chinese New Year celebration Onehunga library

- Family Safety Day Point England Reserve

Community Networks: -

Onehunga Community House

24 February – Management Committee Meeting.

Oranga Community Committee

9 March – management meeting

ODCOSS

11 March – monthly meeting

Seasons

19 February – monthly meeting

Maungakiekie-Tāmaki Local Board

19 March 2015

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Maungakiekie-Tāmaki Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Committee of the Maungakiekie-Tāmaki Local Board to govern Te Oro

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains the names of and personal information regarding persons recommended for appointment by the Local Board to the Te Oro Committee.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2 Landscape assessment of treaty settlement land at Point England Reserve

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, Information provided by the Crown to council in confidence on the understanding the information is negotiation sensitive between Iwi / Hapū and the Crown. If confidential information is made available, it will prejudice both those negotiations and the provision of similar information to council in the future. The reason for withholding exists under section 7 of the Local Government Official Information and Meetings Act 1987.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

[1] TIES Team, (2010). Creating TIES that strengthen. Tamaki Makaurau (Auckland): TIES Team.

[2] The local board approved the new names at its business meeting on 19 February 2015: the old names have been included for reference only. The bilingual functional names will be followed by a suffix (for example, Workshop 1, Workshop 2 and so on). This will be determined during the wayfinding/signage design process

[3] The local board approved the new names at its business meeting on 19 February 2015; the old names have been included for reference only. The bilingual functional names will be followed by a suffix (for example, Workshop 1, Workshop 2 and so on). This will be determined during the wayfinding/signage design process.

Chairperson	Simon Randall
Deputy Chairperson	Chris Makoare
Members	Josephine Bartley
	Brett Clark
	Bridget Graham, QSM
	Obed Unasa
	Alan Verrall