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Maungakiekie-Tāmaki
Local Board
19 March 2015
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1 Welcome
The chairperson
opened the meeting and welcomed everyone present.
2 Apologies
Secretarial
note: Apologies received from Governing Body Member
D Krum for lateness.
3 Declaration of Interest
Deputy Chairperson
CL Makoare declared an interest in item 12: HEART report as a HEART member.
4 Confirmation of Minutes
5 Leave of Absence
There were no requests
for leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
Secretarial note: Deputy Chairperson CL
Makoare left the room at 6.45 at the start of item 12 and returned at 6.46pm.
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12
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HEART Movement Membership
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Deputy
Chairperson CL Makoare declared an interest in this item and did not take
part in the discussion or voting on the matter.
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Resolution number MT/2015/25
MOVED by Chairperson SD Randall, seconded by Member OO Unasa:
That Maungakiekie-Tamaki Local:
a) thanks
Mary Binney, Local Board Advisor and Nandita
Mathur, HEART Movement Coordinator, for her
invitation to re-join as a HEART Member
b) agrees to renew its membership with HEART Movement
c) requests officers to attend the HEART training programme
in accordance
d) delegates
to the chairperson the authority to negotiate the board’s statement of
commitment to collaboration with other organisations, as required in the
membership agreement.
CARRIED
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Secretarial note: Item 13 was taken before item 12 at 6.04pm
Secretarial note: Governing Body Member D Krum entered the room at 6.10pm.
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13
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Update from Business Improvement Districts to the
Maungakiekie-Tamaki Local Board
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A copy of the
tabled documents have been placed on the official minutes and are available
on the Auckland Council website as a minute attachment.
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Resolution number MT/2015/26
MOVED
by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:
That the Maungakiekie-Tāmaki
Local Board:
a) thanks Rose Cosgrove, Bid Partnership Advisor, Gary Holmes,
Manager Glen Innes Business Association, Amanda Kinzett, Manager Onehunga
Business Association, and Chris Sutton, Manager Panmure Business Association,
for their attendance to speak to this item.
b) receives the reports and
information from Onehunga, Glen Innes and Panmure Business Improvement
Districts.
c) requests that in future
reports from our Business Improvement Districts, that officers give the board
written analysis of the tabled information from the Maungakiekie-Tamaki Local
Board Business Improvement Districts identifying:
i)
whether the requirements of the Business Improvement Districts
policy have been adequately met with appropriate justification
ii)
items of key interest to the local board in respect to its
future work programmes
iii)
areas where the Maungakiekie-Tamaki Local Board could work
closer with the local Business Improvement Districts to achieve common
outcomes or to pursue shared advocacy.
CARRIED
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Attachments
a Panmure Business Association
presentation review of 2013-2014
b Onehunga Business Association
presentation
c Onehunga Business Association
Security analysis by year 2012-2015
d Onehunga Business Association
Security analysis by month
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Secretarial note: item 14 was taken before item 23 at 7.30pm
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14
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Te Oro Fees and Charges
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Resolution number MT/2015/27
MOVED
by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:
That the Maungakiekie-Tāmaki
Local Board:
a) thanks Sarp Egene, Arts and Culture Business Advisor, for
his attendance to speak to this item.
b) adopts
the fees at Te Oro for the following spaces from 8 April 2015:
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Room Name
(Old)
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Room Name
(New)[1]
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Standard Peak
Hourly Rate
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Performance / Rehearsal
Space
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Taurere
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$72.0
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Artist's Workshop
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Te Pupu o
Kawau
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$43.0
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MD1
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Studio
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$29.0
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MD2
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Studio
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$36.0
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MD3
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Studio
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$24.0
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Music / Drama
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Studio
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$43.0
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MP Music / Dance Studio
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Maungarei
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$50.0
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Beats
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Studio
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$24.0
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Visual Arts Classroom
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Workshop
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$43.0
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Jewellery Workshop
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Workshop
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$36.0
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c) confirms the fees and
charges for Te Oro will not be subject to council’s inflation adjustment
during the 2015/2016 financial year.
d) notes the classification of
peak/off peak times for Te Oro:
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Weekdays until 4pm
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Off-peak
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Weekdays after 4pm
& weekends
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Peak
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e) notes that in future
the fees and charges for Te Oro will be set during the LTP/Annual Plan
process to allow for public feedback.
CARRIED
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Secretarial note: item 15 was taken before
item 14 at 6.52pm followed by items 16, 17, 18, 19, 20, 21 and 22. Item 14 was
taken before item 23.
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15
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Auckland Transport Monthly Update Report – March 2015
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A copy of the
tabled documents have been placed on the official minutes and are available
on the Auckland Council website as a minute attachment.
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Resolution number MT/2015/28
MOVED by Chairperson SD Randall, seconded by Member AB Verrall:
That the
Maungakiekie-Tāmaki Local Board:
a) thanks
Lorna Stewart, Elected Member Relationship Manager,
Auckland Transport, for her attendance to speak to this item.
b) receives
the report.
c) authorises
Auckland Transport to proceed with Option 1 and 4 for Beachcroft Avenue
-Princes Street pedestrian improvement at a cost of up to $280,000 subject to
consultation with adjacent land owners and further investigation of the need
to relocate services, noting that if detailed design and costing is greater
than the allocated amount this will come back to the board in a further
report.
CARRIED
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Attachments
a 384
Beachcroft Avenue Options - Option 1
b 384
Beachcroft Avenue Options - Option 2
c 384
Beachcroft Avenue Options - Option 3
d 384
Beachcroft Avenue Options - Option 4
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16
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LGNZ Conference and AGM 2015
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Resolution number MT/2015/29
MOVED
by Member BM Graham, seconded by Member OO Unasa:
That the Maungakiekie-Tāmaki
Local Board:
a) nominates Chairperson
SD Randall to attend the Local Government New Zealand 2015 annual general
meeting and conference from Sunday 19 July 2015 to Tuesday 21 July 2015 on
the basis that the conference programme is relevant to the Local Board’s work
programme
b) confirms
that conference attendance including travel and accommodation will be paid
for in accordance with the current Auckland Council Elected Member Expense
Policy.
CARRIED
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17
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Notice of alteration to resolution: Local Event and Civic Event
Fund 2014/2015
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Resolution number MT/2015/30
MOVED
by Chairperson SD Randall, seconded by Member BM Graham:
That the Maungakiekie-Tāmaki
Local Board:
a) agrees that the
resolution from the Maungakiekie-Tamaki Local Board Business Meeting held on
the 19 August 2014 be altered as follows:
i) thanks Keith Williams, Event Facilitator, for his attendance to
speak to this item.
ii) agrees
the following allocation for the 2014/2015 local event fund, except for the
Youth Event and request that this be reallocated back to the Point England
Kids Safety Day on the same conditions as last year of adding value to the
event:
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EVENT NAME
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DELIVERED BY
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AMOUNT
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Onehunga Christmas Lights
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Auckland Council Event(contracted out)
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$12,000
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Glow in the Park
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Maungarei Community Christian Trust
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$12,000
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Oranga Cultural Festival
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Oranga Community Centre Society Inc.
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$6,000
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Jellicoe Park Festival
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Auckland Council Event (contracted out)
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$20,000
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Matariki Light Trail
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Te Rangi Huata/Glen Innes Business Association
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$20,000
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Point England Kids Safety Day
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Nicholas Singh
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$10,000
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Total
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$80,000
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iii) agrees that as a condition of this funding the events
detailed above are required to work collaboratively with Auckland Community
Zero Waste Alliance (ACZWA) towards zero waste to landfill for the events.
iv) agrees
the following allocation for the 2014/2015 Local Civic Fund:
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EVENT NAME
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DELIVERED BY
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AMOUNT
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Onehunga Foreshore Project Official Opening
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Auckland Council Events - Civic
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$6,000
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Glen Innes Music and Arts Centre (GIMAC)
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Auckland Council Events - Civic
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$4,000
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ANZAC Grant
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Mt Wellington-Panmure RSA
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$1,500
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ANZAC Grant
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Onehunga and Districts RSA
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$1,500
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World War 1 event
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Auckland Council Events - Civic
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$1,000
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Total
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$14,000
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CARRIED
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22 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
Secretarial note: Governing Body Member D Krum left the meeting at 7.40pm
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23 Procedural
motion to exclude the public
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Resolution
number MT/2015/35
MOVED by Chairperson SD Randall, seconded by Member
AB Verrall:
That the
Maungakiekie-Tāmaki Local Board:
a) excludes
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Committee
of the Maungakiekie-Tamaki Local Board to govern Te Oro
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(a) - The
withholding of the information is necessary to protect the privacy of natural
persons, including that of a deceased person.
In particular, the
report contains the names of and personal information regarding persons
recommended for appointment by the Local Board to the Te Oro Committee.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C2 Landscape
assessment of treaty settlement land at Point England Reserve
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(c)(i) - The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to prejudice the
supply of similar information or information from the same source and it is
in the public interest that such information should continue to be
supplied.
In particular,
Information provided by the Crown to council in confidence on the
understanding the information is negotiation sensitive between Iwi /
Hapū and the Crown. If confidential information is made available, it
will prejudice both those negotiations and the provision of similar
information to council in the future. The reason for withholding exists
under section 7 of the Local Government Official Information and Meetings
Act 1987.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these resolutions is made
available to the public who are present at the meeting and form part of the
minutes of the meeting.
CARRIED
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7.40pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
9.17pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Committee of the Maungakiekie-Tamaki Local Board to govern Te Oro
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agrees that
the resolutions be restated in the open minutes once candidates of the
initial interview process have been contacted.
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C2
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Landscape assessment of treaty settlement land at Point England
Reserve
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agrees that the decisions and report not be restated in the open
section of the minutes until advised by the Crown that the obligation of
confidentiality is no longer required.
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9.17 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Maungakiekie-Tāmaki Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
