Agenda of Ōtara-Papatoetoe Local Board

Ōtara-Papatoetoe Local Board

16 March 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

9.1 Public Forum - Head2Head Charity 6

9.2 Public Forum - Papatoetoe Sports and Community Charitable Trust
6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Manukau Ward Councillors Update 9

13 Sutton Corner Concept Working Party 11

14 Christmas Tree Lights Options 15

15 Auckland Transport Quarterly Update to Local Boards - For the quarter - 1 October to 31 December 2014 23

16 Otara-Papatoetoe Local Board Community Fees and Charges - July to December 2014 57

17 Ōtara-Papatoetoe Local Board: 2015 update of Portfolio leads, alternates and representatives to external organisations. 65

18 For Information: Reports referred to the Ōtara-Papatoetoe Local Board 67

19 Ōtara-Papatoetoe Local Board Workshop Notes 71

20 Ōtara-Papatoetoe Local Board Reports and Actions Pending 77

21 Chairpersons Announcements 81

22 Consideration of Extraordinary Items

1 Welcome

2 Apologies

An apology from member Mary Gush has been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 16 February 2015, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

9.1 Public Forum - Head2Head Charity

Purpose

Paul Dickson, Head2Header Charity Founder will to present to the board a brief history of the Head2Head Walk (a 125km fundraiser which starts and finishes at the heads of the Manukau Harbour) and how this in turn lead to the generation of the Head2Head Charity. He will also provide a brief overview of the projects the Head2Head Charity has financed since its inception.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Paul Dickson from the Head2Head Charity for his attendance and presentation.

9.2 Public Forum - Papatoetoe Sports and Community Charitable Trust

Purpose

Justin Leydesdorff, on behalf of the Papatoetoe Sports and Community Charitable Trust will update the Local Board on how the facility is going, including the rebranding of the Sports Centre and Papatoetoe netball joining the Trust.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Justin Leydesdorff from the Papatoetoe Sports and Community Charitable Trust for his attendance and presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Ōtara-Papatoetoe Local Board

16 March 2015

Sutton Corner Concept Working Party

File No.: CP2015/01880

Purpose

1. To establish a working party to assess and recommend a concept plan for the development of the site at the corner of Sutton Crescent and Great South Road, Papatoetoe.

Executive Summary

2. The Ōtara-Papatoetoe Local Board Plan proposes to open up the Sutton Crescent/ Great South Road corner, to make the sports facilities visible from Great South Road and create an open space close to the Hunters Corner shopping area. The local board plan continues a long-standing council policy to acquire this land. Council already owns some of the land.

3. While the broad outcomes for the corner site are well established, the details of development still need to be worked out. An approved concept plan for the site is needed to provide a clear vision and framework to assist council with decision making on acquisitions, property (including lessee) management and future site development.

4. The board provided funding to the Papatoetoe Sports and Community Charitable Trust to develop a feasibility study and concept plan for the corner site in 2013. The Trust released their consultant’s report in September 2014.

5. Portfolio holders have spoken to stakeholders. All are agreed that the board should establish a working party of key stakeholders to develop a final concept plan, containing details of the development to take place on the land.

6. Draft Terms of Reference for the Working Party are in Attachment A. These propose a working party of seven members, including two representatives each from the board, the Sports Trust, and the Hunters Corner business association, and one representative from Hunters Plaza, which is not a business association member.

7. The stakeholder working party will be asked to report in July 2015 back to the board with its preferred concept plan options for consideration. The working party will be administered by the Parks, Sports and Recreation Department.

8. It is recommended that the board approve the working party proposal, appoint the board’s representatives, and adopt the draft terms of reference.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Approve the setting up of the Sutton Corner Concept Working Party.

b) Agree the Terms of Reference for the working party.

c) Appoint Members Robertson and McCracken as its representatives on the working party, with Member Robertson to chair the working party.

d) Request that the working party complete its work and report back to the board in July 2015 with its preferred concept plan options.

Attachments

No.	Title	Page
a View	Draft Terms of Reference for Working Party	13

Signatories

Authors	Neil Taylor - Senior Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

16 March 2015

Working Party for Development Options for the Corner of Sutton Crescent and Great South Road, Papatoetoe.

Terms of Reference

Purpose

A working party will be established to provide advice to the Otara Papatoetoe Local Board with respect to the acquisition and redevelopment of the corner of Sutton Crescent and Great South Road, Papatoetoe (the corner site). This will be achieved primarily through the development and assessment of concept plan option(s) and such other tasks the working party considers necessary to achieve this purpose. The working party has no land acquisition role.

Duration

The working party shall be established by resolution of the Otara Papatoetoe Local Board and will continue until the Local Board adopts a concept plan for the corner site or resolves to disband the working party.

Composition

The working party shall comprise the following representatives:

Local Board; 2 representatives (Ross Robertson, John McCracken)

Papatoetoe Sports & Community Charitable Trust; 2 representatives (names to be advised)

Hunters Corner Business Association: 2 representatives (Donna Lee, Pat Taylor.)

Hunters Plaza: 1 representative (Jacqueline Dwight).

All members of the Otara Papatoetoe Local Board are ex officio non-voting members of the working party. The working party will be supported by relevant council staff as necessary.

Quorum

A quorum shall be two thirds of the number of members comprising the working party.

Chairman

The working party chairman shall be Ross Robertson.

Meetings

The date, time, venue and frequency of meetings will be established by the working party.

Confidentiality

All matters discussed and material distributed shall remain confidential unless otherwise determined by the working party or its chairman.

Analysis

The working party will identify appropriate measures and criteria to objectively analyse and decide upon the most suitable development option for the corner site.

Reporting and Delegations

The working party shall report to the Otara Papatoetoe Local Board if required, with a final report due by the 30^th of June 2015.

Conflict of Interest

Members of the Working Party shall declare any conflict of interest.

Consensus

Decisions of the Working Party shall be by consensus. If consensus cannot be reached, direction from the Otara Papatoetoe Local Board shall be sought. If consensus cannot be reached on the final report of the Working Party, then the Working Party will present a majority report, which includes a summary of the differing views of the minority.

Ōtara-Papatoetoe Local Board

16 March 2015

Christmas Tree Lights Options

File No.: CP2015/03058

Purpose

1. To present options to replace the current Christmas tree lights at Papatoetoe RSA and Dawson Road.

Executive Summary

2. On 13 October 2014 the board resolved to spend $30,195 to provide Christmas lights at Papatoetoe RSA and Dawson Road for 2014 (OP/2014/176). The board also requested staff,

“… to report further by February 2015 with recommendations on whether to proceed with LED lighting to replace existing lighting infrastructure at each, or all, of the existing three locations for 2015, including an option for Christmas decorations other than lights, with costing.”

3. Staff have responded in the attached memo from Team Leader Event Facilitation (South) (Attachment A.)

4. Four options are discussed in Attachment A, including replacing the lights on the trees at Papatoetoe RSA and Dawson Road with new LED lights. The memo also considers roadside banners, and the possibility of using the lights budget to promote a board sponsored event, instead of lights or banners. One or more of these options could be chosen.

5. Staff recommend the board sponsored event option. This could become a signature event for Ōtara-Papatoetoe. It is also recommended that the existing Christmas lights be dismantled, if they are not going to be continued in their current form.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Approve in principle the idea of developing a signature event for Ōtara-Papatoetoe, in preference to the options for lights or other seasonal decorations.

b) Request staff to develop event ideas for discussion with the board.

c) Agree to dismantle the redundant Christmas lights in the next financial year, and to include a budget for this in the local board agreement for 2015/16.

Attachments

No.	Title	Page
a View	Memo presenting options for Christmas lights and decorations	17

Signatories

Authors	Neil Taylor - Senior Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

16 March 2015

Auckland Transport Quarterly Update to Local Boards - For the quarter - 1 October to 31 December 2014

File No.: CP2015/03334

Purpose

1. The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport in the three months October – December 2014 and the planned activities anticipated to be undertaken in the three months January – March 2015.

2. Attachments include:

A – Auckland Transport activities

B – Travelwise Schools activities

C – Decisions of the Traffic Control Committee

D – Report against local board advocacy issues

E – Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Receives the Auckland Transport Quarterly Update to Local Boards Report.

Significant activities during the period under review

Key Agency Initiatives

East West Connections

3. The recent community engagement on options received 120 online or written pieces of feedback, with more than 200 people attending open days, meetings, workshops and hui. This feedback is now being analysed and a summary of comments will be released in early 2015.

Public Transport Development

Half Moon Bay Ferry Upgrade

4. The site investigation for this project is underway with initial consenting, marine survey and structural design works progressing in support of an Auckland Transport request to the Howick Local Board for joint project funding. Design work and the construction of the pontoon and gangway are programmed for 2015 with the physical works and construction in 2016.

City Rail Link

5. Auckland Transport is establishing a Community Liaison Group (CLG) for the CRL enabling works in the Britomart and Albert Street areas that may start in late 2015. Members of the CLG will include representatives of affected property owners or occupiers, CBD residents and others. This group will meet on a regular basis as the project progresses.

EMU Procurement

6. There are now 38 units in NZ with 28 of these being issued provisional acceptance. Manukau services are now run entirely with Electric Multiple Unit (EMU) and testing of these on the Western line to Swanson is progressing well. Manufacture and delivery is on programme.

Pukekohe Bus Rail Interchange

7. Funding of $1 million has been made available in the 2014/15 financial year to permit a phased ‘building block’ approach to deliver the bus and rail interchange.

8. The first phase delivers basic bus interchange infrastructure to accommodate the new bus network in late 2015.

Public Transport Operations

Bus Improvements

9. Public Transport patronage totaled 74,506,244 passenger trips for the twelve months to October 2014 an overall increase of 7.7% on the previous year. Rail patronage totaled 12,124,025, up 17.6%, the Northern Express 2,580,225, up by 12.4%, other bus services 54,713,200, up by 6.25% and, ferry services carried 5,088,794 passenger, up slightly on the previous year.

Rail Improvements

10. Train timetables have been over-hauled and there is now an at least half hourly service on all lines, day and night, seven days a week, until the normal close of services on particular lines..

11. During peak travel times the southern and eastern lines now have six trains an hour with 3 trains per hour inter-peak. The Onehunga line has half-hourly services, all day, seven days a week. On the western line peak services remain at fifteen minute intervals with half-hourly inter-peak, evenings and weekends.

Ferry Improvements

12. An application from Explorer Group to operate ferry services from Downtown to Waiheke has been accepted and a service of twelve sailings a day commenced shortly after Labour Weekend.

13. Fullers have just commissioned a new vessel the Kotuku. She will operate across a number of Fuller’s services, including Waiheke.

Road Design and Development

Dominion Road

14. The cycle routes are progressing well with road works almost completed. New wayfinding signage is in the hands of a specialist supplier and is due for installation.

Albany Highway

15. Construction has commenced and major earth movements are underway opposite the Albany Senior College. New traffic controls are in place at the southern end of the works as preparations are made for building retaining walls and install drainage.

Tamaki Drive/Ngapipi Road Intersection

16. Detailed Design continues with consent applications due for submission early in 2015.

Lincoln Road Improvements

17. The registration of interest (ROI) has been completed and the shortlisted consultants have been invited to participate in the second stage of the tendering process for the detailed design phase. Property acquisition has been commenced.

Redoubt-Mill Road upgrade

18. Auckland Transport has identified the route for the upgrade of Redoubt Road-Mill Road corridor and applied to Auckland Council to designate land (Notices of Requirement) for the project. Letters and information has been sent to landowners to notify them of the route identified and the NoR lodgement. The council is expected to publicly notify the Notices of Requirement (NoR) for the designation in early 2015.

Cycle Initiatives

19. An information day has been held to share design concepts for the second stage of the Beach Road walking and cycling project. Stage two will deliver a streetscape upgrade and continue the cycleway along Beach Road from the intersection with Mahuhu Crescent through to Britomart Place. Construction is expected to begin in February and to be completed in July.

Services

Cycling

20. More than 90 women participated in the inaugural Frocks on Bikes event held at Hurstmere Green in Takapuna. The event labeled a ‘Summer Fling’ is part of Auckland Transport’s ‘Cyclings the go’ programme which is designed to encourage more Aucklanders to take up cycling for recreation, health and as a credible form of transport.

Shop by Rail

21. Auckland Transport launched a pre-Christmas awareness campaign highlighting how easy it is to access major shopping precincts around Auckland by train. The ‘Shopping Adventures by Train’ advertising directed Christmas shoppers to retail centres at Downtown Auckland, New Lynn, Manukau, Sylvia Park, Onehunga, Newmarket and Henderson.

Commute Travel Planning Programme

22. A national “Let’s Carpool’ survey was undertaken with those registered on the ‘Let’s Carpool’ website and 19.5% of the Auckland respondents identified carpooling as their main mode of travelling to work.

23. The completed report ‘Auckland Tertiary Institutions: Developing a Stategic Approach to Travel Planning 2014-2016, will be the basis of consultation on travel planning with tertiary institutions. The Commute team will be working closely with the Public Transport team to develop an on-line campaign to promote public transport and travel choices to tertiary institutions and their students.

Road Corridor Delivery

24. Good progress has been made with the delivery of the pavement rehabilitation and resurfacing programmes with 11.1 km of pavement rehabilitation and 187.1 km of resurfacing completed to date. We are on track to achieve the target lengths with this work expected to be substantially complete by the end of March 2015.

25. The table below outlines the target lengths set for the full year and progress to date:

Table 1: Renewal Target lengths

Work Activity	2014/15 Target lengths (km)	Completed lengths as at 31/12/14 (km)
Rehabilitation	37.4	11.1
Resurfacing	427.4	187.1
Footpaths	116.7	62.4
Total	581.5	260.6

26. Expressions of Interest have been sought in respect to the carrying out of street light maintenance across the region. The Expression of Interest (EOI) process will result in a shortlist of participants who will then be invited to participate in a Request for Tender (RFT) process in the New Year. There will be four geographically based contracts - North, South, Central and West.

27. These contracts will each be for a term of 4 years (with an option for two extensions of one year each at Auckland Transport’s discretion) and will commence on 1 July 2015. No contractor will be able to win or participate in more than two of the four contracts.

28. The work includes the carrying out of all maintenance, renewals and minor capital works on the street lighting network. It also includes the replacement of the existing 70W high pressure sodium luminaires with approved LED luminaires.

29. Tenders have been called for the carrying out of a number of pavement rehabilitation projects in the west and south areas. The work tendered comprises 15-20% of the total pavement rehabilitation programmes for these areas. The remaining projects are being carried out through our 10 area-based road maintenance contracts.

30. The purpose of tendering this work is to provide an opportunity for contractors other than our road maintenance contractors to bid for this work and also to benchmark the tendered rates in these contracts against the rates in our existing road maintenance contracts. This is part of an on-going commitment to maintain a sustainable contracting environment in the Auckland region.

Attachments

No.	Title	Page
a View	Schedule of activities undertaken for the second quarter (2014/15) ending 31 December 2014 and forward works programme for the third quarter (2014/15) ending 31 Mrch 2015	29
b View	Travelwise Schools activities brken down by Local Board	47
c View	Traffic Control Committee Decisions	49
d View	Local Board Advocacy Report	51
e View	Local Board Transport Capital Fund Report	53

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

16 March 2015

Otara-Papatoetoe Local Board Community Fees and Charges - July to December 2014

File No.: CP2015/03208

Purpose

1. To present the usage and revenue data from community facilities within the local board area for the period 1 July to 31 December 2014 and to highlight any significant impact of the new fees and charges that were introduced on 1 July 2014.

2. To recommend community facilities fees and charges for the 2015/2016 year.

Executive Summary

3. On 2 March 2015, members of the Otara-Papatoetoe Local Board met at a workshop to consider the impact of the new fees and charges introduced on 1 July 2014.

4. The council’s ‘Hire Fee Framework – For Hire of Auckland Council’s Community Facilities’ (the framework) was developed over a two-year period from 2012-2014 and was based on good practice principles. All local boards adopted the framework, although five chose to vary from the recommended fees and charges. These recommended fees and charges, which would help ensure fairness and transparency for all users, were introduced for all council managed facilities in the other local board areas across the region on 1 July 2014.

5. There are six council-managed community facilities in the Otara-Papatoetoe Local Board area. After 1 July, the council received enquiries from three of the 44 regular hirers across all of the venues. All three accepted a transition arrangement until the end of September 2014. There were no cancellations.

6. The table below summarises the combined activity of the facilities for the July to December six-month period. Please note that some figures are reported as percentage points (pp), while others are shown as a percentage (%). Please refer to the glossary of terms (Attachment A) for more information on percentage points.

Utilisation	Visitors	Revenue
10.5 (pp)	39,201 (+47%)	+$32,102 (+48%)

7. Overall, utilisation (booked hours divided by 10 available hours per day) of the Otara-

Papatoetoe Local Board community facilities has increased by over ten percentage points. In

the same period, visitor numbers increased from 82,886 to 122,087 (+47 per cent).

8. Revenue increased by $32,102 (+48 per cent). This increase in revenue is in-line with the utilisation and visitor increase.

9. Mitigating factors

In July 2014, a new process was introduced to book the available spaces in most of the council-managed community facilities across the region and to ensure the cancellation charge was applied where appropriate. This has greatly helped to record more accurate utilisation and visitor numbers than in previous years.

10. Increased utilisation at the Papatoetoe Town Hall, driven by events such as weddings, engagements and graduation awards, has contributed to the overall improved performance.

11. For the 2014/2015 financial year, revenue from community facilities is expected to increase for the Otara-Papatoetoe Local Board. This could help contribute to the maintenance of these facilities and reflects the good practice principles imbedded in the framework, including fairness to all users.

Recommendation/s

That the Ōtara-Papatoetoe Local Board agrees the 2014/2015 community facilities fees and charges will remain, uninflated, for the 2015/2016 year.

Comments

12. The framework was developed over a two-year period from 2012-2014 and acknowledged that ‘access to safe, affordable places for people to pursue their interests provides many benefits to the wider community…’ The framework included these good practice principles: good public management, lawfulness, accountable, transparent (openness), value for money, integrity and fairness.

13. When the framework was prepared, it took account of the wide range of legacy hire arrangements that were recorded or published. All local boards adopted the framework, although five chose to vary from the recommended fees and charges. When the new framework was implemented, it became clear that across some local boards there were a large number of exceptions to the published hire rates that had not been recorded in the past or visible to the organisation. This meant that there were a number of customer enquiries relating to the new fee structure. Customers facing significant price increases were allowed transition rates until the end of September 2014.

14. In April 2014, the Otara-Papatoetoe Local Board resolved to adopt the new fees and charges for the hire of council-owned community venues (Resolution number OP/2014/43). Alongside this, the activity types eligible for discounts were confirmed.

15. Members of the Otara-Papatoetoe Local Board met for a workshop on 2 March 2015 to consider the impact of the new fees and charges introduced on 1 July 2014.

16. Impact of implementing new fees and charges

In the July to December 2014 period, the council received enquiries from three of the 44 regular hirers across all of the venues in the Otara-Papatoetoe Local Board area. All three accepted a transition arrangement until the end of September 2014. There were no cancellations.

17. Summary of utilisation, visits and revenue by local board area

Please note that some figures are reported as percentage points (pp), while others are shown as a percentage (%)

18. Otara-Papatoetoe – utilisation (hours booked)

Utilisation for the six local board council-managed community facilities increased by an average of almost 11 percentage points compared with the same period last year. Five of the six facilities, reported an increase in utilisation.

19. Local Board – visits

Visitors to the Otara-Papatoetoe council-managed community facilities increased on average by 47 per cent when compared with the same period last year, with four of the six facilities reporting increases.

20. Highlights/exceptions

Utilisation and visits at a facility level are shown on the two graphs below.

21. Mitigating factors

Papatoetoe Town Hall

Increased utilisation is being driven by events such as weddings, engagements and graduation awards.

22. Other exceptions: East Tamaki Community Hall

There was a five percentage point increase in utilisation but a 27 per cent decrease in visits.

23. In July 2014, a new process was introduced to book the available spaces in most of the council-managed community facilities across the region and to ensure the cancellation charge was applied where appropriate. This has greatly helped to record more accurate utilisation and visitor numbers, particularly in the case of last-minute cancellations or ‘no shows’ for bookings. Back in 2013, the utilisation and visitor figures may not have reflected these actions by the users.

24. Revenue

The local board earned significantly more revenue when compared with the same period last year.

In summary

25. The table below summarises the combined activity both of the venues for the July to December six-month period. Overall, utilisation has increased by over ten percentage points. Over the same period, visitor numbers increased from 82,886 to 122,087 (+47 per cent).

Utilisation	Visitors	Revenue
10.5 (pp)	39,201 (+47%)	+$32,102 (+48%)

26. Revenue increased by $32,102 (+48 per cent). This increase in revenue is in-line with the utilisation and visitor increase.

27. For the 2014/2015 financial year, revenue from community facilities is expected to increase for the Otara-Papatoetoe Local Board. This could help contribute to the maintenance of these facilities and reflects the good practice principles imbedded in the framework, including fairness to all users.

Consideration

Local Board views and implications

28. The impact of the new community facilities fees and charges introduced on 1 July 2014 were work shopped with the local board on 2 March 2015.

29. The recommendations within this report fall within the Otara-Papatoetoe Local Board’s authority relating to local recreation, sport and community facilities

Maori impact statement

30. The fees and charges framework is not specifically targeted for Maori populations. However, it aims to be clear and transparent to all users, including Maori.

Māori impact statement

31. The fees and charges framework is not specifically targeted for Maori populations. However, it aims to be clear and transparent to all users, including Maori.

Implementation

32. The recommendations in this report do not trigger the Auckland Council Significance Policy.

Attachments

No.	Title	Page
a View	Attachment A to Otara-Papatoetoe Local Board Community Facilities fees and charges - July to December 2015	63

Signatories

Authors

Jocelyn Watkin - Community Facility Project Manager

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

16 March 2015

For Information: Reports referred to the Ōtara-Papatoetoe Local Board

File No.: CP2015/01628

Purpose

1. This report provides a summary of information-only reports and resolutions for circulation to the Ōtara-Papatoetoe Local Board.

2. The Manurewa Local Board has referred resolution MR/2015/11 regarding the Review of District Licensing Committee Structure that was considered as Extraordinary Business on 29 January 2015.

MOVED by Deputy Chairperson SP Brown, seconded by Member MJ Bailey:

That the Manurewa Local Board:

a) request the Regional Strategy and Policy Committee undertake the District Licensing Committee review for completion by the end of April 2015 for the following reasons:

i) at the establishment of the District Licensing Committee structure a review was envisaged at the 12 month mark (ie: December 2014)

ii) a review is needed to establish the effectiveness or otherwise of the District Licensing Committee structure

iii) the current structure appears to not allow for community views to be taken into account.

iv) the date for the adoption of the provisional Local Alcohol Policy is not definite and, in the board’s view, not related to the effectiveness of the District Licensing Committee structure.

b) request that the District Licensing Committee review include

i) the form and structure of the District Licensing Committee, and

ii) incorporate feedback from everyone who has been involved in the current District Licensing Committee structure, being (but not exclusive to):

1) the Police

2) the Medical Officer of Health

3) local boards

4) submitters, and

5) applicants

c) request that the notice of motion and resolutions be forwarded to all local boards for their consideration.

A copy of the Notice of Motion is attached to this report as Attachment A.

3. The Regional Facilities Auckland second quarter report for the 2014/2015 financial year for the period ended 31 December 2014 is attached under separate cover to this report for the board’s information.

The report can be found at http://infocouncil.aucklandcouncil.govt.nz/ Select Ōtara Papatoetoe Local Board in the meeting drop down box and click on view. Click on 16 March 2015, agenda attachments.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) note the Manurewa Local Board MR/2015/11 resolution.

b) note the Regional Facilities Auckland quarterly report for the period ended 31 December 2014.

Attachments

No.	Title	Page
a View	Notice of Motion	69
b View	Regional Facilities Auckland (RFA) quarterly report for the period ended 31 December 2014 (Under Separate Cover)

Signatories

Authors	Carol McGarry - Democracy Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Chairperson	Fa’anānā Efeso Collins
Deputy Chairperson	Ross Robertson
Members	Lotu Fuli
	Stephen Grey
	Mary Gush
	Donna Lee
	John McCracken

Authors	Daniel Poe - Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager