Agenda of Puketāpapa Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Puketāpapa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 26 February 2015, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Three Kings United Football Club

Purpose

1. Steve Reid, on behalf of the Three Kings United Football Club, will present to the Board on the clubroom development.

Recommendation/s

That the Puketāpapa Local Board:

a) thank Steve Reid, on behalf of the Three Kings United Football Club, for his presentation on the Three Kings United Football Club clubroom development.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

9.1 Public Forum - Mt Roskill Puketapapa Historical Society

Purpose

1. Garth Houltham, on behalf of the Mt Roskill Puketapapa Historical Society, would like update the Board on the War Memorial upgrade, discuss the Society’s file storage and database issues and raise a concern about planning matters.

Recommendation/s

That the Puketāpapa Local Board:

a) thank Garth Houltham, on behalf of the Mt Roskill Puketapapa Historical Society for his update on the War Memorial upgrade and other matters.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Puketāpapa Local Board

26 March 2015

Three Kings - Proposed Land Exchange

File No.: CP2015/03938

Purpose

To seek the Puketapapa Local Board’s recommendations to the Auckland Development Committee on the land exchange proposal set out in this report as the basis for an agreement with Fletcher Residential Ltd (FRL) to support its Plan Change application PA372 to develop the Three Kings Quarry for housing purposes.

Executive Summary

1. The key purpose of this report is to provide the Local Board with an analysis of a land exchange proposal that officers have been negotiating with FRL to enable a more comprehensive and suitable development of the Fletcher owned quarry land than may otherwise be possible with no exchange arrangement.

2. Quarrying activity in the Three Kings Quarry has ceased. Nevertheless, the land is currently zoned in the Auckland District Plan for quarry purposes. This zoning has been carried into the Proposed Auckland Unitary Plan (PAUP). This proposed zoning is subject to objection by Fletcher.

3. Rather than await the outcome of the PAUP process, FRL has lodged two private plan changes. PA 373 seeks to develop 15 hectares of ex-quarry land for residential use. This land is solely in Fletcher ownership. The second private plan change, PA372, sets out a proposal that develops and reconfigures almost 21 hectares of land that includes the 15 hectares owned by Fletcher as well as land currently owned by the Crown and Council.

4. Since mid-2013 council officers, together with ACPL, have been engaged in discussions with FRL to attempt to achieve a basis of land exchange that would benefit the Council and Crown in terms of the quality and nature of reserve land ultimately provided under an exchange arrangement.

5. The details and planning implications of the two plan changes are being separately evaluated. This report focuses on the land exchange and the requirements under the Reserves Act that apply to such an exchange.

6. Council officers are confident that the quality of the residential environment that can be achieved in conjunction with a land exchange will be superior to any development that takes place solely on FRL land. Development based on a satisfactory land exchange can better integrate the new residential area with the town centre and improve access to the new residential area. It also allows two fully developed sports fields to be provided as part of the exchange when currently the Council could only achieve this on its land through considerable expenditure that is currently unfunded.

7. Since the Auckland Development Committee meeting in November, ACPL has maintained dialogue with the Board’s nominated liaison member on progress with negotiations and provided information on the exchange discussions to a Board workshop.

8. ACPL has consulted with Antipodean Properties Ltd (APL), Housing New Zealand (HNZC), and the Department of Conservation (DoC) on the proposed land exchange submitted by Fletcher Residential Ltd (FRL) as part of PA372.

9. ACPL has invited comment and advice from the mana whenua and Tupuna Taonga o Tamaki Makaurau Trust, and with the development of the current exchange proposal, will now report to, and consult with, iwi to seek feedback and comment.

10. As a result of Local Board input, consultation with adjacent owners and negotiations with FRL, a recommended land exchange proposal is submitted for consideration. This is included in this report as Attachment A. The revised scheme plan on which the exchange plan is based can be found in Attachment B.

11. The principal differences between the original exchange plan and this plan are: the location of the proposed public plaza/civic node; an increase in the area of the central park; the increase in area of the western park; and the proposed transfer to FRL of low quality banked land around the western reserve.

12. A summary of the Open Space Acquisition Assessment by council’s Parks and Recreational Policy team is included in this report as Attachment C, and the full report can be found in Attachment D. The assessment applies the acquisition criteria to three aspects; the current configuration of open space, a future configuration without an exchange of land; and a future configuration based on the FRL exchange proposal.

13. The assessment determines that the exchange proposal provides a future configuration that will help to serve the open space needs of the new development and the wider community better than the existing reserve and better than a future configuration without an exchange.

14. A review of how the exchange proposal aligns to the outcomes of the Three Kings Plan, from an open space perspective, is included as Attachment E to this report.

15. The Open Space Assessment also confirms a requirement of an exchange of reserve land under s.15 of the Reserves Act 1977 that the recreational purpose of the reserve will be better served by the reserve after the exchange than before the exchange.

16. The exchange proposal has been reviewed in property valuation terms by CBRE. This is to evaluate the equality of exchange for Crown and Council from a financial perspective. This will be considered by the ACPL Board shortly and its recommendations will be made available to the Local Board.

Recommendation/s

That the Puketāpapa Local Board:

a) endorse that it is preferable for the Three Kings Quarry land owned by FRL to be developed in a comprehensive manner, rather than in isolation, and support the concept of a land exchange arrangement that facilitates higher quality urban design outcomes.

b) recommend to the Auckland Development Committee that, subject to iwi and public consultation, the land exchange arrangement set out in this report form the basis of a land exchange with Fletcher Residential Ltd should it obtain approval to Plan Change PA372.

c) recommend to the Auckland Development Committee any particular matters relating to the land exchange proposal that it wishes to ensure is captured in any formal and final agreement.

d) to note that the Board can have a further opportunity to provide or complete its recommendation on the exchange proposal at its April meeting, following the public consultation.

Comments

17. At the Puketapapa Local Board meeting of 26 February the Board passed resolution PKTPP/2015/22 which was reported to the Auckland Development Committee on 12 March 2015. At that meeting, the Auckland Development Committee passed the following resolution:

That the Auckland Development Committee:

a) endorse the following process to work towards an agreed land exchange proposal:

i. that council staff report to the Puketapapa Local Board on 26 March 2015, and iwi interests, to outline the land exchange proposal that will form the basis of the public consultation and how this proposed exchange aligns with the Three Kings Plan and iwi interests, and is suitable for an exchange for the purposes of the Reserves Act.

ii. that council staff undertake a one month public consultation in April 2015 to obtain comment on the proposed exchange.

iii. that council staff complete engagement with adjoining owners.

iv. that council staff report to the Auckland Development Committee to recommend the basis of a land exchange and to seek approval to issue a notice of intention under s.15(2) of the Reserves Act 1977.

v. that objections under the Reserves Act notice of intention be considered by the Hearing Commissioners appointed to hear PA372.

b) that the Chair and Deputy Chair of the Auckland Development Committee, or their nominees, and the Chair and Deputy chair of the Puketapapa Local board, or their nominees, work together during March and April 2015, on issues of concern to the local board with respect to a potential land exchange proposal.

Current Reserve Areas North of Grahame Breed Drive and West of the Quarry

18. Attachment A (refer to ‘Reserve Exchange Plan – Existing’ dated 10/03/15) illustrates the parts of the Three Kings Reserve that are subject to the land exchange proposal. The areas comprise approximately 3.07ha of Crown derived reserve in Area B, and 3.6ha of council owned reserve in Area C. We are awaiting confirmation from DoC that the western lot of Area C is council owned land.

19. Area B comprises a bush area, a 137 space car park immediately adjacent to Grahame Breed Drive, and an undeveloped lower part, separated from the upper area by steep slopes and the old quarry wall. A track links the two areas and provides pedestrian and maintenance vehicles access and also links to Area C, the western reserve.

20. The western reserve provides a soil based playing field surrounded by a steep bank on three sides, and a concrete path leading to steps to access Te Tatua a Riukiuta. There are five pedestrian access ways from the surrounding streets to Area C. A sixth, at the cul-de-sac of Fyvie Ave, appears to have been blocked off and provides no connection.

21. The Summary and Full Open Space Assessment reports in Attachment C and Attachment D examine the characteristics of the current reserve areas. The alignment of these existing reserve areas with the outcomes of the Three Kings Plan are assessed in the report attached in Attachment E.

Opportunities for Existing Reserve Areas B and C without an Exchange of Land with FRL

22. The options around investing in the existing reserve to improve its amenity for recreational purposes range from limited improvements and remediation of the undeveloped area, to developing two quality playing fields linked by an extension to Grahame Breed Drive. Though possible, the works involved are substantial. In May 2014, Riley Consultants costed a variety of options for the development of playing fields on these reserve areas. The costs started from $1.68m plus GST depending on the extent of the works, but these estimates excluded the cost of additional works such as providing roading access, parking or utilities infrastructure and wastewater and stormwater management systems.

23. The range of possible improvement options is set out in Attachment F. These options can be read in conjunction with the assessment of ‘future options without an exchange’ in Attachment D.

Financial consideration of investment opportunities

24. In weighing these options against the exchange proposal, a significant advantage of the exchange proposal is that the open space outcomes can be achieved without funding from the Long Term Plan as the basis of the exchange agreement is that FRL will fund all costs to council of the proposed land exchange.

25. The increased amenity of the reserve would result in increased operating costs for park management, and any additional facilities such as toilets, changing rooms or lighting to the fields would need to be funded by council.

Opportunities for exchanging reserve land with other adjoining owners

26. The rationale of an exchange of reserve land under the Reserves Act 1977 is that the recreational amenity of the reserve land must be higher after the exchange than before. Though both Antipodean Properties Ltd (APL) and Housing New Zealand (HNZC) have large areas of land either adjoining the existing reserve (in the case of HNZC) or close to the reserve (APL’s ownership of the town centre), neither owner has potential exchange land located in an area that would provide to council the benefits necessary to enable the development of two sand carpeted playing fields, improved open space and improved connections through the Three Kings Area. Neither party has requested or proposed an alternative exchange proposal of this size for these purposes.

27. However, there are opportunities to explore an exchange proposal with HNZC to improve connectivity with the Te Tatua A Riukiuta. HNZC has expressed an interest to explore the possibility of an exchange of reserve land (the depot site) with a number of properties in Smallfield Ave and Fyvie Ave to improve access to the maunga.

28. APL has expressed an interest in the reserve land that adjoins their northern boundary and which could be a critical interface area between a remodelled town centre and the residential development proposed under PA372, and would provide an opportunity to co-ordinate and integrate the design of this interface.

29. These indications of interest are at an early stage and ACPL and council staff welcome to opportunity to discuss them further with the Local Board in the context of the Three Kings Plan. A significant number of issues would need to be dealt with in either of these two opportunities, and they are able to be investigated separately from the process of the exchange proposal with FRL.

Exchange Proposal

30. The current exchange proposal considered in this report is set out in Attachments A, and is based on the scheme proposed in Option 17-1 Rev.B provided in Attachment B. Under this proposal two parcels of land in Area B and two parcels in Area C, together totalling 2.3037ha, will be transferred to FRL, whilst two parcels in area A, totalling 2.6666ha will transfer to Crown/council and become reserve. There will be a gross gain to council of approximately 3,630sqm. Approximately 5,600m² of open space land behind superlots F & G will have low open space value after any development of those proposed superlots, and these areas have been included in the transfer to FRL to pass the remediation and maintenance of these areas to FRL. In the medium to long term, these areas could facilitate a complimentary redevelopment outcome with HNZC assets in Smallfield Avenue and Fyvie Avenue.

31. In areas B & C, 3,797m² and 7,751m²respectively will be acquired/vested under s.114 of the Public Works Act 1981 to create road through reserve land. It is proposed that FRL will pay for all the costs of acquisition and construction of the roads to Auckland Transport specifications and standards. These roads will provide vehicular, pedestrian and cycle links to the benefit of the residential development proposed by PA372, the new reserve land and sports fields in the central park, and the connections to the surrounding neighbourhood. These outcomes are all important aspects of the Three Kings Plan and carry open space connections value. The land identified will not be owned by FRL and will vest as ‘road’.

32. An important gain to council and to the Three Kings Reserve land of the proposed exchange proposal is that FRL will develop the central park area to provide two sand carpeted sports fields for winter codes, with the option for the park to provide cricket in the summer. Without lighting, these fields are expected to be used for 15hrs/week /field.

33. The area is also designed to be a stormwater detention area in heavy rain events. From the advice received to date, standing water on the fields is only likely to disrupt the use of the fields for ball sports in 1:50 year or greater rain events, and the reported soakage rates give assurance that these fields will perform to a high standard.

34. In terms of value to council, acquiring land for sports fields in an urban environment requires council to purchase land at market value often in competition with the private sector. The utility value and opportunity cost to council of the central park area is therefore high, even though it serves a dual use function as a stormwater retention area.

35. A significant amount of work has gone into developing a good functional sports field area and FRL have made changes to the buffer areas around the fields to provide adequate safety and operational buffers. These changes have resulted in a 33% increase in the central park area from 20,445m² in the original proposal to 27,268m² in this proposal. Ninety two car parks are provided around the central park to primarily service the sports fields and visitors to the park. Further advice is required on how the majority of these car parks could be kept available for sports field users.

36. Lighting of the sports fields in the winter months would provide an additional 5hr/week use in the high demand period after school and work. Installation of lights has been considered, but the council’s standard lighting specifications for sports fields require lamps to be supported on nine 17m high poles around the fields.

37. FRL is concerned that the intensity of this lighting installation, though suitable for large open parks, is inappropriate for this particular development proposal due to the proximity of the fields to high density residential development. FRL have proposed a compromise solution, but this has not met the requirement of council officers. ACPL recommends that further work is done to find a solution that will allow the fields to be used to their full potential.

38. Another important amendment to the original exchange proposal relates to the positioning of the plaza area/potential civic node. The Three Kings Plan highlights this outcome in a number of key moves and the relocation of the plaza area closer to the town centre has the support of APL, who are now developing plans for their own land holdings.

Open Space Assessments against the Acquisition Strategy, and against the Three Kings Plan

39. The Summary report and the reports attached as Attachments C, D and E, provide a detailed analysis of the open space options, and conclude that open space outcomes are better under the land exchange proposal than under alternative investment opportunities, some of which are summarised in Attachment F. This conclusion is reinforced by the fact that the exchange proposal outcomes are funded by FRL and do not require a capital commitment from council, unlike the other opportunities.

Exchange of Reserve Land Under s.15 of the Reserves Act 1977

40. Under the Department of Conservation’s Standard Operating Procedures, an exchange of reserve land must satisfy the ‘Suitability for Purpose’ test. This is that an exchange involves a statutory decision that it is more suitable or better, for the purposes of the Act under which it is made, to obtain the land to be acquired rather than retain the land to be disposed of through the transaction.

41. In this case the exchange is being proposed under s.15 of the Reserves Act 1977, and the purpose of the reserve land affected is ‘recreational’. The open space assessments confirm that the purpose of the reserve is served better by the proposed exchange that by maintaining the status quo.

42. Under the operating procedures, the market values of the land being exchanged can be different, but the Public Finance Act 1989 prevents the Department of Conservation from accepting an area of lesser value unless the other party pays a balancing payment, or provides improvements of a value to at least address the shortfall.

43. ACPL has instructed CBRE to provide advice on the relative values of land in this exchange proposal. From the work that has been undertaken to date and reported in a draft valuation a report will be prepared to the ACPL Board subcommittee set up to consider this matter. Once this has been considered its recommendations will be made available to the Local Board and ADC. The work to date indicates that the value of the land to be transferred to FRL under this proposal is adequately compensated by the value of the land and improvements proposed to be transferred into reserve by FRL.

Public Consultation

44. The Auckland Development Committee resolved in November 2014 that the land exchange proposal should be subject to public consultation, and at its meeting of 12 March the Committee approved the process to progress the proposal, which included public consultation and iwi consolation.

45. Work is underway to commence the public engagement on 27 March 2015; this will focus on the merits of the land exchange as a basis for facilitating the wider development and improving the quality of the recreation land.

46. In parallel with the public engagement, ACPL will undertake separate iwi reporting and consultation on the proposal.

Consideration

Local Board views and implications

47. Earlier in this report the Puketapapa Local Board’s recommendation of 26 February 2015, and the Auckland Development Committee’s resolution of 12 March 2015 was referred to in respect of the Local Board’s views.

Māori impact statement

48. Mana Whenua who have interests in the Puketapapa area are Ngāti Whātua, Ngāti Whatua o Kaipara, Ngāti Whātua Orākei, Te Kawerau ā Maki, Ngai Tai ki Tāmaki, Ngāti Tamaoho, Te Akitai Waiohua, Ngāti Te Ata, Ngāti Whanaunga, Ngāti Maru and Ngāti Tamaterā.

49. Te Tātua-a-Riukiuta / Big King Reserve has transferred to Mana Whenua (the Tūpuna Taonga o Tāmaki Makaurau Trust), and is by administered by the Tūpuna Maunga o Tāmaki Makaurau Authority under the Ngā Mana Whenua o Tāmaki Makaurau Collective Redress Act 2014. Hapū / Iwi have a strong interest in any proposals that have an impact on Big King Reserve, Te Tātua-a-Riukiuta and Crown land and other open space in the immediate vicinity.

50. The Ngā Mana Whenua o Tāmaki Makaurau Collective Redress Act provides for a mana whenua Right of First Refusal (RFR) in relation to the disposal of surplus Crown land; s135 of the Act states that Crown ‘may’ dispose of RFR land in accordance with s.15 of the Reserve Act. Council staff are continuing to engage with Department of Conservation to ensure that the requisite Crown-mana whenua discussions have occurred to reach comfort in relation to the s.135 RFR exception.

51. FRL have held a number of hui with iwi and have been in discussions with representatives of the Tamaki Collective around the land exchange and the master plan for the development with a view to seeking agreement of iwi related interests and the land adjoining Te Tātua-a-Riukiuta that is in FRL ownership.

52. ACPL is progressing with contact and consultation with mana whenua to discuss the exchange process to update the Board on specific interests that may be identified.

Implementation

53. ACPL is proposing the following approach to progress this work stream:

a) Complete consultation with adjoining owners on the proposed land exchange.

b) Complete Iwi reporting and consultation. This may include holding a hui near to the site to discuss the proposal.

c) Prepare the public consultation material and programme, with a start date of 27 March 2015.

d) ACPL Board subcommittee to consider financial dimensions of the proposed exchange arrangement.

Attachments

No.	Title	Page
a View	Land Exchange Plans i-iv	37
b View	Scheme Plan 17H-I Rev.B	41
c View	Summary Open Space Assessment	43
d View	Open Space Assessment Report	45
e View	Assessment against the Three King Plan	49
f View	Reserve Investment Options excluding Fletcher Land	51

Signatories

Authors

Nigel Hewitson, Team Leader Disposals, ACPL

Clive Fuhr, Manager Acquisitions and Disposals, ACPL

Authorisers

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

26 March 2015

Three Kings Community Needs Assessment

File No.: CP2015/00005

Purpose

1. To present the findings of the Three Kings Community Needs Assessment and to recommend that the Puketāpapa Local Board prepare a case for community use of the former Mount Roskill Borough Council building based on these findings.

Executive Summary

2. Part of the former Mount Roskill Borough Council building at 560 Mt Albert Road (the Borough Building) will be vacant following occupation by the Puketāpapa Local Board and local board services staff, scheduled to occur in late 2016.

3. A needs assessment for the Three Kings area has been undertaken to assist the Puketāpapa Local Board (the Board) in understanding community needs and the potential for the vacant space in the Borough Building to respond to these needs.

4. This study identified a clear gap in the provision of affordable community space in the Three Kings area. It also indicated a strong interest from community organisations in the future redevelopment of the Borough Building for community use.

5. On the basis of the needs assessment findings, it is recommended that the Board makes a case to the Portfolio Review Steering Group for community use of the vacant space in the Borough Building.

6. The other findings of the needs assessment provide valuable information for council departments and the Board to assist with future planning and with decision making on grants and other investments.

Recommendation/s

That the Puketāpapa Local Board:

a) receive the findings of the Three Kings Community Needs Assessment.

b) prepare a case for community use of the space in the former Mount Roskill Borough Council Building that will not be required to accommodate the Puketāpapa Local Board and local board services staff.

Background

7. The Borough Building was occupied by the Puketāpapa Local Board (the Board) and Watercare prior to it being closed in 2011, following the discovery of mould spores.

8. The Borough Building is due to be renovated and ready for occupation in late 2016. Property, as the business owner, are currently planning for the Board and local board services to occupy part of the building with the surplus available for other uses.

9. At its meeting on 31 January 2013, the Board supported remediation of the Borough Building due to:

· high demand for flexible community lease and hire space in Puketāpapa that cannot be met through existing facilities

· strong interest from a number of local groups in tenanting the building

· the recent loss of a number of community lease spaces in Puketāpapa.

10. The Borough Building is currently held by council for corporate use. The Board does not therefore have any decision making authority in relation to the building and will need to make a case for community use which will be considered by the Portfolio Review Steering Group, alongside other proposals.

11. The Three Kings Plan completed by council in August 2014 (the Plan) provides a strategic focus for development within the area over the next 30 years. The Board was involved in the development of the Plan which recognises:

· the significant opportunity for more intensive residential development provided by the quarry site which is predicted to result in an additional 1200-1500 homes and an estimated population increase of 3,420 to 4,275 within the next 5-10 years

· that access to excellent community facilities and services is a key component of a revitalised town centre and includes an action to develop a community/civic quarter around existing council facilities, including refurbishment of the Borough Building for civic and community use.

12. In order to clarify community facility needs and understand how these needs could be met by the Borough Building, the Board commissioned a needs assessment in early 2014. Undertaking a needs assessment was also identified as an action in the Three Kings Plan.

13. The research report, attached as Attachment A, details the methodology and findings of the needs assessment.

14. The needs assessment identified a range of community facility needs including a clear gap in the provision of affordable community space specifically:

· general office space

· medium and large spaces to run classes or meetings

· space for a range of ethnic groups to access and feel comfortable in

· ‘hot desk’ facilities (eg. for social entrepreneurs)

· spaces with kitchen facilities.

15. Other needs identified included employment, housing, health and wellbeing, and particular needs relating to youth, older people and migrant/refugee populations. If a part of the Borough Building becomes community use, these needs could be used as criteria for selection of appropriate groups.

16. The findings of the needs assessment will also be provided to Community Development Arts and Culture (CDAC) and Parks, Sport and Recreation (PSR) to assist with the development of their work plans. The needs assessment report provides valuable information the Board can use for its own planning purposes and to assist with its decision making on grants and other investments.

Discussion

17. It is recommended that the Board proceed with the development of a business case to transfer the surplus space in the Borough Building to community use because:

· the findings of the needs assessment support use of the space for community purposes in particular community office space

· there are a number of community organisations on the community facilities waiting list either locally based or who respond directly to needs identified. A copy of the current waiting list is attached as Attachment B

· significant growth is anticipated for the Three Kings area over the next 5 – 10 years and it is likely that the current need identified for community space will increase

· the space would provide a valuable addition to the existing community and civic facilities in the area and support the development of the Three Kings centre as a vibrant, mixed use village as noted in the Three Kings Plan.

Next Steps

18. If the Board approves the recommendation to prepare a case for community use of the space in the Borough Building, the next steps are:

· Property to confirm the space available for potential community use

· the Board to prepare and submit business case for community use for consideration by the Portfolio Review Steering Group (made up of tier 3 managers across Auckland Council)

· the Steering Group considers the Board’s proposal for the surplus space alongside any other proposals.

See Attachment C for more detail of the process for changing the purpose of a council building.

19. If the Board’s proposal for community use is successful, the Board will need to consider management options. These options include:

· venue for hire

· venue for hire with hot desks available for community use

· community lease for one or two groups

· shared community office space (community lease for management of space available to many groups).

See Attachment D for more detail of these management options.

Local Board Views and Implications

20. A key initiative in the Puketāpapa Local Board Plan 2014 is to “restore former Mt Roskill Borough Building for civic and community use”.

21. Use of the surplus space for community purposes will have operational and potentially capital budget implications for the Board which will need to provide for operational overheads and any specialised fit out costs. These costs could potentially be partially or fully recovered from the community tenants at the Board’s discretion.

Maori Impact Statement

22. The 2013 census identified 5.6% Maori in the study area. Maori, along with other residents, will have the opportunity to benefit from the community use of the Borough Building. How positive this impact will be for Maori in particular will depend on the exact nature of the services provided from this space.

Implementation Issues

23. There are no implementation issues at this stage.

Attachments

No.	Title	Page
a View	Three Kings Community Needs Assessment report	57
b View	Community accommodation waiting list	107
c View	Council process for change of purpose	111
d View	Initial management options for discussion	113

Signatories

Authors

Karen Eisenhut - Principal Policy Analyst

Tanya Mead - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

26 March 2015

Harold Long Reserve Reserve Management Plan

File No.: CP2015/00488

Purpose

1. To seek approval for amendments to the Harold Long Reserve Management Plan 1984.

Executive Summary

2. Staff propose amendments to the Harold Long Reserve Management Plan 1984.

3. The amendments reflect changing circumstances in the use and management of the reserve that have occurred since the management plan was adopted in 1984. The amendments also enable changes to the use and management of the reserve that are consistent with the Harold Long Reserve and Fearon Park concept plan adopted by the local board in 2013.

4. In consideration of the requirements of the Reserves Act 1977, staff advise that the proposed amendments do not involve a “comprehensive review” of the management plan and that public consultation is not required.

5. The local board has the authority to approve the proposed amendments by resolution.

Recommendation/s

That the Puketāpapa Local Board:

a) approve the proposed amendments to the Harold Long Reserve Management Plan as outlined in Attachment C.

Discussion

Background

6. Harold Long Reserve is located at 17 and 19 Akarana Avenue, Mount Roskill (refer Attachment A).

7. The land is classified under the Reserves Act 1977. Under the Act, the administering body has authority over the use, development and management of reserves, including the authority to review and approve reserve management plans.

8. Section 41 (4) of the Act requires the administering body to keep management plans under continuous review so that “the plan is adapted to changing circumstances”. Section 41(9) of the Act, allows public consultation to be the discretion of the administering body where changes are “not involving a comprehensive review”.

9. In 1984, the Mount Roskill Borough Council adopted the Harold Long Reserve Management Plan. At that time the Mount Roskill Borough Council was the administering body for the reserve.

10. In 2005, the Mount Roskill Bowling Club dissolved and the Winstone Park Tennis Club became the leaseholder. This change was not reflected through an amendment to the management plan.

11. In 2010, following the formation of Auckland Council, the Puketāpapa Local Board became the administering body for the reserve. The local board has the authority to review and approve amendments to the existing management plan.

12. In 2013, the Puketāpapa Local Board approved a concept plan for Harold Long Reserve and the adjacent Fearon Park (refer Attachment B).

Comment

13. A number of changes in the use of Harold Long Reserve have occurred since the management plan was adopted in 1984. In addition, the recently adopted concept plan for the reserve sets out further changes in use and management.

14. Staff recommend that the management plan is amended to reflect both changes that have occurred since adoption of the plan, and changes anticipated by the recently adopted concept plan. Attachment C includes the management plan with proposed amendments.

15. Amendments proposed include:

· remove references to the Mount Roskill Bowling Club and where appropriate replace with a generic reference to organised sporting activities

· update the other existing uses to align with the adopted concept plan

· update references to the operative district plan and relevant council policies

· amend minor typographical errors

· update the appendices to include the current resolution (should the local board approve the amendments) and replace the site layout plan with relevant gazette notices.

16. The proposal does not involve a comprehensive review of the plan because the amendments:

· are consistent with the existing objectives

· are consistent with the approved concept plan

· seek to update and rationalise information in the plan, rather than re-iterating material contained within relevant planning and policy documents.

17. Public consultation occurred with the development of the Harold Long and Fearon Park concept plan, on which the amendments are based. Due to this recent consultation and as the amendments do not require comprehensive review, it is not necessary to consult further on the proposed amendments.

18. As administering body under the Act, the local board has authority to approve the proposed amendments to the Harold Long Reserve Management Plan by resolution.

Consideration

Local Board Views and Implications

19. The Puketāpapa Local Board set aside budget in the 2001 Local Board Plan to upgrade Fearon Park and Harold Long Reserve. The proposed management plan amendments are in keeping with the on-going improvement of those parks.

Maori Impact Statement

20. Mana Whenua who have interests in the Puketāpapa Local Board area are:

· Te Runanga o Ngati Whatua

· Ngati Whatua o Orakei

· Ngati Whatua o Kaipara

· Kawerau a maki

· Ngai Tai ki Tamaki

· Ngati Tamaoho

· Te Akitai / Waiohua

· Ngati Te Ata

· Ngati Paoa

· Ngati Whanaunga

· Ngati Maru

· Ngati Tamatera.

21. Mana Whenua were consulted on the concept plan in 2013 and responses received were generally supportive. Maori views have not been sought in relation to the minor amendments because the proposal compliments the concept plan. Mana Whenua will be consulted should a new lease be notified.

Implementation Issues

22. There are no known implementation issues should the proposed amendments be approved.

Attachments

No.	Title	Page
a View	Locality Map	119
b View	Puketapapa Local Board resolution and approved concept plan 2013	121
c View	Proposed amendments to the Harold Long Reserve Management Plan	125

Signatories

Authors

Lucy Deverall - Policy Analyst

Emma Golightly - Team Leader - Parks and Recreation Policy

Authorisers

Kataraina Maki - GM - Community & Social Policy

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

26 March 2015

Auckland Transport Report for March 2015

File No.: CP2015/03901

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area since the last report.

Executive Summary

2. The Transport Portfolio Lead briefing on transport matters in the Puketapapa area took place on 16 March 2015. General transport matters in the Local Board area were discussed Including:

· HOP card issues

· Mt Roskill Safe Routes Scheme

3. The Local Board also received a briefing on the Light Rail proposal on 3 March and a workshop was held to identify local issues pertinent to a corridor management study for Hillsborough Road.

Recommendation/s

That the Puketāpapa Local Board:

a) receive the report.

b) resolve its feedback on the Light Rail Transit proposal, based on the information available to date, to be given to the April Auckland Transport Board meeting

Reporting Back

Consultation Report

4. There were no proposed roading changes forwarded to the Local Board for comment in the past month.

Regional Land Transport Plan (‘RLTP’) Consultation

5. The draft RLTP is being consulted on alongside Council’s Long Term Plan. Both documents were released for public consultation on 23 January 2015. A “Have Your Say Event” was held at the Fickling Centre on 28 February 2015

Local Board Capital Projects

6. Updates on the current projects being progressed by Auckland Transport on Puketapapa Local Board behalf are detailed below.

Mt Albert Road Pedestrian Crossing Facility

7. This project will convert the existing pedestrian refuge into a pedestrian zebra crossing. It now has the necessary Traffic Control Committee approvals to proceed and is programmed for delivery in March/April 2015.

Local Board Capital Projects approved

Project	Resolution	Update
Duncumbe Street	Nov 2014:confirms the project “Duncumb Street Greenway” proceed to detailed design with the basic cycleway as described to a budget of $170,000.	Project Manager appointed and investigation has begun. The PM will discuss progress with TPL in April 2015.
Fearon Park	Nov 2014: Agree to add the widening of the path through Fearon Park to the Duncumbe Street greenway proposal to a budget of $190,000.	AT have appointed a project manager. He is in discussions with AC Parks to coordinate the upgrade of the park and the construction of the shared path.
Lynfield Reserve	Nov 2014: Agree to the installation of a shared path for the Lynfield Reserve to a maximum of $30,000.	This will be delivered by Auckland Council Parks and funded through the Auckland Transport capital fund. A funding agreement has been drafted.
Keith Hay Park Lighting project	Dec 2014: Agree to fund the Keith Hay Park Lighting Project ROC $330,000 subject to availability of funds within the 2014/15 financial year with priority given to the northern section (ROC $189,000) if full funds are not available.	Auckland Transport is currently engaging a consultant to complete the electrical design, utility liaison and consenting for the work. One this is completed a Firm Estimate of Cost will be brought back to the Board for consideration and approval.
		March 2015 - The firm estimate of costs is expected to be known at the end of March and will come back to the Local Board in April for final approval to move to construction, if it falls within the LB’s allocation. Auckland Council and Auckland Transport can then work through who is best to deliver the project and in what timeframe.
Parau/Duke Street	Nov 2014: Agree to fund the Parau Street/Duke Street safety project to $25,000.	Completed.
Ernie Pinches to Wesley Community Centre cycleway	Oct 2014: Move forward to discussions with the local community on the broad concept of the Sandringham Road Extension to Wesley Community Centre cycle link to gauge community support through its engagement advisor.	AT and the LB’s engagement advisor took the concept out to the community in December 2014/January 2015.
	Oct 2014: Allocate $25,000 from the Transport Capital Fund for investigation of the Sandringham Road cycleway from Ernie Pinches Drive across SH20 to the Wesley Community Centre and War Memorial Park following successful consultation on the draft concept.	Consultation was completed in January 2015. Community support for the project was noted.
	Feb 2015: Reconfirm Resolution CP2014/24495 that 25,000 from the TCF be released for investigation of the Sandringham Rd Extn cycle link from Ernie Pinches Drive across SH 20 to the Wesley Community Centre and War Memorial Park following successful consultation on the draft concept.	A project brief is being prepared and from there a project manager will be appointed.

Mt Roskill Safe Routes Scheme

8. The detailed design process for the cycleway is well advanced and consents are expected to be lodged in the near future. Iwi has asked if two rain gardens can be incorporated into the design. Auckland Transport has agreed to investigate this and work is underway to identify possible locations and costs.

9. Investigation is also underway to see if it’s possible to extend the existing angle parking bay on Somerset Road. If this is possible, it could add several more parking spaces in this area.

10. Funding for construction is still unconfirmed. More certainty on this is expected in June.

Somerset Road

11. The proposal to remove a number of parking spaces on Somerset Road to provide a safe cycling and walking path has been opposed by a number of parties, some of whom presented to the Local Board at its November 2014 meeting.

12. To respond to this, the Local Board asked Auckland Transport to investigate whether vacant land on the western side of Somerset Road could be utilized for parking.

13. This land is owned by Kiwirail and leased to NZTA. Preliminary investigations have established that NZTA wish to retain an interest in this parcel of land and have said that the land is designated green space as part of the resource consent application to align the motorway. Therefore it cannot be used for parking.

14. Kiwirail has also offered another parcel of land for lease on Somerset Road. It is some distance from the sports fields and access to it would have to be established.

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15. This land was still available for lease and Auckland Transport can provide the Local Board with further details if they wish to take this option further.

Light Rail Investigation

16. The Board of Auckland Transport has called for an investigation into a light rail network, which could relieve traffic congestion on some of the region’s busiest roads.

17. This stems from work in 2012 (the City Centre Future Access study) which responded to a government request to develop a robust and achievable solution for access to the CBD.

18. That showed that the City Rail Link, together with surface bus improvement, provided the best regional solution. However, it also identified that the city centre is already facing serious congestion across all major road entry points which, if not addressed now, will worsen.

19. Key arterials such as Dominion Road and Symonds Street were identified as major bus routes which will be significantly congested in the future as the demand for public transport grows, along with increased jobs and residents in the city centre. The population of adjacent suburbs such as Ponsonby and Parnell is also projected to almost double between 2011 and 2041.

20. Puketapapa Local Board and Albert Eden Local Board received a presentation from Auckland Transport officers on the light rail investigation. The powerpoint presentation made to the group is attached to this report.

Berm Planting Guidelines

21. At its December 2014 meeting, Puketapapa Local Board asked Auckland Transport

22. To provide more information on how communities might plant in their berms appropriately.

23. Auckland Transport has been working on a set of draft Operating Principles for Planting in the Road Berm. The principles are currently being discussed internally and Auckland Transport hopes to be able to bring these to the Local Board in the near future.

24. A verbal update may be able to be given at the meeting.

Auckland Transport News

Great things can happen when you walk to work – Public Campaign

25. Auckland Transport supported national Walk2Work Day which happened on Wednesday, 11 March 2015. Walk2Work is a national programme created by Living Street Aotearoa in 2009 and this year there is a focus on the close links between public transport and walking. AT delivered an integrated marketing campaign with the following objectives:

· To encourage all Aucklanders to leave the car behind and to walk to work or to a bus, train or ferry

· To raise the profile of walking as a mode of transport,

· To promote the health and fitness benefits of walking,

· To support national Walk2Work day.

Double Decker Buses on the Way

26. Souter Investments has announced it is investing in fifteen new double-decker buses for Auckland.

27. The double-deckers will be shorter than a regular commuter bus yet carry nearly twice the number of passengers (90 rather than 48). They will be used on the east Auckland corridor between Botany and downtown Auckland serviced by Howick and Eastern Buses, which is owned by Souter Investments. Another operator already uses double-deck buses on the Northern Busway.

28. The first two buses are due to be ready for service by October. The rest are expected to take another four to five months.

29. The double-deckers will include new features such as free Wi-Fi, power points and USB ports.

30. The new buses will see increased frequency of services on the busy east Auckland route as they will be additional to the existing fleet, though some older buses will be deployed to other routes once the new vehicles arrive.

Public Transport Figures Continue On a Upward Trend

31. Auckland public transport patronage totaled 76,480,955 passenger trips for the 12 months to January 2015, an annual increase of 9.4%. January monthly patronage was 5,328,782, an increase of 681,860 boardings. So far this financial year patronage has grown by 10.3%.

32. Rail patronage totaled 12,790,306 passenger trips for the 12 months to January, an annual rise of 20.0%. The numbers using trains has also reached a new record. The annual total for passenger trips passed 13 million for the first time. Auckland trains are now carrying 10,000 more customers on a normal weekday than at this time last year.

33. The Northern Express bus service carried 2,702,105 passenger trips for the 12 months, up 16.8% for the year.

34. All other bus services totaled 55,728,777 passenger trips, an annual rise of 7.6%.

35. Ferry services carried 5,259,767 passenger trips for the 12 months to January, an annual rise of 1.7%.

Car Sharing in Auckland

36. Auckland Transport is looking for a car share operator to launch a large scale scheme in Auckland, based on Plug-in Electric Vehicles.

37. Auckland Transport has released a Request for Proposal (RFP) from car share operators to create a scheme here. It would initially have 250 – 300 vehicles which AT will match with a similar number of car parks dedicated to care share vehicles. It’s expected that, in time, the fleet would increase to at least 500 cars.

38. A new large-scale scheme in Auckland would be a private venture with all significant costs borne by the operator, not by Auckland ratepayers. Auckland Transport’s main contribution would be to designate dedicated car parks around the city.

39. Car share schemes are based on members who pay a membership fee which entitles them to use a scheme-owned car on demand, for which they pay a per-trip charge based upon the time used.

40. There are already about five million people, world-wide, who are members of a car share scheme and the numbers of both users and cities with a scheme, are growing rapidly, changing transport habits in the process.

41. Evidence shows members reduce the number of cars they own, with some giving up ownership altogether. As a result, one shared-car can replace between eight and 20 privately-owned cars, depending on the scheme and the city.

42. In addition, car-sharing schemes had the potential to allow operators of large fleets to significantly reduce the number of vehicles they own, this includes Auckland Transport. Other benefits include accompanying reductions in environmental pollution and support the support the Low Carbon Auckland Action Plan.

Issues Raised through/ by Board Members

Location or Name of Issue	Description	AT Response
Invermay Avenue	Request from resident that Invermay Rd be considered for traffic calming as treatment in nearby streets has increased traffic in this road.	Logged for investigation with a report back date of late February 2015.
Invermay Avenue is approximately eight metres wide. This means that is not considered a narrow street. AT also carried out new volume and speed counts in mid-November 2014 and found that the majority (85th percentile) speed on Invermay Avenue is approximately 51 km/h, which is not considered high when compared to other similar sites throughout the region. Taking all of the factors considered into account this street does not rank highly when compared to other similar streets across the region and unfortunately AT is not able to recommend proceeding with the request for speed calming measures on Invermay Avenue at this stage. The recently installed traffic calming measures in nearby streets were put in by a combination of two projects that were not subject to AT’s normal LATM prioritisation. Auckland Transport were responsible for traffic calming measures on the Dominion Road parallel cycle routes (to ensure safety of cyclists on these key cycle routes) and the other traffic calming measures in the Balmoral area were put in as part of a Albert-Eden Local Board area wide project.
Hillsborough Road	A resident has continued to raise issues about speeding and pedestrian issues near the intersection with Olson Avenue.	Feb 2015 - Auckland Transport responded to this initial complaint by moving a traffic feedback sign to a location near the intersection. The crash data showed that crashes in this vicinity involved cars travelling downhill so the advisory sign is on the Olson Avenue side of Hillsborough Road. A signalized crossing is already in place near Belfast Street, a short distance from Olson Avenue and another crossing in this location is considered unnecessary. However to respond to the complainant, pedestrian counts will be conducted in the Olson Avenue area and tube counts on Olson Avenue are also in progress. These can be reported back once the relevant data has been collected.
		Mar 2015 - The pedestrian counts at this intersection did not meet the threshold for any intervention and as there is a signalized crossing approximately 100 m away, this is considered an acceptable walking distance. The tube counts in Olsen Avenue showed an average speed of 51km/hr. This is also below the threshold for further traffic calming work.
Dangerous footpaths	A request for remedial footpath work has been received for Athenic Avenue, Rangitiki Crescent and for Mt Albert Road.	The advice received is that these have been remedied.
Ernie Pinches Overbridge	A question was raised as to when NZTA would reopen the overbridge.	NZTA announced in the second week of March that the overbridge had reopened.

Attachments

No.	Title	Page
a View	Auckland Transport Light Rail presentation dated 3/3/2015	147

Signatories

Authors

Lorna Stewart, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

26 March 2015

John Moore Reserve Report

File No.: CP2015/02906

Purpose

1. The purpose of this report is to seek the Local Board’s approval to use a section of reserve land at John Moore Reserve for a community garden and to authorise staff to undertake contamination testing and if these tests are negative to authorise the calling of expressions of interest to occupy and operate the gardens.

Executive Summary

2. John Moore Reserve is an Auckland Council owned parks asset situated in Bremner Avenue, Mt Roskill. Local community organisations wish to develop and service a community garden using the site.

3. A community garden supports the local board’s key priority of local food and gardening and further supports the Puketapapa Community Garden Web and Kai Auckland Strategy.

4. Before proceeding the suitability of the land for gardening needs to be confirmed. Soil testing to ensure the land is not contaminated should be carried out.

5. Provided the site tests are clear and the land can be used for community gardens, the next step in accord with council’s community occupancy guidelines is to call for expressions of interest to occupy the land and operate the gardens. Two groups have indicated a willingness to do so and they can be included in the expression of interest process.

6. Once expressions of interest are received these will be analysed and reported to the Local Board as to a suitable occupant, along with a recommendation for a suitable occupancy agreement.

Recommendation/s

That the Puketāpapa Local Board:

a) approve the use of a section of John Moore Reserve for a community kitchen garden, subject to a site contamination test

b) allocate $357.00 to undertake heavy metals test and multi residues testing of the site soil to confirm the site is suitable for gardening

c) authorise staff to undertake an expressions of interest process to seek submissions and identify a suitable occupant to operate the gardens.

d) request that staff report further following the expression of interest period with a recommendation for a suitable occupant and occupation agreement and any conditions relating to that.

e) approve a change in land use for the site from open public space to restricted community use space.

Comments

7. On 26 December 2014, the NZ Ethnic Women’s Trust and Gardens4Health presented an initial, draft proposal to establish a kitchen garden at John Moore Reserve to the Local Board.

8. Staff sought views on the concept from the Local Board, the Puketapapa community and the wider Auckland community. The proposal has largely received strong support from these groups. The site is part of the John Moore Reserve and is described as Lot 93 DP38221 shown on the attached map (Attachment C). The site forms part of the John Moore Reserve although is a distinct area at the south west corner of the main reserve. The land is currently held in fee simple by the Auckland Council as an unclassified recreation reserve and subject to the provisions of the Reserves Act 1977.

9. It is adjacent to a Housing NZ property that has recently been cleared due to methamphetamine contamination. An initial consultation from a soil testing expert suggests that it is very unlikely that the adjacent property presents contamination risks to the proposed community garden site. However, it is recommended that testing be carried out to ensure the site is deemed fit for the purpose ($92.00 for a heavy metals test and $265.00 for a Multi Residues test).

10. Provided the site tests are clear and the land can be used for community gardens, the next step in accord with council’s community occupancy guidelines is to call for expressions of interest to occupy the land and operate the gardens.

11. When a vacant site is available for community lease, expressions of interest are sought to ensure that the best use is made of council resources and council and Local Board aspirations are delivered. The guidelines also identify the qualifying criteria for groups to occupy council land and facilities.

12. Two groups the NZ Ethnic Women’s Trust and Gardens4Health have indicated a willingness to operate and manage the garden. They have developed a strategic plan and proposal to deliver the proposed community garden and they can be included in the expression of interest process.

13. Once expressions of interest are received these will be analysed and reported to the Local Board as to a suitable occupant, along with a recommendation for a suitable occupancy agreement. The strategic plan that has been developed to deliver the garden can be considered by the Local Board when considering the second report.

14. This requires a change in land use from open public space to restricted community space through a lease to occupy agreement.

Local Board views and implications

15. The Puketapapa Local Board continues to show an interest in supporting the growth of local food and gardening initiatives.

Māori impact statement

16. Consultation with local iwi has not yet occurred as it is important to first ensure the site is fit for purpose. Future planning will involve consultation with the local iwi to inform best practice for inclusion of Maori in this project.

Implementation

17. Following the local boards approve the land use and fund contamination testing, and contingent upon contamination testing confirming the land is suitable for gardening, staff will carry out an expression of interest process that will include all parties that have already indicated a desire to operate and manage the gardens. The submissions and occupation agreement and recommendations thereon will be then be reported to the Local Board.

Attachments

No.	Title	Page
a View	NZ Ethnic Womens Trust Kitchen Garden Presentation March 2015	175
b View	Puketapapa Community Kitchen Garden Draft Proposal	189
c View	Site Plan John Moore Reserve	193

Signatories

Authors

Tracy Helleur - Community Development Facilitator (Ctrl

Richard Butler - Community Development Manager

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

26 March 2015

LGNZ Conference and AGM 2015

File No.: CP2015/03683

Purpose

1. This report informs local boards about the Local Government New Zealand (LGNZ) Annual General Meeting (AGM) and conference in Rotorua from Sunday 19 July 2015 to Tuesday 21 July 2015 and invites local boards to nominate a representative to attend as relevant.

Executive Summary

2. The Local Government New Zealand annual conference and AGM takes place at the Rotorua Energy Events Centre from Sunday 19 July to Tuesday 21 July 2015.

3. The AGM takes place on the first day of the conference. Auckland Council is entitled to 4 official delegates at the AGM, one of whom is the presiding (or voting) delegate. The Governing Body will consider this at their meeting on 26 March 2015. The 4 official delegates are likely to be the Mayor as a member of the LGNZ National Council, the Deputy Mayor as the Mayor’s alternate for this position, Cr Webster as Chair LGNZ Zone One and a member of LGNZ National Council, and the Chief Executive.

4. In addition to the official delegates, local board members are invited to attend. Local boards should consider the relevance of the conference programme when deciding on attendance, with the expectation that no board will approve more than one member to attend the conference.

Recommendation/s

That the Puketāpapa Local Board:

a) nominate a representative to attend the Local Government New Zealand 2015 annual general meeting and conference from Sunday 19 July 2015 to Tuesday 21 July 2015 on the basis that the conference programme is relevant to the Local Board’s work programme

b) confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

Comments

5. The 2015 LGNZ Conference and AGM are being held in Rotorua. The conference commences with the AGM and technical tours from 09.30 am on Sunday 19 July 2015 and concludes at 2.30 pm on Tuesday 21 July 2015.

6. The theme of this year’s conference is “Leading the Charge for our Communities”. The programme includes:

· Stephen Yarwood, former Mayor of Adelaide, will discuss performance and customer focussed culture - taking your people with you;

· David Meates, CEO of Canterbury District Health Board, will present on understanding what's important to communities and why a strong focus on the customer matters;

· Dr Lester Levy, CEO of New Zealand Leadership Institute, will discuss disruptive governance – how do we increase our performance and create a strong link from strategy to transparent financial performance;

· Kevin Roberts, Executive Chairman of Saatchi & Saatchi, on telling our story and selling the value of our sector;

· Penny Webster, Councillor at Auckland Council; Rob Cameron, Partner at Cameron Partners; and Dr Oliver Hartwich, Executive Director of the New Zealand Initiative will speak on funding for growth – transformation of local government;

· Dr William Rolleston, National President of Federated Farmers; Andrew Knight, CEO of New Zealand Oil and Gas; and Gary Taylor, Executive Director of the Environmental Defence Society will discuss resource management – how a growing economy can also support a healthy environment;

· Mayors Meng Foon, Stuart Crosby, Annette Main, David Ayers and Tony Kokshoorn will each present on right-sizing your town and making the important decisions – a response to economic and demographic change;

· Brenda Halloran, former Mayor of Waterloo, Canada, will talk about nation building – infrastructure and urban development; and

· Brett Way of Central Hawkes Bay District Council and Rochelle Deane of Auckland Council will present on delivering local government expertise in the Pacific – a snap shot of the Local Government Technical Assistance Facility for Pacific Countries, (PacificTA) programme.

7. The programme also includes a number of Master Class sessions including:

· Growing NZ's talent and economies – strategies to retain and attract skilled migrants;

· Local boards – connecting with the community;

· Engaging with iwi to grow local and regional economies;

· Collaboration, culture change and customer focus under the RMA; and

· Getting the most from the One Network Roading Classification system.

8. Local boards should consider the relevance of the programme when deciding on conference attendance, with the expectation that no board will approve more than one member to attend the conference.

Annual General Meeting

9. The AGM takes place on the first day of the conference. Auckland Council is entitled to have four delegates to the AGM, one of whom is the presiding (or voting) delegate. The 4 official delegates are likely to be the Mayor (or his nominee), the Deputy Mayor, Councillor Penny Webster (as Chair of Zone 1) and the Chief Executive (or his nominee).

10. The Mayor is a member of the LGNZ National Council, the Deputy Mayor is the Mayor’s alternate for this position, and Councillor Penny Webster is the Chair of LGNZ Zone One and a member of LGNZ National Council. The Governing Body will consider an item on AGM attendance at their meeting on 26 March 2015.

11. LGNZ request that local board members who wish to attend the AGM, register their intention prior to the AGM.

Costs

12. The Local Board Services Department budget will cover the costs of one member per local board to attend the conference.

13. Registration fees are $1410.00 (incl GST) before 3 June 2015 and $1510.00 (incl GST) after that. Full conference registration includes

· Attendance at conference business sessions (Sunday-Tuesday);

· Satchel and contents;

· Daily catering;

· Simpson Grierson welcome cocktail function;

· Fulton Hogan conference dinner and EXCELLENCE Awards function; and

· Closing conference function ticket.

14. The council hosted tours on Sunday 19 July 2015 are not included in the conference price. Local board members are welcome to attend these at their own cost.

15. Additional costs are approximately $150 per night accommodation, plus travel. Local Board Services will be co-ordinating and booking all registrations and accommodation and investigating cost effective travel.

Consideration

Local Board Views

16. This is a report to the 21 local boards.

Maori Impact Statement

17. The Local Government NZ conference will better inform local boards and thereby support their decision making for their communities including Maori.

Implementation Issues

18. There are no implementation issues associated with the recommendations in this report.

Attachments

No.	Title	Page
a View	LGNZ Conference and Master Class Programme	199

Signatories

Authors	Anna Bray, Policy & Planning Manager – Local Boards
Authorisers	Victoria Villaraza - Relationship Manager

Chairperson	Julie Fairey
Deputy Chairperson	Harry Doig
Members	David Holm
	Ella Kumar
	Nigel Turnbull
	Michael Wood

Authors	Brenda Railey - Democracy Advisor
Authorisers	Victoria Villaraza - Relationship Manager