Agenda of Rodney Local Board

I hereby give notice that an ordinary meeting of the Rodney Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Monday, 16 March 2015

3.30pm

Te Hana Hall
12 Whakapirau Road
Te Hana

Rodney Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Brenda Steele
Deputy Chairperson	Steven Garner
Members	James Colville
	Warren Flaunty, QSM
	Thomas Grace
	Beth Houlbrooke
	John McLean
	Phelan Pirrie
	Greg Sayers

(Quorum 5 members)

Raewyn Morrison

Local Board Democracy Advisor

11 March 2015

Contact Telephone: (09) 427 3399

Email: raewyn.morrison@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Rodney Local Board

16 March 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 2

2 Apologies 2

3 Declaration of Interest 2

4 Confirmation of Minutes 2

5 Leave of Absence 2

6 Acknowledgements 2

7 Petitions 2

8 Deputations 2

8.1 Kawau Island representatives 2

8.2 Mahurangi Coastal Trail Concept 2

9 Public Forum 2

10 Extraordinary Business 2

11 Notices of Motion 2

12 Site proposed for divestment - 35 Mill Road, Helensville 2

13 Swimming Pool Fencing Exemptions – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 2

14 Request for Licence to occupy the Warkworth i-SITE 2

15 Rodney Local Board – Warkworth Town Hall Restoration 2

16 LGNZ Conference and AGM 2015 2

17 Rodney Local Board feedback to the draft Regional Land Transport Plan 2

18 Deputation/Public Forum Update 2

19 Rodney Local Board Workshop Records 2

20 Consideration of Extraordinary Items

PUBLIC EXCLUDED

21 Procedural Motion to Exclude the Public 2

13 Swimming Pool Fencing Exemptions – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 Attachments A – G 57

C1 Helensville Hall Basement redevelopment budget 2

C2 Rodney Local Board – Warkworth Town Hall Restoration Confidential Commercial Considerations 2

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Board Member

Organisation

Position

James Colville

St Marys Church Wellsford, Parish Council

Federated Farmers Auckland

Wellsford Drama Club

Wellsford Promotions

Landowners and Contractors Protection Assn.

Member

Warren Flaunty, QSM

Westgate Pharmacy Ltd

NorSGA Properties Ltd

The Trust Community Foundation Ltd

Henderson-Massey Local Board

Waitemata District Health Board

Taupaki Residents and Ratepayers Assn.

Contractor and Director

Director

Member

Elected Member

Member

Steven Garner

(Deputy Chairperson)

Mahurangi College Board of Trustees

Warkworth Tennis and Squash Club

Trustee

Member

Thomas Grace

Kumeu Rotary

South Kaipara Community Patrol

Rally New Zealand

Targa New Zealand

Waimauku Lions

Auckland Conservation Board

Federated Farmers

Northern Sports Car Club

Graceland Properties

Kumeu Community Patrol

President

Member

Director

Member

Beth Houlbrooke

Greater Auckland Chorus (Charitable Trust)

Sweet Adelines New Zealand (Charitable Trust)

ACT NZ
ACT NZ

Baddeleys and Campbells Beach Residents and Ratepayers Assn.

Member

Vice President

Employee

Member

John McLean

Albany CoCo

De Paul House

Furniture for Schools Charitable Trust

Newpark Financial

Trust member

Member

Trustee

Shareholder

Phelan Pirrie

Muriwai Environmental Action Community Trust

North West District Business Association

Muriwai Community Association

Muriwai Volunteer Fire Brigade

Best Berries (NZ) Ltd

Trustee

Member

Officer in Charge

Director/Shareholder

Greg Sayers

Rotary Club of Auckland

Neighbourhood Support Rodney

Member

Brenda Steele

(Chairperson)

Te Uri o Hau

Ngati Whatua o Kaipara

Woodhill School Board of Trustees

H.I.P.P.Y. South Kaipara

Beneficiary

Trustee

4 Confirmation of Minutes

That the Rodney Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 16 February 2015, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Kawau Island representatives

Purpose

1. Lin Pardey, Kawau Island representative will be in attendance to address the Rodney Local Board on issues concerning Kawau Island.

Recommendation/s

That the Rodney Local Board:

a) thank Lin Pardey, representative from Kawau Island on her presentation regarding issues relating to Kawau Island.

8.2 Mahurangi Coastal Trail Concept

Purpose

1. Cimino Cole will be in attendance to address the Rodney Local Board on the concept for a Mahurangi Coastal Trail.

Recommendation/s

That the Rodney Local Board:

a) thank Cimino Cole for his presentation on the concept of a Mahurangi Coastal Trail.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Rodney Local Board

16 March 2015

Site proposed for divestment - 35 Mill Road, Helensville

File No.: CP2015/02943

Purpose

1. This report seeks the Rodney Local Board’s endorsement for Auckland Council Property Limited (ACPL) to recommend for disposal the site at 35 Mill Road, Helensville.

Executive Summary

2. This subject site is a 2.3932 hectare industrial site that was acquired by the Rodney County Council in 1978 for the Rodney Council Work Depot. Part of the site (predominately being 31 Mill Road) is currently being used as a resource recovery facility, and the balance of the site (predominately being 35 Mill Road) is commercially leased.

3. The Rodney District Council resolved to dispose of 31-35 Mill Road, Helensville site in 2009. The subject property was not subsequently sold and upon transition, it was transferred to ACPL. ACPL became aware of outstanding issues that required resolution before any potential sale based on the legacy resolution to dispose of the site could proceed. ACPL commenced the rationalisation process for this site to ensure it had all relevant information from council and its CCOs.

4. ACPL commenced the rationalisation process for this property in 2012. Consultation with council and its CCOs, Iwi authorities and the Rodney Local Board has now taken place. Several alternative service uses for this site were explored during the rationalisation process. Based on the results of the rationalisation process, ACPL recommend that this site be subdivided, with part of the site being retained by council for esplanade reserve and the resource recovery facility, and the balance of the site be disposed of.

5. ACPL’s recommendation to retain part of this site for service purposes varies from the legacy resolution to dispose of the entire site. As such, a resolution is required from the Finance and Performance Committee modifying the original resolution before any proposed disposal can be progressed.

Recommendation/s

That the Rodney Local Board:

a) endorses Auckland Council Property Limited’s recommendation to the Finance and Performance Committee to subdivide 35 Mill Road, Helensville and:

i) retain approximately 20m² as esplanade reserve;

ii) retain approximately 380m² as a resource recovery facility;

iii) dispose of the balance of the site.

Comments

6. ACPL and Auckland Council Property Department work jointly on a comprehensive review of council’s property portfolio. One of the outcomes of the review process is to identify properties in the council portfolio that are potentially surplus to requirements and that may be suitable to sell. The Rodney District Council resolved to dispose of this site in 2009, but it was not sold. Upon amalgamation of the legacy councils, this site was identified as potentially saleable through the review process.

7. Once a property has been identified as potentially surplus, ACPL engages with council and its CCO’s through an Expression of Interest (EOI) process, to establish whether the property must be retained for a strategic purpose or is required for a future funded project. Once a property has been internally cleared of any service requirements, ACPL then consults with local boards, ward councillors, mana whenua and the Independent Maori Statutory Board. All sale recommendations must be approved by the ACPL Board before it makes a final recommendation to the Finance and Performance Committee.

8. The subject site is a 2.3932 hectare industrial site located at 31-35 Mill Road, Helensville. The site has a 2014 rating valuation of $1,385,000 and the Proposed Auckland Unitary Plan zoning is Business – Light Industry. The entire site was acquired by the Rodney County Council in 1978 for the purpose of a works depot. It was used as the Rodney Council Work Depot for approximately 30 years.

9. The subject site is currently used for both service and non-service purposes. The service component entails a resource recovery facility that is managed by the Solid Waste team. This resource recovery facility is operated by the Helensville Enterprises Trust and is subject to a peppercorn lease. The balance of the site is non-service, and is subject to a commercial lease to Downers EDI Works Limited.

10. The Rodney District Council resolved to dispose of 31-35 Mill Road, Helensville on 26 February 2009. Upon transition, this property was transferred to ACPL. Given the legacy resolution to dispose of this site, ACPL investigated the potential sale of this site. In doing so, ACPL became aware of issues such as an indicative road on part of this site in the operative Rodney District Plan, that part of the site was required for esplanade reserve, and that the resource recovery facility was in operation on the site and that Solid Waste and Helensville Enterprise Trust wished for this facility to remain in operation from at this site. To ensure that ACPL had all of the relevant information from council and all CCOs about this site before progressing any potential sale, ACPL commenced the rationalisation process for this site.

11. The rationalisation process for this property commenced in 2012. EOIs were sought from council and its CCOs. The following EOIs were received:

i. North West Planning team – The North West Planning team submitted an EOI and subsequent business case stating that part of this site is noted in the Helensville – Parakai Structure Plan and in the operative Rodney District Plan as an indicative road (see Attachment B). It was also noted that an esplanade reserve should be subdivided off this site for access purposes and to incorporate flood protection works.

ii. Community Policy and Planning – This EOI identified that an esplanade reserve should be subdivided off this site to ensure council retains coastal linkage.

iii. Heritage Unit – This EOI noted that the property is in an archaeological survey priority area. Although this does not hinder disposal from a historic heritage point of view, it would be prudent to advise potential purchasers that they have may have obligations under the Historic Places Act 1993 if they are considering any works involving ground disturbance.

iv. Stormwater Unit (IES) – This EOI noted that this site has some stormwater reticulation and open drain discharges to the Kaipara River via floodgate. Maintenance access to this would need to be protected by an easement. The EOI also noted that this site is low lying and subject to flood risks.

v. Solid Waste Business Unit (IES) – Solid Waste submitted an EOI and subsequent business case stating that the resource recovery facility operated by the Helensville Enterprise Trust is currently operating from this site and that the Helensville Enterprise Trust wished to continue operating from this site, either in full or in part.

12. These EOIs and business cases were investigated and assessed by a senior, cross council steering group. This group decided that:

i. the sale of this site would not prevent the indicative road being built in the future, should this project receive funding. A condition of sale would need to be that no development could occur on the proposed road area;

ii. the site should be subdivided, with the area where the resource recovery facility is located remaining in council ownership to ensure the continued operation of this facility. This subdivided portion would not impact on the proposed road area; and

iii. a 20m² esplanade reserve land is to be subdivided off the site to mitigate the flood risk, allow maintenance access to the flood gate, provide a stormwater setback and ensure coastal linkages.

13. The EOI process also provided the Maori Strategy and Relations team, Te Waka Angamua the opportunity to flag any issue that is of particular relevance to Maori. No relevant issues were raised.

14. Following the conclusion of the internal consultation phase, ACPL undertook local board and Iwi engagement.

Consideration

Local Board views and implications

15. ACPL first engaged with the Rodney Local Board in October 2012 regarding this property. The Rodney Local Board expressed an interest in using this site to support local Iwi Ngāti Whātua O Kaipara with a housing regeneration project. This project focussed on retrofitting and repairing existing housing, and incorporated trade training. Options were explored in conjunction with the Solid Waste team, which investigated if this entire site could accommodate the resource recovery facility, the commercial business which is currently in operation, and the housing regeneration project. The findings of these investigations were:

i. That the site was not a suitable size for incorporating all three proposed uses;

ii. The Solid Waste team only required the section of the site where the existing resource recovery facility is located;

iii. The site was not suitable for the housing regeneration project due to the narrow access to the site, the surrounding industrial activities and the shape and size of the site.

16. Following this, the Rodney Local Board provided ACPL with informal feedback that it no longer wished to retain the subject property. This report seeks to provide the Rodney Local Board an opportunity for formal decision making regarding this site.

Māori impact statement

17. 14 iwi authorities were contacted regarding the potential sale of 35 Mill Road, Helensville. The following feedback was received.

i. Ngāti Wai

No site specific feedback.

ii. Ngāti Manuhiri

General cultural significance. Submission of first rights of refusal to iwi, at a negotiated rate in accordance with current market rates. Council has statutory obligations to iwi and can assist with the iwi aspirations to become owners of their ancestral lands once more.

iii. Ngāti Whatua

Registers specific cultural significance of the site. Will facilitate a joint and agreed Ngāti Whātua Whānui position. Seeking adoption of a commitment arrangement which includes a period of exclusive negotiation.

iv. Te Uri o Hau

In this instance Te Uri o Hau directed us to Ngāti Whātua o Kaipara.

v. Ngāti Whātua o Kaipara

Expression of interest to use site as a possible site for storage and retrofit of ex-military houses prior to use for social housing. As discussed in 15 and 16 above, this was investigated with the Rodney Local Board and relevant council departments, and it was found that this site was not suitable for the housing project.

vi. Ngāti Whātua o Ōrākei

No site specific feedback received however see (iii).

vii. Te Kawerau-ā-Maki

General cultural significance. Will work directly with Auckland Council’s Māori Strategy and Relations Department, Te Waka Angamua.

viii. Ngāti Te Ata Waiohua

No site specific feedback received.

ix. Ngai Tai ki Tāmaki

Ngai Tai have generally instructed that if no feedback is received then there is no site specific interest.

x. Ngāti Paoa

Ngāti Paoa has expressed potential commercial interest in any council owned properties that may become available for sale.

xi. Ngāti Whanaunga

No site specific feedback received.

xii. Ngāti Maru

Acknowledgement of receipt of information.

xiii. Ngāti Tamaterā

No site specific feedback received.

Implementation

18. The results of the rationalisation process to date indicate that:

i. approximately 20m² of this site needs to be retained as esplanade reserve;

ii. approximately 380m² of this site needs to be retained as service property for the existing resource recovery facility;

iii. the balance of this property is not required for current or future service requirements.

19. ACPL recommend that this site be subdivided, with the area housing the resource recovery centre and esplanade reserve remaining in council ownership and the balance of the site not required for service purposes be disposed of.

20. This property is exempt from Public Works Act 1981 offer back requirements.

21. The subject property is not one of council’s strategic assets to which the Significance Policy applies.

Attachments

No.	Title	Page
a View	Images of 35 Mill Road, Helensville	2
b View	Map of indicative road	2

Signatories

Authors

Letitia McColl – Senior Engagement Advisor, Portfolio Review, Auckland Council Property Limited

Authorisers

Marian Webb – Team Leader, Portfolio Review, Auckland Council Property Limited

Lesley Jenkins - Relationship Manager

Rodney Local Board

16 March 2015

Swimming Pool Fencing Exemptions – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

File No.: CP2015/02997

Purpose

1. The purpose of this report is to present to the Rodney Local Board applications for special exemptions from some of the requirements of the Fencing of Swimming Pools Act 1987 (the Act).

Executive summary

2. The local board must conduct a hearing and consider each of the applications for special exemption. The local board must resolve to decline, grant or grant subject to conditions, the exemptions sought.

Recommendation/s

That the Rodney Local Board:

a) receive the application by the owner of:

i) 44 Oraha Road, Kumeu

ii) 84 School Road, Waimauku

iii) 23 Tarrant Road, Woodhill

iv) 646 Ridge Road, Albany

v) 251 Pebblebrook Road, Wainui

vi) 335 Whitehills Road, RD1 Silverdale

vii) 121 Brick Bay Drive, Sandspit

b) determine each application, by way of resolution, to:

i) grant the application for special exemption as sought, or

ii) grant the application subject to conditions, or

iii) decline the application for special exemption sought.

Comments

3. Each property, which is the subject of an application before the local board, has been inspected by Auckland Council pool inspectors. In each case, the swimming/spa pool fencing does not comply with that Act. The details of non-compliance in each case vary and are specified in the attachments to this report. Each applicant has chosen to seek a special exemption from the requirements of the Act.

4. The purpose of the Act is stated to be “to promote the safety of young children by requiring the fencing of … swimming pools”.

5. The Act requires pool owners to fence their pool with a fence. Specific detail on the means of achieving compliance with the Act is contained in the schedule to the Act. If a pool is not fenced with a complying fence it is an offence under the Act, unless exempt.

6. An exemption can only be granted by the local board after a consideration of the particular characteristics of the property and the pool, other relevant circumstances and taking into account any conditions it may impose. Then, only if “satisfied that an exemption would not significantly increase the danger to young children”, can an exemption be granted.

7. Defining the immediate pool area will be relevant to considerations concerning the property and the pool. The immediate pool area means the land in or on which the pool is situated and as much of the surrounding area that is used for activities or purposes related to the use of the pool. The Act provides that the fence should be situated to prevent children moving directly to the pool from the house, other buildings, garden paths and other areas of the property that would normally be available to young children.

8. Another common consideration for local boards in exemption applications will be instances where a building forms part of the pool fence. Where doors from a building open into the pool area, the Territorial Authority may grant an exemption from compliance with clauses 8 to 10 of the schedule to the Act. It may exempt if it is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw, and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of 6 years. If the local board is satisfied that a door within a wall in a building meets that test, the local board must also be satisfied that an exemption would not significantly increase the danger to young children.

9. When granting a special exemption, the committee may impose such other conditions relating to the property or the pool as are reasonable in the circumstances (section 6(2) of the Act). Issues to be considered include:

· Will the exemption be personal to the applicant so that on a sale of the property a new owner will need to apply for a new exemption? This might be appropriate where the personal circumstances of the applicant have been considered as a relevant circumstance and had a bearing on the exercise of the discretion.

· Will the exemption be granted for a fixed term and irrespective of changes of ownership so that the exemption runs with the property?

· Are there any other conditions which should be imposed, repairs to existing fencing, or a requirement for more frequent inspection of the pool (currently pools are inspected every three years).

10. Any exemption granted or condition imposed may be amended or revoked by the swimming pool exemption committee by resolution. The rules of natural justice would however dictate that this action should not be taken without prior notice to the pool owner and allowing the pool owner an opportunity to be heard.

Consideration

11. The recommendations contained within this report fall within the local board’s delegated authority.

12. The Act enables an exemption to be granted from clauses 8 to 10 of the Act (doors in walls of buildings) if the local board is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of 6 years.

13. The overarching consideration in terms of the Act is that a resolution to grant an exemption may only be made after having regard to the particular characteristics of the property and the pool, any other relevant circumstances and any conditions it may impose, and only if it is satisfied that such an exemption would not significantly increase the danger to young children.

14. The local board may resolve to grant, grant subject to conditions, or decline an application for special exemption.

15. If an application is declined the applicant will be required to fence their pool in accordance with the Act.

16. The exemption hearing process under the Act does not trigger the significance policy but it is an important statutory function.

17. The council is committed to ensuring the Auckland is a safe place for children to live and play in. Pool fencing issues have a strong relationship with the council’s strategic priorities for community safety.

Local board views and implications

18. The local board is the decision maker in relation to exemption applications under the Act.

Māori impact statement

19. This report does not raise issues of particular significance for Maori.

General

20. Compliance with the Act is a mandatory requirement for all pool owners unless exempt.

21. Council’s pools inspectors have consulted with the applicants in each case. Applicants have been made aware of the council’s requirements to ensure fencing is compliant with the Act. The applicants have elected to seek a special exemption for individual reasons.

Implementation

22. The decision must be made by resolution and contain conditions (if any).

Attachments

No.	Title	Page
a View	44 Oraha Road, Kumeu (Under Separate Cover) - Confidential
b View	84 School Road, Waimauku (Under Separate Cover) - Confidential
c	23 Tarrent Road, Woodhill (Under Separate Cover) - Confidential
d	646 Ridge Road, Albany (Under Separate Cover) - Confidential
e	251 Pebblebrook Road, Wainui (Under Separate Cover) - Confidential
f	335 Whitehills Road, RD1 Silverdale (Under Separate Cover) - Confidential
g	121 Brick Bay Drive, Sandspit (Under Separate Cover) - Confidential

Signatories

Authors

Phillip Curtis - Senior Swimming Pool Specialist

Authorisers

Lesley Jenkins - Relationship Manager

Barry Smedts - Manager Compliance

Rodney Local Board

16 March 2015

Request for Licence to occupy the Warkworth i-SITE

File No.: CP2015/03658

Purpose

1. To seek the approval from the Rodney Local Board for a licence to occupy the Warkworth i-SITE at 1 Baxter Street, Warkworth, on behalf of Matakana Coast Tourism (MCT).

Executive Summary

2. The Warkworth i-SITE is located at 1 Baxter Street, Warkworth.

3. Auckland Tourism, Events and Economic Development (ATEED) reviewed the operation and business model for the provision of visitor information services at the Warkworth i-SITE during December 2014/January 2015.

4. ATEED presented its recommendation to the Rodney Local Board at a workshop on 2 February 2015. ATEED recommended that visitor information services for the area served by the Warkworth i-SITE should be provided under a new business model that results in the transfer of operations to MCT, under a partnership arrangement with ATEED. This arrangement aims to ensure the cost effective operation of the Warkworth i-SITE. The Rodney Local Board supported ATEED’s recommendation.

5. In order to implement the new partnership model MCT requires a licence to occupy 1 Baxter Street, Warkworth, for a period of three years from 1 April 2015. The grant of a licence to occupy falls within the delegations of the Rodney Local Board.

Recommendation/s

That the Rodney Local Board:

a) approves the grant of a licence to occupy 1 Baxter Street, Warkworth to Matakana Coast Tourism for the purpose of delivering visitor information and services.

b) notes that the term proposed for the licence to occupy is three (3) years from 1 April 2015 at a proposed annual rent of $1.00.

c) notes that the proposed licence to occupy will contain a 90 day termination clause to provide flexibility for the future plans for the building.

Comments

6. There is currently no Licence to Occupy between ATEED and the Auckland Council for the existing location. Further, no licence fee is paid to occupy the premises for the purpose of providing visitor information and related services.

7. In the event that the Rodney Local Board requires the premises for an alternative purpose, ATEED will be responsible for finding MCT a suitable alternative location. This requirement will be formalised in the Funding Agreement between ATEED and MCT. The proposed Licence to Occupy will contain a 90 day notice termination clause to provide flexibility for future plans for the building.

8. Prior to the end of the three year occupancy, ATEED will be responsible for a review of MCT’s operation of the Warkworth i-SITE. The review is to be presented to the Rodney Local Board prior to 90 days before the end of the Licence to Occupy.

9. The terms of the usage will be the same as currently used at the site and MCT will be responsible for all relevant outgoings.

Consideration

Local Board views and implications

10. The request for this licence to occupy aligns with ATEED’s recommendation to the Rodney Local Board at a workshop on 2 February 2015, that the operation of the visitor information services in the Warkworth area be transferred to MCT.

Māori impact statement

11. The operation of the i-SITE in Warkworth will benefit members of the public including Maori.

Implementation

12. ATEED will coordinate the drafting of the Licence to Occupy with Auckland Council Property Services. Auckland Council Property Services will execute the licence to occupy on behalf of the Auckland Council, subject to the Rodney Local Board approval.

Attachments

There are no attachments for this report.

Signatories

Authors	James Field – Strategic Initiatives Project Manager, ATEED
Authorisers	Brett O’Riley, Chief Executive, ATEED

Rodney Local Board

16 March 2015

Rodney Local Board – Warkworth Town Hall Restoration

File No.: CP2015/03641

Purpose

1. To update the Rodney Local Board on progress with the Warkworth Town Hall Restoration Project, including:

· The project scope of works and associated funding.

· Council support for fundraising efforts.

· Request for easement at the rear of the property in favour of 21 Neville St.

Executive Summary

2. The restoration of the Warkworth Town Hall is a funded project within council’s current Long-term Plan (LTP) and a longstanding priority of Rodney Local Board.

3. Council has committed general rate sourced funding of $3.037 million to the project, made up of $2.750 million from the LTP and a further $287,000 underwritten by the local board from renewals funds in order to complete stage 1. There is substantial community interest in raising further money to enable extra amenities to be incorporated within the refurbished town hall as part of a second stage.

4. Tenders have been requested from the market for the two stage project. As a result, a preferred tenderer has been identified. However, the current scope of works is unaffordable, primarily due to the strength of the development market and an increase in construction costs.

5. At a workshop with local board members on 2 March 2015, staff provided an update on the financial situation and discussed practical options to ensure that benefits from the project could be maximised.

6. Staff recommend that the project now be envisaged over three stages, with the first stage focused upon using the available funding to restore and reopen the heritage hall. Council’s draft Local Board Funding Policy provides a mechanism for local boards to use locally available funds to enable capital investment priorities. Staff recommend that the local board consider this mechanism to provide financial support for subsequent stages.

7. The Warkworth Town Hall Restoration Trust is making good progress in its fundraising efforts and as well as being formally constituted have recently agreed a Memorandum of Understanding with Auckland Council. Staff will continue to support the trust in several areas including through the development of a Fundraising Plan.

8. A third party has requested a right of way easement over part of the Warkworth Town Hall property, to provide access to parking for a proposed development at that site.

9. Due to the commercially sensitive nature of the tender exercise an additional report discussing these matters will be presented to the local board as a confidential item and for decision making.

Recommendation/s

That the Rodney Local Board:

a) receive the report on the Warkworth Town Hall restoration.

b) note that, due to the commercially sensitive nature of the tender exercise an additional report discussing these matters and providing financial context will be presented to the local board as a confidential item to support decision making.

c) acknowledge the fundraising efforts of the Warkworth Town Hall Restoration Trust.

Comments

Project Issues

10. The restoration of the Warkworth Town Hall is a funded project within council’s current Long-term Plan and a longstanding priority of Rodney Local Board.

11. Tenders for construction have been assessed and prices are significantly higher than expected due to the current strong market conditions. In order to maintain progress with the restoration, a 3 stage approach is recommended. The scope of work for the first stage of construction will be limited to the demolition of the old council chambers and restoration of the original town hall. This will enable the restoration and opening of the heritage hall to happen as quickly as possible. Stages two and three will then follow as funding permits, adding the extra amenity that has been identified through the design phase.

12. Council’s draft Local Board Funding Policy provides a mechanism for local boards to use locally available funds to enable capital investment priorities. In response to local board direction to staff to explore options to secure further financial support for the project, it is recommended that the local board consider the appropriateness of the Locally Driven Initiatives (LDI) mechanism to fund stage two.

13. The LDI component of the draft Local Board Funding Policy enables local boards to borrow capital funds for identified priority projects provided the ongoing costs of borrowing and operation are resourced from local discretionary funds. That includes resourcing the interest, depreciation and additional operational and maintenance costs of this asset being created.

14. For planning purposes an estimate of 10% (of the total capital borrowed) is used to derive the annual LDI cost that would be met by the local board for the economic life of the asset. Once the full agreement on the project scope has been realised then the actual LDI charge can be calculated which could be higher or lower than estimated.

Fundraising Efforts

15. The ‘Warkworth Town Hall Restoration Trust’ was incorporated as a charitable trust in February and a ‘Memorandum of Understanding’ with Auckland Council is in place to enable fundraising for the town hall. The trust has submitted an application for funding to the Lotteries Commission. The outcome of this application will be known in June 2015. It is the trust’s intention to apply for other grants.

16. Fundraising is a key component of the success of this project. There is mutual benefit in raising funds for the completion and fit out of the town hall. Project costs can be reduced if community funds become available as early as possible for subsequent construction works or ancillary equipment such as retractable seating, lighting or sound equipment.

17. Staff will continue to support the trust in several areas including through the development of a Fundraising Plan.

Request for an Easement

18. 21 Neville Street is the property at the rear of the town hall. Staff have received general concept development plans and an outline proposal, which were presented briefly to a Rodney Local Board business meeting as part of a public forum item last year.

19. A request has been made for a right of way easement over the rear of the town hall property in favour of the adjoining property at 21 Neville Street, in order to provide access to parking for a proposed development at that site. Due to the commercially sensitive nature of this issue an additional report discussing these matters will be presented to the local board as a confidential item and for decision -making.

Consideration

Local Board views and implications

20. The restoration of the Warkworth Town Hall is a funded project within council’s current Long- term Plan and a longstanding priority of Rodney Local Board.

21. At a workshop with local board members on 2 March 2015, staff were requested to develop a report to be received on the business agenda outlining key considerations and options for maintaining progress with the project.

Māori impact statement

22. There are no material Maori impact issues associated with these matters.

Implementation

23. A preferred tenderer has been identified to undertake the construction stage of this project and staff will move to finalise that arrangement and move to construction as soon as possible. It is feasible for works to commence on site as soon as March / April 2015.

Attachments

There are no attachments for this report.

Signatories

Authors

Michael Cairns – Senior Projects Manager

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

Rodney Local Board

16 March 2015

LGNZ Conference and AGM 2015

File No.: CP2015/03623

Purpose

1. This report informs local boards about the Local Government New Zealand (LGNZ) Annual General Meeting (AGM) and conference in Rotorua from Sunday 19 July 2015 to Tuesday 21 July 2015 and invites local boards to nominate a representative to attend as relevant.

Executive Summary

2. The Local Government New Zealand annual conference and AGM takes place at the Rotorua Energy Events Centre from Sunday 19 July to Tuesday 21 July 2015.

3. The AGM takes place on the first day of the conference. Auckland Council is entitled to 4 official delegates at the AGM, one of whom is the presiding (or voting) delegate. The Governing Body will consider this at their meeting on 26 March 2015. The 4 official delegates are likely to be the Mayor as a member of the LGNZ National Council, the Deputy Mayor as the Mayor’s alternate for this position, Cr Webster as Chair LGNZ Zone One and a member of LGNZ National Council, and the Chief Executive.

4. In addition to the official delegates, local board members are invited to attend. Local boards should consider the relevance of the conference programme when deciding on attendance, with the expectation that no board will approve more than one member to attend the conference.

Recommendation/s

That the Rodney Local Board:

a) nominates a representative to attend the Local Government New Zealand 2015 annual general meeting and conference from Sunday 19 July 2015 to Tuesday 21 July 2015 on the basis that the conference programme is relevant to the Local Board’s work programme

b) confirms that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

Comments

5. The 2015 LGNZ Conference and AGM are being held in Rotorua. The conference commences with the AGM and technical tours from 09.30 am on Sunday 19 July 2015 and concludes at 2.30 pm on Tuesday 21 July 2015.

6. The theme of this year’s conference is “Leading the Charge for our Communities”. The programme includes:

· Stephen Yarwood, former Mayor of Adelaide, will discuss performance and customer focussed culture - taking your people with you

· David Meates, CEO of Canterbury District Health Board, will present on understanding what's important to communities and why a strong focus on the customer matters

· Dr Lester Levy, CEO of New Zealand Leadership Institute, will discuss disruptive governance – how do we increase our performance and create a strong link from strategy to transparent financial performance

· Kevin Roberts, Executive Chairman of Saatchi & Saatchi, on telling our story and selling the value of our sector

· Penny Webster, Councillor at Auckland Council; Rob Cameron, Partner at Cameron Partners; and Dr Oliver Hartwich, Executive Director of the New Zealand Initiative will speak on funding for growth – transformation of local government

· Dr William Rolleston, National President of Federated Farmers; Andrew Knight, CEO of New Zealand Oil and Gas; and Gary Taylor, Executive Director of the Environmental Defence Society will discuss resource management – how a growing economy can also support a healthy environment

· Mayors Meng Foon, Stuart Crosby, Annette Main, David Ayers and Tony Kokshoorn will each present on right-sizing your town and making the important decisions – a response to economic and demographic change

· Brenda Halloran, former Mayor of Waterloo, Canada, will talk about nation building – infrastructure and urban development

· Brett Way of Central Hawkes Bay District Council and Rochelle Deane of Auckland Council will present on delivering local government expertise in the Pacific – a snap shot of the Local Government Technical Assistance Facility for Pacific Countries, (PacificTA) programme.

7. The programme also includes a number of Master Class sessions including:

• Growing NZ's talent and economies – strategies to retain and attract skilled migrants

• Local boards – connecting with the community

• Engaging with iwi to grow local and regional economies

• Collaboration, culture change and customer focus under the RMA

• Getting the most from the One Network Roading Classification system

8. Local boards should consider the relevance of the programme when deciding on conference attendance, with the expectation that no board will approve more than one member to attend the conference.

Annual General Meeting

9. The AGM takes place on the first day of the conference. Auckland Council is entitled to have four delegates to the AGM, one of whom is the presiding (or voting) delegate. The 4 official delegates are likely to be the Mayor (or his nominee), the Deputy Mayor, Councillor Penny Webster (as Chair of Zone 1) and the Chief Executive (or his nominee).

10. The Mayor is a member of the LGNZ National Council, the Deputy Mayor is the Mayor’s alternate for this position, Cr Webster is the Chair of LGNZ Zone One and a member of LGNZ National Council. The Governing Body will consider an item on AGM attendance at their meeting on 26 March 2015.

11. LGNZ request that local board members who wish to attend the AGM, register their intention prior to the AGM.

Costs

12. The Local Board Services Department budget will cover the costs of one member per local board to attend the conference.

13. Registration fees are $1410.00 (incl GST) before 3 June 2015 and $1510.00 (incl GST) after that. Full conference registration includes:

· Attendance at conference business sessions (Sunday-Tuesday)

· Satchel and contents

· Daily catering

· Simpson Grierson welcome cocktail function

· Fulton Hogan conference dinner and EXCELLENCE Awards function

· Closing conference function ticket

14. The council hosted tours on Sunday 19 July 2015 are not included in the conference price. Local board members are welcome to attend these at their own cost.

15. Additional costs are approximately $150 per night accommodation, plus travel. Local Board Services will be co-ordinating and booking all registrations and accommodation and investigating cost effective travel.

Consideration

Local Board Views

16. This is a report to the 21 local boards.

Maori Impact Statement

17. The Local Government NZ conference will better inform local boards and thereby support their decision making for their communities including Maori.

Implementation Issues

18. There are no implementation issues associated with the recommendations in this report.

Attachments

No.	Title	Page
a View	LGNZ Conference	2

Signatories

Authors

Anna Bray - Policy and Planning Manager - Local Boards

Authorisers

Karen Lyons - Manager Local Board Services

Lesley Jenkins - Relationship Manager

Rodney Local Board

16 March 2015

LGNZ 2015 conference and AGM programme
Sunday 19 July
9.30am	Registration desk open Rotorua Energy Events Centre
9.30am	Council hosted tours Depart the Rotorua Energy Events Centre · Walking arts trail · Skyline Rotorua tour · The Redwoods – Whakarewarewa Forest tour
1.00pm	Local Government New Zealand AGM Members only
3.00pm	Afternoon tea amongst the exhibition
3.00pm	Mayors Taskforce For Jobs Members only
3.00pm	Regional Sector group meeting Members only
3.00pm	Young Elected Members
4.30pm	Opening ceremony
5.30pm	Simpson Grierson welcome reception Blue Baths

Monday 20 July
7.30am	Registration desk open
7.00am	Transpower breakfast session with guest speaker Pio Terei Please note the breakfast session is a ticketed event and not included in the full registration
8.30am	Performance and customer focussed culture - taking your people with you Stephen Yarwood, former Lord Mayor of Adelaide
9.25am	Understanding what's important to communities and why a strong focus on the customer matters David Meates, CEO, Canterbury DHB
10.15am	Morning tea amongst the exhibition
11.00am	Disruptive governance – how do we increase our performance and create a strong link from strategy to transparent performance Dr Lester Levy, CEO, New Zealand Leadership Institute
11.50am	Presentation of the EXCELLENCE Award for Outstanding Contribution to Local Government
12.00pm	Lunch amongst exhibition
1.15pm	Telling our story and selling the value of our sector Kevin Roberts, Executive Chairman, Saatchi & Saatchi
2.00pm	Sustainable funding for local government – what are the options? · Penny Webster, Councillor, Auckland Council · Rob Cameron, Partner, Cameron Partners · Dr Oliver Hartwich, Executive Director, The New Zealand Initiative
2.55pm	Afternoon tea amongst the exhibition
3.30pm	Master class sessions · Growing NZ's talent and economies – strategies to attract skilled migrants and investors · Local Boards – connecting with the community · Collaboration, culture change and customer focus under the RMA · Engaging with Iwi to grow local and regional economies · Getting the most from the One Network Road Classification system
5.00pm	End of conference day
6.45pm	Fulton Hogan conference dinner and LGNZ EXCELLENCE Awards Rotorua Energy Events Centre

Tuesday 21 July
8.00am	Registration desk open
8.15am	Lawrence Yule, President, LGNZ – keynote speech
8.30am	Resource management – How a growing economy can also support a healthy environment · Dr William Rolleston, National President, Federated Farmers of New Zealand · Andrew Knight, CEO and Managing Director, New Zealand Oil and Gas This session will be facilitated by Gary Taylor, Executive Director, Environmental Defence Society
9.15am	Right-sizing your town and making the important decisions – a response to demographic change · Annette Main, Mayor, Wanganui District Council · David Ayers, Mayor, Waimakariri District Council · Meng Foon, Mayor, Gisborne District Council · Stuart Crosby, Mayor, Tauranga City Council · Tony Kokshoorn, Mayor, Grey District Council
10.00am	Morning tea amongst the exhibition
11.15am	Nation building – infrastructure and urban development Brenda Halloran, former Mayor of Waterloo, Canada
12.15pm	Delivering local government expertise in the Pacific – a snap shot of the PacificTA programme · Brett Way, Utilities Manager, Central Hawke's Bay District Council · Rochelle Deane, Team leader Animal Management West, Auckland Council
12.55pm	Final summary and close
1.05pm - 2.30pm	Light lunch and closing function

Rodney Local Board

16 March 2015

Rodney Local Board feedback to the draft Regional Land Transport Plan

File No.: CP2015/03213

Purpose

1. Attached is the Rodney Local Board’s feedback to the draft Regional Land Transport Plan 2015 - 2025.

Executive Summary

2. The Regional Land Transport Plan (RLTP) forms part of the National Land Transport Programme and represents the combined intentions of the New Zealand Transport Agency, Auckland Transport and KiwiRail to respond to growth and other challenges facing Auckland in the next ten years.

3. The RLTP highlights the many things the three agencies need to deliver in order to achieve Auckland’s potential. With restrained funding, the way in which initiatives are prioritised and the integration of the whole plan are vital to success.

4. There are always more transport projects needed than there is money to fund them, so a critical part of preparing the RLTP is prioritising all projects proposed by Auckland Transport and NZTA’s Highway and Network Operations division. The prioritisation process evaluated projects developed by legacy councils, to enable a fair assessment of the priority of these projects relative to new proposals developed by Auckland Transport. In total around 1,000 projects were assessed.

5. Submissions to the draft RLTP must be received by 4pm on Monday, 16 March 2015. All views and ideas expressed in submissions to Auckland Council or Auckland Transport and at Long-term Plan engagement events will be summarised and presented to Auckland Council and also to a meeting of the Auckland Transport Board, in their role as the Regional Transport Committee for Auckland. A report will then be prepared summarising the key submission points and this report will be made available at www.shapeauckland.co.nz; www.aucklandtransport.govt.nz in late June 2015.

Recommendation/s

That the Rodney Local Board:

a) endorse the local board’s feedback to the draft Regional Land Transport Plan.

Attachments

No.	Title	Page
a View	Rodney Local Board feedback to the draft Regional Land Transport Plan	2

Signatories

Authors	Raewyn Morrison - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager

Rodney Local Board

16 March 2015

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Rodney Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

13 Swimming Pool Fencing Exemptions – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 – Attachments a – G

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution