Rodney Local Board Parks, Culture and Community Development Committee
OPEN MINUTES
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Minutes of a meeting of the Rodney Local Board Parks, Culture and Community Development Committee held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Monday, 2 March 2015 at 3:30pm.
Chairperson |
Beth Houlbrooke |
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Deputy Chairperson |
Greg Sayers |
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Members |
James Colville |
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Steven Garner |
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Thomas Grace |
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Phelan Pirrie |
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Brenda Steele |
(until 5.00pm) |
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Rodney Local Board Parks, Culture and Community Development Committee 02 March 2015 |
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1 Welcome
The Chairperson opened the meeting and welcomed those in attendance.
2 Apologies
Resolution number RODPC/2015/1 MOVED by Member TP Grace, seconded by Member JG Colville: That the Rodney Local Board Parks, Culture and Community Development Committee: a) accept the apology from Member WW Flaunty for absence. |
3 Declaration of Interest
Member Pirrie said that he had a conflict of interest with regard to Item 13 ‘New Licence to Occupy to Muriwai Environmental Community Trust on Muriwai Village Green’ as he is a trustee on the Muriwai Environmental Community Trust. Member Pirrie took no part in the discussion or voting on that item.
4 Confirmation of Minutes
This was the first meeting of the Rodney Local Board Parks, Culture and Community Development Committee.
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
Secretarial Note: Deputation 8.2 Harbour Sport was taken before 8.1 Kumeu Arts Centre.
8.2 |
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Kevin O’Leary (Community Sport Manager) and Toni-Maree Carnie (Chief Executive) of Harbour Sport in attendance for this item. Mr O’Leary and Ms Carnie gave a PowerPoint presentation. A copy of the PowerPoint presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. Mr O’Leary and Ms Carnie gave an update on the activities that Harbour Sport had been involved with in the Rodney Local Board area. |
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Resolution number RODPC/2015/2 MOVED by Member SR Garner, seconded by Member BM Steele: That the Rodney Local Board Parks, Culture and Community Development Committee: a) thank Kevin O’Leary (Community Sport Manager) and Toni-Maree Carnie (Chief Executive) from Harbour Sport for their update on activities in the Rodney Local Board area.
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a Harbour Sport presentation |
8.1 |
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Christine Rose, Sarah Ellis-Kirifi and Libby Paterson from Kumeu Arts Centre were in attendance for this deputation. Ms Rose gave a PowerPoint presentation. A copy of the presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. Ms Rose outlined activities of the Kumeu Arts Centre and highlighted the need for roof replacement and lining of the ceiling. Ms Rose sought support from the local board for landowner consent to remove non load bearing walls in the upstairs area of the centre. |
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Resolution number RODPC/2015/3 MOVED by Member PH Pirrie, seconded by Member JG Colville: That the Rodney Local Board Parks, Culture and Community Development Committee: a) thank Christine Rose, Sara Ellis-Kirifi and Libby Paterson from Kumeu Arts Centre for the update on the activities of the Kumeu Arts Centre.
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a Kumeu Arts Centre presentation |
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
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Richard McWha (Manager Sector Engagement and Production) in attendance for this item. |
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Resolution number RODPC/2015/4 MOVED by Member BM Steele, seconded by Member PH Pirrie: That the Rodney Local Board Parks, Culture and Community Development Committee: a) approve the reallocation of the 2014/2015 Art Facilities Renewals Budget of $25,000 from Kumeu Arts Centre budget - internal ceiling and upgrade lighting [RD/2014/152] to Kumeu Arts Centre as a capital grant for this project. b) approve the allocation of $25,000 from the remaining unallocated ‘facilities renewals’ budget to Kumeu Arts Centre as a capital grant for the centre’s roof replacement. c) expresses its extreme concern regarding the costings of the Kumeu Arts Centre roof replacement and requests that the General Manager Property attend a workshop to further explain the competitive tender process. |
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New Licence to Occupy to Muriwai Environmental Action Community Trust on Muriwai Village Green |
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Karen Walby (Community Lease Advisor) in attendance for this item. |
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Resolution number RODPC/2015/5 MOVED by Member TP Grace, seconded by Member JG Colville: That the Rodney Local Board Parks, Culture and Community Development Committee: a) approve the public notification and consultation with iwi of its intention to grant a licence to occupy to the Muriwai Environmental Action Community Trust (Attachment C showing the storage container area outlined in red and plant nursery area outlined in green) on a portion of the Muriwai Village Green being part Section N2 Blk IX Kumeu S D (part of Section 6 SO 69320). This process being in accordance with the Reserves At 1977 and the Conservation Act 1987. b) agrees the Rodney Local Board will meet the costs associated with public notification and iwi consultation of the intention to grant a licence to occupy in the approximate amount of $500.00. Provision has been made for this cost by way of the Rodney Local Board budget line Community Development Arts and Culture operating costs ‘Local Community Leases General PO1013200.’ c) the terms of the proposed licence to occupy be issued pursuant to Section 74 (2)(a) of the Reserves Act 1977 would be: i) term - five (5) years from the date of final approval by the Minister of Conservation (or its delegate) and one five (5) year option to renew. This option to renew will be at the complete discretion of the Rodney Local Board; ii) rent - $1.00 plus GST per annum if requested; iii) a clause will be included in a new licence to occupy to document that as the reserve is owned by the Crown, only vested in trust in the council and as such, may be identified in future years for treaty settlement. d) request that council staff report back to the local board for a decision or final approval of the licence to occupy to Muriwai Environmental Action Community Trust on Muriwai Village Green following public notification and consultation with iwi of the intention to grant a licence to occupy.
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New Community Lease to Helensville Tennis Club Incorporated on part of Rautawhiri Park, Helensville |
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Karen Walby (Community Lease Advisor) in attendance for this item. |
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Resolution number RODPC/2015/6 MOVED by Member TP Grace, seconded by Member PH Pirrie: That the Rodney Local Board Parks, Culture and Community Development Committee: a) approves the public notification and consultation with iwi of its intention to grant a community lease to the Helensville Tennis Club Incorporated for part of Rautawhiri Park described as portions of Te Tou Kauri and Rautawhiri No. 3 Blocks comprising; the pavilion and Astroturf tennis courts (Attachment C noted as Rautawhiri Park Sheet 46C showing proposed leased area as outlined and cross-hatched in red). This process being in accordance with the Reserve Act 1977 and the Conservation Act 1987. b) Agrees the Rodney Local Board will meet the costs associated with public notification and iwi consultation of the intention to lease the pavilion and Astroturf courts, in the approximate amount of $500.00. Provision has been made for this cost by way of the Rodney Local Board budget line Community Development Arts and Culture operating costs ‘Local Community Leases General PO1013200.’ c) the terms of the proposed lease to be issued pursuant to section 54 of the Reserves Act 1977 would be: i) term - five (5) years from the date of final approval by the Minister of Conservation (or its delegate) and one five (5) year right of renewal; ii) rent - $1.00 plus GST per annum if requested iii) maintenance fee - $500.00 per annum d) request that council staff report back to the local board for a decision or final approval of the community lease to the Helensville Tennis Club Incorporated at Rautawhiri Park following public notification and consultation with iwi of the intention to lease.
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Delegations to the Chairperson and the Deputy Chairperson of the Rodney Local Board Parks, Culture and Community Development Committee |
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Resolution number RODPC/2015/7 MOVED by Member PH Pirrie, seconded by Member JG Colville: That the Rodney Local Board Parks, Culture and Community Development Committee: a) delegate the following responsibilities to the Chairperson and the Deputy Chairperson of the Parks, Culture and Community Development Committee: i) all approvals related to memorial plaques, memorial furniture and memorial trees. ii) all approvals for final designs of new parks assets where the capital project has been approved through the Rodney Local Board Parks Capital Works Programme and any subsequent minor changes required due to unforeseen circumstances. iii) all approvals for scopes to Rodney Parks Operational Works Programme projects including annual volunteer activities including planting up to a value of $30,000 or less. iv) all changes to the Rodney Parks Capital Works Programme up to a value of $35,000 for existing projects that have already been approved through the annual Work Programme. v) all approvals for final designs for art works on and within Parks assets. vi) approve all changes to the Community and Arts Facilities Capital and Renewals Work Programme up to a value of $35,000 for existing projects that have already been approved through the annual Work Programme. vii) make decisions on the waiver or adjustment of fees charged to groups using council-managed community halls in Rodney. viii) final approval of informal feedback following committee workshops in relation to matters delegated to this committee. ix) approval of feedback on the acquisition of land for parks/recreation purposes following discussion at a committee workshop.
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Rodney Local Board Parks, Culture and Community Development Committee Workshop Records |
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Resolution number RODPC/2015/8 MOVED by Member PH Pirrie, seconded by Member SR Garner: That the Rodney Local Board Parks, Culture and Community Development Committee: a) Workshop Records for 1 December 2014 and 9 February 2015 be accepted.
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17 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
5.03 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board Parks, Culture and Community Development Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................