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Rodney Local
Board Parks, Culture and Community Development Committee
02 March 2015
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1 Welcome
The Chairperson
opened the meeting and welcomed those in attendance.
2 Apologies
3 Declaration of Interest
Member Pirrie
said that he had a conflict of interest with regard to Item 13 ‘New Licence to Occupy
to Muriwai Environmental Community Trust on Muriwai Village Green’ as he is a
trustee on the Muriwai Environmental Community Trust. Member Pirrie took no
part in the discussion or voting on that item.
4 Confirmation of Minutes
This was the
first meeting of the Rodney Local Board Parks, Culture and Community
Development Committee.
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
Secretarial Note: Deputation 8.2 Harbour Sport was taken
before 8.1 Kumeu Arts Centre.
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8.2
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Harbour Sport
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Kevin O’Leary
(Community Sport Manager) and Toni-Maree Carnie (Chief Executive) of Harbour
Sport in attendance for this item. Mr O’Leary and Ms Carnie gave a PowerPoint
presentation. A copy of the PowerPoint presentation has been placed on the
file copy of the minutes and can be viewed on the Auckland Council website.
Mr O’Leary and Ms Carnie gave an update on the activities that Harbour Sport had
been involved with in the Rodney Local Board area.
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Resolution number RODPC/2015/2
MOVED
by Member SR Garner, seconded by Member BM Steele:
That the Rodney
Local Board Parks, Culture and Community Development Committee:
a) thank Kevin O’Leary
(Community Sport Manager) and Toni-Maree Carnie (Chief Executive) from
Harbour Sport for their update on activities in the Rodney Local Board area.
CARRIED
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Attachments
a Harbour Sport presentation
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8.1
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Kumeu Arts Centre
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Christine
Rose, Sarah Ellis-Kirifi and Libby Paterson from Kumeu Arts Centre were in
attendance for this deputation. Ms Rose gave a PowerPoint presentation. A
copy of the presentation has been placed on the file copy of the minutes and
can be viewed on the Auckland Council website. Ms Rose outlined activities of
the Kumeu Arts Centre and highlighted the need for roof replacement and lining
of the ceiling. Ms Rose sought support from the local board for landowner
consent to remove non load bearing walls in the upstairs area of the centre.
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Resolution number RODPC/2015/3
MOVED
by Member PH Pirrie, seconded by Member JG Colville:
That the Rodney
Local Board Parks, Culture and Community Development Committee:
a) thank Christine Rose, Sara
Ellis-Kirifi and Libby Paterson from Kumeu Arts Centre for the update on the
activities of the Kumeu Arts Centre.
CARRIED
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Attachments
a Kumeu Arts Centre presentation
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9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Kumeu Arts Centre Renewals 2015
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Richard McWha
(Manager Sector Engagement and Production) in attendance for this item.
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Resolution number RODPC/2015/4
MOVED
by Member BM Steele, seconded by Member PH Pirrie:
That the Rodney
Local Board Parks, Culture and Community Development Committee:
a) approve the
reallocation of the 2014/2015 Art Facilities Renewals Budget of $25,000 from
Kumeu Arts Centre budget - internal ceiling and upgrade lighting
[RD/2014/152] to Kumeu Arts Centre as a capital grant for this project.
b) approve the
allocation of $25,000 from the remaining unallocated ‘facilities renewals’
budget to Kumeu Arts Centre as a capital grant for the centre’s roof
replacement.
c) expresses
its extreme concern regarding the costings of the Kumeu Arts Centre roof
replacement and requests that the General Manager Property attend a workshop
to further explain the competitive tender process.
CARRIED
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13
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New Licence to Occupy to Muriwai Environmental Action Community
Trust on Muriwai Village Green
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Karen Walby
(Community Lease Advisor) in attendance for this item.
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Resolution number RODPC/2015/5
MOVED
by Member TP Grace, seconded by Member JG Colville:
That the Rodney
Local Board Parks, Culture and Community Development Committee:
a) approve the
public notification and consultation with iwi of its intention to grant a
licence to occupy to the Muriwai Environmental Action Community Trust (Attachment C showing the storage container area outlined in red
and plant nursery area outlined in green) on a portion of the Muriwai Village Green being part Section N2 Blk
IX Kumeu S D (part of Section 6 SO 69320). This process being in accordance
with the Reserves At 1977 and the Conservation Act 1987.
b) agrees the
Rodney Local Board will meet the costs associated with public notification
and iwi consultation of the intention to grant a licence to occupy in the
approximate amount of $500.00. Provision has been made for this cost by way
of the Rodney Local Board budget line Community Development Arts and Culture
operating costs ‘Local Community Leases General PO1013200.’
c) the terms
of the proposed licence to occupy be issued pursuant to Section 74 (2)(a) of
the Reserves Act 1977 would be:
i) term -
five (5) years from the date of final approval by the Minister of
Conservation (or its delegate) and one five (5) year option to renew. This
option to renew will be at the complete discretion of the Rodney Local Board;
ii) rent -
$1.00 plus GST per annum if requested;
iii) a clause
will be included in a new licence to occupy to document that as the reserve is owned by the Crown, only vested in trust in the
council and as such, may be identified in future years for treaty settlement.
d) request
that council staff report back to the local board for a decision or final
approval of the licence to occupy to Muriwai Environmental Action Community
Trust on Muriwai Village Green following public notification and consultation
with iwi of the intention to grant a licence to occupy.
CARRIED
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14
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New Community Lease to Helensville Tennis Club Incorporated on
part of Rautawhiri Park, Helensville
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Karen Walby
(Community Lease Advisor) in attendance for this item.
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Resolution number RODPC/2015/6
MOVED
by Member TP Grace, seconded by Member PH Pirrie:
That the Rodney
Local Board Parks, Culture and Community Development Committee:
a) approves
the public notification and consultation with iwi of its intention to grant a
community lease to the Helensville Tennis Club Incorporated for part of Rautawhiri Park described as portions of Te Tou Kauri and
Rautawhiri No. 3 Blocks comprising; the pavilion and Astroturf tennis courts
(Attachment C noted as Rautawhiri Park Sheet 46C showing proposed leased area
as outlined and cross-hatched in red). This process being in accordance with
the Reserve Act 1977 and the Conservation Act 1987.
b) Agrees the
Rodney Local Board will meet the costs associated with public notification
and iwi consultation of the intention to lease the pavilion and Astroturf
courts, in the approximate amount of $500.00. Provision has been made for
this cost by way of the Rodney Local Board budget line Community Development
Arts and Culture operating costs ‘Local Community Leases General PO1013200.’
c) the terms
of the proposed lease to be issued pursuant to section 54 of the Reserves Act
1977 would be:
i) term -
five (5) years from the date of final approval by the Minister of
Conservation (or its delegate) and one five (5) year right of renewal;
ii) rent -
$1.00 plus GST per annum if requested
iii) maintenance
fee - $500.00 per annum
d) request
that council staff report back to the local board for a decision or final
approval of the community lease to the Helensville Tennis Club Incorporated
at Rautawhiri Park following public notification and consultation with iwi of
the intention to lease.
CARRIED
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15
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Delegations to the Chairperson and the Deputy Chairperson of the
Rodney Local Board Parks, Culture and Community Development Committee
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Resolution number RODPC/2015/7
MOVED
by Member PH Pirrie, seconded by Member JG Colville:
That the Rodney
Local Board Parks, Culture and Community Development Committee:
a) delegate
the following responsibilities to the Chairperson and the Deputy Chairperson
of the Parks, Culture and Community Development Committee:
i) all approvals related to memorial plaques, memorial furniture and
memorial trees.
ii) all approvals for final designs of new parks assets where the
capital project has been approved through the Rodney Local Board Parks
Capital Works Programme and any subsequent minor changes required due to
unforeseen circumstances.
iii) all approvals for scopes to Rodney Parks Operational Works
Programme projects including annual volunteer activities including planting
up to a value of $30,000 or less.
iv) all changes to the Rodney Parks Capital Works Programme up to a
value of $35,000 for existing projects that have already been approved
through the annual Work Programme.
v) all approvals for final designs for art works on and within Parks
assets.
vi) approve all changes to the Community and Arts Facilities Capital
and Renewals Work Programme up to a value of $35,000 for existing projects
that have already been approved through the annual Work Programme.
vii) make decisions on the waiver or adjustment of fees charged to
groups using council-managed community halls in Rodney.
viii) final approval of informal feedback following committee workshops
in relation to matters delegated to this committee.
ix) approval of feedback on the acquisition of land for
parks/recreation purposes following discussion at a committee workshop.
CARRIED
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17 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
5.03 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Rodney Local Board Parks, Culture
and Community Development Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
