Agenda of Upper Harbour Local Board

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
1	Governance	· Board Leadership · Board-to-Council Relationships · Board-to-Board Relationships · Civic Duties · Advocacy (local, regional, and central government) · Relationships with Maoridom · Relationships with government departments and agencies · Relationship with Property CCO · Relationship with Auckland Waterfront Development · Advocacy with Governing Body (Local Board Plan; Local Board Agreements) · Unitary Plan · Local area plan	Brian Neeson Lisa Whyte
2	Regulatory & Bylaws / Civil Defence Emergency Management .	· Resource consents · Heritage · Liquor · Gambling · Swimming pools fencing · Trees · Bylaws · Relationships with the Civil Defence Emergency Management Group · Community preparedness, disaster response, relief, and recovery	Callum Blair John McLean Christine Rankin-MacIntyre Margaret Miles (Resource Consents only)
3	Events / Arts and Culture	· Community celebration · Community identity · Neighbourhood gatherings and renewal · Event compliance · Relationship with ATEED · Relationship with Regional Facilities CCOs · Tourism · Artistic and cultural service levels · Promoting all aspects of artistic endeavour · Development of public art strategy and policy	Margaret Miles
4	Community and social well-being / Local Facilities	· Community development · Neighbourhood relationships · Funding for neighbourhood projects · Community safety (excl. town centres) · Graffiti removal · Community advocacy · Relationships with Youth · Leisure centres · Community houses · Halls · Community hubs · Arts facilities · Community Partnerships · Asset Management	Callum Blair Margaret Miles

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
5	Libraries	· Stewardship of libraries · Mobile library	Christine Rankin-MacIntyre Lisa Whyte
6	Sports parks and recreation (active) / Parks, Reserves and playgrounds (passive)	· Stewardship of sports parks · Stewardship of recreation facilities · Relationship with sports clubs · Neighbourhood parks and reserves (incl. esplanade reserves and the coastline) · Design and maintenance · Plantings, playgrounds, bollards, and walkways · Skateparks · Track Network development	Margaret Miles Lisa Whyte
7	Town Centres	· Town centre renewal · Design and maintenance · Community safety within town centres · Business Improvement Districts liaison · Urban design · Built Heritage	Margaret Miles Brian Neeson
8	Transport / Regional Transport and CBD development	· Local transport projects and public transport (incl. roading, footpaths, cycleways) · Liaison on regional Transport matters · 2^nd harbour crossing · Bridge walk cycleway · Inner City Rail Link · Waterfront development · CBD master plan	John McLean Margaret Miles
9	Natural Environment .	· Restoration of wetlands, streams, and waterways · Local priorities in relation to regional environmental management · Costal management including mangrove encroachment and erosion mitigation · Relationships with Watercare · Waste minimisation strategy · Bio security	John McLean Callum Blair Lisa Whyte (waste minimisation only)
10	Economic Development / Financial oversight	· Key relationship with Business Development Manager in Auckland Tourism Events and Economic Development team · Establish and promote local opportunities for increased tourism and economic development · Budgets · Project expenditure · Monitor GB strategy and Finance · Service Levels · Local funding policy	Lisa Whyte Margaret Miles

Upper Harbour Local Board

10 March 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 7

2 Apologies 7

3 Declaration of Interest 7

4 Confirmation of Minutes 7

5 Leave of Absence 7

6 Acknowledgements 7

7 Petitions 7

8 Deputations 7

9 Public Forum 7

10 Extraordinary Business 7

11 Notices of Motion 8

12 Meeting Minutes Upper Harbour Local Board, Tuesday 24 February 2015 9

13 Albany Community Hub 19

14 Auckland Transport Report - March 2015 - Upper Harbour 21

15 Auckland Transport Quarterly Update to Local Boards.

For the quarter - 1 October to 31 December 2014. 29

16 Local board input on the draft Regional Land Transport Plan 2015-2025 61

17 Proposed charges for filming in public areas 193

18 Community Art Programmes Budget 2015 237

19 Board Members' Reports 241

20 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Upper Harbour Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 24 February 2015, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Upper Harbour Local Board

10 March 2015

Albany Community Hub

File No.: CP2015/02905

Purpose

1. To update the Upper Harbour Local Board regarding progress towards the development of the Albany Community Hub. To seek funding to enable the procurement of professional services and development of detailed design.

Executive Summary

2. At its 10 February 2015 meeting, the Upper Harbour Local Board requested an urgent report from officers regarding progress of the Albany Community Hub project. Progress with a number of previously mandated capital projects were on hold whilst the draft Long-term Plan (LTP) for 2015-2025 was developed.

3. In the draft LTP a capital budget of $1.237 million is identified for a new community facility in Albany, split over the financial years 2015/2016 and 2016/2017. The concept design for the Albany Community Hub is for a u-shaped facility, with an internal area of 384 m², situated on Albany Domain. The concept design allows for the facility to be built in two stages.

4. Due to the funding being available over two financial years, it is anticipated that all procurement and planning needs to be time-tabled to enable construction to begin in January 2016, and to allow for a nine month construction period. This requires all detailed design and consenting to be completed by October 2015. This will enable the procurement of construction to be undertaken and a tender awarded in December 2015.

5. Any opportunity to progress the detailed design for the facility early will help ensure the delivery of the project on time. It would also provide the opportunity to obtain input from key stakeholders prior to beginning construction.

6. It is understood that the board currently retains some discretionary funding that could be assessed to begin the detailed design. This report requests the board to consider allocating $20,000 towards cost associated with detailed design of the Albany Community Hub.

Recommendation/s

That the Upper Harbour Local Board:

a) consider allocating $20,000 from its Community Facilities Scoping Budget to enable the procurement of professional services and the development of detailed design for the proposed Albany Community Hub.

Discussion

7. At its 10 February 2015 meeting, the Upper Harbour Local Board requested an urgent report from officers regarding progress of the Albany Community Hub project. Progress with a number of previously mandated capital projects were on hold whilst the draft LTP for 2015-2025 was developed. In the draft LTP a capital budget of $1.237 million is identified for a new community facility in Albany, split over the financial years 2015/2016 and 2016/2017.

The concept design for the Albany Community Hub is for a u-shaped facility, with an internal area of 384 m², situated on Albany Domain. The concept design allows for the facility to be built in two stages. It includes external surface treatments on an internal courtyard and an expansion to a car park on the reserve. This concept design was prepared by Creative Spaces Ltd and has been adopted by the local board.

8. The approved business case identifies that stage one of the facility is within budget, and recommends procuring an architect for the detailed design of the entire facility that allows it to be progressed in a staged manner. It would provide updated costings to enable approval for the project to proceed to construction. A procurement plan has been developed that relates to the engagement of an architectural design team including Architectural Services, Planning Services, Structural Engineering, Fire Protection and Building Services engineering

9. Due to the funding being available over two financial years, it is anticipated that all procurement and planning needs to be timetabled to enable any construction to begin in January 2016, and to allow for a nine month construction period. This requires all detailed design and consenting to be completed by October 2015. This will enable the procurement of construction to be undertaken and a tender awarded in December 2015. It is then advantageous if the engagement of an architect and professional services can be undertaken as soon as possible. This would enable plenty of time to complete the required consenting, and enable stakeholder input into the design.

10. Any opportunity to progress the detailed design for the facility early would help ensure the delivery of the project. It would also provide the opportunity to complete obtaining input from key stakeholders, prior to construction commencement. It is understood that the board currently retains some discretionary funding that could be used to begin the detailed design and this report requests the board to consider allocating $20,000 towards it.

Consideration

Local Board Views and Implications

11. This report has been prepared to provide the local board with information about this project.

Maori Impact Statement

12. This facility when constructed will provide benefits for all of the community including Maori. Mana whenua have already been consulted about the concept design and further consultation will occur regarding the detailed design development.

General

Implementation Issues

13. Approval of funds in the current financial year will enable detailed design work to commence.

Attachments

There are no attachments for this report.

Signatories

Authors

Peter Loud - Team Leader Community Facilities

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Eric Perry - Relationship Manager

Upper Harbour Local Board

10 March 2015

Auckland Transport Report - March 2015 - Upper Harbour

File No.: CP2015/02418

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to elected members about Auckland Transport (AT) activities in the local board area.

Executive Summary

2. This report covers matters of specific application and interest to the Upper Harbour Local Board and its community, matters of general interest relating to Auckland Transport activities or the transport sector, and relevant Auckland Transport media releases for the information of the board and community.

3. In particular, this report provides an update on:

· Spencer Road;

· consultation documents on proposed safety improvements;

· media; and

· issues register.

Recommendation/s

That the Upper Harbour Local Board:

a) receive the Auckland Transport Report – March 2015.

Comments

Spencer Road

4. At its 10 February 2015 business meeting, the Upper Harbour Local Board requested an update on Spencer Road, Oteha.

5. There are three (3) projects proposed;

Project 1:

· Is a proposed subdivision on the northern side of Spencer Road, of which will include a road through the subdivision from the roundabout in the top left corner of the attached photo to Spencer Road - (Attachment A).

· This would be at the developer’s expense and would occur when the developer decided to proceed with the subdivision construction.

· At this point there is no current time line proposed for this project.

Project 2:

· Is a Long-term Plan (LTP) project, proposing to widen Spencer Road to arterial road standards, which supports the development that has occurred in this area.

· The start date of this proposal depends on prioritization of the LTP projects, which will be concluded in June 2015.

Project 3:

· Is a separate LTP project proposed to install traffic signals at the intersection of Spencer Road and East Coast Road, which similarly supports the development that has occurred in this area.

· The start date of this proposal depends on prioritization of the LTP projects, which will be concluded in June 2015.

Consultation documents on proposed safety improvements

6. There were no consultations for the month of February 2015.

Media

Commuting patterns in Auckland

15. In January 2015, Statistics New Zealand released a report entitled Commuting patterns in Auckland: Trends from the Census of Population and Dwellings 2006–13, which gives an overview of changing commuting patterns in the Auckland region using census data.

16. Key findings of the report include:

· In 2013, around a third of all employed people in New Zealand gave a workplace address in the Auckland region.

· In Auckland, 50% of employed people worked in an area that comprised of just 2.7% of the total land area in Auckland.

· Car transport was the dominant mode of commuting in Auckland, although car use has decreased slightly since 2001 – from 85.6% of employed people that went to work on census day in 2001 to 82.7% in 2013.

· Over one in four workers commuting into the central business district used public transport.

17. An interactive map highlighting the changes can be found on the New Zealand Herald website at http://media.nzherald.co.nz/webcontent/infographics/505/transport2.html

18. The full report can be found on the Statistics New Zealand website using the following link:

https://www.documentcloud.org/documents/1508638-commuting-patterns-in-auckland-2006-to2013.html

Increase in Bus Services North and East

20. Auckland commuters will have an extra 33,000 seats and 805 new weekday services each week, from Monday 23 February 2015.

21. The North Shore is the main beneficiary of the increase in service with Birkenhead Transport adding 776 extra week day trips to bus services running to and along Onewa Rd, resulting in an increase of 4,500 extra seats every day.

22. The majority of North Shore services will be between Beach Haven (43), Glenfield (58) and Britomart.

23. Eight serive routes connect Beach Haven and Auckland University and another 13 connect Beach Haven and Takapuna.

24. The balance relates to a new service in East Auckland with a loop service between Stonefields and Glen Innes.

25. This very significant expansion of capacity is another major step in Auckland Transport’s commitment to create fast, high-frequency, services in key areas of the city.

Red Light Cameras Programme

26. Police and Auckland Transport are working together to reduce risk for road users at key Auckland intersections by installing red light cameras using NZTA’s methodology to identify intersections where red light cameras would likely enhance road safety.

27. During the period 2009-2013 there were 634 injury crashes and 1277 non-injury crashes caused by red light running in the Auckland area.

28. Based on the New Zealand Transport Agency’s analysis, 75 sites were prioritised by Police and Auckland Transport on the basis of potential crash-reduction savings. Of those, seven new red light camera sites were selected for installation and operation across Auckland in 2015.

29. Police will own and run two digital, dual function cameras capable of recording vehicles that run red lights and/or speed through intersections. Camera’s will initially operate in red-light mode only. This will bring the total number of red light camera sites across Auckland to 17.

30. The new cameras further support the wider programmes run by both organisations to encourage safer driving. Auckland Transport has recently delivered a Red Means Stop education and enforcement campaign supported by the Police, and a follow up campaign will be run in February.

Intersection	Owner	Infrastructure installation	Camera in trial mode	Camera in enforcement mode
1. Auckland CBD – Halsey Street & Fanshawe Street	Auckland Transport	December 2014	December 2014	Late January 2015
2. Avondale – Ash Street & Rosebank Road	Auckland Transport	December 2014	December 2014	Late January 2015
3. Pakuranga – Pigeon Mountain & Pakuranga Road	Auckland Transport	December 2014	December 2014	Late January 2015
4. East Tamaki – Te Irirangi Drive & Smales Road	Auckland Transport	December 2014	December 2014	Late January 2015
5. East Tamaki – Chapel Road & Stancombe Road	Auckland Transport	December 2014	December 2014	Late January 2015
6. Lambie Drive Interchange (east-bound off-ramp)	Police/Auckland Motorways Alliance	December 2014	January 2015	2015
7. Botany – Te Irirangi & Tī Rakau Drives	Police/Auckland Transport	December 2014	January 2015	2015

Issues Update

31. The following issues update comprises issues raised by elected members and Local Board Services staff:

Location	Issue	Status
Attwood Road	· Requests from residents and the local board for a safety assessment of speeds down the road.	· Safety assessment carried out, which recommended lowering the speed limit to 50km/h. · Discussion with Police, NZTA, and the Automobile Association have agreed 50km/h is appropriate. · Local board and public consultation closed 18 November 2014. · Lower speed approved by Traffic Control Committee. · Signs to be installed with new speed limit by end March 2015.
Hobsonville Road Footpath opposite old petrol station	· Reported as dangerous for pedestrians.	· AT has temporarily fixed the hazards to make these locations safe for pedestrians. · In addition, AT’s area engineer’s are conducting further investigations and monitoring, during the ongoing development in the area. · On-going monitoring until area fully developed.
Clemow’s subdivision	· Footpaths damaged by the roots of large trees. · Temporarily patched. · May pose further issue’s for users if not extensively repaired.	· Remedy determined. · Remedial work started 3^rd week of October 2014. · 90 to 95% complete, expected completion date by end March 2015.
The Avenue/SH17 intersection, Albany	· Request for safety assessment of The Avenue/SH17 intersection, Albany.	· Scoping investigation phase complete. · Feasibility study complete. · Scheme assessment complete. · The detail design was programmed for the 2013/2014 and 2014/2015 financial years and was expected to take about 9 months to complete. · However the project is not included in the current LTP 2012/22 or proposed RLTP. · AT and the local board are working to see if this project can be brought forward. · As part of the State Highway revocation agreement, NZTA has agreed to fund approximately 50% of the project which should enable AT to raise the priority of the project.
Lucas Creek Bridge design	· Local board has requested an opportunity to see the designs for the proposed strengthening and widening, and The Avenue upgrade.	· Awaiting reply from external consultation re redesign · A workshop with the local board will be held once plans available.
East Coast Rd	· Local board requested footpath between 894 and 896 East Coast Rd be constructed via funding from LBTCF ($35,000).	· Public consultation completed prior to Christmas 2014. · Construction expected to start February/March 2015.

Consideration

Local Board Views and Implications

32. The local board’s views will be incorporated during consultation on any proposed schemes.

Maori impact statement

33. No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

34. The activities detailed in this report do not trigger the Significance Policy. All programmes and activities are within budget/in line with Council’s Annual Plan and LTP documents. There are no legal or legislative implications arising from the activities detailed in this report.

Implementation

35. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a View	Spencer Rd Oteha	27

Signatories

Authors	Ivan Trethowen – Auckland Transport Elected Member Relationship Manager
Authorisers	Jonathan Anyon – Auckland Transport Elected Member Relationship Team Manager

Upper Harbour Local Board

10 March 2015

Auckland Transport Quarterly Update to Local Boards.

For the quarter - 1 October to 31 December 2014.

File No.: CP2015/02420

Purpose

1. The purpose of this report is to inform the Upper Harbour Local Board about the progress on activities undertaken by Auckland Transport in the three months October – December 2014, and the planned activities anticipated to be undertaken in the three months

January – March 2015.

2. Attachments include:

· A – Auckland Transport activities

· B – Travelwise Schools activities

· C – Decisions of the Traffic Control Committee

· D – Report against local board advocacy issues

· E – Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

Recommendation/s

That the Upper Harbour Local Board:

a) receive the Auckland Transport Quarterly Report.

Significant activities during the period under review

Key Agency Initiatives

East West Connections

3. The recent community engagement on options received 120 online or written pieces of feedback, with more than 200 people attending open days, meetings, workshops and hui. This feedback is now being analysed and a summary of comments will be released in early 2015.

PT Development

Half Moon Bay Ferry Upgrade

4. The site investigation for this project is underway with initial consenting, marine survey and structural design works progressing, in support of an Auckland Transport request to the Howick Local Board for joint project funding. Design work and the construction of the pontoon and gangway are programmed for 2015 with the physical works and construction in 2016.

City Rail Link

5. Auckland Transport is establishing a Community Liaison Group (CLG) for the CRL enabling works in the Britomart and Albert Street areas that may start in late 2015. Members of the CLG will include representatives of affected property owners or occupiers, CBD residents and others. This group will meet on a regular basis as the project progresses.

EMU Procurement

6. There are now 38 units in New Zealand with 28 of these being issued provisional acceptance. Manukau services are now run entirely with Electric Multiple Units (EMU), and testing of these on the western line to Swanson is progressing well. Manufacture and delivery is on programme.

Pukekohe Bus Rail Interchange

7. Funding of $1 million has been made available in the 2014/2015 financial year to permit a phased ‘building block’ approach, to deliver the bus and rail interchange.

8. The first phase delivers basic bus interchange infrastructure to accommodate the new bus network in late 2015.

PT Operations

Bus Improvements

9. Public transport patronage totaled 74,506,244 passenger trips for the twelve months to October 2014, an overall increase of 7.7% on the previous year. Rail patronage totaled 12,124,025, up 17.6%, the Northern Express 2,580,225, up by 12.4%, other bus services 54,713,200, up by 6.25% and, ferry services carried 5,088,794 passengers, up slightly on the previous year.

Rail Improvements

10. Train timetables have been over-hauled and there is now an at least half hourly service on all lines, day and night, seven days a week, until the normal close of services on particular lines.

11. During peak travel times the southern and eastern lines now have six trains an hour with three trains per hour inter-peak. The Onehunga line has half-hourly services, all day, seven days a week. On the western line peak services remain at fifteen minute intervals with half-hourly inter-peak, evenings and weekends.

Ferry Improvements

12. An application from Explorer Group to operate ferry services from Auckland CBD to Waiheke has been accepted and a service of twelve sailings a day commenced shortly after Labour Day weekend.

13. Fullers have just commissioned a new vessel the Kotuku, which will operate across a number of Fuller’s services, including Waiheke.

Road Design and Development

Dominion Road

14. The cycle routes are progressing well with road works almost completed. New wayfinding signage is in the hands of a specialist supplier and is due for installation.

Albany Highway

15. Construction has commenced and major earth movements are underway opposite the Albany Senior College. New traffic controls are in place at the southern end of the works as preparations are made for building retaining walls and install drainage.

Tamaki Drive/Ngapipi Road Intersection

16. Detailed design continues with consent applications due for submission early in 2015.

Lincoln Road Improvements

17. The registration of interest (ROI) has been completed and the shortlisted consultants have been invited to participate in the second stage of the tendering process for the detailed design phase. Property acquisition has been commenced.

Redoubt-Mill Road upgrade

18. Auckland Transport has identified the route for the upgrade of Redoubt Road-Mill Road corridor and applied to Auckland Council to designate land (Notices of Requirement) for the project. Letters and information has been sent to landowners to notify them of the route identified and the NoR lodgement. The council is expected to publicly notify the Notices of Requirement (NoR) for the designation in early 2015.

Cycle Initiatives

19. An information day has been held to share design concepts for the second stage of the Beach Road walking and cycling project. Stage two will deliver a streetscape upgrade and continue the cycleway along Beach Road from the intersection with Mahuhu Crescent through to Britomart Place. Construction is expected to begin in February and to be completed in July.

Services

Cycling

20. More than 90 women participated in the inaugural Frocks on Bikes event held at Hurstmere Green in Takapuna. The event labeled a ‘Summer Fling’ is part of Auckland Transport’s ‘Cyclings the Go’ programme, which is designed to encourage more Aucklanders to take up cycling for recreation, health and as a credible form of transport.

Shop by Rail

21. Auckland Transport launched a pre-Christmas awareness campaign highlighting how easy it is to access major shopping precincts around Auckland by train. The ‘Shopping Adventures by Train’ advertising directed Christmas shoppers to retail centres at Downtown Auckland, New Lynn, Manukau, Sylvia Park, Onehunga, Newmarket and Henderson.

Commute Travel Planning Programme

22. A national Let’s Carpool’ survey was undertaken with those registered on the ‘Let’s Carpool’ website, and 19.5% of the Auckland respondents identified carpooling as their main mode of travelling to work.

23. The completed report ‘Auckland Tertiary Institutions: Developing a Stategic Approach to Travel Planning 2014-2016’, will be the basis of consultation on travel planning with tertiary institutions. The Commute team will be working closely with the Public Transport team to develop an on-line campaign to promote public transport and travel choices to tertiary institutions and their students.

Road Corridor Delivery

24. Good progress has been made with the delivery of the pavement rehabilitation and resurfacing programmes, with 11.1 km of pavement rehabilitation and 187.1 km of resurfacing completed to date. Auckland Transport is on track to achieve the target lengths with this work expected to be substantially complete by the end of March 2015.

25. The table below outlines the target lengths set for the full year and progress to date:

Table 1: Renewal Target lengths

Work Activity	2014/15 Target lengths (km)	Completed lengths as at 31/12/14 (km)
Rehabilitation	37.4	11.1
Resurfacing	427.4	187.1
Footpaths	116.7	62.4
Total	581.5	260.6

26. Expressions of interest have been sought in respect to the carrying out of street light maintenance across the region. The expression of interest (EOI) process will result in a shortlist of participants who will then be invited to participate in a request for tender (RFT) process. There will be four geographically based contracts - North, South, Central and West.

27. These contracts will each be for a term of four years (with an option for two extensions of one year each at Auckland Transport’s discretion), and will commence on 1 July 2015. No contractor will be able to win or participate in more than two of the four contracts.

28. The work includes the carrying out of all maintenance, renewals and minor capital works on the street lighting network. It also includes the replacement of the existing 70W high pressure sodium luminaires with approved LED luminaires.

29. Tenders have been called for the carrying out of a number of pavement rehabilitation projects in the west and south areas. The work tendered comprises 15-20% of the total pavement rehabilitation programmes for these areas. The remaining projects are being carried out through 10 area-based road maintenance contracts.

30. The purpose of tendering this work is to provide an opportunity for contractors other than Auckland Transport road maintenance contractors to bid for this work, and also to benchmark the tendered rates in these contracts against the rates in existing road maintenance contracts. This is part of an on-going commitment to maintain a sustainable contracting environment in the Auckland region.

a View	Schedule of activities undertaken for the second quarter (2014/15) ending 31 December 2014 and forward works programme for the third quarter (2014/15) ending 31 March 2015.	35
b View	Travelwise Schools activities broken down by Local Board	53
c View	Traffic Control Committee Decisions	55
d View	Local Board Advocacy Report	57
e View	Local Board Transport Capital Fund Report	59

Signatories

Authors	Various Auckland Transport authors
Authoriser	Jonathan Anyon, Elected Member Relationship Team Manager

Upper Harbour Local Board

10 March 2015

Local board input on the draft Regional Land Transport Plan 2015-2025

File No.: CP2015/01582

Purpose

1. To outline the options for local boards to provide feedback on the draft Regional Land Transport Plan 2015-2025 and agree the approach the Upper Harbour Local Board will take to provide their feedback.

Executive Summary

2. The draft Regional Land Transport Plan 2015-2025 (RLTP) was endorsed by the Auckland Transport Board at their 16 December 2014 meeting. It sets out the programme of work Auckland Transport (AT) proposes to deliver over the next ten years, within the funding available, and the models used to prioritise projects. Attachment A is the draft RLTP.

3. Local boards had three opportunities at different workshops in 2014 to discuss the RLTP process, prioritisation mechanisms and proposed projects with Auckland Transport management and staff.

4. Following on from these workshops, local boards are now encouraged to provide formal feedback about the draft RLTP, noting that AT requires – written feedback to be received by 16 March.

Recommendation/s

That the Upper Harbour Local Board:

a) consider providing feedback to Auckland Transport on the draft Regional Land Transport Plan 2015-2025 by 16 March.

b) delegate to the Chairperson and the transport portfolio holder the power to approve the board’s written feedback to Auckland Transport on the draft Regional Land Transport Plan 2015-2025.

Comments

Draft Regional Land Transport Plan (RLTP) 2015-2025

5. The draft Regional Land Transport Plan 2015-2025 (RLTP) was endorsed by the Auckland Transport Board at their 16 December 2014 meeting. It sets out the programme of work Auckland Transport proposes to deliver over the next ten years, within the funding available, and the models used to prioritise projects. Attachment A is the draft RLTP.

6. In addition, the draft RLTP identifies an alternative transport investment package that may be possible if additional funding can be secured.

7. The council’s Long-term Plan (LTP) and the RLTP are developed under a very similar timeline and cover largely the same transport issues. Rather than consulting with Aucklanders on the same issues at the same time, this year a single consultation process will be used to seek Aucklanders’ feedback on transport and inform both the LTP and the RLTP. This consultation is taking place between 23 January and 16 March.

Local board input on the draft RLTP

8. Local boards had three opportunities at different workshops in 2014 to discuss the RLTP process, prioritisation mechanisms and proposed projects with Auckland Transport management and staff. Therefore boards should already be familiar with the broad direction of the draft RLTP and the constraints involved.

Following on from these workshops, local boards are now encouraged to provide formal feedback about the draft RLTP. Local boards can provide written feedback to AT by 16 March 2015, an delegate to member/s the power to approve the boards written feedback prior to submitting it to AT if necessary.

9. The 16 March 2015 deadline is important because Auckland Transport staff must analyse all submissions and prepare a revised draft of the RLTP for the April 2015 Auckland Transport Board meeting. The revised draft RLTP must be provided to the New Zealand Transport Agency (NZTA) by 30 April to ensure central government considers Auckland’s programme alongside all other regional programmes from across New Zealand.

10. Local boards have already undertaken extensive community engagement to inform their local board plans and advocacy plans, including on transport. This is in addition to the ongoing conversations boards have with their communities about their priorities and the engagement taking place as part of the LTP and RLTP consultation. This information will be useful to inform local board feedback on the draft RLTP.

11. When providing feedback on the draft RLTP, it is useful to remember that:

a) it is the governing body, not Auckland Transport that will decide the level of funding that will be made available to deliver on the transport programme; and

b) the RLTP presents a proposed programme of work that is able to be delivered within the funding the draft LTP has made available for transport.

12. Therefore boards should direct its advocacy on the level of funding that has been allocated to transport in the LTP to the governing body, rather than to Auckland Transport.

Feedback on the draft RLTP should focus on the proposed programme of work and the prioritisation model that has been used to determine this.

13. In addition to local boards providing feedback on the RLTP, the community also has the opportunity through the LTP/RLTP consultation to give their views to AT.

14. Local board feedback will be analysed along with all other feedback AT receives through the RLTP consultation. This will inform any amendments to the draft RLTP which will be reported back to the Auckland Transport Board in April.

Consideration

Local Board Views and Implications

15. This report sets out how local boards already been engaged in the development of the draft RLTP, and how they can choose to provide formal feedback.

Maori Impact Statement

16. This report is about how local boards can provide feedback to AT on the draft RLTP. In terms of the process boards can follow for this, there are no specific impacts on Māori. There may be some consideration in boards’ feedback to AT on how the transport programme affects Māori. In addition there are also two regional stakeholder hui that will take place as part of the LTP/RLTP consultation.

Implementation Issues

17. The final RLTP will be posted on AT’s website as soon as possible after adoption, and printed copies will be made available prior to the statutory deadline of 31 July 2015.

Attachments

No.	Title	Page
a View	Attachment A_Draft RLTP Jan 2015	65

Signatories

Authors	Eric Perry - Relationship Manager
Authorisers	Karen Lyons - Manager Local Board Services

Upper Harbour Local Board

10 March 2015

Upper Harbour Local Board

10 March 2015

Proposed charges for filming in public areas

File No.: CP2015/02868

Purpose

1. To provide local boards the opportunity to give feedback on the proposed charges for filming in public spaces by 26 March 2015.

Executive Summary

2. Auckland Tourism, Events and Economic Development (ATEED) oversee the issuing of permits for filming in a public place in Auckland. At present the fees they charge are legacy based, inconsistent, and have not been reviewed for four years. The proposed new fees will be both regionally consistent and keep Auckland as an attractive destination for international productions.

3. The proposed charges for filming in public spaces were endorsed for public consultation by the Regional Strategy and Policy Committee (RSPC) at their 5 February meeting

(refer Attachment A).

4. A briefing for all local boards was held in October 2014 and an issues and options paper was discussed at individual board workshops in November 2014, for those boards that requested it. A summary of the boards’ feedback was included in the 5 February RSPC report.

5. The proposal will be publicly notified for public submissions from 27 February until 26 March 2015. The submissions and any local board comment will then be compiled into a report. That report will be considered by an appointed hearing panel, and Democracy Services will offer all local boards the opportunity to speak at the hearings stage.

6. Following deliberations the hearings panel will make recommendations to the Governing Body on the final fees and amendments to the Auckland Film Protocol.

Recommendation/s

That the Upper Harbour Local Board:

a) consider feedback to the Regional Strategy and Policy Committee on the proposed charges for filming in public spaces.

Attachments

No.	Title	Page
a View	Memo to Relationship Managers and committee report	195

Signatories

Authors	Karen Marais – Senior Local Board Advisor
Authorisers	Eric Perry - Relationship Manager

Upper Harbour Local Board

10 March 2015

Community Art Programmes Budget 2015

File No.: CP2015/00653

Purpose

1. To approve an allocation of $10,861 from the Upper Harbour Local Board 2014/2015 community art programmes budget.

Executive Summary

2. This report outlines three options for the allocation of the 2014/2015 community art programmes budget as follows:

· Option One: The Migrant and Music in Community [MMC]

Preferred option Allocate - $10,861 to the Migrant and Music in Community [MMC] project, delivered by the Albany Community Coordinator.

· Option Two: Hobsonville Point Public Art Interpretation Project

Allocate $10,861 to the Hobsonville Land Company to scope and deliver a public art interpretation project, relating to the existing stock of public art in Hobsonville Point.

· Option Three: Combination of Options One and Two

Allocate $5,861 and $5,000 to the MMC and public art interpretation projects respectively.

3. The existing MMC project demonstrates high value for money and has demonstrated outcomes for local migrant communities. Staff recommends continuing funding for the existing MMC.

4. Developing a public art interpretation project at Hobsonville Point, has the potential to aid the community to develop a shared identity and appreciation of the existing public art.

The project does, however, have associated risks, delivering the project within the financial year has risk associated with the compressed timeframe for scoping, which may in turn compromise outcomes.

5. A combination option is explored within this report as Option Three. This option still poses the timeframe issues associated with the public art interpretation project, but does mitigate to some extent the risk of cancellation associated with a complete loss of funding to the MMC project, in the event the public art interpretation option is preferred.

Recommendation/s

That the Upper Harbour Local Board:

a) allocate $10,861 to the ‘Migrant and Music in Community’ project.

Discussion

6. The community art programmes budget line comes from a legacy budget from the former North Shore City Council. Post amalgamation, local boards have used this budget to run council delivered art projects. In 2013/14 this budget was divided and distributed to the five northern local boards.

7. The Upper Harbour Local Board area has no dedicated arts facility or arts staff. As such, the local board arts portfolio holder directed council staff to partner with the Albany Community Coordinator in 2014 to identify a local arts project that would meet the particular needs of the Upper Harbour community.

The Migrant and Music in Community (MMC) project was created out of this partnership to support new migrant seniors and young families. This is a community music project with weekly sessions for pre-schoolers and seniors that has been well received to date. The 2013/2014 community art programmes budget of $10,733 was allocated to the Albany Community coordinator to co-ordinate this project; noting that the project is delivered by an external party.

8. As part of the Hobsonville Point development, the Hobsonville Land Company curated a successful programme of public art. These public artworks will become the property of Auckland Council five years post completion. The local board has sought advice from staff regarding whether a project to engage local people with the public art at Hobsonville Point would be a valuable community development and engagement activity.

9. At a workshop on 16 December 2014, staff presented the options detailed in this report for the allocation of the 2014/2015 community art programmes budget. Members requested that the Hobsonville Point project be evaluated alongside the MMC project; this report presents and compares the two projects in response to that request.

Options

Option One: $10,861allocated to the MMC project

10. The Albany/Upper Harbour area has one of the highest migrant populations in Auckland. The area also struggles with a sense of identity and community. The MMC project was developed to support new migrant seniors and young families.

11. The project specifically targets older people who would often attend playgroup sessions, but who were not given a pathway to engage with each other or the children. The MMC programme provides a full day of structured programming for young children and older adults, and has been well received by local communities. The project is detailed in Attachment A: ‘Migrant and Music in Community Project Plan’.

12. Both the senior and pre-school groups have been growing in numbers over the 2013/2014 year, with a recent rise due to positive publicity in local media. (refer Attachment B: ‘Migrants feel upbeat about Good Vibrations’.) The seniors group has formed a choir that is performing at community events and in local rest homes, with positive outcomes for performers and rest home residents.

Pros

Cons

Budget

This MMC project was community initiated and enjoys a high level of community engagement.

At approximately $7 per participant per session, the project is among the most cost-effective arts projects funded by local boards in the region.

The project is established; costs and other details are known and can be delivered within the 2014/2015 financial year.

There is a low risk that the project attracts less participants this year due to market saturation or project fatigue.

$10,861 in

operational funding

Option 2: Allocate $10,861 to Hobsonville Point Public Art Interpretation project

13. The Hobsonville Point project was initially considered in December 2014. The concept is for council staff to work with the Hobsonville Land Company to develop a public art project in Hobsonville Point, with the aim of engaging local people with existing artworks via (for example) workshops or an arts trail.

Pros

Cons

Budget

Activation of the existing public art through workshops or interpretation could create an expression of identity and be a source of pride for the new residents of Hobsonville Point.

Local schools and community groups can be involved – the project could include a wider cross-section of society than the MMC project.

A delivery challenge exists regarding timeframe – development and delivery of a public art interpretation project in the remainder of the 2014/2015 year is a very condensed timeframe, and the budget cannot be accrued beyond the year.

Funding the public art interpretation project may result in the discontinuation of the successful MMC project; other funding sources are not immediately obvious for that project. This may result in adverse publicity and would present difficulties for future engagements with this group.

$10,861 in operational funding

Option 3: Combination of Options One and Two ($5,861 to MMC and $5,000 to public art at Hobsonville Point)

14. This option suggests allocation of funding to the public art interpretation project at Hobsonville Point, whilst mitigating the risk of closure to the MMC project.

Pros

Cons

Budget

The MMC project will be partially supported and will be scaled-back rather than cancelled.

New public art in Hobsonville will be highlighted and shared with the local community.

Partially funding the MMC project may still result in the project discontinuing as the funding may not provide enough scale to present a viable programme. The total cost of the full programme is $12,870. A partially funded option would rely on the length of the programme being significantly reduced or the project organisers to seek additional funding from currently unidentified sources.

The timeframe still presents a delivery risk for the public art project.

$10,861 in operational funding

Maori Impact Statement

15. Both of the programmes considered do not specifically target Maori groups although, Maori may be invited to contribute to the projects. The public art interpretation project would likely draw upon the mana whenua stories that helped shape the existing Hobsonville Point public art.

General

Implementation Issues

16. The MMC project has been successfully and independently managed in 2014 by the Albany Community Coordinator at the Albany Community House. There are no implementation issues foreseen with a continuation of this project.

17. The Hobsonville Point project would involve staff engagement in its scoping and development and liaison with the Hobsonville Land Company. 2014/2015 delivery of a public art project at Hobsonville Point presents an implementation challenge.

Attachments

There are no attachments for this report.

Signatories

Authors

Rebecca Kunin - Arts and Culture Advisor North West

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Eric Perry - Relationship Manager

Chairperson	Brian Neeson, JP
Deputy Chairperson	Lisa Whyte
Members	Callum Blair
	John McLean
	Margaret Miles, JP
	Christine Rankin-MacIntyre

Authors	Suad Allie - Democracy Advisor
Authorisers	Eric Perry - Relationship Manager