Agenda of Upper Harbour Local Board

I hereby give notice that an ordinary meeting of the Upper Harbour Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Tuesday, 24 March 2015

7.00pm

Upper Harbour Local Board Office
30 Kell Drive
Albany

Upper Harbour Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Brian Neeson, JP
Deputy Chairperson	Lisa Whyte
Members	Callum Blair
	John McLean
	Margaret Miles, JP
	Christine Rankin-MacIntyre

(Quorum 3 members)

Suad Allie

Democracy Advisor

17 March 2015

Contact Telephone: (09) 414 2684

Email: suad.allie@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
1	Governance	· Board Leadership · Board-to-Council Relationships · Board-to-Board Relationships · Civic Duties · Advocacy (local, regional, and central government) · Relationships with Maoridom · Relationships with government departments and agencies · Relationship with Property CCO · Relationship with Auckland Waterfront Development · Advocacy with Governing Body (Local Board Plan; Local Board Agreements) · Unitary Plan · Local area plan	Brian Neeson Lisa Whyte
2	Regulatory & Bylaws / Civil Defence Emergency Management .	· Resource consents · Heritage · Liquor · Gambling · Swimming pools fencing · Trees · Bylaws · Relationships with the Civil Defence Emergency Management Group · Community preparedness, disaster response, relief, and recovery	Callum Blair John McLean Christine Rankin-MacIntyre Margaret Miles (Resource Consents only)
3	Events / Arts and Culture	· Community celebration · Community identity · Neighbourhood gatherings and renewal · Event compliance · Relationship with ATEED · Relationship with Regional Facilities CCOs · Tourism · Artistic and cultural service levels · Promoting all aspects of artistic endeavour · Development of public art strategy and policy	Margaret Miles
4	Community and social well-being / Local Facilities	· Community development · Neighbourhood relationships · Funding for neighbourhood projects · Community safety (excl. town centres) · Graffiti removal · Community advocacy · Relationships with Youth · Leisure centres · Community houses · Halls · Community hubs · Arts facilities · Community Partnerships · Asset Management	Callum Blair Margaret Miles

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
5	Libraries	· Stewardship of libraries · Mobile library	Christine Rankin-MacIntyre Lisa Whyte
6	Sports parks and recreation (active) / Parks, Reserves and playgrounds (passive)	· Stewardship of sports parks · Stewardship of recreation facilities · Relationship with sports clubs · Neighbourhood parks and reserves (incl. esplanade reserves and the coastline) · Design and maintenance · Plantings, playgrounds, bollards, and walkways · Skateparks · Track Network development	Margaret Miles Lisa Whyte
7	Town Centres	· Town centre renewal · Design and maintenance · Community safety within town centres · Business Improvement Districts liaison · Urban design · Built Heritage	Margaret Miles Brian Neeson
8	Transport / Regional Transport and CBD development	· Local transport projects and public transport (incl. roading, footpaths, cycleways) · Liaison on regional Transport matters · 2^nd harbour crossing · Bridge walk cycleway · Inner City Rail Link · Waterfront development · CBD master plan	John McLean Margaret Miles
9	Natural Environment .	· Restoration of wetlands, streams, and waterways · Local priorities in relation to regional environmental management · Costal management including mangrove encroachment and erosion mitigation · Relationships with Watercare · Waste minimisation strategy · Bio security	John McLean Callum Blair Lisa Whyte (waste minimisation only)
10	Economic Development / Financial oversight	· Key relationship with Business Development Manager in Auckland Tourism Events and Economic Development team · Establish and promote local opportunities for increased tourism and economic development · Budgets · Project expenditure · Monitor GB strategy and Finance · Service Levels · Local funding policy	Lisa Whyte Margaret Miles

Upper Harbour Local Board

24 March 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 7

2 Apologies 7

3 Declaration of Interest 7

4 Confirmation of Minutes 7

5 Leave of Absence 7

6 Acknowledgements 7

7 Petitions 7

8 Deputations 7

9 Public Forum 7

10 Extraordinary Business 7

11 Notices of Motion 8

12 Meeting Minutes Upper Harbour Local Board, Tuesday 10 March 2015 9

13 Allocation of Unspent Budget Items: Community and Youth 17

14 Proposals for the expenditure of remaining discretionary opex budgets of the Upper Harbour Local Board for the 2014/2015 financial year 25

15 LGNZ Conference and AGM 2015 39

16 Record of the Upper Harbour Local Board Workshop held on
3 and 10 March 2015. 47

17 Governing Body Members' Update 53

18 Board Members' Reports 55

19 Consideration of Extraordinary Items

PUBLIC EXCLUDED

20 Procedural Motion to Exclude the Public 57

C1 Acquisition of open space land - Whenuapai 57

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Upper Harbour Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 10 March 2015, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Upper Harbour Local Board

24 March 2015

Allocation of Unspent Budget Items: Community and Youth

File No.: CP2015/02907

Purpose

1. The purpose of this report is to propose options for allocating the balance of the 2014-2015 Community Development Arts and Culture (CDAC) Community Wellbeing, Youth Programmes and former YouthWorx budgets for Upper Harbour.

Executive Summary

2. The Upper Harbour Local Board has unallocated funds totalling $42,638 across the following budgets for 2014/2015:

Budget	Funds remaining
Community Wellbeing Programmes (CWP)	$18,000
Youth Programmes (YP)	$12,000
YouthWorx Trust (YT)	$12,638
Total	$42,638

3. Any budget that remains unspent as of 30 June 2015 cannot be transferred to the 2015-2016 financial year and will no longer be available for allocation by the local board.

4. Staff recommend that these funds are used to support initiatives that will strengthen community and youth wellbeing across Upper Harbour. These initiatives can be delivered in partnership with community organisations, to empower the community and build local capacity.

Recommendation/s

That the Upper Harbour Local Board:

a) allocate the community wellbeing and youth development funding to support projects as follows:

Initiative	Amount recommended
Community building and youth development in Hobsonville Point	$15,000
Community gardens network	$2,000
General local community events associated with Neighbours Day	$3,000
Neighbours Day and community activities for young people in Greenhithe	$2,000
Capacity building for Herald Island Residents and Ratepayers Association	$3.000
Youth engagement initiatives with community partners	$9,000
Youth Leadership pilot programme	$8,000
Total	$42,000

Comments

5. The community wellbeing and youth programmes budgets are overseen by council’s Community Development and Safety unit. These budgets fund priority work areas as approved by the local board in the CDAC annual work programme. The total budget available for allocation is $42,638, which includes $12,638, originally budgeted for the YouthWorx Trust to support youth development. The YouthWorx Trust has ceased to operate, and this funding is available for reallocation.

6. Staff recommend the allocation of the community wellbeing budget to support the development of a network of local community groups across the Upper Harbour area. This has three key components:

· support existing place-based groups where they currently operate, e.g. Albany, Greenhithe and Hobsonville Point, to extend their current community-building initiatives.

· build local groups’ capacity to respond to local community needs, e.g. Herald Island Residents and Ratepayers Association and Meadowood Community House.

· offer lower-level support for neighbourhood building activities in other smaller local areas, e.g. Wainoni, Whenuapai and Oteha Valley, using Neighbours Day as a focus.

7. The projects recommended for funding support the development of a network of community groups. Neighbourhood development proposals align with the local board’s priority of extending work into new areas and populations. Youth engagement projects will provide structured youth development activities and programmes for local young people.

8. The projects are detailed in Table Two below, and further detailed in Attachment A.

Table One: Outline of projects recommended for funding

	Project name	Project description	Budget
1	Community building and youth development in Hobsonville	The focus of this work is on strengthening connections among the community and with local service providers. This would be achieved by contracting a local service provider, such as Hobsonville Community Trust, to deliver projects that engage existing and new communities in Hobsonville, enabling them to grow and create their own identity.	CW $10,00 YP $5,000
2	Community gardens network	Several new community garden groups in Upper Harbour are interested in forming a network. Funding would enable small joint projects, such as specialist workshops, set up on a rotating basis to enable information and expertise to be shared.	CW $2,000
3	General local community events associated with Neighbours Day	This work is intended to increase connections and a sense of belonging in Upper Harbour, by supporting activities in smaller communities for Neighbours Day. Locally based organisations providing neighbourhood support, such as Greenhithe Community Trust (GCT), would deliver targeted engagement activities.	CW $3,000
4	Neighbours Day and community activities for young people in Greenhithe	A successful International Food Fair was held in Wainoni in 2014. The fair achieved its aim of encouraging neighbours to get to know each other and generated interest in the activities of local services and neighbourhood support. This year, the fair would focus on local youth through targeted activities that enhance connection and a sense of belonging. GCT has indicated interest in carrying out this work.	YP $2,000
5	Capacity building for Herald Island Residents and Ratepayers Association	An independent contractor has worked with the Residents and Ratepayers group and developed a seven-stage programme to strengthen the organisation. This programme was presented to the Upper Harbour Local Board at a portfolio holders’ workshop and was approved to proceed. The first three of seven potential stages have been completed successfully, and this funding would be used to complete the remaining modules.	CW $3,000
6	Youth engagement initiatives with community partners	Youth engagement initiatives would retain the original intent of the YouthWorx funding. Initiatives would support youth organisations to provide skills and mentoring to young people, and to help them develop their ideas for local projects. Potential partnerships are currently under discussion and funding will help establish pilot projects.	YP $5,000 YT $4,000
7	Youth leadership pilot programme	Bays Youth Community Trust would establish a pilot leadership programme for local young people in Albany through a structured workshop and mentoring project, with training and community engagement projects developed by young people as the intended outcomes.	YT $8,000
	Total		$42,000

Consideration

Local Board Views and Implications

9. These budgets are held by Community Development and Safety, to fund priority work areas as approved by the local board in the CDAC annual work programme.

Māori impact statement

10. Projects and programmes outlined are available to all community members, including Maori.

Implementation

11. Pending board approval, funding agreements will be signed with the relevant community partner organisations. These agreements will set out project deliverables and reporting requirements.

Attachments

No.	Title	Page
a View	Community Development and Safety - Community and Youth budget	21

Signatories

Authors

Carminia Adona - PA/Business Coordinator

Detlev Jackson - Senior Community Development Facilitator

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Eric Perry - Relationship Manager

Upper Harbour Local Board

24 March 2015

Proposals for the expenditure of remaining discretionary opex budgets of the Upper Harbour Local Board for the 2014/2015 financial year

File No.: CP2015/03764

Purpose

1. This report outlines projects that will require funding using the board’s discretionary operating expenditure. The report asks the board to consider if it wishes to fund the projects at this time.

Executive Summary

2. At the date of this report, the board had $75,000 remaining in discretionary operating expenditure.

3. This report recommends committing discretionary budget to eight projects that support the outcomes of the Upper Harbour Local Board Plan.

4. Should the board approve all of the recommended projects, the board’s discretionary operating expenditure (opex) of $75,000 will be entirely expended.

Recommendation/s

That the Upper Harbour Local Board approve form its discretionary operating budget:

a) the oiling of the Faraway Tree sculpture in Sanders Reserve at a cost of $1,428.88

b) the maintenance of the wooden sculptures in Kell Park at a cost of $1,845.

c) the relocation of plants, the construction of a new boundary fence and preparing new garden bed in Centorian Reserve at a cost of $10,000.

d) a one off grass cutting at Hosking Reserve at a cost of $20,000.

e) the preparation of an Economic Development Plan for the entire Upper Harbour Local Board area at a cost of $30,000.

f) a grant to the North Harbour Business Association in support of a feasibility study and trial for shuttle bus service in NHBID area, at a cost of $7,176.12.

g) the appointment of an independent consultant to assist Meadowood Community House with its governance and the revision of its constitution, at a cost of $2,800.

h) a grant of $1,750 to North Shore City Baseball Club towards the cost of using the Rosedale softball facility for the 2015 New Zealand U13 Club Nationals, over the Easter weekend.

Comments

Faraway Tree Sculpture in Sanders Reserve

5. The Faraway Tree Sculpture in Sanders Reserve is in need of cleaning and oiling on the bottom third of the trunk. To chemically clean the mould, remove any loose bark, air clean all debris and apply two coats of oil over two and a half days, the total cost of this project is $1,428.88. The quotation relating to this work is attached to this report as Attachment A.

Wooden sculpture maintenance in Kell Park

6. The wooden sculptures in Kell Park are in need of maintenance due to their bad state with safety and amenity concerns. Three days maintenance work is required that will protect the sculpture for three years when it should be cleaned again, and it should not need tipping over again (for base maintenance) for another six years. The cost of the work is $1,845. The quotation relating to this work is attached to this report as Attachment B.

Enhancements at Centorian Reserve

7. Council, through the Parks Department, is reclaiming an area in Centorian Reserve that was encroached upon and fenced off during the development of a residential property.

8. The current owners purchased the property unaware of the encroachment and have created a large, abundant garden with semi mature shrubs in the location. Council now seeks the reclaim of some of the land in order that a safe pathway into the reserve can be constructed that is accessible.

9. An additional $10,000 is sought for the project to construct a new boundary fence and to prepare a garden bed on the private lot into which many of the plants and shrubs will be transplanted.

10. This work is additional to the original scope of the project and the current budget does not provide for it. The Parks Department believe the goodwill fostered by assisting the elderly residents in this manner is important. The additional scope of works can be undertaken by the contractor who is commissioned for the rest of the project’s physical works.

Grass-cutting at Hosking Reserve

11. The grazing license for Hosking Reserve lapsed at the end of 2014. The grazee decided not to apply for a new license to graze. Consequently a one off mow of the reserve, as an interim measure whilst a new grazer is found, is required. An amount of $20,000 is sought for a week’s work, due to the size of the site

Economic Development Plan for the entire Upper Harbour Local Board area

12. One of the priorities in the Upper Harbour Local Board Plan 2014 is the development of an economic development plan for the entire Upper Harbour area. The Local Economic Development Team have indicated that they have capacity to undertake this work, and the board has requested that this project be brought forward from the 2015/2016 financial year to 2014/2015 for completion. The total cost of the project is $30,000.

Shuttle bus service in the NHBID area

13. Congestion and parking are issues in the North Harbour Business Improvement District. The North Harbour Business Association would like to conduct a feasibility study and trial of providing a shuttle service linking Constellation Park and Ride with businesses within the BID area. This would provide a service that does not currently exist for employers in the area. It is the Association’s aim to make this service financially viable but would need to conduct a feasibility to determine its options. The total contribution available to this project is $7,176.12.

Governance Support Meadowood Community House

14. It has been identified that Meadowood Community House is in need of support with their governance structure and the review of their constitution. A consultant has been approached to provide independent assistance and the envisaged outcomes are as follows:

· Completion of the updating of the constitution for the Community House in time for the June 2015 AGM.

· Governance training and support for existing committee members in order for them to understand their role and appropriate handling of conflicts of interest.

· Support for the nominations and induction process for the new committee and chairperson at the AGM in June.

· A committee with robust processes and procedures to effectively govern the community house and crèche and work well with management for the benefit of the community.

15. A quotation has been received from Threshold Management and Coaching to provide independent assistance to the Meadowood Community House at a cost of $2,800. The quotation is attached to this report as Attachment C.

North Shore City Baseball Club

16. A written request has been received from the North Shore City Baseball Club for a grant in the amount of $1,750. The reason that the Club has approached the board outside of the normal discretionary funding round is that their funding requirement falls outside of the next discretionary funding round. The written request is attached to this report as Attachment D.

17. North Shore City Baseball Club is hosting the 2015 New Zealand U13 Club Nationals at Rosedale Park North, Albany during the Easter weekend. They are seeking funding to cover the costs of the tournament facility which has been set by the North Harbour Softball Association at $1,750.

18. Although the tournament is a national tournament it is hosted by the local North Shore City Baseball Club and will contain up to two teams from the club. Each team can have up to 15 players on their roster. There are approximately 10 teams from Auckland and New Zealand that will compete in the tournament.

19. North Shore U11 and U13 teams have, since the club was formed some five years ago, based themselves within the Upper Harbour ward. Their normal home ground is the Albany Domain, but due to current upgrades, are presently based at Rosedale Park South.

20. The club has a large player base that resides in the Upper Harbour ward and have a diverse ethnic spread within the club, including a high number of Japanese and Korean families.

Consideration

Local Board Views and Implications

21. The Upper Harbour Local Board has sole decision-making responsibility for the allocation of its discretionary operating expenditure.

Māori impact statement

22. There are no particular impacts on Māori that are different from general users of the facilities proposed.

Implementation

23. There are no implementation issues. All projects can be completed in the current financial year if approval is given at the local board’s March 2015 business meeting.

Insert JEROME CAMERON also as author

Attachments

No.	Title	Page
a View	Quotation for work to be conducted on the Faraway Tree in Sanders Reserve	29
b View	Quotation for wooden sculpture maintenance in Kell Park	31
c View	Quotation for assistance with Meadowood Community House's governance and constitution	33
d View	Letter of request for funding from North Shore City Baseball Club	37

Signatories

Authors

Karen Marais - Local Board Services

Jerome Cameron – Graduate Advisor

Authorisers

Eric Perry - Relationship Manager

Upper Harbour Local Board

24 March 2015

LGNZ Conference and AGM 2015

File No.: CP2015/03675

Purpose

1. This report informs local boards about the Local Government New Zealand (LGNZ) Annual General Meeting (AGM) and conference in Rotorua from Sunday 19 July 2015 to

Tuesday 21 July 2015. Local boards are invited to nominate a representative to attend as relevant.

Executive Summary

2. The Local Government New Zealand annual conference and AGM takes place at the Rotorua Energy Events Centre from Sunday 19 July to Tuesday 21 July 2015.

3. The AGM takes place on the first day of the conference. Auckland Council is entitled to 4 official delegates at the AGM, one of whom is the presiding (or voting) delegate. The Governing Body will consider this at their meeting on 26 March 2015. The four official delegates are likely to be the Mayor as a member of the LGNZ National Council, the Deputy Mayor as the Mayor’s alternate for this position, Cr Webster as Chair LGNZ Zone One and a member of LGNZ National Council, and the Chief Executive.

4. In addition to the official delegates, local board members are invited to attend. Local boards should consider the relevance of the conference programme when deciding on attendance, with the expectation that no board will approve more than one member to attend the conference.

Recommendation/s

That the Upper Harbour Local Board:

a) consider nominating a representative to attend the Local Government New Zealand 2015 Annual General Meeting and conference from Sunday 19 July 2015 to Tuesday 21 July 2015 on the basis that the conference programme is relevant to the local boards work programme.

b) confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

Comments

5. The 2015 LGNZ Conference and AGM are being held in Rotorua. The conference commences with the AGM and technical tours from 09.30 am on Sunday 19 July 2015 and concludes at 2.30 pm on Tuesday 21 July 2015.

6. The theme of this year’s conference is “Leading the Charge for our Communities”.

The programme includes:

· Stephen Yarwood, former Mayor of Adelaide, will discuss performance and customer focussed culture - taking your people with you;

· David Meates, CEO of Canterbury District Health Board, will present on understanding what's important to communities and why a strong focus on the customer matters;

· Dr Lester Levy, CEO of New Zealand Leadership Institute, will discuss disruptive governance –how do we increase our performance and create a strong link from strategy to transparent financial performance;

· Kevin Roberts, Executive Chairman of Saatchi & Saatchi, on telling our story and selling the value of our sector;

· Penny Webster, Councillor at Auckland Council; Rob Cameron, Partner at Cameron Partners; and Dr Oliver Hartwich, Executive Director of the New Zealand Initiative will speak on funding for growth – transformation of local government;

· Dr William Rolleston, National President of Federated Farmers; Andrew Knight, CEO of New Zealand Oil and Gas; and Gary Taylor, Executive Director of the Environmental Defence Society will discuss resource management – how a growing economy can also support a healthy environment;

· Mayors Meng Foon, Stuart Crosby, Annette Main, David Ayers and Tony Kokshoorn will each present on right-sizing your town and making the important decisions – a response to economic and demographic change;

· Brenda Halloran, former Mayor of Waterloo, Canada, will talk about nation building – infrastructure and urban development; and

· Brett Way of Central Hawkes Bay District Council and Rochelle Deane of Auckland Council will present on delivering local government expertise in the Pacific – a snap shot of the Local Government Technical Assistance Facility for Pacific Countries, (PacificTA) programme.

7. The programme also includes a number of Master Class sessions including:

· Growing New Zealand's talent and economies – strategies to retain and attract skilled migrants;

· Local boards – connecting with the community;

· Engaging with iwi to grow local and regional economies;

· Collaboration, culture change and customer focus under the Resource Management Act; and

· Getting the most from the One Network Roading Classification system.

8. Local boards should consider the relevance of the programme when deciding on conference attendance, with the expectation that no local board will approve more than one member to attend the conference.

Annual General Meeting

9. The AGM takes place on the first day of the conference. Auckland Council is entitled to have four delegates to the AGM, one of whom is the presiding (or voting) delegate. The four official delegates are likely to be the Mayor (or his nominee), the Deputy Mayor, Councillor Penny Webster (as Chair of Zone One) and the Chief Executive (or his nominee).

10. The Mayor is a member of the LGNZ National Council, the Deputy Mayor is the Mayor’s alternate for this position, and Councillor Penny Webster is the Chair of LGNZ Zone One and a member of LGNZ National Council. The Governing Body will consider an item on AGM attendance at their meeting on 26 March 2015.

11. LGNZ request that local board members who wish to attend the AGM, register their intention prior to the AGM.

Costs

12. The Local Board Services Department budget will cover the costs of one member per local board to attend the conference.

13. Registration fees are $1410.00 (incl GST) before 3 June 2015 and $1510.00 (incl GST) after that. Full conference registration includes

· Attendance at conference business sessions (Sunday-Tuesday);

· Satchel and contents;

· Daily catering;

· Simpson Grierson welcome cocktail function;

· Fulton Hogan conference dinner and EXCELLENCE Awards function; and

· Closing conference function ticket.

14. The council hosted tours on Sunday 19 July 2015 are not included in the conference price. Local board members are welcome to attend these at their own cost.

15. Additional costs are approximately $150 per night accommodation, plus travel. Local Board Services will be co-ordinating and booking all registrations and accommodation and investigating cost effective travel.

Consideration

Local Board Views

16. This is a report to the 21 local boards.

Maori Impact Statement

17. The Local Government NZ conference will better inform local boards and thereby support their decision making for their communities including Maori.

Implementation Issues

18. There are no implementation issues associated with the recommendations in this report.

Attachments

No.	Title	Page
a View	LGNZ Conference and Master Class Programme	43

Signatories

Authors

Anna Bray - Policy and Planning Manager - Local Boards

Authorisers

Eric Perry - Relationship Manager

Rex Hewitt - Relationship Manager

Upper Harbour Local Board

24 March 2015

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Upper Harbour Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Acquisition of open space land - Whenuapai

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains land valuation information and identifies land that the council may acquire for open space purposes..

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains land valuation information and identifies land that the council may acquire for open space purposes..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

Authors	Suad Allie - Democracy Advisor
Authorisers	Eric Perry - Relationship Manager