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Upper Harbour
Local Board
24 March 2015
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1 Welcome
The chair
welcomed all those present.
2 Apologies
Secretarial note: An apology for
non-attendance had been received from Councillor John Watson.
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
Member JG
McLean entered the meeting at 7.01pm
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12
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Meeting Minutes Upper Harbour Local Board, Tuesday 10 March 2015
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That the Upper Harbour Local Board note
the open unconfirmed minutes of the Upper Harbour
Local Board meeting held on Tuesday, 10 March 2015
are attached at Item 12 of the agenda for the information of the board only,
and will be confirmed under item 4 of the agenda.
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13
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Allocation of Unspent Budget Items: Community and Youth
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Resolution number UH/2015/22
MOVED
by Deputy Chairperson LM Whyte, seconded by Member MA Miles:
That the Upper
Harbour Local Board:
a) allocate
the community wellbeing and youth development funding to support projects and
delegate authority to the Senior Community Development Facilitator to expend
the funds prior to June 2015 as detailed below, in line with the discussions
held at the business meeting:
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Initiative
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Amount
recommended
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Community
building and youth development in Hobsonville Point
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$15,000
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Community
gardens network – under the Albany Coco Inc. umbrella
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$2,000
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General
local community events associated with Neighbours Day
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$3,000
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Neighbours
Day and community activities for young people in Greenhithe
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$2,000
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Capacity
building for Herald Island Residents and Ratepayers Association
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$3.000
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Youth
engagement initiatives with community partners
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$9,000
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Youth
Leadership pilot programme
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$8,000
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Total
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$42,000
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b) request
of staff to report back to the board on the outcome of the expenditure.
CARRIED
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14
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Proposals for the expenditure of remaining discretionary opex
budgets of the Upper Harbour Local Board for the 2014/2015 financial year
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Resolution number UH/2015/23
MOVED
by Chairperson BK Neeson, seconded by Member MA Miles:
That the Upper
Harbour Local Board approve from its discretionary operating budget:
a) the oiling of the Faraway
Tree sculpture in Sanders Reserve at a cost of $1,428.88
b) the maintenance of the
wooden sculptures in Kell Park at a cost of $1,845.
c) the relocation
of plants, the construction of a new boundary fence and preparing new garden bed in Centorian Reserve at
a cost of $10,000.
d) the removal of gorse at
Hosking Reserve and the maintenance of the bridle trails at Sanders Reserve,
at a cost of $20,000.
e) the preparation of an
Economic Development Plan for the entire Upper Harbour Local Board area at a
cost of $20,000.
f) a grant, in principle, to the
North Harbour Business Association (NHBA) in support of a feasibility study
and trial for shuttle bus service in NHBID area, at a cost of $17,176.12,
subject to the NHBA providing the board with a more detailed proposal.
g) the appointment of an independent
consultant to assist Meadowood Community House with its governance and the
revision of its constitution, at a cost of $2,800.
h) a grant of $1,750 to North
Shore City Baseball Club towards the cost of using the Rosedale softball facility for the 2015 New Zealand U13 Club Nationals, over the
Easter weekend.
CARRIED
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15
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LGNZ Conference and AGM 2015
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Resolution
number UH/2015/24
MOVED by Chairperson BK Neeson, seconded by
Member MA Miles:
That the
Upper Harbour Local Board:
a) tentatively
nominate member John MacLean as a representative to attend the Local
Government New Zealand 2015 Annual General Meeting and conference from Sunday,
19 July 2015, to Tuesday, 21 July 2015, on the basis that the conference
programme is relevant to the local boards work programme.
b) confirm that conference attendance including travel and
accommodation will be paid for in accordance with the current Auckland
Council Elected Member Expense Policy.
CARRIED
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17
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Governing Body Members' Update
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This item was not taken.
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19 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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20 Procedural
motion to exclude the public
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Resolution
number UH/2015/27
MOVED by Member MA Miles, seconded by Chairperson BK
Neeson:
That the
Upper Harbour Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Acquisition
of open space land - Whenuapai
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular, the
report contains land valuation information and identifies land that the
council may acquire for open space purposes..
s7(2)(i) - The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In particular, the
report contains land valuation information and identifies land that the
council may acquire for open space purposes..
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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7.39pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
8.19pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Acquisition of open space land - Whenuapai
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That
the Upper Harbour Local Board:
h) confirm that
there be no restatement of this confidential report and attachments for the
acquisition of land for open space within the Whenuapai 1 Special Housing
Area, or the resolutions of the board, until
settlement of the purchases and only then is the resolution to be restated.
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8.20 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Upper Harbour Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
