Kua uru mai a hau kaha, a hau
maia, a hau ora, a hau nui,
Ki runga, ki raro, ki roto, ki
waho
Rire, rire hau…pai marire
Translation (non-literal) -
Rama Ormsby
Let the winds bring us
inspiration from beyond,
Invigorate us with determination
and courage to achieve our aspirations for abundance and sustainability
Bring the calm, bring all things
good, bring peace….good peace.
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
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That the Waiheke Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 26 February 2015, as a true and
correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Waiheke Local Board. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from www
members.
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9.1 World War One 100
Years Commemoration Working Group - Rea Wikaira
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Purpose
1. Rea Wikaira
of the WW 100 Commemoration Working Group will be in
attendance to update the Board on the progress of the group with regards to
the World War One 100 years commemorations.
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Recommendation/s
That the Waiheke Local Board:
a) Thanks Rea Wikaira of the WW 100 Commemoration Working Group for his attendance and
presentation.
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10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Waiheke Local
Board
12 March 2015
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Proposed Waiheke Inorganic Collection and Resource
Recovery Trial
File No.: CP2015/01810
Purpose
1. To
seek the Waiheke Local Board’s endorsement for the implementation of a 40 week
inorganic and resource recovery trial on Waiheke to be run from August 2015 to
June 2016.
2. To
request a commitment of funding for $10,000 towards supporting a community
organisation (or organisations) on Waiheke to set up and operate a resource
recovery function at the Tahi Road site.
Executive Summary
3. A
community recycling centre is proposed for Waiheke as part of the development
of an Auckland-wide resource recovery network. In order to determine the
feasibility of operating a recycling centre on Waiheke, it is proposed to
operate an inorganic collection and resource recovery trial in the 2015/2016
financial year.
4. This
report outlines the suggested approach of the trial and requests a contribution
from the board to support building the capacity of a local community
organisation, or organisations, to lead the trial. All other costs of running
the trial will be met from regional funding.
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Recommendations
That the Waiheke Local Board:
a) Endorses
the implementation of a 40 week inorganic and resource recovery trial on
Waiheke from August 2015 to June 2016.
b) Agrees,
in principle, to provide funding of $10,000 from its 2015/2016 budget to
support building the capacity of a local, Waiheke community organisation, or
organisations, to provide additional education and promotional activities to
complement the resource recovery trial.
c) Approves
one board member to act as spokesperson for the inorganic and resource
recovery trial.
d) Notes that regional funding is available to support all other
costs of running the proposed trial.
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Discussion
Background
5. The
Waste Management and Minimisation Plan (WMMP) is council’s road map towards
zero waste by 2040. The focus of the WMMP is ‘Waste to Resources’ and provides
for a regional approach to waste services that includes:
· Disposer pays charging
for waste to landfill;
· Changes to the way
inorganic waste is collected and paid for;
· Developing a Resource
Recovery Network;
· The establishment of
the Waste Management and Minimisation Fund (WMIF); and
· Increased waste minimisation
education and communications.
6. While
the WMMP provides for regional consistency to services, it also recognises the
need for tailored and integrated solutions for the Hauraki Gulf islands. The
emphasis is to work with relevant local boards, community and businesses to
foster on-island solutions for waste.
7. The
following are waste streams where gaps have been identified as requiring
innovative solutions on Waiheke:
· Food waste
· Green waste
· Inorganic waste
· Construction and
demolition waste
8. The
contract to operate waste services, including disposal of green waste, on
Waiheke is currently held by Waste Management. This contract is scheduled to
expire in 2019.
9. A
long term strategy to develop an Auckland-wide resource recovery network was
agreed by the Regional Strategy and Policy Committee in October 2014. As well
as confirming indicative budgets and site selection, the strategy identified 12
areas, including Waiheke, where community recycling centres will be
established.
Proposed Inorganic and Resource Recovery Trial
10. A
draft proposal to implement a 40 week inorganic trial was discussed with the
Waiheke Local Board (the board) in November 2014. The goals of the proposed
trial were to;
a) To
trial a new inorganic service on Waiheke Island, based at the Tahi Road depot,
that increases resource recovery and provides opportunities for local
enterprises; and
b) To
foster a community-led approach to resource recovery.
11. An
indicative timeline for the implementation of the inorganic and resource
recovery trial is noted in table 1 below.
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Action
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Timeline
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Formal report
to board with regards to trial
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March 2015
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Reconfiguration
of Tahi Road site
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March to July
2015
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Procure
community enterprise/s to operate at Tahi Road via an Expression of Interest
and negotiation process
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March to July
2015
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Mobilise City
Parks and the community enterprise/s
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March to July
2015
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Trial service
commences
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August 2015
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Review and
evaluation to inform future service delivery options
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March to July
2016
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Report back to
board on trial
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August or
September 2017
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Table 1: Indicative timeline for inorganic and resource recovery
trial
12. Waste
levy funding is available to meet almost all the costs of the proposed trial.
However, it is recommended that the board fund a contribution of $10,000 to
support a local community organisation (or organisations) to provide
educational and promotional activities that complement the resource recovery
part of the trial.
13. The
outcomes of the trial are as follows:
· To better understand
the flow of materials and what is possible to reuse, repurpose and recycle on
island in order to develop a practical inorganic collection service for
Waiheke;
· To build the capacity
and capability of the community sector for resource recovery; and
· To better understand
material flows and capacity requirements of a future Community Recycling Centre
on Waiheke.
14. Solid
Waste has agreement from City Parks to temporarily share the Tahi Road site to
facilitate resource recovery from the inorganic trial. Tahi Road will be
re-configured to enable continuation of existing City Parks operations, in
addition to creating a space for resource recovery.
15. City
Parks will undertake the collection of inorganic material during the trial period.
16. Solid
Waste will undertake a community engagement process with Waiheke community
organisations to engage a community organisation to undertake the resource
recovery function of the trial. All interested parties will be required to
complete an Expression of Interest which will be evaluated by a team from Solid
Waste. Ongoing support will be provided to the successful party.
Possible
Barriers to Implementation
17. In
developing and introducing an inorganic and resource recovery trial on Waiheke,
the following issues may arise and need to be taken into consideration:
· Support may be
required to increase the capacity and skills of the community sector;
· Care will need to be
taken to ensure the trial does not undermine existing community groups, for
example the New Hope Shop currently operating at the Waiheke Transfer Station;
· Care will also need
to be taken not to undermine Council’s relationship with the current waste
collection contractor on Waiheke; and
· Community acceptance
of trial methodology and expectations after trial completion.
Monitoring and Evaluation
18. As
part of the trial a survey will be undertaken to gauge residents’ satisfaction
with the collection methodology and resource recovery function.
Consideration
Local Board Views and Implications
19. The
board has consistently expressed interest in supporting community organisations
and social enterprises to manage waste collection on Waiheke. This proposed
trial will determine the feasibility of such an approach, and assess the
capability of local organisations to deliver waste collection services.
20. At
its meeting on 27 November 2014, the board requested “officers investigate and
report back options for the development of a community recycling facility, a
resource recovery centre and a council composting facility on council-owned
land at Tahi Road or elsewhere” (resolution number WHK/2014/236). This report
actions that request.
21. The
Waiheke Local Board Plan includes reference to establishing a resource recovery
facility on Waiheke, as well as general support for locally-driven waste
minimisation initiatives.
22. In
addition, a number of conversations have been held with the board on the
proposed removal of the subsidy applied to the targeted rate for waste
collection on Waiheke. This proposed trial will allow the board to consider how
effective a community resource recovery centre could be in reducing waste from
landfill (and therefore, the cost of such a service).
Maori Impact Statement
23. There
are no particular impacts on Maori. Piritahi Marae will be included in the
community engagement process for the registration of interest.
Implementation Issues
24. The proposed operation of the trial is noted in paragraphs 14 to 16
above.
25. Regular reporting on the trial will be included in the quarterly
update from the Infrastructure and Environmental Services department, or as
required. A formal report to will be presented to the
board upon completion of the procurement process, and at the completion of the
trial. The final report will present the results of the trial and
recommendations for a future inorganic collection service. It will also make
recommendations on the way forward for establishing a community recycling
centre on Waiheke.
Attachments
There are no attachments for
this report.
Signatories
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Authors
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Jenny Chilcott – Project Manager, Community
Waste Initiatives
Parul Sood – Waste Planning Manager
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Authorisers
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Ian Stupple – Solid Waste Manager
John Dragicevich – Infrastructure and
Environmental Services Manager
Judith Webster - Relationship Manager
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