Waiheke Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waiheke Local Board held in the Oneroa Bowling Club, 100 Oceanview Road , Alison Park , Waiheke on Thursday, 26 March 2015 at 5.15pm.

 

present

 

Chairperson

Paul Walden

 

 

 

Deputy Chairperson

Beatle Treadwell

 

 

 

Members

Becs Ballard

 

 

 

 

John Meeuwsen

 

 

 

 

APOLOGIES

 

 

Shirin Brown

For Lateness (from 5:25pm, Item 9.1)

 


Waiheke Local Board

26 March 2015

 

 

 

1          Welcome

 

Member BM Treadwell led the meeting in prayer.

 

2          Apologies

 

Resolution number WHK/2015/49

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)         Accepts the apology from Member Brown for lateness.

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number WHK/2015/50

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)         Confirms the ordinary minutes of its meeting, held on Thursday, 12 March 2015, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

 

 

 

 

 

 

 

 

 

9          Public Forum

 

9.1

Wilma Road Upgrade - Tony King-Turner

 

Tony King-Turner and Penny Holmes were in attendance to speak to the board regarding the proposed removal of trees by Downer along Wilma Road.

 

A copy of the report has been placed on the official minutes and can be viewed at the Auckland Council website.

 

 

 

 

Resolution number WHK/2015/51

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson BM Treadwell:  

That the Waiheke Local Board

 

a)    Thanks Tony King-Turner and Penny Holmes for their attendance and presentation.

 

b)    Receives the tabled report and attach it to the minutes.

 

c)    Forwards the report to Auckland Transport and the Mayor’s Office for their information and consideration.

 

 

CARRIED

 

Attachments

a     Auckland Transport activity on Wilma Road  

 

 

5:25pm            Member Shirin Brown entered the meeting. 

 

 

9.2

Old Library Space Management - Lynne Stewart

 

Lynne Stewart was in attendance to speak on behalf of the Art Works Promotion Group regarding the use of the old library space.

 

 

Resolution number WHK/2015/52

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board

 

a)    Thanks Lynne Stewart for her attendance and presentation.

           

CARRIED

 

 

 

 

 

 

 

 

 

 

 

9.3

TEDx Waiheke - Lucia Die Gil and Vibeke Brethouwer

 

Lucia Die Gil and Vibeke Brethouwer were in attendance to speak to the board regarding TEDx Waiheke

 

A copy of the report has been placed on the official minutes and can be viewed at the Auckland Council website.

 

 

 

 

Resolution number WHK/2015/53

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board

 

a)    Thanks Lucia Die Gil and Vibeke Brethouwer for their attendance and presentation.

 

b)    Receives the tabled report and attach it to the minutes.

 

c)    Refers the matter to the events team for consideration and advice to the events portfolio holders.

 

d)    Delegates to the events portfolio holders the authority to make a final decision with regards this proposal.

e)    CARRIED

 

Attachments

a     TEDx Waiheke

 

 

9.4

Feedback on Empowered Communities meeting on 12 March 2015 - Roger Bryant

 

Roger Bryant was in attendance to give feedback to the board regarding the Empowered Communities meeting he attended on 12 March 2015.

 

A copy of the report has been placed on the official minutes and can be viewed at the Auckland Council website.

 

 

 

 

Resolution number WHK/2015/54

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

 

That the Waiheke Local Board

 

a)    Thanks Roger Bryant for his attendance and presentation.

 

b)    Receives the tabled report and attach it to the minutes.

 

CARRIED

 

Attachments

a     Feedback on Empowered Communities meeting

 

 

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Auckland Transport Report - March 2015

 

Resolution number WHK/2015/55

MOVED by Chairperson PA Walden, seconded by Member SD Brown:  

That the Waiheke Local Board:

a)      Receives the Auckland Transport report.

b)      Thanks Ivan Trethowen for his attendance.

 

CARRIED

 

 

13

Wetland restoration programme for Rangihoua Onetangi Sports Park and Te Matuku Bay Esplanade Reserve

 

Resolution number WHK/2015/56

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      Agrees in principle to support a new approach to the restoration of native bush           and wetlands; this approach will minimise herbicide use through the tolerance           of some weeds and the use of manual weed control where necessary and will           encourage the involvement of volunteers.

b)      Agrees to fund immediate restoration work, including site preparation work at          Rangihoua and weed control at Te Matuku, at a cost of $37,000 from the board’s          Wetland Restoration Budget line in FY 2014/15.

c)      Agrees to grant aid to a community organisation for continuation of the wetland           restoration work at Rangihoua Onetangi Sports Park, through a programme           which encourages involvement of local and visiting volunteers at a cost of           $25,000 from the boards 2014/15 small local improvement projects budget. 

d)      Agrees that the terms of the grant and partnership organisation are to be           agreed by the Local Board Chair and environment portfolio holder or other           person delegated by the board.

e)      Agrees to contribute up to $8,000 in 2014/15 from the small local improvement           projects budget line to prepare a revised work programme and associated           monitoring       and reporting framework, based on the new approach, for           Rangihoua, Te Matuku, Tawaipareira and Okahuiti wetlands.

f)       Agrees to contribute up to $5,000 in 2014/15 from the small local improvement           projects budget line to carry out maintenance on the 2014 planting areas as           necessary.

g)      Agrees for the purposes of this report, to restrict the use of           glyphosphate/Roundup to spot spraying of moth plant seedlings in           accordance with the 2014/2015 work programme and subject to any     further advice from councils biosecurity team and  the   following conditions;

·         Use only by qualified operators

·         Warning signs to be provided advising the public not to enter the work area during spray operations

CARRIED

 

 

14

LGNZ Conference and AGM 2015

 

Resolution number WHK/2015/57

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      Delegates to the Chair and Deputy Chair to nominate a representative to attend the Local Government New Zealand 2015 annual general meeting and conference from Sunday 19 July 2015 to Tuesday 21 July 2015 on the basis that the conference programme is relevant to the Local Board’s work programme.

b)      Confirms that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

CARRIED

 

 

15

List of resource consents

 

Resolution number WHK/2015/58

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson BM Treadwell:  

That the Waiheke Local Board:

a)      Receives the list of resource consents lodged during 16 February to 13 March           2015 related to Waiheke Island.

b)      Registers with the Auckland Council Planning department the interest of the           board and community in the proposed tree work on Wilma Road by      Auckland           Transport and ask to be consulted on any consent for these works at the           earliest possible opportunity.

CARRIED

 

 

16

Reports requested/pending

 

Resolution number WHK/2015/59

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board

a)      Receives the Reports Requested/Pending report.

CARRIED

 

 

 

 

 

 

 

 

17

Board Members' Reports

 

Resolution number WHK/2015/60

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson BM Treadwell:  

That the Waiheke Local Board:

a)      Receives the Board Members’ written and verbal reports.

CARRIED

 

 

18        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

19        Procedural motion to exclude the public

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      Excludes the public from the following part(s) of the proceedings of this meeting.

b)      Agrees that Richard McWha and Tracey Williams be permitted to remain for Confidential Item 19: Operational Management of the old Library Space after the public has been excluded, because of their knowledge of the project, which will help the Waiheke Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Operational Management of the Old Library Space

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains recommendations which cannot be released prior to the Board making its decision..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

 

6:57pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

7:21pm            The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Operational Management of the Old Library Space

 

Resolution number WHK/2015/1

MOVED by Member SD Brown, seconded by Deputy Chairperson BM Treadwell:  

That the Waiheke Local Board:

c)      Releases the report and confidential minutes into the open once all of the applicants have been informed of the board’s decision.

CARRIED

 

 

7:25 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................