Minutes of Albert-Eden Local Board

Albert-Eden Local Board

01 April 2015

1 Welcome

2 Apologies

Resolution number AE/2015/14

MOVED by Chairperson PD Haynes, seconded by Member MJ Watson:

That the Albert-Eden Local Board:

a) accepts the apology from Member Tim Woolfield for absence and notes the apology from Governing Body Member Christine Fletcher for lateness.

CARRIED

3 Declaration of Interest

Members’ interest to Item 12

Deputy Chairperson Fryer declared an interest to Item 12 as she is the Chair of the Mount Albert Grammar School Community Swimming Pool Trust and did not participate in the subsequent discussion and voting.

Member Watson and Member Easte declared an interest to Item 12 as they are members of the Mount Albert Grammar School Community Swimming Pool Trust.

4 Confirmation of Minutes

Resolution number AE/2015/15

MOVED by Chairperson PD Haynes, seconded by Deputy Chairperson GJ Fryer:

That the Albert-Eden Local Board:

a) confirms the minutes of its ordinary meeting, held on Wednesday, 4 March 2015, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Special acknowledgement to the Epsom Normal Primary School

Resolution number AE/2015/16

MOVED by Chairperson PD Haynes, seconded by Member RAJ Langton:

The Albert-Eden Local Board thanks the teachers, staff and pupils of Epsom Normal Primary School for welcoming the board and its staff to the school and graciously hosting the board’s April business meeting. The board also congratulates all the students on the successful delivery of a fun and interactive presentation full of imaginative ideas on a diverse range of issues ranging from the redevelopment of Potters Park to local transport.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

8.1	Auckland Chinese Garden Steering Group
	A document was tabled in support of this item. A copy of the tabled document will be kept on file and made available on the Auckland Council website.
	Ron Sang and Kai Luey, Co-Chairs, and Susan Zhu, Secretary - Auckland Chinese Garden Steering Group, were in attendance to deliver a Deputation presentation regarding the proposal to establish a Chinese Garden in Auckland city.
	Resolution number AE/2015/17 MOVED by Deputy Chairperson GJ Fryer, seconded by Member H Arlington: That the Albert-Eden Local Board: a) thanks Ron Sang and Kai Luey, Co-Chairs, and Susan Zhu, Secretary - Auckland Chinese Garden Steering Group, for their Deputation presentation. CARRIED
	Attachments a Auckland Chinese Garden Steering Group powerpoint presentation

9 Public Forum

9.1	'Wet Hot Beauties - Wipe Out' event
	A document was tabled in support of this item. A copy of the tabled document will be kept on file and made available on the Auckland Council website.
	Pip Hall and Judy Dale, Co-Producers/Creators, ‘Wet Hot Beauties – Wipe Out’, were in attendance to deliver a Public Forum presentation on the ‘Wipe Out’ event held in Point Chevalier on Saturday, 7 March 2015.
	Resolution number AE/2015/18 MOVED by Deputy Chairperson GJ Fryer, seconded by Member RAJ Langton: That the Albert-Eden Local Board: a) thanks Pip Hall and Judy Dale, Co-Producers/Creators, ‘Wet Hot Beauties’ – Wipe Out, for their Public Forum presentation. CARRIED
	Attachments a Wet Hot Beauties - Wipe Out powerpoint presentation

9.2	Wrights Spur and Haultain Street dispute
	A document was tabled in support of this item. A copy of the tabled document will be kept on file and made available on the Auckland Council website.
	Raa and Steve Austin, Mel and Dee Simpson, David Tunnicliff, Kube Neill and John Tucker, residents, were in attendance to deliver a Public Forum presentation outlining the current dispute between Wrights Spur-Brentwood Avenue residents and several businesses located along Haultain Street, Mt Eden.
	Resolution number AE/2015/19 MOVED by Deputy Chairperson GJ Fryer, seconded by Member H Arlington: That the Albert-Eden Local Board: a) thanks Raa and Steve Austin, Mel and Dee Simpson, David Tunnicliff, Kube Neill and John Tucker, residents, for their Public Forum presentation outlining the current dispute with nearby businesses along Haultain Street, Mt Eden. b) delegates the board’s Planning portfolio leads to work with Auckland Transport and council Planning officers to address the issues raised by the residents. CARRIED
	Attachments a Wrights Spur residents' presentation

10 Extraordinary Business

There was no extraordinary business.

Secretarial Note: Items 19, 12, 13, 15, 14, 11.1, 11.2, 16, 17, 18, 21, 22 and 23 were heard at this point.

11 Notices of Motion

11.1

Notice of Motion - Alternate Cycle Route Street Signs in Albert-Eden

Resolution number AE/2015/20

MOVED by Member LA Corrick, seconded by Chairperson PD Haynes:

That the Albert-Eden Local Board:

a) supports the overall objectives of the project to review signage.

b) notes with concern the long timelines presented for resolution of these signage issues and requests every effort to accelerate the relevant project’s activities be undertaken.

c) requests Auckland Transport to replace these signs as quickly as possible after the graphical components and construction materials have been determined.

d) does not support Auckland’s Transport’s view that these current signs are not seen as representing a safety issue.

e) notes its disappointment in not being briefed on this project prior to the installation of these specific signs.

CARRIED

11.2

Notice of Motion - Call on Ports of Auckland to Pause Reclamation Plan

Resolution number AE/2015/21

MOVED by Member GD Easte, seconded by Chairperson PD Haynes:

That the Albert-Eden Local Board:

a) receives the Notice of Motion - Call on Ports of Auckland to Pause Reclamation Plan.

b) calls upon Ports of Auckland Limited to pause any further physical extension of its wharves into the harbour pending the outcome of the comprehensive study of the social, cultural, environmental and economic effects of the port as promised by the Mayor in 2013 and again last week.

c) notes that in making this call the board is well aware that POAL has a legally valid resource consent to extend Bledisloe Wharf by some 100 metres but calls upon them to act as good corporate citizens and heed the long standing, widespread and deep seated public concern about the impact of further reclamation on the harbour which was side-stepped by the non-notified process.

d) notes its expectation that the above study will be conducted transparently and include plenty of opportunity for public input.

e) requests that officers circulate the resolutions to the Mayor and Councillors and other Local Boards.

CARRIED

12	Mount Albert Grammar School Community Swimming Pool Trust - Community Loan
	Leigh Redshaw, Strategic Funding Advisor, was in attendance to speak to this report.
	Resolution number AE/2015/22 MOVED by Chairperson PD Haynes, seconded by Member H Arlington: That the Albert-Eden Local Board: a) supports the Mount Albert Grammar School Community Swimming Pool Trust offer of $750,000 as full and final settlement of the outstanding community loan of $860,000, and for the remaining amount of the $110,000 to be forgiven. b) thanks Leigh Redshaw, Strategic Funding Advisor, for his attendance. CARRIED
	Secretarial Note: Deputy Chairperson Fryer declared an interest to this item and did not take part of the discussion and subsequent voting. *Member Watson and Member Easte declared an interest to this item of business.*

Auckland Transport Monthly Update Report – March 2015

Ben Stallworthy, Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report.

Resolution number AE/2015/23

MOVED by Deputy Chairperson GJ Fryer, seconded by Member MJ Watson:

That the Albert-Eden Local Board:

a) receives the Auckland Transport Monthly Update Report – March 2015.

b) notes that the term ‘Firm Estimate of Cost’ will replace the term ‘Final Cost’ in all reporting associated with the Local Board Transport Capital Fund (The new term will have the same meaning and it is the planned cost of construction that is arrived at after detailed design is completed).

c) notes that Auckland Transport made a mistake in previous reporting and the ‘Firm Estimate of Costs’ of $30,000 and $35,000 provided by Auckland Transport, for building a pedestrian refuges in Milton and Manukau Roads respectively were actually ‘Rough Orders of Cost’ and detailed design and accurate ‘Firm Estimate of Costs’ will need to be requested.

d) notes the ‘Rough Order of Cost’ of $30,000 provided by Auckland Transport for building a new pedestrian refuge in Milton Road and requests a ‘Firm Estimate of Cost’.

e) notes the ‘Rough Order of Cost’ of $35,000 provided by Auckland Transport for building a new pedestrian refuge in Manukau Road and requests a ‘Firm Estimate of Cost’.

f) requests Auckland Transport officers at their earliest convenience to investigate the Eden Terrace area around and including Brentwood Avenue, for a Residents’ Parking Scheme, noting the board have received requests regarding this from some local residents.

g) requests Auckland Transport to prioritise the implementation of a residents parking scheme in Eden Terrace focused on Brentwood Avenue and streets in close proximity.

h) requests Auckland Transport officers to progress an investigation towards a potential cycle way along St Lukes Road, Balmoral Road and Greenlane Road East.

i) requests a Rough Order of Costs for a new road access from the northern end of Phyllis Street into Phyllis Reserve, consistent with the Phyllis Reserve Management Plan.

j) requests a review of the phasing of Point Chevalier, Great North Road and Carrington Road intersection to facilitate turning out of Great North Road into Carrington Road.

k) thanks Ben Stallworthy, Auckland Transport Elected Member Relationship Manager, for his attendance.

CARRIED

Albert Eden Local Board 2014/2015 Small Local Improvements Programme update - March 2015

Katrina Morgan, Team Leader SLIPs, was in attendance to speak to this report.

Resolution number AE/2015/24

MOVED by Chairperson PD Haynes, seconded by Member MJ Watson:

That the Albert-Eden Local Board:

a) receives the Albert Eden 2014/2015 SLIPs programme – March 2014 update.

b) formally adopts the Sainsbury Reserve Development Plan 2015 and requests that Stage 2 final design be tabled for the board’s consideration during the 6 May 2015 business meeting.

c) formally adopts the Essex Reserve Development Plan 2015.

d) defers formally adopting the Nicholson Park Development Plan 2015 to the Albert-Eden Extraordinary meeting scheduled on Wednesday, 22 April 2015.

e) approves the following capital SLIPs projects for 2014/2015:

Project description

Capital

Budget value

Local Board Spokesperson/s

Wooden boards produce & install - WWI memorial boards for Mt Albert hall

Capital

Expenditure

$10,000

Member Arlington

Total

$10,000

f) approves the following operational SLIPs projects for 2014/2015 year:

Project description

Opex

Budget value

Local Board Spokesperson/s

Roy Clements Treeway – oral history recording

Operational

Expenditure

$500

Member Arlington

Total

$500

g) notes upon approval of the above recommendations there will be $16,228 SLIPs capital funding remaining for deferred projects and for allocation to new projects in the 2014/2015 financial year.

h) notes upon approval of the above recommendations there will be $15,183.46 SLIPs operational funding remaining to allocate in the 2014/2015 financial year.

i) notes delegated authority has been given to the board’s SLIPs portfolio leads (Chairperson Haynes and Member Watson) extending them the power to allocate the remainder of the 2014/2015 SLIPs capital and operating expenditure to ensure additional projects can be approved and delivered before the end of the financial year.

j) thanks Katrina Morgan, Team Leader SLIPs, for her attendance.

CARRIED

15	Albert-Eden Community Grants Programme 2015/2016
	A document was tabled in support of this item. A copy of the tabled document will be kept on file and made available on the Auckland Council website.
	Marion Davies, Community Funding Programme Manager, was in attendance to speak to this report.
	Resolution number AE/2015/25 MOVED by Deputy Chairperson GJ Fryer, seconded by Member LA Corrick: That the Albert-Eden Local Board: a) adopts the tabled Albert-Eden Community Grants Programme 2015/2016. b) supports the retention of the Central Joint Funding Committee and its legacy funding for accommodation support, community group assistance and heritage fund for the central isthmus, noting that if the funding isn’t retained for the central isthmus community groups face a $1.5 million shortfall in funding opportunities from 2015/2016. c) thanks Marion Davies, Community Funding Programme Manager, for her attendance. CARRIED
	Attachments a Albert-Eden Community Grants Programme 2015/2016

Secretarial Note: Member Watson left the meeting at 5.02pm.

Member Watson re-entered the meeting at 5.03pm.

Deputy Chairperson Fryer departed the meeting at 5.05pm.

Albert-Eden Local Board Community Fees and Charges - July to December 2014

Resolution number AE/2015/26

MOVED by Member MJ Watson, seconded by Member RAJ Langton:

That the Albert-Eden Local Board:

a) agrees the 2014/2015 community facilities fees and charges will remain, uninflated, for the 2015/2016 year, as per Attachment A.

b) agrees to continue with the current special hire rates of $15 per month for the Mt Albert Senior Citizens’ Club.

c) thanks the local community for their cooperation and patience in the transition to the new Auckland Council wide Fees and Charges system.

CARRIED

'Playspaces 2015 – The City is a Playspace' conference

Resolution number AE/2015/27

MOVED by Member MJ Watson, seconded by Member LA Corrick:

That the Albert-Eden Local Board:

a) approves Member Watson’s attendance to the ‘Playspaces 2015 – The City is a Playspace’ conference’ to be held in Claudelands Arena, Hamilton on Wednesday, 29 April 2015 to Friday, 1 May 2015. Member Watson will attend as a member of the Albert-Eden Local Board and as the board’s Parks and Open Spaces portfolio lead.

b) notes that the total cost of $1,097.40, covering the ‘Playspaces 2015 – The City is a Playspace’ conference registration, accommodation and travel costs will be paid from the Elected Members Training budget:

· Conference registration fee: $770.00 (for a non-New Zealand Recreation Association member)

· Petrol costs: $200.20 (260km at .77c per km)

· 1x night accommodation: $103.20 (including taxes)

1x buffet breakfast: $24.00

(based on IBIS Tainui Hamilton – 1x standard room rate for 29 April 2015)

Total costs: $1,097.40

c) notes that Member Watson will provide a post-conference summary in her Board Member Report for the Albert-Eden Local Board June business meeting on Wednesday, 3 June 2015.

CARRIED

LGNZ conference and AGM 2015

Resolution number AE/2015/28

MOVED by Chairperson PD Haynes, seconded by Member MJ Watson:

That the Albert-Eden Local Board:

a) nominates Member Easte and Member Langton as the board’s representatives to attend the Local Government New Zealand 2015 annual general meeting and conference from Sunday 19 July 2015 to Tuesday 21 July 2015 on the basis that the conference programme is relevant to the local board’s work programme.

b) confirms that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

CARRIED

Secretarial Note: Member Arlington departed the meeting at 5.32pm.

Governing Body Members' update

Resolution number AE/2015/29

MOVED by Member MJ Watson, seconded by Member H Arlington:

a) That Standing Order 3.9.14 be amended to allow Governing Body Member Cathy Casey to have speaking rights.

b) That Governing Body Member Cathy Casey’s verbal update be received.

CARRIED

20	Chairperson's Report
	Secretarial Note: Chairperson Haynes did not provide a Chairperson’s Report for this meeting.

Secretarial Note: Governing Body Member Christine Fletcher entered the meeting at 4.52pm.

Board Members' Reports

Resolution number AE/2015/30

MOVED by Chairperson PD Haynes, seconded by Member LA Corrick:

That the Albert-Eden Local Board:

a) receives Member Watson’s Board Member Report – April 2015.

b) requests Auckland Transport to execute the design improvements to Herdman and Waterbank Road, as agreed with the Well-Connected Alliance in 2013, noting that this is critical work for Waterview Reserve.

c) notes that it supports the Maungakiekie-Tamaki Local Board’s plans to upgrade Waikaraka Park to relieve the capacity shortage for cricket.

d) receives Members Easte and Langton’s verbal Board Member Reports.

CARRIED

Reports Requested/Pending

Resolution number AE/2015/31

MOVED by Member RAJ Langton, seconded by Chairperson PD Haynes:

That the Albert-Eden Local Board:

a) receives the Reports Requested/Pending - April 2015 report.

CARRIED

Albert-Eden Local Board Workshop Notes

Resolution number AE/2015/32

MOVED by Member GD Easte, seconded by Member LA Corrick:

That the Albert-Eden Local Board:

a) receives the Albert-Eden Local Board workshop notes for the workshops held on the 11 and 18 March 2015.

CARRIED

24 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Motion

Resolution number AE/2015/33

MOVED by Chairperson PD Haynes, seconded by Member RAJ Langton:

a) That Standing Order 3.9.14 be amended to allow Governing Body Member Christine Fletcher to have speaking rights.

b) That Governing Body Member Christine Fletcher’s verbal update be received.

CARRIED

5.55 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer	Departed meeting at 5.05pm
Members	Helga Arlington
	Lee Corrick	Departed meeting at 5.32pm
	Graeme Easte
	Rachel Langton
	Margi Watson	Left meeting at 5.02pm Re-entered meeting at 5.03pm