I hereby give notice that an ordinary meeting of the Central Joint Funding Committee will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Friday, 24
April 2015
2:00pm
Room 3
Level 14, Auckland Council Building
135 Albert Street
Auckland
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Central Joint Funding Committee
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Member Desley Simpson, JP
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Deputy Chairperson
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Member Pippa Coom
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Members
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Member Harry Doig
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Member Bridget Graham, QSM
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Member John Meeuwsen
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Member Christina Spence
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Member Margi Watson
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(Quorum 4 members)
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Michael Mendoza
Democracy Advisor
20 April 2015
Contact Telephone: +64 21 809 149
Email: michael.mendoza@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Central Joint
Funding Committee
24 April 2015
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 5
10 Extraordinary Business 5
11 Notices of Motion 6
12 Albert-Eden Local Board support for the retention of the
Central Joint Funding Committee 7
13 Auckland City Cultural Heritage Fund Allocation 2014/2015 –
Funding Round 2 11
14 Community Group Assistance Fund 2014-2015 Round Two 41
15 Consideration of Extraordinary
Items
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
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That the Central Joint Funding Committee:
a)
confirms the minutes of its ordinary meeting,
held on Friday, 28 November 2014, as a true and
correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Central Joint Funding Committee. This
means that details relating to deputations can be included in the published
agenda. Total speaking time per deputation is ten minutes or as resolved by the
meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from www
members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Central Joint
Funding Committee
24 April 2015
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Albert-Eden
Local Board support for the retention of the Central Joint Funding Committee
File No.: CP2015/05739
Purpose
1. To inform the Central Joint
Funding Committee of recent resolutions from the Albert-Eden Local Board’s
April 2015 business meeting.
Executive
Summary
2. At the recent Albert-Eden Local
Board business meeting held on Wednesday 1 April 2015, the board resolved to
adopt their Albert-Eden Community Grants Programme for 2015/2016.
3. In addition, the Albert-Eden
Local Board also resolved to support for the retention of the Central Joint
Funding Committee and the legacy funds it administers including accommodation
support, community group assistance and heritage funds.
4. The Albert-Eden Local Board also
noted that if the Central Joint Funding Committee and its associated funds are
not retained, it would result in a loss of funding opportunities for numerous
community groups within the central isthmus area.
5. Attached to this report is a
copy of the Albert-Eden Local Board April 2015, item 15 resolutions.
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Recommendation/s
That the Central Joint Funding
Committee:
a) receives the Albert-Eden Local
Board support for the retention of the Central Joint Funding Committee report
and notes the attached resolutions.
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Attachments
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No.
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Title
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Page
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aView
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Resolutions from the Albert-Eden Local Board April
2015 business meeting
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9
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Signatories
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Author
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Michael Mendoza - Democracy Advisor
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Authoriser
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Adam Milina - Relationship Manager - Albert-Eden &
Orakei Local Boards
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Central Joint
Funding Committee
24 April 2015
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|
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Central Joint
Funding Committee
24 April 2015
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Auckland City Cultural Heritage Fund Allocation
2014/2015 – Funding Round 2
File No.: CP2015/06154
Purpose
1. This report presents the Central
Joint Funding Committee (the committee) with application assessment summaries
and funding recommendations for the six eligible applications received during
the second funding round of the Auckland City Cultural Heritage Fund (ACCHF)
for the 2014/2015 financial year.
Executive
Summary
2. Auckland Council considers that
there is a net public benefit derived from providing individuals and community
groups caring for privately owned heritage features with financial support towards
maintenance and conservation costs.
3. For the 2014/15 financial year,
contestable heritage funding is delivered through legacy council funding
schemes and by applying legacy council funding policies. In the area covered
by the former Auckland City council, heritage funding is delivered through the
ACCHF.
4. Seven applications from the
Auckland Isthmus and Central area were received during the second funding
round. One application was deemed ineligible. The remaining six applications
to the ACCHF meet the scope of works and eligibility criteria for funding. The applications have been assessed against fund criteria and funding
recommendations are presented to the committee for their consideration.
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Recommendation/s
That the Central Joint Funding
Committee:
a) Receives the Auckland City
Cultural Heritage Fund Allocation 2014/2015 – Funding Round 2 report.
b) Considers the funding
applications received for Round 2 of the 2014/2015 Auckland City Cultural
Heritage Fund Allocation and agree to fund, part-fund or decline each
application in this round.
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Comments
5. The ACCHF is a
legacy Auckland City Council contestable fund which is open to the
public for applications that seek to conserve, restore and
protect aspects of Auckland’s cultural heritage for the enjoyment and benefit
of current and future generations.
6. The ACCH
supports a wide range of projects including:
· restoration
or repair of original heritage fabric relating to historic buildings or
structures (such as repairs to masonry, joiner, plaster or glazing) or fencing
of archaeological sites
· protection
of heritage items (such as earthquake strengthening or fire protection)
· professional
services (such as research, condition reports, conservation plans, heritage
plans, conservation work specifications, management plans or supervision of
work).
7. To be eligible
for funding, heritage conservation projects must be for:
· A
site or building listed in the Heritage Appendix of the Auckland Council
District Plan (Isthmus and Central area Section) or a site that is known to
contain an archaeological site recorded on the Auckland Council cultural
heritage inventory; or
· A
heritage building or tree not currently listed, but is of sufficient merit to
warrant listing; or
· A
site listed in the Schedule of Maori Heritage Sites in the Auckland Council
District Plan (Isthmus and Central area Section); or
· A
property that has a heritage tree listed in the Heritage Appendix of the
Auckland Council District Plan (Isthmus and Central area Section).
8. Applications to
the ACCHF are assessed by Council subject matter experts against the fund
criteria stated in the ACCHF guidelines (appended as Attachment A). These
include:
i. Significance: The
project needs to have high heritage significance and regard will be given to
whether the resource is scheduled for protection in the Auckland Council
District Plan (Isthmus and Central area Section). The project needs to enhance
the qualities for which the heritage item is valued.
ii. Funding Necessity:
Whether funding is important to securing the future of an at risk item/place.
iii. Compliance with Best
Practice: The extent to which the project reflects best practice as
outlined in the International Council on Monuments and Sites (ICMOS) New
Zealand Charter.
iv. Public Access and Educational
Value: The degree of physical access, visual access or educational value.
v. Extent to which projects recognise
Maori perspectives.
9. This assessment
forms the basis of funding recommendations that are presented to the committee
for their consideration.
10. The current
interim approach to community funding, endorsed by the Regional Development
and Operations Committee (RDOC) in May 2011, allocated decision-making
responsibility over the ACCHF to the Central local boards. In March 2014, the
Regional Strategy and Policy Committee endorsed the extension of this interim
approach to community funding for the 2014/15 financial year. In total,
$50,000 is available for allocation in the Annual Plan for the 2014/15
financial year.
11. The ACCHF has
two funding rounds, closing August 2014 and March 2015. The second funding
round for the ACCHF opened for applications on 2 February 2015 and closed on 13
March 2015.
Table One. Summary of ACCHF application
closing dates
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Application closing date
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Funding decisions expected
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Funding
meeting 1
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Friday 22 August 2014
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October- November 2014
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Funding
meeting 2
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Friday 13 March 2015
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May-June 2015
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12. The availability
of heritage funding and information on the 2014/2015 funding rounds has been
promoted through the Auckland Council website, through Auckland Council
publications, press advertisements in local print media and email notification
to heritage stakeholders.
Consideration
Local
Board views and implications
13. Seven
applications from within the Auckland Isthmus and Central area were received during funding round one that closed on 13 March
2015. In funding round one, five projects were supported with a total
of $23,322.92 funding.
14. Within the second round of ACCH
funding, six applications to the ACCHF met the scope of works and eligibility
criteria for funding. One application was deemed ineligible because the project
was outside of the scope of funding; this application sought a contribution
towards a sites 50th memorial celebration.
15. Following
application assessments, it is recommended that all five of the applications
received are supported in this funding round with grants totalling $26,677.00.
16. Finance and
resourcing requirements for the delivery of the ACCHF are within current
heritage incentive budgets provided in the 2014/2015 annual plan.
17. Annually $50,000 is available
through the ACCHF for allocation by the committee. Current funding
recommendations would allocate $26,677.00 to five applications out of the
remaining $26,677.07 available for allocation following the first funding
round.
18. This report seeks the view of the
affected local boards.
Māori
impact statement
19. The provision of community
funding to support historic heritage initiatives provides opportunities for all
Aucklanders to undertake projects, programmes and activities that benefit
Maori. The significance of sites to Maori and the extent to which applications
recognise Maori perspectives is considered as part of the application
assessment process.
Implementation
20. No legal and
implementation issues have been identified. The fund will be allocated in
accordance with the decision of the Central Joint Funding Committee.
Attachments
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No.
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Title
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Page
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aView
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Auckland City Cultural Heritage Fund - Round 2,
2014/2015 application summaries
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15
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bView
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Information report - Auckland City Cultural Heritage -
2013/2014 project updates
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25
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Signatories
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Author
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Frances Hayton - Funding and Incentives Team Manager
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Authoriser
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Adam Milina - Relationship Manager - Albert-Eden &
Orakei Local Boards
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Central Joint
Funding Committee
24 April 2015
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Central Joint
Funding Committee
24 April 2015
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Central Joint
Funding Committee
24 April 2015
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Community Group Assistance Fund 2014-2015 Round Two
File No.: CP2015/05507
Purpose
1. This
report presents the Central Joint Funding Committee with a summary of
applications received for the distribution of the Community Group Assistance
Fund - round two, to community groups in the Auckland central region.
Executive
Summary
2. The Central
Joint Funding Committee was established to distribute the Community Group
Assistance Fund (CGAF) and the Community Group Accommodation Support Fund (ASF)
to groups in Albert-Eden, Maungakiekie-Tamaki, Orakei,
Puketapapa, and Waitemata. The ASF has one round per
year and is fully allocated. This report relates specifically to the remaining
funds available for distribution in round two of the CGAF. This is the final
round of CGAF, as the new community grants policy is now adopted and will be
implemented on 1 July 2015.
3. The CGAF assists groups with projects, programmes, initiatives and
events that make a positive contribution to communities within the central
local board boundaries.
4. The CGAF has a total budget of $435,000 to
be distributed in two rounds, with $220,851.00 available for distribution in
round two. Staff have received and assessed 67 applications for CGAF round two,
requesting a total of $920,822.38.
5. The applications and officer recommendations for CGAF round two were
presented to the Central Joint Funding Committee at a workshop on 17 April
2015.
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Recommendation/s
That the Central Joint Funding
Committee:
a) consider the
applications listed in table one and agree to fund, part-fund or decline each
application in this round.
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Organisation name
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Request for funding
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Requested
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Urdu Hindi Cultural
Association of New Zealand
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Towards the Urdu and
Hindi language promotion
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$ 16,811.00
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Auckland Badminton
Association Inc
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Towards standard
and tournament shuttles standard, rackets, gear bags, coaching, and
administration.
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$ 10,000.00
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Royal New Zealand
Coastguard Boating Education
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Towards life jackets
and grab bag sets, takacat boat, training, fog horn, bailer, safe boating
certificates.
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$ 20,588.38
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Te Roopu O Wai Ora
Inc.
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Towards weekly
fitness classes held at Mt Albert YMCA.
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$ 3,500.00
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Artspace (Aotearoa)
Trust
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Towards 2015
Curatorial Assistant exhibition (group exhibition with local and
international artists).
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$ 25,000.00
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Youthline Auckland
Charitable Trust
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Towards
facilitation, transition staffing and overheads.
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$ 12,180.00
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Home and Family
Counselling
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Towards
facilitator, room hire, refreshments, facilitator supervision, project
administration and printing costs.
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$ 2,970.00
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Ellerslie
Theatrical Society Incorporated
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Towards publicity
for three productions
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$ 2,465.95
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New Zealand Sri
Lanka Forced Migrant Support Group
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Towards community
mobilisation and employment preparation
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$ 10,000.00
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The People of
Auckland Community Trust
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Towards activities,
food and general supplies for a community and family event.
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$ 1,478.00
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Marist Auckland
Water Polo Club Incorporated
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Towards pool hire.
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$ 25,000.00
|
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Newmarket
Playcentre
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Towards an outdoor
playground for children aged zero to six years.
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$ 20,000.00
|
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Show Me Shorts Film
Festival Trust
|
Towards marketing,
events, administration, programming, staff and sponsorship.
|
$ 18,210.57
|
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The Karangahape
Road Business Association
|
Towards design,
layout and printing of the publication 'A history of Myers Park’.
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$ 5,750.00
|
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Glen Innes Chinese
Friendship Group Inc.
|
Towards planting
trees and the celebration of the Chinese national day and August festival.
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$ 2,158.00
|
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Blind Foundation
|
Towards the salary
of a counsellor.
|
$ 15,000.00
|
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Carlson School for
Cerebral Palsy
|
Towards a World
Cerebal Palsy Day event.
|
$ 5,000.00
|
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Father and Child
Trust
|
Towards the salary
of a counsellor.
|
$ 10,000.00
|
|
Harcourt’s Eden
Epsom Tennis & Squash Club Inc
|
Towards installing
a tennis volley board at the club.
|
$ 13,329.65
|
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Tamaki Makaurau
Matariki Festival Trust
|
Towards project
management fees and video conferencing fees.
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$ 18,000.00
|
|
Auckland Single
Parent’s Trust and Te Kaitiakitanga Tamaki Makaurau o te Matua Kotahitanga
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Towards hall hire,
dance instructor and consumables for the 'Healthy Hobbies' project.
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$ 3,570.00
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StarJam Charitable
Trust
|
Towards workshop
tutor fees and venue hire for the talent expansion programme.
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$ 20,000.00
|
|
Black Grace Dance
Company
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Towards the costs
for an open rehearsal.
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$ 12,350.00
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Essentially Men
Education Trust
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Towards venue hire,
car hire, audit fee's and youthline hall hire.
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$ 9,000.40
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Almanar Trust
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Towards event costs
for celebration of Eid Day.
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$ 23,000.00
|
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Point Chevalier
Co-operating Parish (Homestead Community Church)
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Towards furnishing
the Homestead Community House.
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$ 6,084.22
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Chinese New
Settlers Services Trust
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Towards the salary
of a counsellor.
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$ 20,000.00
|
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Opposable Thumb
Films
|
Towards costs to
produce the short film 'Have you tried, maybe, not working?'.
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$ 6,000.00
|
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Auckland Tamil
Sports Club
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Towards Auckland
Council hall and field hire and private court hire.
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$ 6,000.00
|
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Kelmarna Gardens
Trust Board
|
Towards volunteer
costs, plant nursery, the events calendar and the neighbourhood outreach
programme.
|
$ 25,000.00
|
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Circability Trust
|
Towards circus
facilitators, teacher training, advertising, catering, photographer fees
and festival activities.
|
$ 25,000.00
|
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Rape Crisis
Auckland
|
Towards delivery
costs for running the ‘BodySafe' and ‘Sex'n'Respect’ programmes.
|
$ 20,000.00
|
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Shine - Safer Homes
in New Zealand Everyday
|
Towards facilitator
fees for running the 'No Excuses' men's programme.
|
$ 18,120.00
|
|
Splice (legal name,
Methodist Mission Northern)
|
Towards
consultation fees, project co-ordination and travel costs.
|
$ 20,632.00
|
|
NZ Ethnic Women
Trust (Formerly known as NZ Somali Women Inc.)
|
Towards costs to
run parenting seminars, a tea club and family day gathering for refugee and
migrant families.
|
$ 18,920.00
|
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The UMMA Trust
|
Towards employing a
part-time community co-coordinator.
|
$ 25,000.00
|
|
The Carol White
Family Centre Incorporated
|
Towards fuel and
food vouchers, volunteer travel costs and resource materials.
|
$ 20,000.00
|
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Manukau Pacific
Island Trust
|
Towards employing
part time community support workers, venue costs and workshop resources.
|
$ 18,700.00
|
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Chinese Senior
Citizens Health Exercise Group Inc.
|
Towards venue hire
at the Fickling Centre.
|
$ 8,000.00
|
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New Zealand African
Welfare Service Trust
|
Towards camp costs
for youth.
|
$ 25,000.00
|
|
New Zealand Nejashi
Trust Incorporated
|
Towards tutors
costs.
|
$ 24,500.00
|
|
Elevate Christian
Disability Trust
|
Towards employing a
part time support coordinator, administrator and van driver.
|
$ 20,000.00
|
|
Maungarei Community
Christian Trust
|
Towards mobile
outdoor multi-use display units for programmes and events at Riverside
Community Centre and 5A Waipuna Rd.
|
$ 6,244.50
|
|
Roopa Aur Aap
Charitable Trust
|
Towards hall hire,
travel expenses, volunteer reimbursements, promotional material,petrol and
a counsellor salary.
|
$ 20,000.00
|
|
Bhartiya Samaj
Charitable Trust
|
Towards material
costs for cultural and language classes.
|
$ 10,650.00
|
|
Life Education
Trust South East Auckland
|
Towards the cost of
producing and printing workbooks.
|
$ 20,000.00
|
|
The Parenting Place
- Toolbox Division
|
Towards employing a
whanau consultant on a 12 week contract for a parenting course developed especially
for Maori.
|
$ 14,400.00
|
|
Diabetes New
Zealand, Auckland Branch
|
Towards poster
distribution, newspaper advertisement and letterbox leaflet distribution
for National Diabetes awareness week.
|
$ 2,571.06
|
|
Connect the Dots
Charitable Trust
|
Towards art
materials, venue hire, tutor wages and administration costs.
|
$ 5,516.82
|
|
GROW NZ Inc
|
Towards advertising
in coffee news and other printed media.
|
$ 10,000.00
|
|
Muscular Dystrophy
Association of NZ Inc
|
Towards printing
and publications of a magazine, printing of literature and counselling
services.
|
$ 20,000.00
|
|
Sudanese Society
New Zealand
|
Towards venue hire
and teaching materials for Arabic classes.
|
$ 2,860.00
|
|
Sudanese Society
New Zealand
|
Towards venue hire,
band hire and catering for the Eid Festival.
|
$ 3,925.20
|
|
Recreate NZ
|
Towards costs for
bush skills, ‘Mt Ruapehu summit attempt’and Waitomo ‘extreme seeking
summits’ programme costs.
|
$ 9,285.00
|
|
Auckland Kids
Achievement Trust - Trading as Foundation for Youth Development Auckland
|
Towards costs of
running Project K programmes
|
$ 10,000.00
|
|
Multiple Sclerosis
Society of Auckland and the North Shore Inc.
|
Towards costs for
the Multiple Sclerosis awareness campaign.
|
$ 21,065.00
|
|
The Parenting Place
- Attitude Youth Division
|
Towards an
education review, development of lessons, printing and materials.
|
$ 15,756.15
|
|
Action Education
|
Towards t-shirts,
photography and poster costs.
|
$ 12,621.00
|
|
PHAB Association
(Auckland) Inc
|
Towards youth
worker wages and mobility transport costs.
|
$ 15,000.00
|
|
Lifeline Aotearoa
|
Towards the costs
of a trainer.
|
$ 15,331.80
|
|
Rainbow Youth
Incorporated
|
Towards koha, food
and resources.
|
$ 12,000.00
|
|
Nga Rangatahi Toa
|
Towards artist
mentor fees, equipment and vehicle hire.
|
$ 22,000.00
|
|
Onehunga Combined
Sporting Trust
|
Towards ongoing
costs of Waikaraka park.
|
$ 20,000.00
|
|
The Foundation for
Peace Studies Aotearoa-New Zealand Inc. (The Peace Foundation - trading
name)
|
Towards printing,
street banners, merchandise and salaries.
|
$ 7,080.68
|
|
Mt Eden Community
Garden
|
Seeking funds
towards wood and straw for the community garden.
|
$ 1,737.00
|
|
TAPAC The Auckland
Performing Arts Centre
|
Towards marketing
and project coordinator fees.
|
$ 20,760.00
|
|
Maungarei Community
Christian Trust
|
Towards costs for
an event, traffic management, a superloo, entertainment, sound system,
venue hire, permits, insurance, truck and stage hire.
|
$ 9,700.00
|
|
Total
|
|
$920,822.38
|
|
Discussion
6. Council distributes the Community Group Assistance Funding (CGAF) to
assist groups with projects, programmes, initiatives
and events that make a positive contribution to communities within the Auckland
central local board boundaries. Grants range from $2,500 - $25,000.
7. The ASF and
CGAF are based on the legacy Auckland City Council community funding policy.
The new community grants policy is now adopted and will
be implemented on 1 July 2015.
8. The Central
Joint Funding Committee was established to make decisions on applications made
to both central funds. The committee is made up of a member from each of the
following seven local boards: Albert-Eden, Great Barrier, Maungakiekie-Tamaki,
Orakei and Puketapapa, Waiheke and Waitemata.
9. The CGAF round
two was advertised on council websites and through community networks.
Council received 67 applications requesting a total of $920,822.38
10. ASF has been fully allocated for this financial year. This is the
final round for CGAF.
Assessment
process
11. Applications are submitted online
via the smartygrants website, and are assessed by staff according to set
criteria. The assessment process was the same for CGAF for the
two rounds to ensure consistency across the two rounds.
12. Groups whose
applications were missing documentation or information were contacted and asked
to correct or upload information via the smartygrants website before submitting
the applications through to the committee.
Analysis
of applications
13. The graphs below
provide an overview of the number of groups applying from different community
sectors. These sectors have been identified by what applicants chose as their
target sector in the application form. Frequently, more than one sector was
identified by applicants, in which case staff have represented all sectors
identified. For this reason, the data provides an indication of the overall
areas served by funding for this year.
Consideration
Local
Board views and implications
14. Applications were circulated to
the committee prior to this meeting, and the Central Joint Funding Committee
discussed these at a workshop on 17 April 2015.
Māori
impact statement
15. CGAF is a general programme of
interest and accessible to a wide range of groups, including Maori. Maori are
therefore likely to benefit alongside other groups in the community. Only 2% of
the applications identified Maori as the primary beneficiaries.
16. As part of
implementing the new funding policy, staff are considering how to improve
uptake of the funding by Maori groups.
Implementation
17. Once the
committee has made its decision, all successful applicants will be notified in
writing and funds will be distributed. Unsuccessful applicants will also be
notified in writing and with a phone call from council staff to discuss
specific points in their application.
Attachments
There are no attachments for
this report.
Signatories
|
Author
|
Danielle Hibbard – Community Funding Advisor
|
|
Authorisers
|
Graham Bodman - Manager - Community Development, Arts
and Culture
Adam Milina - Relationship Manager - Albert-Eden &
Orakei Local Boards
|
