Minutes of Central Joint Funding Committee

Central Joint Funding Committee

24 April 2015

1 Welcome

2 Apologies

Resolution number CJFC/2015/3

MOVED by Member PJ Coom, seconded by Member MJ Watson:

That the Central Joint Funding Committee:

a) accepts the apologies from Chairperson Simpson and Members Doig and Meeuwsen for absence.

CARRIED

3 Declaration of Interest

3.1

Interest – Member Christina Spence

Member Christina Spence declared an interest in Item 13, application for funding from Glenis Hawkins, resident, Great Barrier Island.

Resolution number CJFC/2015/4

MOVED by Member PJ Coom, seconded by Member K Parkinson:

That the Central Joint Funding Committee:

a) notes Member Spence’s declaration of interest in Item 13 specifically relating to the application for funding from Great Barrier Island resident Glenis Hawkins.

CARRIED

4 Confirmation of Minutes

Resolution number CJFC/2015/5

MOVED by Member PJ Coom, seconded by Member MJ Watson:

That the Central Joint Funding Committee:

a) confirm the ordinary minutes of its meeting, held on Friday, 28 November 2014, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Puketapapa Local Board representative for Central Joint Funding Committee meeting – 24 April 2015

A document was tabled in support of this item.

A copy of the tabled document will be kept on file and made available on the Auckland Council website.

Resolution number CJFC/2015/6

MOVED by Member PJ Coom, seconded by Member BM Graham:

That the Central Joint Funding Committee:

a) receives the Urgent Decision: Puketapapa Local Board report.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Albert-Eden Local Board support for the retention of the Central Joint Funding Committee

Resolution number CJFC/2015/7

MOVED by Member MJ Watson, seconded by Member PJ Coom:

That the Central Joint Funding Committee:

a) receives the Albert-Eden Local Board support for the retention of the Central Joint Funding Committee report and notes the attached resolutions.

b) recommends that the Budget Committee ensure there is adequate funding in the Long-term Plan 2015-2025 to ensure there is sufficient funding available for multi-board committees to deliver multi-board projects that meet the social, cultural, sport and recreation and heritage needs of our communities, noting that the Central Joint Funding Committee plays a crucial financial role in supporting Aucklanders in the central isthmus area every year by granting $1,212,050.

c) recommends that there is adequate funding available to ensure regional Grants are available for Arts and Culture, Community Development, Environment and Natural Heritage, Events, Historic Heritage and Sport and Recreation, acknowledging that some projects are regional in nature.

d) supports the retention of the Central Joint Funding Committee and its associated legacy funding in the 2015-2025 Long-term Plan.

e) requests officers circulate these resolutions to all local board Chairs.

CARRIED

Auckland City Cultural Heritage Fund Allocation 2014/2015 – Funding Round 2

Frances Hayton, Funding and Incentives Team Manager, and Jennifer Sampson, Environmental Funding Coordinator, were in attendance to speak to this report.

Resolution number CJFC/2015/8

MOVED by Member PJ Coom, seconded by Member MJ Watson:

That the Central Joint Funding Committee:

a) receives the Auckland City Cultural Heritage Fund Allocation 2014/2015 – Funding Round 2 report.

b) approves the following grant allocations for Round Two, 2014/2015 Auckland City Cultural Heritage Fund:

Applicant	Amount Requested	Amount Granted	Purpose
Espano Building Body Corporate 112278 - 20 Poynton Terrace, Newton	$12,829.63	$8,000	Towards architects and specialist contractor fees.
St Albans Church 443 Dominion Road, Mount Eden	$6,000	$6,000	Towards investigation of brick wall cracking and building strength.
Kay Wooff 26 Clive Road, Epsom	$1,702	$1,500	Towards investigation of earthwork stability by removal of vegetation.
QBF 465 Ltd 130-132 Onehunga Mall, Onehunga	$5,750	$3,347	Towards seismic strengthening assessment and consequential design of strengthening. This grant does not cover the actual strengthening work only the design phase.
Glenis Hawkins 12 Medland Rd, Great Barrier Island	$7,830	$7,830	Towards the restoration and conservation of the cottage.
TOTAL	$34,111.63	$26,677

c) receives the Information report - Auckland City Cultural Heritage - 2013/2014 project updates report.

d) thanks Frances Hayton, Funding and Incentives Team Manager, and Jennifer Sampson, Environmental Funding Coordinator, for their attendance.

CARRIED

Secretarial Note: Member Spence declared an interest in this item pertaining to the application from Glenis Hawkins.

Secretarial Note: Member Spence departed the meeting at 2.35pm.

Community Group Assistance Fund 2014-2015 Round Two

Danielle Hibson, Community Funding Advisor, was in attendance to speak to this report.

Resolution number CJFC/2015/9

MOVED by Member PJ Coom, seconded by Member BM Graham:

That the Central Joint Funding Committee:

a) receives the Community Group Assistance Fund 2014/2015 Round Two report.

b) transfers the remaining $5,186 from the Accommodation Support Fund 2014/2015 to the Community Group Assistance Fund 2014/2015 to disburse in this round.

c) notes that due to an error in reporting the group ‘The Music Association of Auckland’ was allocated $11,250 when they only requested and were paid $2,760. This leaves a further $8,490 to be allocated this round. This gives a total of $226,037 to be distributed in the second and final round of the Community Group Assistance Fund for the 2014/2015 financial year.

d) agrees to consider the application from the Kelmarna Gardens Trust Board in this round.

CARRIED

Resolution number CJFC/2015/10

MOVED by Member MJ Watson, seconded by Member K Parkinson:

That the Central Joint Funding Committee:

e) approves the following grant applications under Round Two, 2014/2015 Community Group Assistance Fund:

Applicant	Amount Requested	Amount Granted	Purpose
Artspace (Aotearoa) Trust	$25,000	$25,000	Towards: - 2015 Curatorial Assistant Exhibition (group exhibition with local and international artists). - An exhibition without a body, Warning Perception requires involvement (group exhibition with local and international artists) - The New artist show ((group exhibition with local emerging artists) - Education Programmes (in addition to those within exhibitions), Publications, Online programming and development.
New Zealand Sri Lanka Forced Migrant Support Group	$10,000	$10,000	Towards community mobilisation and employment preparation, healthy lifestyle and wellbeing programme, volunteer training, computer classes, sewing training, driving practise.
Opposable Thumb Films	$6,000	$6,000	Towards production, equipment, location, art, editing, sound editing, music and administration costs to produce short film 'Have you tried, maybe, not working?' about anxiety management.
Sudanese Society New Zealand	$3,925.20	$3,925.20	Towards venue hire, band hire and catering for Eid Festival.
Auckland Kids Achievement Trust - Trading as Foundation for Youth Development Auckland	$10,000	$10,000	Towards costs of running Project K youth programmes (transport, instructor training, delivery and clean up, specialist equipment). Group are also wanting a contribution to programme coordinator wages.
Auckland Tamil Sports Club	$5,170	$5,170	Towards hall and field hire and private court hire for sports games.
Circability Trust	$25,000	$25,000	Towards circus facilitators, teacher training, advertising, catering, photographer fee's and festival activities.
Life Education Trust South East Auckland	$20,000	$15,000	Towards cost of producing and printing workbooks for childrens programme.
Almanar Trust	$23,000	$17,250	Towards venue, sound system, electricity costs. Games/activities and patting zoo costs for a family festival.
Diabetes New Zealand, Auckland Branch	$2,571.06	$1,928.30	Towards poster distribution, newspaper advertisement and letterbox leaflet distribution for National Diabetes awareness week.
Connect the Dots Charitable Trust	$5,516.82	$4,137.62	Towards free weekly workshops for girls where participants explore issues by experimenting with a range of creative techniques and processes facilitated by professional women artists.
GROW NZ Incorporated	$10,000	$7,500	Towards advertising in coffee news and other printed media for GROW's mental health programmes.
Royal New Zealand Coastguard Boating Education	$15,441.28	$11,580.96	Towards: - life Jackets and grab bag x 4 sets, - Takacat Boat x 4, Training x 4 - Fog Horn x 20, Bailer x 20 - Safe Boating Certificates x 10,000.
Home and Family Counselling	$2,470	$1,852.50	Towards facilitator, refreshments, facilitator supervision, project administration and printing.
Ellerslie Theatrical Society Incorporated	$2,465.95	$1,849.46	Towards flyers for three productions, annual programme, play guide.
Marist Auckland Water Polo Club Incorporated	$25,000	$18,750	Towards pool hire at Sacred Heart College and Epsom Girls' Grammar School.
Action Education	$4,941.05	$3,705.79	Towards t-shirts, photography and poster costs.
Auckland Badminton Association Incorporated	$10,000	$4,900	Towards shuttles standard, shuttles tourney, rackets, gear bags, coaching, administration.
Black Grace Dance Company	$12,350	$6,051.50	Towards choreographer, technician, equipment, advertising and marketing, car hire, admin and dancer fee's for open rehearsal.
Youthline Auckland Charitable Trust	$6,090	$2,984.10	Towards facilitation, staffing, transition overheads, transition catering, transition marketing/promo/reports/ resources.
Urdu Hindi Cultural Association of New Zealand	$16,811	$8,237.39	Funding towards sound system, musician fees, video, magazine print, renting for class, decoration, accountant fees, teachers annual fees, hall hire.
Shine - Safer Homes in New Zealand Everyday	$18,120	$8,878.80	Towards facilitator fees for running of 'No Excuses' men's programme.
Auckland Single Parent’s Trust and Te Kaitiakitanga Tamaki Makaurau o te Matua Kotahitanga	$1,785	$874.65	Towards hall hire and dance instructor for 'Healthy Hobbies' project.
Harcourts Eden Epsom Tennis & Squash Club Incorporated	$13,329.65	$6,531.53	Towards installing a tennis volley board at their club.
Kelmarna Gardens	$19,000	$18,929.21	Towards contractor fees to establish four projects.
TOTAL	$293,987.01	$226,037.01

f) declines the following grant applications under Round Two, 2014/2015 Community Group Assistance Fund:

Applicant	Amount Requested	Reason for Decline
The People of Auckland Community Trust	$1,478	Decline as 100% benefit for Waitemata local board. Total sought is lower than minimum grant.
Newmarket Playcentre	$20,000	Decline as full benefit Orakei Local Board 100% benefit.
Show Me Shorts Film Festival Trust	$18,210.57	Decline as the group has been funded under the Accommodation Support Fund this financial year.
The Karangahape Road Business Association	$5,750	Decline as 100% benefit to Waitemata local board.
Glen Innes Chinese Friendship Group Incorporated	$2,158	Decline as the group has been funded under the Accommodation Support Fund this financial year.
Blind Foundation	$15,000	Decline as salaries are not funded under this scheme.
Carlson School for Cerebral Palsy	$5,000	Decline as valid quotes were not supplied to support application.
Father and Child Trust	$10,000	Decline as salaries are not funded under this scheme.
Tamaki Makaurau Matariki Festival Trust	$18,000	Decline as valid quotes were not supplied to support application.
StarJam Charitable Trust	$20,000	Decline as the group has been funded under the Community Group Assistance Fund in round one.
Essentially Men Education Trust	$9,000.40	Decline as minimal benefit to central local boards.
Point Chevalier Co-operating Parish (Homestead Community Church)	$6,084.22	Decline as 100% benefit to Albert-Eden Local Board
Chinese New Settlers Services Trust	$20,000	Decline as salaries are not funded under this scheme.
Rape Crisis Auckland	$20,000	Decline as 100% benefit to Albert-Eden Local Board.
Splice (legal name, Methodist Mission Northern)	$20,632	Decline as 100% benefit for Waitemata Local Board.
NZ Ethnic Women Trust (Formerly known as NZ Somali Women Incorporated)	$18,920	Decline as valid quotes were not supplied to support application.
The UMMA Trust	$25,000	Decline as salaries are not funded under this scheme.
The Carol White Family Centre Incorporated	$20,000	Decline as full benefit to the Orakei local board.
Chinese Senior Citizens Health Exercise Group Incorporated	$8,000	Decline as 100% benefit to Puketapapa Local Board.
New Zealand Nejashi Trust Incorporated	$24,500	Decline as the group has been funded under the Accommodation Support Fund this financial year.
Elevate Christian Disability Trust	$20,000	Decline as salaries are not funded under this scheme.
Maungarei Community Christian Trust	$6,244.50	Decline as the group has been funded under the Accommodation Support Fund this financial year.
Roopa Aur Aap Charitable Trust	$20,000	Decline as valid quotes were not supplied to support application.
Bhartiya Samaj Charitable Trust	$10,650	Decline as valid quotes were not supplied to support application.
The Parenting Place - Toolbox Division	$14,400	Decline as the group has been funded under the Community Group Assistance Fund in round one.
Muscular Dystrophy Association of NZ Incorporated	$20,000	Decline as valid quotes were not supplied to support application.
Sudanese Society New Zealand	$2,860	Decline as 100% benefit to Waitemata Local Board.
Recreate NZ	$9,285	Decline as the group has been funded under the Community Group Assistance Fund in round one.
The Parenting Place - Attitude Youth Division	$15,756.15	Decline as the group has been funded under the Community Group Assistance Fund in round one.
PHAB Association (Auckland) Incorporated	$15,000	Decline as salaries are not funded under this scheme.
Lifeline Aotearoa	$15,331.80	Decline as salaries are not funded under this scheme.
Onehunga Combined Sporting Trust	$20,000	Decline as operational costs are not funded under this scheme.
The Foundation for Peace Studies Aotearoa-New Zealand Incorporated (The Peace Foundation - trading name)	$7,080.68	Decline as the group has been funded under the Accommodation Support Fund this financial year.
Mt Eden Community Garden	$1,737	Decline due to 100% benefit to Albert Eden and seeking under minimum requirement.
TAPAC The Auckland Performing Arts Centre	$20,760	Decline as the group has been funded under the Community Group Assistance Fund in round one.
Multiple Sclerosis Society of Auckland and the North Shore Incorporated	$21,065	Decline as the group has been funded under the Community Group Assistance Fund in round one.
Maungarei Community Christian Trust	$9,700	Decline as the group has been funded under the Accommodation Support Fund this financial year.
Maungarei Community Christian Trust	$13,560	Decline as the group has been funded under the Accommodation Support Fund this financial year.
Rainbow Youth Incorporated	$ 12,000	Decline as Koha and Food is not funded under this scheme.

CARRIED

15 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

3.07 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD BY THE CHAIRPERSON AND CHIEF EXECUTIVE UNDER STANDING ORDER 3.19.2 ON

DATE:.........................................................................

CHAIRPERSON:........................................................

LEAD OFFICER:........................................................

Deputy Chairperson	Pippa Coom
Members	Bridget Graham, QSM
	Ella Kumar	Entered meeting at 2.10pm.
	Kit Parkinson
	Christina Spence	Departed meeting at 2.35pm.
	Margi Watson

Chairperson	Desley Simpson, JP
Member	Harry Doig
	John Meeuwsen