Council Controlled Organisations Governance and Monitoring Committee OPEN MINUTES
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Minutes of a meeting of the Council Controlled Organisations Governance and Monitoring Committee held in the Reception Lounge, Level 2, Auckland Town Hall, 301-305 Queen Street, Auckland on Tuesday, 14 April 2015 at 1.06pm.
Chairperson |
Deputy Mayor Penny Hulse |
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Deputy Chairperson |
Cr Calum Penrose |
Until 4.17pm, Item C1 |
Members |
Cr Cameron Brewer |
Until 4.44pm, Item C2 |
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Cr Dr Cathy Casey |
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Member Precious Clark |
Until 3.58pm, Item C1 |
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Cr Ross Clow |
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Cr Linda Cooper |
Until 4.17pm, Item C1 |
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Cr Chris Darby |
Until 4.59pm, Item C2 |
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Cr Denise Krum |
From 1.23pm, Item 5.2 |
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Cr Dick Quax |
Until 2.17pm, Item 10 |
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Cr Penny Webster |
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Member Glenn Wilcox |
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Cr George Wood, CNZM |
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Ex-officio |
Mayor Len Brown, JP |
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ABSENT
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Cr Anae Arthur Anae |
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ALSO PRESENT
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Cr Bill Cashmore |
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Cr Christine Fletcher |
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Simon Randall, Maungakiekie-Tamaki Local Board Chair |
IN ATTENDANCE
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Dr Lester Levy, Auckland Transport Chair |
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David Warburton, Auckland Transport Chief Executive |
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Richard Morris, Auckland Transport Chief Finance Officer |
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Mark Lambert , Head of Public Transport Operations |
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Brian Donnelly, Tamaki Redevelopment Company Chair |
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Dr Susan Macken, Tamaki Redevelopment Company Deputy Chair |
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Dame Jenny Gibbs, Regional Facilities Auckland Deputy Chair |
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Norm Thompson, Auckland Tourism, Events and Economic Development Limited Deputy Chair |
Council Controlled Organisations Governance and Monitoring Committee 14 April 2015 |
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1 Apologies
Resolution number COU/2015/20 MOVED by Chairperson PA Hulse, seconded by Deputy Chairperson CM Penrose: That the Council Controlled Organisations Governance and Monitoring Committee: a) accept the apologies from Cr AJ Anae for absence, and Cr LA Cooper and Member P Clark for early departure.
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2 Declaration of Interest
There were no declarations of interest.
3 Confirmation of Minutes
Resolution number COU/2015/21 MOVED by Chairperson PA Hulse, seconded by Deputy Chairperson CM Penrose: That the Council Controlled Organisations Governance and Monitoring Committee: a) confirm the ordinary minutes of its meeting, held on Tuesday, 3 March 2015, including the confidential section, as a true and correct record.
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4 Petitions
There were no petitions.
5 Public Input
5.2 |
Public Input - Lisa Prager – Report back on the Auckland Council Property Limited Board Meeting |
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Cr MP Webster returned to the meeting at 1.20 pm. Cr DA Krum entered the meeting at 1.23 pm. Member G Wilcox returned to the meeting at 1.23 pm. |
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Secretarial Note: Changes were made to the original recommendation with the agreement of the meeting. |
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Resolution number COU/2015/22 MOVED by Chairperson PA Hulse, seconded by Cr CM Casey: That the Council Controlled Organisations Governance and Monitoring Committee: a) thank Lisa Prager and Penny Bright for their public input presentations.
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6 Local Board Input
7 Extraordinary Business
There was no extraordinary business.
8 Notices of Motion
There were no notices of motion.
9 |
Auckland Council's Council Controlled Organisations (CCOs) - Board Observers Update |
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Kylie Clegg, Independent Director, was in attendance and spoke to this item. |
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Resolution number COU/2015/23 MOVED by Cr MP Webster, seconded by Chairperson PA Hulse: That the Council Controlled Organisations Governance and Monitoring Committee: a) approve changing the programme title from a Board Observer to the Board Intern Programme. b) thank 2014 Board Observer Kylie Clegg for her attendance at the meeting.
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10 |
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Dr Lester Levy, Auckland Transport Chair, David Warburton, Auckland Transport Chief Executive, Richard Morris, Auckland Transport Chief Finance Officer, and Mark Lambert , Head of Public Transport Operations, were in attendance and spoke to this item. |
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Cr D Quax left the meeting at 2.17 pm. |
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Resolution number COU/2015/24 MOVED by Deputy Chairperson CM Penrose, seconded by Cr MP Webster: That the Council Controlled Organisations Governance and Monitoring Committee: a) receive Auckland Transport’s quarterly performance report for the second quarter ending 31 December 2014.
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11 |
Review of the Board Appointment Remuneration Policy : Appointment of councillors as directors and frequency of board-led performance reviews |
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Secretarial Note: Changes were made to the original recommendation c) with the agreement of the meeting. |
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Cr C Darby left the meeting at 2.19 pm. Cr C Darby returned to the meeting at 2.25 pm. |
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Resolution number COU/2015/25 MOVED by Deputy Chairperson CM Penrose, seconded by Cr RI Clow: That the Council Controlled Organisations Governance and Monitoring Committee: a) note that the Local Government (Auckland Council) Act 2009 prohibits Auckland Council from appointing elected members to the Board of Directors of its substantive Council Controlled Organisations, with the exception of Auckland Transport to which it may (but is not required to) appoint two directors. b) note that any decisions made by this council regarding the appointment of elected members to the Board of Directors of Auckland Transport may be amended by any further decisions of this or any future council. c) endorse in principle the amendment of Sections 4.5.3, 4.8, and 4.14 of the Board Appointment and Remuneration Policy to state that any decisions regarding whether elected members should be appointed to the Board of Directors for Auckland Transport (and if so, how many and who) are most appropriately made following each triennial election, by the Governing Body. d) endorse that the process for appointment and remuneration of elected members to Auckland Transport would be determined following each triennial election. e) approve that a Board-led performance review is undertaken at least once every triennium. A division was called for, voting on which was as follows:
The motion was declared carried by 11 votes to 2. |
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Secretarial note: Pursuant to Standing Order 3.15.5, Cr C Darby requested that his vote against e) be recorded. |
12 |
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A PowerPoint presentation was provided. A copy of the presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number COU/2015/26 MOVED by Cr GS Wood, seconded by Cr LA Cooper: That the Council Controlled Organisations Governance and Monitoring Committee: a) receive the Ports of Auckland governance framework report. |
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a 14 April 2015 - CCO Governance and Monitoring Committee - Item 12 - Ports of Auckland governance framework - PowerPoint Presentation |
13 |
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Secretarial note: Changes to the original motion were incorporated under a) i) with the agreement of the meeting. |
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Resolution number COU/2015/27 MOVED by Deputy Chairperson CM Penrose, seconded by Chairperson PA Hulse: That the Council Controlled Organisations Governance and Monitoring Committee: a) approve the proposed shareholder comments on the draft Statements of Intent 2015-2018 for the substantive Council Controlled Organisations, including: i) agree that Council Controlled Organisations have a focused service performance measure on their engagement with mana whenua, to be drafted in consultation with the Independent Māori Statutory Board b) agree that the Deputy Mayor may approve any further minor modifications to the shareholder comments. |
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Legacy council controlled organisations (CCOs) half year report |
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Resolution number COU/2015/28 MOVED by Chairperson PA Hulse, seconded by Deputy Chairperson CM Penrose: That the Council Controlled Organisations Governance and Monitoring Committee: a) receive the half year reports for COMET Auckland and the Contemporary Art Foundation. |
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Legacy council controlled organisations (CCOs) - draft statements of intent |
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Member P Clark left the meeting at 3.50 pm. |
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Resolution number COU/2015/29 MOVED by Chairperson PA Hulse, seconded by Deputy Chairperson CM Penrose: That the Council Controlled Organisations Governance and Monitoring Committee: a) approve the following proposed shareholder comment for the draft 2015 – 2018 Statement of Intent provided by COMET Auckland: i) the final Statement of Intent must reflect Auckland Council’s adopted Long Term Plan b) approve the following proposed shareholder comments for the draft 2015 – 2018 Statement of Intent provided by the Contemporary Art Foundation: i) the Statement of Intent performance targets should be amended to take into account both the previous year’s performance and anticipated growth ii) the Statement of Intent should contain financial information from 2014 – 2015, to allow comparison with future years.
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16 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Resolution number COU/2015/30 MOVED by Chairperson PA Hulse, seconded by Cr MP Webster: That the Council Controlled Organisations Governance and Monitoring Committee: a) exclude the public from the following part(s) of the proceedings of this meeting. b) agree that Brian Donnelly (Chair - Tamaki Redevelopment Company) and Dr Susan Macken (Deputy Chair - Tamaki Redevelopment Company) be permitted to remain for Item C1 - Board Appointments Tamaki Redevelopment Company Limited after the public has been excluded, because of their knowledge on the item, which will help the Council Controlled Organisations Governance and Monitoring Committee with its decision-making. c) agree that Dame Jenny Gibbs (Deputy Chair – Regional Facilities Auckland) and Norm Thompson (Deputy Chair – Auckland Tourism, Events and Economic Development) be permitted to address the committee at the beginning of Item C2 - Auckland Council's Council Controlled Organisations (CCOs): Board Appointments, after the public has been excluded, because of their knowledge on the item, which will help the Council Controlled Organisations Governance and Monitoring Committee with its decision-making. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows: C1 Board Appointments Tamaki Redevelopment Company Limited
C2 Auckland Council's Council Controlled Organisations (CCOs): Board Appointments
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.
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3.51pm The public was excluded.
The meeting adjourned at 3.51pm and reconvened at 3.55pm.
5.03pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
5.03 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council Controlled Organisations Governance and Monitoring Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................