I hereby give notice that an ordinary meeting of the Ethnic Peoples Advisory Panel will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 1 April 2015

6.00pm

Board Room
Auckland Town Hall
Ground Floor
301-305 Queen Street
Auckland

 

Ethnic Peoples Advisory Panel

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Interim Chairperson

Dave Tomu

 

Members

Carlos Abdelrahman

 

 

Asoka Basnayake

 

 

Naoe Hashimoto

 

 

Anita Keestra

 

 

Yee Yang 'Square' Lee

 

 

Angela Lim

 

 

Wong Liu Shueng

 

 

Christian Dee Yao

 

Liaison Councillor

Denise Krum

 

 

(Quorum 6 members)

 

 

 

Rita Bento-Allpress

Democracy Advisor

 

30 March 2015

 

Contact Telephone: (09) 890 8149

Email: rita.bento-allpress@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 

 

TERMS OF REFERENCE

 

 

The Terms of Reference set out the purpose, role and protocols of the Panel. 

 

Panel members will also be expected to abide by the Code of Conduct for members of Auckland Council advisory panels.

 

 

Purpose

 

The purpose of the panels is to provide strategic advice to the Council on issues of significance to their communities and to advise on effective engagement by Council with those communities.

 

 

Outcomes

 

The Panel will provide advice through an agreed annual work programme, integrated wherever possible, with other panels and approved by the Regional Strategy and Policy Committee.

 

 

Annual work programme

 

The Council will advise the Panel of the areas of strategy, policy and plan development that are likely to require comment or advice from the Panel during the course of the year. The work programme should also provide scope for the Panel to respond to issues and concerns arising from its communities and to develop its own priorities.

 

As resources allow, budget is available for the Panel to support activities that clearly contribute to the agreed work programme but the Panel may not access external resources for activities or events, except with the agreement of Council

 

 

Submissions

 

Panel advice will contribute to Council decision-making, but panels will not make formal submissions on Council strategies, polices and plans, for example, the Long Term Plan.

In their advisory role to the Council, Panels may have input to submissions made by the Council to external organisations but do not make independent submissions, except as agreed with Council.

 

This does not prevent individual members being party to submissions outside their role as Panel members.

 

* The above information is a summary of the 2014 Terms of Reference document and is based on the Governing Body decisions of 19 December 2013

 

 

 

Ethnic Peoples Advisory Panel

01 April 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Extraordinary Business                                                                                                5

5          Discussion with the Mayor

His Worship the Mayor will be in attendance.

 

6          Long-term Plan 2015-2025: Update on 'Have Your Say' Event and Panel Feedback   7

7          Cemeteries and Crematoria Bylaw Implementation Project – Focus Group Invitation                                                                                                                                         9

8          Ethnic Peoples Advisory Panel - Work Programme Update                                  11 

9          Consideration of Extraordinary Items 

 

 

1          Apologies

 

At the close of the agenda no apologies had been received.

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

3          Confirmation of Minutes

 

That the Ethnic Peoples Advisory Panel:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 18 February 2015, as a true and correct record.

 

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

5          Discussion with the Mayor

His Worship the Mayor will be in attendance.


Ethnic Peoples Advisory Panel

01 April 2015

 

 

Long-term Plan 2015-2025: Update on 'Have Your Say' Event and Panel Feedback

 

File No.: CP2015/05012

 

  

Purpose

1.       To receive up-to-date information regarding the Long-term Plan 2015-2025 consultation and provide feedback on key matters raised at the Ethnic ‘Have Your Say’ event of 2 March 2015.

Executive Summary

2.       The panels have been invited to provide feedback to council by 7th April 2015.

3.       The panels’ feedback is to be presented in a discussion with the Budget Committee on 14 April 2015.

4.       This report provides an opportunity to the Ethnic Peoples Advisory Panel to discuss and comment on the key points of interest, in particular regarding the topics raised at the Ethnic ‘Have Your Say’ event of 2 March 2015. 

5.       The notes from that event will be circulated separately.

 

Recommendation/s

That the Ethnic Peoples Advisory Panel:

a)      receive the update regarding the Long-term Plan 2015-2025 consultation and provide feedback on the key topics raised at the Ethnic ’Have Your Say’ event of 2 March 2015.

b)      request that the Lead Officer and Principal Advisor Panels compile the panel’s feedback to be submitted to council by 7 April 2015.

c)      agree that the Interim Chair will provide the panel’s feedback to the governing body at the Budget Committee meeting of 14 April 2015.

 

 

Attachments

There are no attachments for this report.     

Signatories

Author

Bruce Thomas - Principal Advisor Panels

Authoriser

Abigael Vogt – Lead Officer Support

 

Ethnic Peoples Advisory Panel

01 April 2015

 

 

Cemeteries and Crematoria Bylaw Implementation Project – Focus Group Invitation

 

File No.: CP2015/04959

 

  

Purpose

1.       To invite the Ethnic People’s Advisory Panel to send a representative to attend one or more of a series of 6 focus groups held by the Cemeteries and Crematoria Bylaw Implementation project team and the Cemeteries business unit. This will enable the Auckland Council Cemeteries team to take your feedback and enhance the way we provide information and services to our customers.

Executive Summary

2.       On November 1st 2014, Auckland Council introduced a new Cemeteries and Crematoria bylaw to replace the old bylaws managed by the legacy councils. To prepare for this new bylaw and accompanying Code of Practice, we amended some of the forms, brochures and other customer-facing information which have now been in use for approximately 4 months.  To understand whether these changes have been effective, we are undertaking a review to identify any potential areas of change or improvement.

3.       We are holding a series of focus group meetings, with invitations issued to a cross-section of customers, community/religious representatives and cultural organisations across the Auckland region. These sessions will be approximately 1-2 hours in length, and will ‘focus’ on a particular aspect i.e., forms, fact sheets etc.

4.       A typical session would see a group discussion around whatever aspect we cover for that meeting, during which we would collect your feedback and determine how we can incorporate those changes to enhance the way we provide services and information in our diverse region.

5.       This work forms part of our Phase 2 Cemeteries & Crematoria Bylaw Implementation project to further embed a regional way of working across the Auckland area. This project will also see a new Cemetery technology implemented across our sites which will allow us to improve the services we provide to Aucklanders.

6.       The first focus group session will take place on Thursday 2nd April at Manukau Memorial Gardens and will recur each fortnight over a period of 12 weeks. Sessions will not have an ethnic-specific focus; we are asking for an advisory panel representative who will provide a diverse ethnic perspective.

7.       Attendance at these focus groups is voluntary – the representative may opt to attend one, all or no sessions, instead choosing to be provided with an informal report regarding the feedback received at these meetings.

 

 

 

 

 

 

 

 

 

 

 

Recommendation/s

That the Ethnic Peoples Advisory Panel:

a)      accept the invitation for a member to attend a series of focus groups with the Cemeteries Business Unit.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Ellen Bennett – Project Manager, Licensing & Compliance

Noelene Mudgway – Manger Cemetery South, Parks, Sports and Recreation

Authorisers

Catherine Moore – Manager Auckland Cemeteries, Parks, Sports and Recreation

Abigael Vogt – Lead Officer Support

 

Ethnic Peoples Advisory Panel

01 April 2015

 

 

Ethnic Peoples Advisory Panel - Work Programme Update

 

File No.: CP2015/04836

 

  

Purpose

1.       To receive up-to-date information regarding the Ethnic Peoples Advisory Panel’s work programme. 

Executive summary

2.       This monthly update allows the panel to note and discuss the progress of its work programme.

 

Recommendation/s

That the Ethnic Peoples Advisory Panel:

a)      receive the Ethnic Peoples Advisory Panel Work Programme - 1 April 2015.

 

 

Attachments

No.

Title

Page

aView

Ethnic Peoples Advisory Panel Schedule of Feedback and Advice Provided

13

bView

Ethnic Peoples Advisory Panel Work Programme - 1 April 2015

15

     

Signatories

Authors

Rita Bento-Allpress - Democracy Advisor

Bruce Thomas - Principal Advisor Panels

Authorisers

 Abigael Vogt – Lead Officer Support

 

Ethnic Peoples Advisory Panel

01 April 2015

 

 

Ethnic Peoples Advisory Panel

01 April 2015

 

 

Ethnic Peoples Advisory Panel

01 April 2015

 

 

Ethnic Peoples Advisory Panel

01 April 2015