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Henderson-Massey
Local Board
02 April 2015
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ITEM TABLE OF CONTENTS PAGE
1 Welcome/Prayer 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 6
5 Leave of Absence 6
6 Acknowledgements 6
7 Ward Councillor’s Update 6
8 Deputations 6
8.1 Ranui Action Plan 6
8.2 Leataata Pasefika Community Hub 6
9 Public Forum 7
10 Extraordinary Business 7
11 Notices of Motion 7
12 Confirmation of Workshop Records 9
13 Consideration of Extraordinary
Items
PUBLIC EXCLUDED
14 Procedural Motion to Exclude the Public 17
C1 Henderson Town Centre Public Places CCTV 17
2 Apologies
Apologies for absence has been received from members Warren Falunty,
Tracy Kirkley and Luke Wilson.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
The following are the declared interests as at Thursday 19 March
2015.
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BOARD MEMBER
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ORGANISATION
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POSITION
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Vanessa Neeson, JP (Chairman)
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Ranui Sector Trial
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Chair
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Shane Henderson (Deputy Chairman)
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Waitemata Community Law Centre
Ranui Action Project
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Employee
Co-Chairman
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Brenda Brady, JP
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Keep Waitakere Beautiful
Safer West Community Trust
Sunnyvale Residents & Ratepayers Society Inc.
West Auckland Historical Society
District Licensing Committee
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Trustee
Trustee
Member
Member
Member
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Peter Chan, JP
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Cantonese Opera Society of NZ
Asian Leaders Forum
NZ-Hong Kong Business Ass.
NZ-China Business Ass.
Auckland Chinese Environment Protection Association (ACEPA)
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Member
Member
Member
Member
Advisor
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Warren Flaunty, QSM
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Westgate Pharmacy
West Auckland Hospice
NorSGA Properties
Westgate Pharmacy Ltd
The Trusts Community Foundation Ltd Rodney Local Board
Waitemata District Health Board
Waitakere Licensing Trust
Massey Birdwood Settlers Ass.
Taupaki Residents & Ratepayers Ass.
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Contractor
Trustee
Director
Director
Director
Elected Member
Elected Member
Elected Member
Member
Member
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Will Flavell
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Rutherford College
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Employee
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Tracy Kirkley
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District Licensing Committee
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Member
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Luke Wilson
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NZ Police - Waitakere
Police Constable.
D.A.R.E. West
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Employee
Member
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4 Confirmation of Minutes
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That the Henderson-Massey Local Board:
a)
Confirms the ordinary minutes of its meeting,
held on Thursday, 19 March 2015, as a true and
correct record.
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5 Leave of Absence
At the close of the agenda no requests for leave of absence had been
received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Ward Councillor’s Update
An opportunity is provided for the Waitakere Councillors to update
the board on regional issues they have been involved with since the last
meeting.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Henderson-Massey Local Board. This means
that details relating to deputations can be included in the published agenda.
Total speaking time per deputation is ten minutes or as resolved by the
meeting.
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8.1 Ranui Action Plan
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Purpose
1. To provide an overview
and an update on the activities and the role that Ranui Action Project
fulfils within the community.
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Recommendation/s
That the Henderson-Massey
Local Board:
a) Receives the deputation from Hinemoa Key and
the representatives of Ranui Action Plan.
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8.2 Leataata Pasefika Community
Hub
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Purpose
1. To
present a proposal for a Pasifika hub in West Harbour/ Massey.
2. To
request for an extension of lease agreement of 100 years with the current
location Leaataata O Tupulaga O Le Lumana'i Samoa trust (LTOP) at (91-93
Moire Rd).
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Recommendation/s
That the Henderson-Massey
Local Board:
a) Receives
deputation from the representatives of Tupulaga O Le
Lumana'i Samoa trust.
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9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from www
members.
At the close of the agenda 2 requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Henderson-Massey
Local Board
02 April 2015
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Exclusion of the Public: Local
Government Official Information and Meetings Act 1987
That the Henderson-Massey Local Board:
a) exclude the
public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Henderson Town Centre Public Places
CCTV
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Reason for passing this
resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under section 48(1)
for the passing of this resolution
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The public conduct of the part
of the meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(b)(ii) - The withholding
of the information is necessary to protect information where the making
available of the information would be likely unreasonably to prejudice the
commercial position of the person who supplied or who is the subject of the
information.
In particular, the report
contains sensitive informaiton around the budget available that would be
visible to a potential supplier. This could prejudice the Request for Quotes
process and mean that value for money and the best option for Henderson is
not obtained. .
s7(2)(h) - The withholding of
the information is necessary to enable the local authority to carry out,
without prejudice or disadvantage, commercial activities.
In particular, the report
contains sensitive informaiton around the budget available that would be
visible to a potential supplier. This could prejudice the Request for Quotes
process and mean that value for money and the best option for Henderson is
not obtained. .
s7(2)(i) - The withholding of
the information is necessary to enable the local authority to carry on,
without prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
In particular, the report
contains sensitive informaiton around the budget available that would be
visible to a potential supplier. This could prejudice the Request for Quotes
process and mean that value for money and the best option for Henderson is
not obtained. .
s7(2)(j) - The withholding of
the information is necessary to prevent the disclosure or use of official
information for improper gain or improper advantage.
In particular, the report
contains sensitive informaiton around the budget available that would be
visible to a potential supplier. This could prejudice the Request for Quotes
process and mean that value for money and the best option for Henderson is
not obtained. .
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s48(1)(a)
The public conduct of the part
of the meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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