I hereby give notice that an ordinary meeting of the Henderson-Massey Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Thursday, 2 April 2015 6.30pm Council
Chamber |
Henderson-Massey Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Vanessa Neeson, JP |
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Deputy Chairperson |
Shane Henderson |
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Members |
Brenda Brady, JP |
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Peter Chan, JP |
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Warren Flaunty, QSM |
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Will Flavell |
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Tracy Kirkley |
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Luke Wilson |
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(Quorum 4 members)
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Glenn Boyd (Relationship Manager) Local Board Services (West)
Busola Martins Local Board Democracy Advisor
27 March 2015
Contact Telephone: (09) 440 7323 Email: busola.martins@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Henderson-Massey Local Board 02 April 2015 |
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1 Welcome/Prayer 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 6
5 Leave of Absence 6
6 Acknowledgements 6
7 Ward Councillor’s Update 6
8 Deputations 6
8.1 Ranui Action Plan 6
8.2 Leataata Pasefika Community Hub 6
9 Public Forum 7
10 Extraordinary Business 7
11 Notices of Motion 7
12 Confirmation of Workshop Records 9
13 Consideration of Extraordinary Items
PUBLIC EXCLUDED
14 Procedural Motion to Exclude the Public 17
1 Welcome/Prayer
2 Apologies
Apologies for absence has been received from members Warren Falunty, Tracy Kirkley and Luke Wilson.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
The following are the declared interests as at Thursday 19 March 2015.
BOARD MEMBER |
ORGANISATION |
POSITION |
Vanessa Neeson, JP (Chairman) |
Ranui Sector Trial |
Chair |
Shane Henderson (Deputy Chairman) |
Waitemata Community Law Centre |
Employee |
Brenda Brady, JP |
Keep Waitakere Beautiful |
Trustee |
Peter Chan, JP |
Cantonese Opera Society of NZ |
Member |
Warren Flaunty, QSM |
Westgate Pharmacy |
Contractor |
Will Flavell |
Rutherford College |
Employee |
Tracy Kirkley |
District Licensing Committee |
Member |
Luke Wilson |
NZ Police - Waitakere
Police Constable. |
Employee |
4 Confirmation of Minutes
That the Henderson-Massey Local Board: a) Confirms the ordinary minutes of its meeting, held on Thursday, 19 March 2015, as a true and correct record. |
5 Leave of Absence
At the close of the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been received.
7 Ward Councillor’s Update
An opportunity is provided for the Waitakere Councillors to update the board on regional issues they have been involved with since the last meeting.
8 Deputations
Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Henderson-Massey Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
Purpose 1. To provide an overview and an update on the activities and the role that Ranui Action Project fulfils within the community.
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Recommendation/s That the Henderson-Massey Local Board: a) Receives the deputation from Hinemoa Key and the representatives of Ranui Action Plan.
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Purpose 1. To present a proposal for a Pasifika hub in West Harbour/ Massey. 2. To request for an extension of lease agreement of 100 years with the current location Leaataata O Tupulaga O Le Lumana'i Samoa trust (LTOP) at (91-93 Moire Rd).
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Recommendation/s That the Henderson-Massey Local Board: a) Receives deputation from the representatives of Tupulaga O Le Lumana'i Samoa trust.
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9 Public Forum
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.
At the close of the agenda 2 requests for public forum had been received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had been received.
Henderson-Massey Local Board 02 April 2015 |
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Confirmation of Workshop Records
File No.: CP2015/03736
Purpose
1. This report presents records of workshops held by the Henderson-Massey Local Board from 18 November 2014 to 16 December 2014 as shown in the attachment to this report.
- 18 November 2014
- 25 November 2014
- 2 December 2014
- 9 December 2014
- 16 December 2014
That the Henderson-Massey Local Board: a) Confirms that the records of the workshops held on the following dates are true and correct: - 18 November 2014 - 25 November 2014 - 2 December 2014 - 9 December 2014 - 16 December 2014 |
No. |
Title |
Page |
aView |
18 Nov 2014-16 December Workshop Records |
11 |
Signatories
Authors |
Busola Martins - Local Board Democracy Advisor |
Authorisers |
Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
Henderson-Massey Local Board 02 April 2015 |
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Exclusion of the Public: Local Government Official Information and Meetings Act 1987
That the Henderson-Massey Local Board:
a) exclude the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.
This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 Henderson Town Centre Public Places CCTV
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7. |
s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. In particular, the report contains sensitive informaiton around the budget available that would be visible to a potential supplier. This could prejudice the Request for Quotes process and mean that value for money and the best option for Henderson is not obtained. . s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. In particular, the report contains sensitive informaiton around the budget available that would be visible to a potential supplier. This could prejudice the Request for Quotes process and mean that value for money and the best option for Henderson is not obtained. . s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the report contains sensitive informaiton around the budget available that would be visible to a potential supplier. This could prejudice the Request for Quotes process and mean that value for money and the best option for Henderson is not obtained. . s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage. In particular, the report contains sensitive informaiton around the budget available that would be visible to a potential supplier. This could prejudice the Request for Quotes process and mean that value for money and the best option for Henderson is not obtained. . |
s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7. |