|
Henderson-Massey
Local Board
16 April 2015
|
|
1 Welcome
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
Deputy Chairperson SP Henderson entered
the meeting at 3.32 pm.
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Item withdrawn
8 Item withdrawn
9 Item withdrawn
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
|
22 Procedural motion
to exclude the public
|
|
Resolution
number HM/2015/41
MOVED by Chairperson VS Neeson, seconded by Member
WW Flaunty:
That the
Henderson-Massey Local Board:
a) Excludes
the public from the following part(s) of the proceedings of this meeting.
b) Agrees
that Mark Evans be permitted to remain for Confidential Item: Henderson Town Centre Public Places CCTV
after the public has been excluded, because of their knowledge of the subject
matter, which will help the Henderson-Massey Local Board in its
decision-making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Henderson
Town Centre Public Places CCTV
|
Reason for passing
this resolution in relation to each matter
|
Particular interest(s)
protected (where applicable)
|
Ground(s) under
section 48(1) for the passing of this resolution
|
|
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
s7(2)(b)(ii) - The
withholding of the information is necessary to protect information where
the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is the
subject of the information.
In particular, the
report contains sensitive informaiton around the budget available that
would be visible to a potential supplier. This could prejudice the Request
for Quotes process and mean that value for money and the best option for
Henderson is not obtained. .
s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular, the
report contains sensitive informaiton around the budget available that
would be visible to a potential supplier. This could prejudice the Request
for Quotes process and mean that value for money and the best option for
Henderson is not obtained. .
s7(2)(i) - The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In particular, the
report contains sensitive informaiton around the budget available that
would be visible to a potential supplier. This could prejudice the Request
for Quotes process and mean that value for money and the best option for
Henderson is not obtained. .
s7(2)(j) - The
withholding of the information is necessary to prevent the disclosure or
use of official information for improper gain or improper advantage.
In particular, the
report contains sensitive informaiton around the budget available that
would be visible to a potential supplier. This could prejudice the Request
for Quotes process and mean that value for money and the best option for
Henderson is not obtained. .
|
s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
|
3.05 pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
3.20 pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
|
C1
|
Henderson Town Centre Public Places CCTV
|
|
|
Resolution number HM/2015/42
MOVED by Member WW Flaunty, seconded by Chairperson VS Neeson:
That the
Henderson-Massey Local Board:
a) Approves the installation of a
public places CCTV system, including links to the police and a council
monitoring site, in Henderson town centre.
b) Notes that the terms of the use of
the Local Board Discretionary Capex Fund in the 2014/15 financial year
require operational expenses for the CCTV system to be met by the governing
body, through departmental budgets.
c) Approve the Henderson town centre public places CCTV system
being placed on council’s asset register.
d) Notes that $20,000 per annum
operating costs is expected to be covered through the existing operational
budgets (depreciation, interest and servicing) associated with the source
capital fund.
e) Agrees the Henderson Town Centre Public Places CCTV report remain
confidential until such a time that the reasons for confidentiality no longer
exist.
g) Agrees that resolutions (a) to (e) above and (g) be restated in
the public minutes of today’s meeting while resolution (f) of the resolutions
of this confidential item remain confidential until such a time that the
reasons for confidentiality no longer exists.
|
|
|
Secretarial note: Member Shane Henderson voted against
these resolutions and requested that his vote be recorded.
|
|
14
|
Henderson-Massey Local Board Community Fees and Charges - July to
December 2014
|
|
|
Resolution number HM/2015/45
MOVED
by Member MFP Chan, seconded by Member BA Brady:
That the Henderson-Massey
Local Board:
a) Agrees
to adopt the 2014/2015 community facilities hire fees, uninflated, for the
2015/2016 year, as per Attachment A and will apply to all new hirers using
the facilities.
b) Approves a transitional arrangement of a 10% increase on their
specific 2014/15 fee for all hirers facing more than a twenty percent
increase, as listed in Attachment F.
c) Requests council staff communicate with the groups in transition
to confirm the new rates and that the 2015/2016 year will be the final year
for transitional arrangements.
d) Requests council staff to provide regular updates on the impact of
the hire fees and the performance of council-managed community facilities as
part of the quarterly reports.
CARRIED
|
|
16
|
Mangrove Management Guidelines: A decision-making tool
|
|
|
Resolution
number HM/2015/47
MOVED by Member BA Brady, seconded by Member TJ
Kirkley:
That the Henderson-Massey
Local Board:
a) Adopt the Mangrove Management Guidelines as a
decision making tool to be applied when assessing
areas for potential mangrove management within the Henderson-Massey Local
Board area.
b) Notes that the board does not have budget allocated for mangrove
removal.
c) Notes that the board is concerned with the encroachment of
mangroves on our major waterways and requests that Governing Body sets aside
funds to ensure they are kept free of mangroves.
CARRIED
|
|
17
|
Approval of a community lease for multiple premises to Auckland
Kindergarten Association
|
|
|
Resolution
number HM/2015/48
MOVED by Member BA Brady, seconded by Member TJ
Kirkley:
That the Henderson-Massey Local Board:
a) Approves the surrender of all current and expired Auckland
Kindergarten Association leases from their local board area as specified in
the Auckland Kindergarten Association Schedule of Premises and Site Plans
(Attachment A) subject to the granting of a new community lease;
b) Approves a new community lease to Auckland Kindergarten
Association for Te Atatu Village Kindergarten, Henderson Kindergarten,
Hobsonville Kindergarten, Te Atatu South Kindergarten, Lincoln North
Kindergarten, Te Atatu Peninsula Kindergarten and Sunnyvale Kindergarten,
details specified in Attachment A, subject to the following terms and
conditions:
i) Term – 10 years commencing 1 April 2015 with one 10-year
right of renewal;
ii) Rent - $1.00 plus GST per annum if requested;
iii) The Auckland Kindergarten Association Community Outcomes
Plan as approved be attached to the lease document (Attachment B);
iv) All other terms and conditions in accordance with the
Auckland Council Community Occupancy Guidelines July 2012.
c) Supports the classification of Trig Reserve, 34A Trig Road,
Whenuapai being Lot 45 DP 41172 as local purpose (community buildings)
reserve pursuant to Section 16 (2A) of the Reserves Act 1977 and recommends
approval by the Parks, Recreation and Sport Committee.
CARRIED
|
|
18
|
Renewal of Community Lease for The Scout Association of New
Zealand, 2 Claude Brookes Drive, Henderson
|
|
|
Resolution number HM/2015/49
MOVED
by Member BA Brady, seconded by Member MFP Chan:
That the Henderson-Massey
Local Board:
a) Approve the renewal of lease to The Scout Association of
New Zealand located on part of Tui Glen Reserve, being part of Lot 11 DP
6760, 2 Claude Brookes Drive, Henderson (Attachment A), subject to the
following terms and conditions:-
i) Term – 33 years commencing 1 August 2014 to 31 July 2047;
ii) Rent - $1.00 plus GST per annum if requested.
b) All other terms and conditions as contained in the existing Deed
of Lease dated 1 August 1981 excluding this present provision for renewal.
CARRIED
|
|
19
|
Request for Investment to Implement Youth Connections West
Strategic Action Plan Priorities
|
|
|
Resolution number HM/2015/50
MOVED
by Member BA Brady, seconded by Member TJ Kirkley:
That the Henderson-Massey
Local Board:
a) Receives this report
b) Allocates funding to Youth
Connections projects in the 2014/15 financial year as follows:
· Hoani Waititi Marae Youth
Employment Hub $10,000
· MPHS Digital Hub Employment
Initiative $10,000
· Massey Employment Gateway – youth
programme $30,000
· Local Workforce Needs Analysis $15-20,000
· Work Experience Programme $10,000
being $31,000 from the Henderson-Massey Local Board
Youth Connections budget and $47,000 from the regional Youth Connections
budget as confirmed by the Youth Connections Project Manager.
c) Provisionally endorses the
continuation of the following projects in the 2015/16 and 2016/17financial
years:
· Hoani Waititi Marae Youth
Employment Hub
· MPHS Digital Hub Employment
Initiative
· Massey Employment Gateway – youth
programme
· Work Experience Programme
CARRIED
|
|
|
Secretarial
note: Secretarial note: The correct funding amounts
for Youth Connections are:
2014/15
financial year
Henderson-Massey
Local Board funding $14,000
Tindall
Foundation
funding $17,000
Carried from
2013/14 $47,000
2016/17
financial year
Henderson-Massey
Local Board funding $25,000
Tindall
Foundation funding $20,000
The budget
shortfall in 2016/17 is $15,000, recommended to be funded through the
Henderson-Massey Local Board Locally Driven Initiatives budget.
|
21 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
4.52 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Henderson-Massey Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
