Agenda of Māngere-ŌtāhuhuLocal Board

Māngere-Ōtāhuhu Local Board

15 April 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Cancer Society Auckland - Smokefree Project Presentation 5

8.2 Deputation - Mangere East Family Service Centre 6

8.3 Deputation - Youth Initiatives 6

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Manukau Ward Councillors Update 9

13 Auckland Transport Monthly Update Report - April 2015 11

14 Mangere Town Centre Ambassador Programme Funding 31

15 Facility Partnership Fund 2014/2015 33

16 Mangere-Otahuhu Community Grants Programme 2015/2016 41

17 Approval of a community lease for multiple premises to Auckland Kindergarten Association 61

18 Mangere-Otahuhu Local Board Community Fees and Charges - July to Dec 2014 75

19 Update on Māngere-Ōtāhuhu Local Board Engagement and Communications Strategy 93

20 Local board advocacy and feedback on Long-term Plan 2015 – 2025 proposals 107

21 Mangere-Otahuhu Local Board - Feedback on Auckland Film Protocol 131

22 Developing the Empowered Communities Approach 135

23 Pacific Wave Conference - IT Connectivity in the Pacific 139

24 For Information: Reports referred to the Māngere-Ōtāhuhu Local Board 147

25 Mangere-Otahuhu Local Board Action/Reports Pending 149

26 Mangere-Otahuhu Local Board Workshop Notes 161

27 Chairpersons Announcements 169

28 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 18 March 2015, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Cancer Society Auckland - Smokefree Project Presentation

Purpose

Leitu Tufuga, Cherry Morgan and Kristina Marckean from the Cancer Society Auckland will be presenting their Smokefree “It’s About Our Tamariki Project” to the local board.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Leitu Tufuga, Cherry Morgan and Kristina Marckean for their attendance and presentation.

8.2 Deputation - Mangere East Family Service Centre

Purpose

Peter Sykes from the Mangere East Family Service Centre would like to update the local board on 21 years of the MEFSC; and more specifically their plans for a ‘sustainability village’ including resource recovery, zero waste and microbusinesses.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Peter Sykes for his attendance and presentation.

8.3 Deputation - Youth Initiatives

Purpose

Alan and Toko Mana would like to update the local board on youth initiatives in the Māngere-Ōtāhuhu Local Board area.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Alan and Toko Mana for their attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Māngere-Ōtāhuhu Local Board

15 April 2015

Auckland Transport Monthly Update Report - April 2015

File No.: CP2015/05509

Purpose

1. This report provides an update on local transport matters over the last month for the Mangere-Otahuhu Local Board (MOLB).

Executive Summary

2. This report contains a general monthly update on transport matters both locally and from across Auckland and a list of issues currently being addressed by Auckland Transport for the Mangere-Otahuhu Local Board.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board receive the Auckland Transport Monthly Update Report – April 2015.

Reporting Back on Resolutions

4. Resolution Number: MO/2014/176

a) Requests that the removal of the fencing in the Mangere Town Centre car park, near the Citizen’s Advice Bureau is resolved.

5. During the last reporting period the Manager Property reported that his team has finished a records search of all available Council records and is entering into negotiations with the property owner who owns the fence. Negotiations are progressing slowly because the property owner spends a lot of time overseas. Further updates will be provided as the matter progresses.

6. Getting the signs and markings at the rear of entrance refreshed is taking longer than expected as there is some debate over the legal status of the land. The Mangere Town Centre has a very unusual mix of car park and ‘legal road’ within its car park. The status of these car parks has been questioned and at the time this report was written an answer had not been confirmed and until this is finished the car parks can’t be re-marked. Auckland Transport expects to be able to make a verbal report at this month’s meeting.

Discussion

Auckland Transport Information Workshops for Local Boards

7. Transport matters are evolving quickly at this time and Auckland Transport has number of key issues that it wants to discuss with Local Boards including:

· The progress of integrated ticketing for public transport;

· Proposed changes to the Regional Public Transport Plan;

· The proposed Berm Planting Policy;

· The Parking Strategy; and

· Proposed changes to regional signage.

8. Auckland Transport is setting up meetings with all Local Boards at which these issues (or those that are relevant to the particular Local Board) can be discussed in detail.

9. Auckland Transport has scheduled a meeting with this local board on 27 May 2015.

SMART Study

10. During this reporting period the SMART Study has progressed. The possibility of utilising light rail instead of heavy rail to provide a link from the city to the airport is being investigated. Light rail is considerably less expensive and has a range of other benefits that may make it a better option.

11. Auckland Transport conducted two briefings for the Transport Portfolio Leaders during March 2015. Details are included in Attachment A.

Road Disruptions in Mangere

12 At the MOLB’s February 2015 meeting disruptions to traffic movement and public transport created by Watercare’s Hunua No 4 project were raised by members and a detailed report on these issues was provided to the Local Board.

13. During this reporting period other issues in the local area have been raised by Local Board Members on behalf of the community. Auckland Transport works closely with both New Zealand Transport Agency (who are currently working on SH 20) and Watercare (who are delivering the Hunua No 4 project) to authorise traffic management plans to try and minimise disruptions.

14. When responding to issues raised by the local board on behalf of the local community a simple process is followed. The complaint is passed to Auckland Transport auditors. The auditors visit the site and investigate the situation. If problems are confirmed the auditors raise them with the contractors onsite and (if required) can also liaise directly with Watercare or New Zealand Transport Agency.

East - West Study

15. The East - West Study is a project to analyse transport routes between SH20 and SH1 and develop solutions for managing an anticipated increase in road freight of 60%, through that corridor in the next 30 years. In particular, the objective will be to permit better connectivity for the industrial areas of Onehunga-Southdown, East Tamaki-Highbrook, the Airport, Wiri and southern Mt Wellington.

16. On 23 March 2015 the MOLB’s Transport Portfolio Leaders were briefed on the results of public consultation and the proposed plan that is looking at improving two key areas:

· Freight movements east-west via Onehunga; and

· Public transport linkages to and from Sylvia Park, Otahuhu, Mangere and the Airport.

17. From the MOLB area’s perspective the most important of these areas is the new public transport corridor that will link Sylvia Park, Otahuhu, Mangere and the Airport. The corridor is called Route 32 and is being funded mostly by the New Zealand Transport Agency although Auckland Transport is contributing to the project. Route 32 plans include upgrading existing roads and intersections to make them easier for buses to use and upgrading key interchanges so that people are able to connect easily with other buses or trains at key locations like Otahuhu, Mangere and Sylvia Park. The project is at a very early stage and details are not confirmed but the MOLB will be kept well-informed of progress.

Future Streets

18. ‘Future Streets’ is a safety and ‘liveability’ programme that involves redesigning and modifying residential streets to reduce the number of heavy vehicles, slow traffic down and improve walking and cycling routes. Auckland Transport is intending to run the first trial of the ’Future Streets’ programme in Mangere.

19. Both the New Zealand Transport Agency and the MOLB have agreed to help fund the project. Auckland Transport will finalise its commitment at the completion of the Long Term Plan process.

20. This month detailed design started. The project was originally planned to be delivered this summer. Subsequently the date shifted to May 2015 will now be delayed further.

21. Future Streets is a complicated multi-agency project and finalizing details of the project’s scope between the stakeholders took longer than expected. Detailed design is now underway and will take some time so delivery of elements of the project in May 2015 is no longer possible. The project manager is currently scheduling a time to brief the Transport Portfolio Leader and the MOLB on the project and the new timeline.

Otahuhu Bus and Rail Interchange Upgrade

22. The Otahuhu Bus and Rail Interchange is being re-developed and upgraded.

23 The project is moving forwards and ‘enabling works’ continue. The Titi Street Bridge has been removed and ‘pre-loading’ (piling spoil on the work site to compress the ground and force water out of the substrate) is currently taking place.

24. The main part of the station upgrade is planned to start by the middle of 2015 and providing the project retains it high priority and that the Long Term Plan delivers sufficient budget it is planned to be completed by the end of 2015. Again it needs to be noted that although this is an important project, all projects are reviewed during the Long Term Plan consultation and until this process is complete timeframes for delivery may change.

Mangere-Otahuhu Local Board Transport Capital Fund

25. Mangere-Otahuhu Local Board has a total pool of approx. $1,971,770 available in this electoral term to spend on transport projects.

26. In its first electoral term the Mangere-Otahuhu Local Board requested a number of projects and the progress of these projects, as well as the six projects for this electoral term are summarised in Attachment B.

27. As discussed above the ‘Future Streets’ project in Mangere Town Centre has encountered difficulties and progress has been slowed down. Auckland Transport was expecting the first parts of this project to start being built this summer. Unfortunately this is not going to be the case.

28. A briefing with the Transport Portfolio Leaders is currently being arranged to brief them on the delay and the new timeline. The MOLB does not need to be concerned about the parts that they are funding or about the overall project. The issue not threatening the overall project it is a delay caused by technical discussions taking longer than expected.

29. Planning for the work in the car park linking Mason and Station Roads in Otahuhu is well underway. Late last year initial concepts were shown to the public an ‘Otahuhu Linkages’ project open day. The next step is detailed design which is started last month and the project manager is expecting to be able to brief the MOLB soon.

30. The MOLB has requested that the Bader Drive / Idlewild Intersection be re-investigated because there are concerns in the community about safety at this intersection. The MOLB is concerned that the layout delivered by Auckland Transport is contributing to poor driver behaviour and a drop in safety at this intersection. This matter has been discussed with the Manager Road Corridor Operations Central and South who has tasked members of their team to re-investigate the intersection. When the investigation is complete they will report back to the MOLB.

Issues

31. A list of specific transport issues that the MOLB has asked Auckland Transport to investigate is included as Attachment C.

Attachments

No.	Title	Page
a View	Summary of Engagement	15
b View	Summary of Transport Capital Projects	21
c View	Issues Report	29

Signatories

Authors

Ben Stallworthy, Elected Member Relationship Manager, Auckland Transport

Authorisers

Roger Wilson, Council Engagement Manager, Auckland Transport

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

15 April 2015

Summary of Engagement with Mangere-Otahuhu Local Board on Projects

Project	Description of Engagement Activities with Mangere-Otahuhu Local Board	Notes
Regional Land Transport Programme	1. 14 April 2014 – Auckland Transport early engagement with Local Boards about work programme meeting with Southern Local Boards. 2. 23 January 2015 – Long Term Plan and Regional Land Transport Programme released to the public. 3. 3 February 2015 – Local Board briefing on Regional Land Transport Programme. 4. 28 February 2015 - Regional Land Transport Programme circulated to the public. 5. 5 March 2015 – Regional Land Transport Programme discussed at Mangere – Otahuhu Local Board ‘Have Your Say Event’	Currently consultation has closed and the feedback is being analysed.
Waddon-Windrush	6. November 2013 – Auckland Transport reported that there was a possibility that the new Regional Land Transport Programme would not include Waddon-Windrush. 7. Late 2013 –early 2014 – Auckland Transport staff work with a variety of agencies to look at other options and identify the opportunity to use the ‘Future Streets’ project to analyse the problem differently. 8. 10 February 2014 - The Mangere-Otahuhu Local Board’s Transport representatives met with the leader of the Future Streets Project and discuss this project’s ideas for improving safety from crime in this area 9. 20 February 2014 – Possible options starting to be identified were reported verbally and discussed with Mangere-Otahuhu Local Board members during the Local Board’s bus tour of the area. 10. 27 February 2014 – Auckland Transport officers and elected members met to discuss the project and confirmed the Local Board’s priorities and looked at possible options that can be developed by Auckland Transport. 11. Late February 2014 - The ‘Future Streets’ team and Auckland Transport officers started developing options for how to re-model this area to reduce the amount of criminal activity; and encourage walking and cycling. 12. 11 March 2014 – Transport Representatives met with the ‘Future Streets’ project team and work shopped a range of options. 13. 31 March 2014 – All Mangere-Otahuhu Local Board members were emailed a copy of an options paper produced by the ‘Future Streets’ project team that described four possible options for the area. 14. April Mangere-Otahuhu Local Board Meeting – The options paper was attached to the monthly transport report. 15. 7 May 2014 – The options contained in the options paper were work-shopped with the Mangere-Otahuhu Local Board members. 16. 21 May 2014 – The Mangere-Otahuhu Local Board resolved to request an investigation by Auckland Transport about the feasibility of using the Local Board’s Transport Capital Funds to deliver the project. 17. 16 July 2014 – Rough Order of Cost of $ 173,366 reported back to MOLB. 18. 13 August 2014 – Mangere-Otahuhu Local Board workshop to discuss ‘Future Streets’ included this project in the discussion. 19. 22 October 2014 – Public consultation information circulated to the Transport Portfolio represetatives and signed off on 31 October 2014. 20. 7 November 2014 – Public consultation mail out posted to local residents 21. 7-21 November 2014 – Public consultation period (for Waddon-Windrush works and ‘Future Streets’ package). 22. 1 December 2014 – Auckland Transport officers briefed the Board’s Transport Representatives about the feedback from consultation and talked them through the concept plans. 23. 12 January 2015 – Met with the Board’s Transport representative who authorised detailed design to commence based on the concept plans.	A Final Cost for Waddon-Windrush will be provided ASAP.
Long Term Plan	1. March/April 2014 Local Board Meetings – Workshop opportunities for all Local Boards advertised in Auckland Transport’s Monthly Update Report. 2. 14 April 2014 Local Board Southern Cluster Work Shop – This work shop was attended by the Transport Representatives and by another Local Board Member. 3. 15 October 2014 –All Southern Local Boards were briefed by Auckland Transport’s Chief Executive, 4. 22 October 2014 – Auckland Transport’s Relationship Manager met with and discussed the process with a Managere-Otahuhu Local Board workshop. 5. 26 November 2014 – Meeting held with the Mangere-Otahuhu Local Board to discuss Auckland Transport’s proposed work programme. 6. 23 January 2015 – Draft Regional Land Transport Programme released. 7. 5 March 2015 – ‘Have Your Say Event’	Formal consultation on the Transport component of Auckland Council’s Long Term Plan, and on Auckland Transport’s Regional Land Transport Programme took place earlier this year and the information is currently be analysed.
East-West Study	1. 22 August 2012 - An initial workshop was attended by representatives of the Mangere- Otahuhu Local Board. 2. After this workshop the Mangere-Otahuhu Local Board made a written submission to the project team. 3. 20 February 2013 - A workshop was conducted with representatives from all affected Local Boards, including the Mangere-Otahuhu Local Board. 4. After this workshop another written submission was provided by the Mangere-Otahuhu Local Board. 5. 20 June 2013 - A briefing was held between the Project Team and Mangere-Otahuhu Local Board representatives. 6. 24 June 2013 - A workshop was conducted with all affected Local Boards including Mangere-Otahuhu. 7. 17 July 2013 - The Project Team met with the whole Mangere-Otahuhu Local Board and discussed proposed options, outlined the reasoning behind the options and discussed this information with the Board Members 8. 28 August 2013 - The Project Team came to the Mangere-Otahuhu Local Board regular workshop and discussed the Board’s concerns about the options that were presented. (N.B. details of the discussion were reported to the September 2013 Mangere-Otahuhu Local Board meeting) 9. 2 September 2013 - Local Boards that are in the affected area met together and discussed their opinions of the options presented to date provided ideas for other options that could be considered by the Project Team. 10. 7 November 2013 – Auckland Transport officers met with the ‘Respect Our Community’ advocacy group. 11. 11 November 2013 – The local MP Sua William Sio was briefed of the project and invited the Mangere-Otahuhu Local Board Chair to the meeting. 12. 4 December 2013 – The I East-West project team met with the full Mangere-Otahuhu Local Board and discussed progress and the planned future development of the project. 13. 13 March 2014 – All Local Board’s effected by the project were invited to another work shop. Both Mangere-Otahuhu Local Board Transport representatives attended. 14. Late July 2014 – Public consultation period planned. 15. 26 Juy 2014 – Public open day conducted in Mangere Bridge. 16. 2 August 2014 – Public open day conducted in the Mangere Town Centre. 17. October 2014 - Period of public consultation was undertaken that included a series of public open days and workshops as follows: · 11 October community open day at Onehunga Primary School Hall · 16 October community open day at Otahuhu College Sports Pavillion · 19 October community open day at Te Papapa Squash Club · 20 October community work shop at Te Papapa Squash Club · 21 October community work shop at Pearce Street Hall · 22 October community workshop at Te Papapa Squash Club · 23 October community workshop at Otahuhu College Sports Pavillion 18. 30 October another extra community workshop held at the request of the community. 19. November 2014 – February 2015 – Community feedback analysed by Auckland Transport and New Zealand Transport Agency. 20. 23 March 2015 – The Transport Portfolio Leaders were brief on the project by the project manager.
Future Streets	24. 3 April 2013 - The ‘Future Streets’ Project Team met with the Mangere-Otahuhu Local Board for an initial briefing on the project. 25. 21 April 2013 - The ‘Future Streets’ Project Team met with the Transport Portfolio Leads and the Chair and discussed the details of the project. The Project Team asked for assistance engaging with the local community and the Transport Portfolio Leads have provided a list of key local people and organisations that they believe the team should involve in planning this project. 26. 3 July 2013 - The Project Team briefed whole Mangere-Otahuhu Local Board on progress on. 27. 22 January 2014 - The project team briefed the Local Board on progress. 28. 23 January 2014 – Community participatory workshop 29. 10 February 2014 – Catch up with the Mangere-Otahuhu Local Board Transport representatives 30. 27 February 2014 – Met with the Mangere-Otahuhu Local Board Transport representatives to discuss Waddon-Windrush 31. 11 March 2014 – Catch up with the Mangere-Otahuhu Local Board Transport representatives. 32. 16 July 2014 – Community participatory workshop. 33. 16 July 2014 – Projects reported to the Managere-Otahuhu Local Board that can be considered for funding through the Local Board’s Transport Capital Fund. 34. 13 August 2104 – Mangere-Otahuhu Local Board workshop to discuss using Local Board Transport Capital to support this project. 35. 22 October 2014 – Public consultation information circulated to the Transport Portfolio represetatives and signed off on 31 October 2014. 36. 7 November 2014 – Public consultation mail out posted to local residents. 37. 7-21 November 2014 – Public consultation period. 38. 1 December 2014 – Auckland Transport officers briefed the Board’s Transport Representatives about the feedback from consultation and talked them through the concept plans. 39. 12 January 2015 – Met with the Board’s Transport representative who authorised details design to commence based on the concept plans.	The objective was to start building the physical infra-structure in summer 2014 / 15 and at this time the project is not progressing according to plan. Sorting out the scope of the project took longer than expected and although detailed design has started it the project will take longer to deliver than originally thought. The project manager is setting up a meeting with the Transport Portfolo Leaders to brief them on the new timeline.
Otahuhu Rail/Bus Interchange	1. 6 March 2013 – The Project Team met with the Mangere-Otahuhu Local Board for an initial briefing. 2. 7 October 2013 – The Project Team met with the Mangere-Otahuhu Local Board’s Transport Representatives for a briefing and work shop. 3. 6 December 2013 – The Project Team held a public open day that was attended by representatives of the Mangere-Otahuhu Local Board. 4. 13 May 2014 – Mangere Otahuhu Local Board Chair briefed on progress, and plans for Pasifika consultation. 5. 14 May 2014 – Mangere-Otahuhu Local Board briefed on progress and plans. 6. 16 July 2014 – Meeting with Otahuhu Business Association. Called by HWM and involved discussing local concerns about the new inter-change. 7. 15/16 August 2014 – Public open days held in Otahuhu. 8. 22 December 2014 – Auckland Transport officers breifed Jenny Salsalese MP for Manukau East.	In December and January 2015 ‘enabling’ works were completed.
SMART Study	1. August 2014 – Catch up meeting scheduled between the Transport Portfolio Leaders and Auckland Transport. 2. 16 March 2015 – One of the Transport Portfolio Leaders was briefed on the changes to this project because of Light Rail being an option. Light Rail has the potential to deliver good passenger service more cheaply than heavy rail. 3. 19 March 2015 – Both Transport Portfolio Leaders were briefed about the potential impact of Light Rail on this study.	Currently this project is moving more quickly. The increase in interest in Light Rail in the CBD has seen this option being investigated for this project.

Māngere-Ōtāhuhu Local Board

15 April 2015

Summary of Mangere-Otahuhu Local Board Transport Capital Fund Projects

2013-16 Electoral Term

Projects Submitted

Description

Current Status

Mangere –East Town Centre Traffic Calming

The aim of this project is to improve ease of access to the Mangere-East Town Centre for people on foot.

Project completed

Waddon-Windrush Walk/Cycleway

The walkway is narrow, poorly lit and has become a high crime area and widening the walkway is seen as a solution that will make the area safer with regards to crime.

The Mangere-Otahuhu Local Board has decided to use its Local Board Transport Capital Fund to deliver the project.

Auckland Transport has reported back a Rough Order of Cost for the project of approx. $ 173,366

The project will include widening the pathway, improving lighting and re-devloping the area in the manner illustrated to make more attractive and safer from crime.

Detailed design is underway and public consultation took place between 7-21 November 2014.

In December 2014 - January 2015 the concept plan was presented to the Mangere-Otahuhu Local Board’s Transport Representatives and permission granted to move to detailed design.

We were aiming to start delivering elements of the project this summer but difficulties with defining the project scope have delayed the start of detailed design.

The new timeline is currently being established and the project manager is setting up a meeting with the Transport Portfolio Leaders to brief them.

Future Streets Walking and Cycling Circuit Windrush-Mascot

Constructing a iconic fitroute that runs from Windrush Close to Mascot Road.

Auckland Transport has provided a Rough Order of $ 346,000 for delivery of this project.

At the Mangere-Otahuhu Local Board’s 17 September 2014 meeting the Board authorized Auckland Transport to complete design and immediately start construction providing the project’s Final Cost was within the Rough Order of Cost provided.

Detailed design is underway and public consultation took place between 7-21 November 2014.

In December 2014 - January 2015 the concept plan was presented to the Mangere-Otahuhu Local Board’s Transport Representatives and permission granted to move to detailed design.

We were aiming to start delivering elements of the project this summer but difficulties with defining the project scope have delayed the start of detailed design.

The new timeline is currently being established and the project manager is setting up a meeting with the Transport Portfolio Leaders to brief them.

Future Streets Walking and Cycling Route Mascot Road

Constructing a walking and cycling route that runs along Mascot Road from it’s intersection with Windrush Close to Waddon Road.

It includes significant work on Mascot Road to improve walking and cycling and pedestrian safety on Mascot Road. Propsoed modifications include:

· Better crosssings linking the Wananga with the town centre;

· Protected on road cycle lanes; and

· Intersections designed to slow traffic and make them safer for pedestrians and cyclists.

Auckland Transport has provide a Rough Order of $1,180,000 for delivery of this project

Detailed design is underway and public consultation took place between 7-21 November 2014.

In December 2014 - January 2015 the concept plan was presented to the Mangere-Otahuhu Local Board’s Transport Representatives and permission granted to move to detailed design.

Detailed design starts this month and we are aiming to start delivering elements of the project by March 2015.

We were aiming to start delivering elements of the project this summer but difficulties with defining the project scope have delayed the start of detailed design.

The new timeline is currently being established and the project manager is setting up a meeting with the Transport Portfolio Leaders to brief them.

Station Rd (from Mason Ave to Great Sth Rd)

The overall aim is to upgrade this section of Station Road in accordance with urban design recommendations from the Otahuhu Linkages & Public Realm Initiative and to make it fit with work that is currently funded on the road.

This would include mproved footpaths with modern attractiove street furnitureand there is the opportunity to provide cycle lanes as well.

The reconfiguration will link with other work that is planned on Station Road and will improve the carriageway and general traffic management.

This project has been investigated and was not supported by the Mangere-Otahuhu Local Board.

Mason Ave / Station Rd Carpark – Pedestrian Link

Develop a footpath link from Mason Ave & Station Rd through the car park

This will provide better access and a natural pathway from Station Road to the the Mason Ave pedestrian crossing and the new upgraded recreatiosn centre.

The proposal also include high standards of lighting, lots of decorative planting and other landscape improvements.

Another key feature will be signage directing people using the walkway to areas of interest like the recreations centre and bus stops.

Auckland Transport has provide a Rough Order of $ 200,000 for delivery of this project.

Design work is underway and initial concepts discussed with the public at the ‘Otahuhu Linkages’ open day held on 27 November 2014.

The project manager is currently working up the detailed design and is ready to brief the Transport Portfolio Leaders.

Funds ‘carried over’ from the previous electoral term: $ 418,508

Three years LBTCF allocations of $ 517,754 per annum: $ 1,553,262

Total LBTCF funds available for allocation this electoral term: $ 1,971,770

Mangere-East Town Centre Traffic Calming $ 30,000

Waddon-Windrush Walking and Cycling Route $ 173,366

Future Streets Walking and Cycling Circuit Windrush-Mascot $ 346,000

Future Streets Walking and Cycling Route Mascot Road $ 1,180,000

LBTCF fund potentially committed as at 15 October 2014 $ 1,729,000

2010-13 Electoral Term

Projects Submitted	Description	Current Status
Improving Bus Stops	The Mangere-Otahuhu Local Board has identified 18 bus stops that will improve by building shelters at them. The Board authorised $308,000 from the Local Board Transport Capital Fund.	At this time only the upgrade of the stop at 3 Church Street remains to be completed. The plan for this bus shelter has a number of issues that needed to be checked and the shelter is now being consulted with effected residents. This process is currently underway.
Bader Drive, Idlewild Road Intersection	This project involves re-developing the Bader Drive, Idlewild Road intersection to make it safer.	This intersection has now been modified to make it safer and allow better traffic flow.
Improving Speed Limit Signage on Favona Road, Mahunga Drive, Coronation Road and Walmsley Road		This project has been completed and the signs have been installed.
Otahuhu Main Street Poles and Luminaires	This project involves upgrading the lighting in the Otahuhu Town Centre.	This project has been completed and the new light poles and lights installed.
Improving Signage from SH1 and SH20 to the Mangere and Otahuhu Town Centres	This project involves funding the installation of information signs that direct drivers from the motorway to the Otahuhu Town Centre. At the August Mangere-Otahuhu Local Board meeting release of $75,000 from the Local Board’s Transport Capital Fund was authorised.	This project has been completed.
Mangere Town Centre Bus Stop	This proposed project involves the Mangere-Otahuhu Local Board paying for development of a concept plan for this site as prelude to potentially financing a redevelopment of this facility.	The bus stop was cleaned up and re-painted. Using Local Board Transport Capital Funds to support this project has been investigated and was not able to be supported. The decision in September 2014 to allocate the majority of the available funds to ‘Future Streets’ and upgrading the Otahuhu Car Park means that there is no money available for allocation to this project.
Commitments made in the previous electoral term: Bus Shelter Upgrades $ 308,000 Otahuhu Lighting Upgrade $ 160,000 Signs in Mahunga Drive $ 2,000 Bader/Idlewild Intersection Remodelling $ 72,000 Directional Signage SH 1 – Otahuhu and SH 20 – Mangere Town Centre $ 75,000 Total committed (or spent) in the last electoral term $ 617,000

Projects Investigated but Not Able to be Delivered

Projects Submitted	Description	Current Status
Massey Road Pedestrian Over-bridge	This project involves building a pedestrian over bridge on Massey Road in the Mangere East Town Centre.	Investigated and reported back on at the January 2013 Mangere-Otahuhu Local Board meeting.
Bus stop at the rear of the Mangere Town Centre	This project involves establishing a parking area for the courtesy bus that stops at the Mangere-Town Centre.	Investigated and reported back on at the January 2013 Mangere-Otahuhu Local Board meeting. Auckland Transport delivered the bus stop in April 2014
Traffic calming in Harania Avenue, Dewhurst Road and Massey Road		Investigated and reported back on at the April 2013 Mangere-Otahuhu Local Board meeting.
Bader Drive / Orly Road Roundabout	This project involves re-developing the Bader Drive, Orly Road intersection to make it efficient.	Investigated and reported back on at the January 2013 Mangere-Otahuhu Local Board meeting.
Signalisation of the Favona Road and Harania Road Intersection	The Mangere-Otahuhu Local Board has already requested that speed calming measures be investigated on Harania Road. This request was turned down because of the effect on public transport of speed bumps or other traffic calming measures. The Board is still concerned about speed and safety in this road and would like signalisation of the Favona/Harania Intersection investigated.	This project has been investigated and the results were reported back at the April 2014 Mangere-Otahuhu Local Board Meeting. The Auckland Transport was asked to re-investigate the request for a signals at this intersection. Auckland Transport’s senior engineer met with the Chair and another elected member onsite and the project and its implications were discussed in detail. The engineer discussed Auckland Transport’s concnerns about signals making the turn out of Harania eaiser and therefore ‘rat –running’ through the street more attractive. A result of the conversation was that in order to to improve driver visibility at the intersection Auckland Transport proposes to install additional parking restrictions (shown in the map below). Traffic calming in Harania Road was also re-assessed but the road’s importance as a bus route means that putting in humps or other traffic calming devices would effect public transport so is not an appropriate solution.

Māngere-Ōtāhuhu Local Board

15 April 2015

Mangere Town Centre Ambassador Programme Funding

File No.: CP2015/02302

Purpose

1. This report outlines the funding shortfall the Mangere Town Centre BID Inc. faces operating its Town Centre Ambassador Programme, and recommends that the local board contribute to the shortfall as a way of increasing public safety in the Mangere Town Centre.

Executive Summary

2. The town centre ambassador programme is a joint venture between Work and Income (WI) and local business associations. The programme is subsidised by WI and aims to give long term beneficiaries an opportunity to gain skills that will help them get back into the workforce. Ambassadors help to provide security and improve the perception of safety.

3. The shortfall for Mangere Town Centre BID Inc. to operate the scheme is approximately $36,000 per annum, based on six ambassadors per intake.

Recommendation

That the Mangere-Otahuhu Local Board:

a) Contribute $32,000 (from the CCTV and town centre safety initiatives budget) to the Mangere Town Centre BID Inc. towards the running costs of the Mangere Work and Income Ambassador Programme.

Discussion

4. The town centre ambassador programme is a joint venture between WI and local business associations. The programme is subsidised by WI and aims to give long-term beneficiaries an opportunity to gain skills that will help them get back into the workforce. WI provide free training for all new recruits on the ambassador programme. Town centres can employ up to six ambassadors each for 30 hours a week.

5. The ambassador programme is viewed as an effective way to improve the perception of safety in town centres. Because of this, the programme also helps to improve patronage levels to local businesses.

6. Recent changes in employment legislation have led to additional expenses in both the minimum wage and Kiwi Saver. An annual shortfall of approximately $36,000 per town centre (based on six ambassadors) has to be met by the business association in order to meet their obligations as employers. Currently the business associations have limited options with regard to meeting these costs.

7. Ambassador programmes operate in a number of southern local board areas, and have previously received council funding on an as-needed basis. The Mangere-Otahuhu Local Board has discussed issues of public safety and specifically the ambassador programme at a number of workshops in 2014, and has generally been supportive.

8. The revitalisation of the town centres is a priority for the Mangere-Otahuhu Local Board, and the ambassador programmes are considered to contribute towards this priority. Contributing to the programme also preserves job opportunities for local beneficiaries to return to the workforce, which would not be available if the programme were unable to continue.

9. The local board may wish to assist the Mangere Town Centre BID Inc. to meet its shortfall in ambassador programme staff costs. Sufficient funding is available in the local board’s CCTV and town centre safety initiatives budget to support a contribution of $32,000.

Consideration

Local Board Views

10. At workshops in 2014, the local board indicated support for the ambassador programme.

Maori Impact Statement

11. While this project is not specifically targeting Maori, Maori are likely to benefit alongside other groups in the community both in terms of employment opportunities and improved safety of town centres.

General

12. The decision sought does not invoke the Auckland Council Significance Policy.

Implementation

13. If the local board resolves to allocate funding to the ambassador programme, staff will action the resolution immediately to enable the ambassador programme to continue effectively. These initiatives will no doubt continue to contribute significantly to the improvement of safety in town centres across the Mangere-Otahuhu Local Board area.

Attachments

There are no attachments for this report.

Signatories

Authors

Mark Evans - Team Leader Safety South

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

15 April 2015

Facility Partnership Fund 2014/2015

File No.: CP2015/03142

Purpose

1. To make recommendations for the unallocated balance of $79,380 of Mangere-Otahuhu Local Board Facility Partnership Fund 2014/2015.

Executive Summary

2. The purpose of the Facility Partnership Fund is to assist with the development of accessible multi-use community facilities with an emphasis on maximising use, increased community participation and to support community groups to leverage funds from other funding organisations.

3. The Facility Partnership Fund provides financial support to not-for-profit organisations undertaking asset development work with a total project value over $50,000 or a feasibility study up to $50,000 for a facility upgrade or development.

4. The funding available to the Māngere-Ōtāhuhu Local Board in 2014/2015 financial year was $256,755. An amount of $177,375 was allocated to projects on 19 November 2014 which leaves a balance of $79,380. It is proposed that $39,500 be allocated to Tui Tonga Canoe Club Inc.

5. The facility partnership fund is operational expenditure and cannot be rolled over into the next financial year.

6. On 19 November 2014 the Māngere-Ōtāhuhu Local Board resolved minute number MO2014/250 refers:

a) agree to fund the following applications in this round:

Applicant	Funds required for	Total cost of the project	Funding requested	Funding Approved
Auckland Rowing Association	Development of a Regional Watersports Centre	$1,939,000	$125,000	$50,000
Bridge Park Tennis Club	Feasibility study	$25,500	$25,500	$25,500
Onehunga Mangere United Sports Club	Disabled lift	$60,600	$60,600	$60,600
Otahuhu Softball	Back fencing, dugouts, storage shed	$41,275	$41,275	$41,275
Totals		$2,066,375	$252,375	$177,375

7. Further potential projects have been identified and investigated. Applications from (Tui Tonga Canoe Club Inc. and Portage Crossing Traditional Canoeing and Sailing Association) and (Manukau Outriggers Whare Nui Trust and Manukau Urban Maori Authority) have been considered for this report.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Allocate Tui Tonga Canoe Club Inc. $39,500 towards 2, 20ft containers; 2 solar lights; water connection; picture perforated panels for fence and containers; fence enclosure; 3 waka cradles on 15R Waterfront Reserve out of the Mangere-Otahuhu Local Board Facility Partnership Fund 2014/2015.

Discussion

8. Four groups submitted an expression of interest in December 2014. These groups were identified as having previously made enquiries for Facility Partnership Funding in the Māngere-Ōtāhuhu Local Board area being;

· Manukau Outriggers Canoeing Whare Nui Trust;

· Portage Crossing Waka Ama Club Inc.

· Tui Tonga Waka Ama Club Inc.

· Mangere East Rugby League Football Club Inc. withdrew their expression of interest on 23 March 2015 as they were not ready to proceed with their project.

9. Through the expressions of interest process, groups that had more fully formed projects were considered for potential funding and could provide indicative project costings. Details of the community group projects are:

(i) Manukau Outriggers Canoeing Whare Nui Trust and Manukau Urban Maori Authority

Manukau Outriggers Canoeing Whare Nui Trust and Manukau Urban Maori Authority for $57,000 towards professional services including; preliminary design; bond (required at developed design stage); developed design; construction documents; consultation; site visits; design changes; BIM modelled/scheduled project (building information memorandum) for a new clubroom on Waterfront Reserve.

The concept for the new Manukau Outriggers Canoeing Whare Nui Trust clubrooms was presented to the local board on 1 October 2014.

The total cost of the project is $72,000. The Club has proposed funding sources to meet the project costs from the following organisations: Four Winds Foundation $10,000; Wharenui Trust $2,500 and MUMA (Manukau Urban Maori Authority) $2,500.

The project includes:

1. Preliminary design $10,000

2. Bond $2,000

3. Developed design $25,000

4. Construction documents $30,000

5. Consultations (approximately $250.00)

6. Site visits (approximately $250.00)

7. Design changes (after developed design stage, $50 per hour)

8. BIM Modelled/scheduled project $5,000

(ii) Tui Tonga Canoe Club Inc. and Portage Crossing Traditional Canoeing and Sailing Association

This is a joint project with Tui Tonga Canoe Club Inc. and Portage Crossing Traditional Canoeing and Sailing Association. The clubs have confirmed the lead applicant is Tui Tonga Canoe Club Inc. because this club has the capacity to expedite a funding grant effectively.

The clubs have suggested some options to create a safe and secure environment to store the water safety equipment, trolleys and paddles in two 20ft containers; 2 solar lights; water connection to wash the outrigger canoes; picture perforated panels for fence and containers; 160 linear metre fence and storage of the outrigger canoes on 3 cradles to take up less space on the park.

Attached is a concept sketch for the Mangere Bridge waka-ama storage showing a general layout plan which allows for storage and maneuvering space while minimising the overall impact on the park. Also a range of potential decorative treatments which could be applied to the basic security fence and containers. This will provide an idea of the direction the clubs are heading towards integrating this facility into the landscape and provide safety against the on-going vandalism to the clubs equipment.

This project will trigger the requirement for land owner approval and a community lease. These processes will be entered into once funding has been secured for one, or all of the options below.

Note: a licence to occupy could be for lights only as this does not exclude public access. A lease on the other hand would apply to a fenced-off enclosure including all facilities within that space that can be exclusive to the clubs. Both options are able to be used at this site.

The total cost of the project is estimated at approximately $39,500 towards:

1. 2 x 20ft containers = $6,000

2. 2 x solar lights @ $3,500 = $7,000

3. Water connection $10,000

4. Picture perforated panels @$500 per m2 for fence/containers = $5,000

5. Fence enclosure @ $100 x160 linear metres $7,000

6. 3 x waka cradles @ $1,500 = $4,500

Local Board Priorities

10. The below priorities we identified in the Māngere-Ōtāhuhu Local Board Plan 2014/2015:

· Attractive, accessible and safe cycleways and walkways: Completion of the Peninsula Park walkway in Mangere

· Increased multi-use community and recreational facilities: Assess options for a multi-use community facility in Mangere East.

· Well-maintained parks and reserves equipped for sports and all standards of play: Improve sports fields and lighting on Walter Massey, Centre, Williams and Moyle Parks $2m.

· Collaborate with sports clubs and other recreational groups to ensure we are making best use of our existing facilities, and help provide specialist skills such as financial management and planning to support these groups.

11. Council staff considers that the above projects meet some of the Local Board’s identified priorities. It is recommended that the Tui Tonga Canoe Club Inc. and Portage Crossing Traditional Canoeing and Sailing Association joint project is realistic and can be completed within a reasonable timeframe.

12. The Manukau Outriggers Whare Nui Trust and Manukau Urban Maori Authority project has faced challenges particularly with obtaining funding for the building phase of the project. Additionally the accessibility from the proposed site to the all-tide ramp to launch waka is a considerable distance away and likely to cause problems. For these reasons support for this application is not recommended.

Consideration

Local board views and implications

13. A workshop was held with the Local Board on 1 October 2014 to discuss the funding applications for the 2014/2015 financial year and decisions were made on 19 November 2014.

14. A workshop was held with the Local Board on 24 February 2015 to ratify the projects to be considered in this report.

15. The recommendations in this report fall within the Local Board’s delegated authority.

16. The decisions sought by this report do not trigger the Auckland Council Significance Policy.

Māori impact statement

17. The Facility Partnership Fund assists with the development of accessible multi-use community facilities to increase community participation, including the potential to increased community participation for Māori. No particular negative implications for Māori community or Māori stakeholders have been identified as arising from this report. Given the demographic make-up of the local board area and the nature of the some projects for which funding is requested it is likely Māori will benefit from these.

Implementation

18. A standard Council funding agreement will be developed for any successful applicants and progress towards agreed project outcomes monitored throughout the project.

19. Further quotations would be required prior to any funding agreements being entered into and completed facility partnership fund application.

Attachments

No.	Title	Page
a View	Tui Tonga and Portage Crossing Waka Ama Clubs decorative designs	37
b View	Tui Tonga and Portage Crossing Waka Ama Clubs concept sketch	39

Signatories

Authors

Kim Squire - Sports and Recreation Advisor

Authorisers

Ken Maplesden - Sport and Recreation Adviser

Lisa Tocker - Manager, Recreation Facilities & Service Delivery Central

Ian Maxwell - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

15 April 2015

Mangere-Otahuhu Community Grants Programme 2015/2016

File No.: CP2015/04734

Purpose

1. The purpose of the report is to present the Mangere-Otahuhu Community Grants Programme 2015/2016 for adoption.

Executive Summary

2. The new Auckland Council Community Grants Policy was adopted in December 2014. This policy guides the allocation of local, multi-board and regional grants to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to adopt their own local grants programme to be attached to the policy as an appendix.

4. This report presents the Mangere-Otahuhu Local Board Community Grants Programme 2015/2016 for adoption (see attachment A).

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Adopt the Mangere-Otahuhu Community Grants Programme 2015/2016 (Attachment A).

Comments

5. The new Community Grants Policy was adopted in December 2014 and implementation will commence on 1 July 2015.

6. The policy supports each local board to develop a Community Grants Programme for 2015/2016. This local board grants programme will guide community groups and individuals when making applications to the local board.

7. The local board community grants programme can include:

· outcomes as identified in the local board plan

· specific local board funding priorities

· budget allocated to the grants programme

· which grant types will operate locally, the number of funding rounds and when these will open and close

· any additional criteria or exclusions that will apply

· an indication of participation in multi-board funding

· other factors the local board consider to be significant to their decision-making

8. An implementation plan is underway to support an integrated and simplified approach to grants programme administration. Funding staff from different departments are working together to ensure a co-ordinated approach, expected to benefit applicants and streamline internal processes.

9. A Mangere-Otahuhu Local Board guide has been developed to accompany the new grants programme to support the community to apply for local board grants. The guide includes a full explanation of the Mangere-Otahuhu grants programme, a definition of terms, the local board criteria and frequently asked questions (see attachment B and C).

10. Once the local board community grants programme has been adopted, the types of grants, funding rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Consideration

Local Board views and implications

11. The Community Grants Programme has been developed by the local board to set the direction of their grants programme. This programme can be reviewed on an annual basis.

Māori impact statement

12. All grant programmes should respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to organisations delivering positive outcomes for Maori.

Implementation

13. An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels. Targeted advertising and promotion will be developed for target populations, including migrant and refugee groups, disability groups, Maori and iwi organisations.

Attachments

No.	Title	Page
a View	Mangere-Otahuhu Grants Programme	43
b View	Guide to the Community Grants Programme	49
c View	Frequently Asked Questions on the Grants Programme	55

Signatories

Authors

Marion Davies - Community Funding Programme Manager

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

15 April 2015

Approval of a community lease for multiple premises to Auckland Kindergarten Association

File No.: CP2015/04813

Purpose

1. This report seeks Albert-Eden, Puketepapa, Waitemata, Maungakiekie-Tamaki, Kaipatiki, Devonport-Takapuna, Rodney, Mangere-Otahuhu, Howick, Otara-Papatoetoe, Henderson-Massey, Waitakere Ranges and Whau Local Boards approval for a community lease for multiple premises to Auckland Kindergarten Association. A report will go to each Local Board.

Executive Summary

2. The Auckland Kindergarten Association (the Association) was incorporated under the Charitable Trusts Act 1957 on 28 February 1911. The Association’s stated objectives are:

· providing facilities for and undertaking early childhood education and care

· promoting and encouraging early childhood education and care within New Zealand

3. The Association has 39 community leases with Auckland Council where the Association owns the building. These individual community leases have varying terms and conditions, commencement and end dates. A community lease for multiple premises would align the 39 community leases with the same terms and conditions, commencement and end dates. The benefits to Auckland Council and the Association are:

· Consistency of management of the leases with the same terms and conditions

· One report per annum on community outcomes

· Streamlined management of the next right of renewal process

· Enable a move from an operational relationship to a more strategic focus

4. The Auckland Kindergarten Association Schedule of Premises and Site Plans (Attachment A) lists the 39 premises separated into local board areas. Each local board is asked to approve the new community leases for the premises from their area and for which site plans are included.

5. This report recommends the granting of a new community lease for multiple premises to Auckland Kindergarten Association for 10 years commencing 1 April 2015 with one 10-year right of renewal. This is the recommended term in the Auckland Council Community Occupancy Guidelines July 2012 where the group owns the building.

6. A Community Outcomes Plan will be an attachment to the lease and reported on by the Association (Attachment B).

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Approves the surrender of all current and expired Auckland Kindergarten Association leases from their local board area as specified in the Auckland Kindergarten Association Schedule of Premises and Site Plans (Attachment A) subject to the granting of a new community lease;

b) Approves a new community lease to Auckland Kindergarten Association for Otahuhu Central Kindergarten, Sturges Park, Fort Richard Road, details specified in Attachment A, subject to the following terms and conditions:

i) Term – 10 years commencing 1 April 2015 with one 10-year right of renewal;

ii) Rent - $1.00 plus GST per annum if requested;

iii) The Auckland Kindergarten Association Community Outcomes Plan as approved be attached to the lease document (Attachment B);

iv) All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Comments

7. The Association has 39 community leases with Auckland Council across the region where the Association owns the building. These individual community leases have varying terms and conditions, commencement and end dates which can be complicated to manage for both parties. The Association approached Auckland Council to find an agreed solution. A community lease for multiple premises would align the 39 community leases with the same terms and conditions, commencement and end dates.

8. A community lease for multiple premises will benefit both Auckland Council and the Association for the following reasons:

· Consistency of management of the leases with the same terms and conditions

· One report per annum on community outcomes

· Streamlined management of the next right of renewal process

· Enable a move from an operational relationship to a more strategic focus

9. This will be the first community lease for multiple premises for Auckland Council. Council staff can see benefits for other groups with multiple premises.

10. Auckland Council legal advice recommends that the Association surrender their existing and expired leases as listed in Attachment A so that when a new community lease is approved it will commence from 1 April 2015.

11. Attachment A lists the 39 premises separated into local board areas. Each local board is asked to approve the new community leases for the premises from their area.

12. The activity of the Association is of a local purpose nature rather than recreation. There are three sites where the land is not classified as local purpose as set out in Attachment A. The affected boards are asked to approve a lease under Section 73(3) of the Reserves Act 1977. Prior to granting the lease, public advertising of Council’s intention is required under Section 73(4) of the Reserves Act 1977 and approval from the Minister of Conservation or their delegate if required. Iwi consultation pursuant to Section 4 of the Conservation Act 1987 is required on two sites where they are not contemplated in a Reserve Management Plan. Council staff will consider reclassifying the kindergartens lease area from recreation reserve to local purpose (community buildings) reserve in accordance with the Reserves Act 1977.

13. Where the land is an unclassified recreation reserve the affected boards are asked to support the classification of four reserves as set out in Attachment A as a local purpose (community buildings) reserve pursuant to Section 16 (2A) and Section 14 of the Reserves Act 1977, and recommends approval by the Parks, Recreation and Sport Committee.

14. The Association was incorporated under the Charitable Trusts Act 1957 on 28 February 1911. The association’s objectives are:

· providing facilities for and undertaking early childhood education and care within New Zealand

· promoting and encouraging early childhood education and care.

15. Council staff has sought input from relevant Council departments.

16. A Community Outcomes Plan as approved will be an attachment to the lease and reported on annually by the Association.

Consideration

Local Board views and implications

17. The recommendations within this report fall within the Local Board’s allocated authority relating to local, recreation, sport and community facilities.

18. A portfolio meeting has been held with each local board and they were presented with the proposal for the lease for multiple premises.

Māori impact statement

19. The Association has long standing community leases on the properties. Maori are benefactors as users of the services and it is considered the granting of a new community lease for multiple premises will not have any adverse impact for Maori.

Implementation

20. The recommendations within this report do not trigger the Auckland Council Significance Policy.

Attachments

No.	Title	Page
a View	Auckland Kindergarten Association Schedule of Premises and Site Plans	65
b View	Auckland Kindergarten Association Community Outcomes Plan	73

Signatories

Authors

Christine Benson - Advisor Community Lease

Donna Cooper - Community Lease Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

15 April 2015

Mangere-Otahuhu Local Board Community Fees and Charges - July to Dec 2014

File No.: CP2015/04994

Purpose

1. To present the usage and revenue data from community facilities within the local board area for the period 1 July to 31 December 2014 and to highlight any significant impact of the new fees and charges that were introduced on 1 July 2014.

2. To recommend community facilities fees and charges for the 2015/2016 year.

Executive Summary

3. On 4 March 2015, members of the Mangere-Otahuhu Local Board met at a workshop to consider the impact of the new fees and charges introduced on 1 July 2014. Please refer to Attachment A for the fee schedule for 2014/2015.

4. The council’s ‘Hire Fee Framework – For Hire of Auckland Council’s Community Facilities’ (the framework) was developed over a two-year period from 2012-2014 and was based on good practice principles. All local boards adopted the framework, although six chose to vary from the recommended fees and charges. These recommended fees and charges, which would help ensure fairness and transparency for all users, were introduced for all council-managed facilities in the other local board areas across the region on 1 July 2014.

5. In the Mangere-Otahuhu Local Board area there are four council-managed community facilities. These are the Mangere Community House, Mangere Central Community Hall, Mangere Old School Hall and Mangere War Memorial Hall. After 1 July, the council received enquiries from eight of the 24 regular hirers across the three latter venues. These eight accepted a transition arrangement until the end of September 2014. While there were no cancellations at these three venues, there were a small number of cancellations (out of the 12 regular hirers) at the Mangere Community House, which were small church groups which did not qualify for a priority rate. For the full list of regular hirers, please refer to Attachment B.

6. For a table of fees and charges per venue for the July to December period, please refer to the summary in Attachment C. Attachment D shows the number of sessions booked by activity type.

7. The table below summarises the combined activity of the facilities for the July to December six-month period. Please note that some figures are reported as percentage points (pp), while others are shown as a percentage (%). Please refer to the glossary of terms (Attachment E) for more information on percentage points.

Utilisation	Visitors	Revenue
-16 pp	+3,734 (+4.7%)	+$24,719 (+49%)

8. Over the period 1 July to 31 December 2014, utilisation (booked hours divided by 10 available hours per day) of the Mangere-Otahuhu Local Board community facilities decreased by 16 percentage points (pp). Over the same period, visitor numbers increased slightly from 79,215 to 82,949 (+4.7%). This could be due to a change in customer type to larger groups or a number of large community events that attract many participants.

9. Revenue increased by $24,719, which is nearly 50 per cent more when compared with the same period last year. This is possible by a change in customer type to those paying a higher fee or an increase in the fees paid by customers, as well as a tighter charging of cancellation fees.

10. Mitigating factors

In July 2014, a new process was introduced to book the available spaces in most of the council-managed community facilities across the region and to ensure the cancellation charge was applied where appropriate. This has greatly helped to record more accurate utilisation and visitor numbers than in previous years.

11. For the 2014/2015 financial year, revenue from community facilities is expected to increase for the Mangere-Otahuhu Local Board. This could help contribute to the maintenance of these facilities and reflects the good practice principles imbedded in the framework, including fairness to all users.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Agrees that the 2014/2015 community facilities hire fees will remain, uninflated, for the 2015/2016 year, as per Attachment A and will apply to all new and existing hirers using the facilities.

b) Requests council staff to provide regular updates on the impact of the hire fees and the performance of council-managed community facilities as part of the quarterly reports.

Comments

12. The framework was developed over a two-year period from 2012-2014 and acknowledged that ‘access to safe, affordable places for people to pursue their interests provides many benefits to the wider community…’ The framework included these good practice principles: good public management, lawfulness, accountable, transparent (openness), value for money, integrity and fairness.

13. When the framework was prepared, it took account of the wide range of legacy hire arrangements that were recorded or published. All local boards adopted the framework, although six chose to vary from the recommended fees and charges. When the new framework was implemented, it became clear that across some local boards there were a large number of exceptions to the published hire rates that had not been recorded in the past or visible to the organisation. This meant that there were a number of customer enquiries relating to the new fee structure. Customers facing significant price increases were allowed transition rates until the end of September 2014.

14. In April 2014, the Mangere-Otahuhu Local Board resolved to adopt the new fees and charges for the hire of council-owned community venues (Resolution number MO/2014/71). Alongside this, the activity types eligible for discounts were confirmed

15. Members of the Mangere-Otahuhu Local Board met for a workshop on 4 March 2015 to consider the impact of the new fees and charges introduced on 1 July 2014. Please refer to Attachment A for the fee schedule for 2014/2015.

16. It was the view of members at this workshop that all activity at the Mangere Community House (except activity with a religious purpose) be given the local priority discount rate, as per the Council’s ‘Hire Fee Framework – For Hire of Auckland Council’s Community Facilities’.

17. Impact of implementing new fees and charges

In the July to December 2014 period, the council received enquiries from eight of the 24 regular hirers across three of the four council-managed facilities: Mangere Central Community Hall, Mangere Old School Hall and Mangere War Memorial Hall. These eight accepted a transition arrangement until the end of September 2014. While there were no cancellations at these three venues, there were a small number of cancellations at the Mangere Community House, which were small church groups which did not qualify for a priority rate. For the full list of regular hirers, please refer to Attachment B.

Summary of utilisation, visits and revenue by local board area

18. Please note that some figures in the following graphs are reported as percentage points (pp), while others are shown as a percentage (%). For a table of fees and charges per venue for the July to December period, please refer to the summary in Attachment C. Attachment D shows the number of sessions booked by activity type.

19. Mangere-Otahuhu Local Board – utilisation (hours booked)

The utilisation of the local board’s four council managed facilities decreased on average by16 percentage points when compared with the same period last year. This ranged from a ‘no change’ at one venue to a decrease of 31 percentage points at the Mangere Community Centre. (Please refer to later graphs in this report for utilisation figures for each facility).

20. Mangere-Otahuhu Local Board – visits

Visitors to the local board’s four council-managed community facilities increased on average by nearly five per cent when compared with the same period last year, with all facilities reporting increases. This is in contrast with the lower utilisation and is possible by a change in customer type to larger groups, which have a greater number of participants.

21. Highlights/exceptions/mitigating factors

Utilisation and visits at a facility level are shown on the two graphs below. Mangere Community House had a marked change in utilisation. Most facilities had marked changes to visitor numbers.

22. Mangere Community House

Compared with the same period last year Mangere Community House, reported a 31

percentage point decrease in utilisation, while visits to the centre increased by just over 51

per cent from 2,516 per month to 3,818 per month. Utilisation is significantly lower at

Mangere Community House due to the departure of a number of small church groups, which

did not qualify for a priority rate. Visitor numbers are higher due to a number of large

community events that attract many participants.

23. Other observable exceptions were;

· Mangere Central Community Hall: 38 per cent decrease in visits.

· Mangere War Memorial: 49 per cent increase in visits.

24. In July 2014, a new process was introduced to book the available spaces in most of the council-managed community facilities across the region and to ensure the cancellation charge was applied where appropriate. This has greatly helped to record more accurate utilisation, particularly with last-minute cancellations or ‘no shows’ for bookings. Back in 2013, the utilisation figures may not have reflected these actions by the users.

25. Revenue

On average, the local board earned almost 50 per cent more revenue when compared with the same period last year and this is in contrast with the lower utility and visitor numbers. This is likely due to a change in customer types to those paying a higher fee or an increase in the fees paid by customers, as well as a tighter charging of cancellation fees.

In Summary

26. The table below summarises the combined activity of the four council-managed facilities over the period 1 July to 31 December 2014. Utilisation of the Mangere-Otahuhu Local Board community facilities decreased by 16 percentage points (pp). Over the same period, visitor numbers increased slightly from 79,215 to 82,949 (+4.7 per cent) and revenue significantly increased by $24,719 (+49 per cent).

Utilisation	Visitors	Revenue
-16 pp	+3,734 (+4.7%)	+$24,719 (+49%)

27. For the 2014/2015 financial year, revenue from community facilities is expected to increase for the Mangere-Otahuhu Local Board. This could help contribute to the maintenance of these facilities and reflects the good practice principles imbedded in the framework, including fairness to all users.

Consideration

Local Board views and implications

28. The impact of the new community facilities fees and charges introduced on 1 July 2014 were work shopped with members of the local board on 4 March 2015. It was the view of members at this workshop that all activity at the Mangere Community House (except activity with a religious purpose) receive additional subsidy. If the board wish to institute this arrangement the following resolution should be passed:

· The Mangere Local Board direct all activity at the Mangere Community House (except activity with a religious purpose) be given the local priority discount rate, as per the Council’s ‘Hire Fee Framework – For Hire of Auckland Council’s Community Facilities’.

29. The recommendations within this report fall within the Mangere-Otahuhu Local Board’s authority relating to local recreation, sport and community facilities.

Māori impact statement

30. The fees and charges framework is not specifically targeted for Maori populations. However, it aims to be clear and transparent to all users, including Maori.

Implementation

31. The recommendations in this report do not trigger the Auckland Council Significance Policy.

Attachments

No.	Title	Page
a View	Attechment A - Fees and Chages for 20142015 for Mangere Otahuhu	83
b View	Attechment B - List of regular hirers for Mangere Otahuhu	85
c View	Attechment C - Summary of fees and charges data July-December 2014	87
d View	Attechment D - Sessions booked by activity type	89
e View	Attechment E - Glossary of terms Mangere Otahuhu fees and charges	91

Signatories

Authors

Jocelyn Watkin

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

15 April 2015

Attachment A: Fees and charges for 2014/2015 for Mangere-Otahuhu

			Hourly rate as of 1 July 2014
Facility Category	Facility Name	Room	Peak Standard	Off-Peak Standard
Art facility	Mangere Arts Centre - Nga Tohu o Uenuku	Courtyard	$ 63.00	$ 50.40
		Meeting Room	$ 24.00	$ 19.20
		Studio/Green Room	$ 43.00	$ 34.40
		Theatre	$ 75.00	$ 60.00
		Theatre Foyer	$ 70.00	$ 56.00
	Metro theatre	Main Hall	$ 45.00	$ 36.00
		Supper Room	$ 19.00	$ 15.20
Community Houses and Centres	Mangere Community House - Whare Koa	Community Office 2	$ 16.00	$ 12.80
		Front Room	$ 24.00	$ 19.20
		Garage	$ 16.00	$ 12.80
		Lounge	$ 24.00	$ 19.20
Venues for hire	Mangere Central Community Hall	Main Hall	$ 49.00	$ 39.20
	Mangere Old School Hall	Classroom 1	$ 39.00	$ 31.20
		Classroom 2	$ 39.00	$ 31.20
	Mangere War Memorial Hall	Main Hall	$ 49.00	$ 39.20

Māngere-Ōtāhuhu Local Board

15 April 2015

Attachment E to Mangere-Otahuhu Local Board community facilities fees and charges – July to December 2015

Glossary of terms

	Term	Definition
B	Bookings	Number of slots/sessions booked by a hirer
C	Casual hirer	Group or individual who has made 5 or less bookings across the network of Community Facilities managed by CDAC per year. Note: This definition is for this this analysis only, and may not conform with other business use of the term.
H	Hirer	The entity who is party to the rental contract. A contract may relate to more than one booking.
O	Off peak	According to the 2014/2015 fees and charges schedule. Discount rates applied
P	Peak	According to the 2014/2015 fees and charges schedule. Discount not usually applied.
	Peak utilisation	Booked hours during peak times / Total available peak hours.
	Percentage points	A percentage point (pp) represents the difference between two percentages on a 100 per cent scale. It is used for measures like utilisation so the changes can be put into the right context. For example, if utilisation increased from thirty per cent to forty per cent that could be stated in error as a 25 per cent increase. To put it in the right context means it would be a ten percentage point increase. Volume-based increases or decreases (e.g. visitor numbers or revenue) are reported as percentages.
R	Regular hirer	An entity that has made six or more bookings across the network of Community Facilities managed by CDAC. Note: This definition is for this analysis only and may not conform with other business-use of the term.
R	Revenue	Refers to revenue as reported in the financial accounts. (Not what is reported as revenue for management accounting purposes i.e. in the omnibus reports)
U	Utilisation	Booked hours divided by 10 available hours per day. Note: All comparison reporting in utilisation is presented as percentage point movements.
V	Visits	Number of people attending a bookable space at a Community Centre or Venue for Hire in any one session. Note: · Community Facilities events that don't use the inside of a facility are not included · People attending the facility to only pick up or drop off an attendee of a bookable space are not included · A person is counted as a visitor more than once per day o If they leave and return to the facility for use of a different booking o Visit more than one Community Facility address per day.

Māngere-Ōtāhuhu Local Board

15 April 2015

Update on Māngere-Ōtāhuhu Local Board Engagement and Communications Strategy

File No.: CP2015/04483

Purpose

1. To update the Māngere-Ōtāhuhu Local Board on progress in implementing the board’s Engagement and Communications Strategy.

Executive Summary

2. The Māngere-Ōtāhuhu Local Board Engagement and Communications Strategy was adopted by the board during December 2014 (see Attachment A for the full strategy). The strategy outlined new initiatives that the board would undertake to improve its engagement with local communities, and outlined how the success of its engagement could be measured.

3. Recent outcomes suggest that the board is making significant improvements to its engagement with local communities. However, maintaining and continuing to build on this level of engagement will continue to be a challenge over the medium-long term.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board receives the report.

Comments

4. The Engagement and Communications Strategy includes a commitment to trial a regular public meeting between the board and their communities. Accordingly, the board established a regular community fono to address this commitment, holding the first fono on 10 March 2015. Notes from the fono are included in Attachment B.

5. The strategy lists several factors by which the success of the board’s engagement can be measured. These include “Public meeting attendance” and “Number of new contacts added to local board contacts database”. In the context of the community fono, the board appears to be making significant gains in terms of these objectives. 40 members of the public attended the fono and discussed a range of topics. Of this number, 23 were new to the board’s contacts database. While this indicates that the board is able to significantly extend its reach into the community using the fono, the true success of the fono as an initiative will not be known until it has been running for a year or more, and when feedback has been gathered from attendees to evaluate the fono from their perspective.

6. With regards to public communications via social media, the strategy listed a further set of objectives including to “Promote interactive engagement”. With respect to this objective, the board has increased its Facebook network by approximately 62% since the adoption of the strategy suggesting that significant progress has also been made in the area of social media. This is attributable to the direct involvement of board members with Facebook posts and inviting their networks to like the page. In addition, staff are currently trialling new approaches to increasing online engagement and building the board’s profile.

7. The strategy also highlighted the need to identify upcoming engagement opportunities in a rolling calendar. This information is now being collated using Microsoft Outlook and distributed to board members as needed.

8. As part of the media liaison service provided by staff from Local Board Communications and noted in section 9 of the strategy, a regular fortnightly morning interview has been set up for the local board Chair on Radio 531pi. The radio station is targeted toward Pacific people who make up over half of the Māngere-Ōtāhuhu area’s population. This is anticipated to further enhance the board’s engagement with its communities and can expect to be reflected by measureable increases in engagement in the future.

Attachments

No.	Title	Page
a View	Māngere-Ōtāhuhu Local Board Engagement and Communications Strategy	95
b View	Notes for the Māngere-Ōtāhuhu Local Board Community Fono March 2015	105

Signatories

Authors	Thomas Murray - Local Board Engagement Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

15 April 2015

Local board advocacy and feedback on Long-term Plan 2015 – 2025 proposals

File No.: CP2015/05418

Purpose

1. This report provides a summary of the feedback received through the Long-term Plan 2015 - 2025 (LTP) consultation relevant to the Māngere-Ōtāhuhu Local Board area.

2. This feedback is informing the Māngere-Ōtāhuhu Local Board advocacy to the Budget Committee and will inform decisions that the Māngere-Ōtāhuhu Local Board make on their locally driven initiatives (LDI) budgets.

Executive summary

3. The LTP proposals were released for public consultation in January 2015, with local engagement and Have Your Say events held through until 16 March to receive feedback. Feedback was also received through written or online forms, email and through social media.

4. In total, the Council received and processed 27,283 pieces of written feedback of which 565 were received from the Māngere-Ōtāhuhu Local Board area. In addition 19 people attended a Have Your Say event in the Māngere-Ōtāhuhu Local Board area on 5 March 2015.

5. This report provides a summary of the feedback received through the LTP consultation on proposals for the Māngere-Ōtāhuhu Local Board area. It also summarises feedback on the regional proposals from people or organisations based in the Māngere-Ōtāhuhu Local Boardarea.

6. This feedback is informing the Māngere-Ōtāhuhu Local Board advocacy to the Budget Committee at discussions on 24, 28 and 29 April. These discussions are timed to inform the Budget Committee prior to them making decisions on the LTP on 7 and 8 May.

7. The feedback will also inform Māngere-Ōtāhuhu decisions required in order to finalise LDI and advocacy content for their Local Board Agreements 2015/2016.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receives the report on summary of feedback from Māngere-Ōtāhuhu local board area consultation report.

b) considers continuation of the local board policy enabling free universal entry to the two swimming pools in the local board area.

c) confirms an updated list of advocacy points for the discussions with the Budget Committee on 24, 28 and 29 April

d) recommends that the Governing Body adopts for inclusion in year one of the Long-term Plan (2015/2016) a targeted rate set as a uniform charge per separately used or inhabited part of a property, on residential properties in the Māngere-Ōtāhuhu local board area. Further, that the local board notes that the targeted rate is estimated to be $30.53 (GST included) per annum per household in Māngere-Ōtāhuhu local board area and is for the purpose of fully subsidising entry for persons 17 years and over to swimming pools at Moana-nui-ā-Kiwa Leisure Centre and the Ōtāhuhu Recreation Precinct.

Comments

8. The summary of the feedback received through the Long-term Plan 2015 - 2025 (LTP) consultation relevant to the Māngere-Ōtāhuhu Local Board is in Attachment A.

9. Each piece of written feedback from the Māngere-Ōtāhuhu Local Board area and the feedback recorded from local engagement and Have Your Say events is under separate cover and can be found on the attached link http://infocouncil.aucklandcouncil.govt.nz/ under the Māngere-Ōtāhuhu Local Board Attachments.

10. This feedback builds on the Māngere-Ōtāhuhu Local Board’s understanding of their community’s priorities and preferences. It will inform the Māngere-Ōtāhuhu Local Board’s advocacy to the Budget Committee at discussions on 24, 28 and 29 April. At these discussions the Māngere-Ōtāhuhu Local Board will have the opportunity to provide feedback on the key consultation issues of investing in Auckland, fixing transport, sharing rates and housing and development. The Māngere-Ōtāhuhu Local Board may also provide feedback on regional proposals with particular impact locally and may advocate for specific local priorities where the Budget Committee is the decision maker, such as large capital projects.

11. The updated advocacy points from the Māngere-Ōtāhuhu Local Board in relation to the LTP are in Attachment B.

Consideration

Local Board views and implications

12. The Māngere-Ōtāhuhu Local Board needs to consider any changes that it might make to their LDI budgets or advocacy in light of the feedback on the LTP proposals.

Māori impact statement

13. Many local board decisions are of importance to and impact on Maori. The local board agreements are important tools that enable and can demonstrate the council’s responsiveness to Maori. The local board agreement is based on the local board plan which are both been developed through engagement with the community, including Maori.

Implementation

14. Following the local board discussions with the Budget Committee on 24, 28 and 29 April the Budget Committee will make decisions on regional proposals on 7 and 8 May. Local boards will then hold workshops from 14 to 20 May to finalise their local board agreements prior to them being adopted at board meetings between 9 and 16 June.

Attachments

No.	Title	Page
a View	Consultation Feedback Report	109
b View	Advocacy List	127

Signatories

Authors	Rina Tagore - Senior Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

15 April 2015

Developing the Empowered Communities Approach

File No.: CP2015/04929

Purpose

1. This report provides an overview of the Empowered Communities Approach (ECA), including local board involvement in developing the approach.

Executive Summary

2. The Mayor’s Proposal for the Long Term Plan 2015-2025 (LTP) includes developing a more empowered community approach to the work of Auckland Council. The proposed changes are:

· to transition delivery to a more empowered community approach.

· to move away from direct delivery (and therefore save overheads) and fund community groups to deliver more.

· for local boards to play a much more active role by allocating more funding through them.

3. The purpose of the Empowered Communities Approach (ECA) is to develop a new, more effective and empowering approach to the way council delivers services and supports community activities. The ECA will establish a new operating model for the Community Development and Safety (CDS) unit which will shift its service delivery to have a greater focus on local and community empowerment, with a view to embedding this way of working across council departments and council- controlled organisations.

4. A reduction in the cost to deliver community development over time is expected, starting with savings in the 2015/2016 financial year.

5. A political advisory group (PAG) has been established to provide strategic advice and guidance as staff develop the ECA. Discussion has centred on what empowered communities look like, and what shifts are required within council to support them. The PAG meeting in March endorsed the proposed approach. PAG feedback included the importance of meeting local needs, rather than a ‘one size fits all’ approach. Two further PAG meetings will be held on 16 April and 4 May.

6. An engagement programme with local boards is underway. Key steps in this are:

· two chairs and portfolio holder workshops.

· individual board workshops in April.

· a report to local board business meetings in May/ early June.

The final empowered communities approach and the CDS operational model will be reported to the Regional Strategy and Policy Committee for endorsement in June 2015, for implementation in July-December.

7. A targeted programme of community engagement is underway.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receives the Developing the Empowered Communities Approach report.

b) either delegate, hold an extraordinary meeting, or accept a late report so that the board can provide formal feedback during the period 5 May – 3 June.

Comments

Background

8. The Mayor’s Proposal for the Long Term Plan 2015-2025 (LTP) includes developing a more empowered community approach to the work of Auckland Council. The proposed changes to the community development function are:

· to transition delivery to a more empowered community approach.

· to move away from direct delivery (and therefore save overheads) and fund community groups to deliver more.

· for local boards to play a much more active role by allocating more funding through them.

9. The purpose of the Empowered Communities Approach (ECA) is to develop a new, more effective and empowering approach to the way council delivers services and supports community activities. The ECAP will establish a new operating model for the Community Development and Safety (CDS) unit which will shift its service delivery to have a greater focus on local and community empowerment, with a view to embedding this way of working across the council family.

10. A reduction in the cost to deliver community development over time is expected, starting with savings in the 2015/2016 financial year.

11. A political advisory group (PAG) has been established to provide strategic advice and guidance as staff develop the empowered communities approach. Discussion has centred on what empowered communities look like, and what shifts are required within council to support them.

Political Advisory Group

12. A Political Advisory Group (PAG) has been established to provide strategic advice and guidance to staff during the development of the empowered communities approach. Membership of the PAG includes the Mayor, six local board members (Andrew Baker, Efeso Collins, Vanessa Neeson, Peter Haynes, Julia Parfitt, Kay McIntyre), five governing body members (Cathy Casey, Linda Cooper, George Wood, Alf Filipaina, Penny Hulse) and a representative from the Independent Māori Statutory Board (Karen Wilson).

13. At their meeting on 6 March 2015 the PAG endorsed the proposed approach. The key points discussed were:

· ‘Empowered Communities: Enabling Council’: The approach is underpinned by a two-way relationship between council and the community; leading to improved outcomes for Auckland.

· Describing empowered communities: an empowered community is one where individuals, whanau and communities have the power and ability to influence decisions, take action and make change happen in their lives and communities. This includes communities of place, interest and identity.

· How to support community empowerment: community empowerment is about providing real opportunities for people to participate and fostering the conditions that support this. An empowered communities approach is a ‘way of working’ that empowers people to play a more active role in the decisions that affect their communities.

14. Working in a way that empowers communities requires ‘whole of council’ shifts to:

· provide a gateway / portal into council resources and information.

· provide more support for local boards and other areas of council to work together in joined-up ways with local communities.

· facilitate and embed the empowered communities approach across council.

· develop and implement creative new engagement and participation practices.

· support the devolution of resources / functions / control to communities.

15. Other key feedback from the PAG included:

· the model should involve high trust between council and the community and be based on building good relationships.

· the path Māori have been on provides an example for the ECA, which should draw from the Māori Responsiveness Framework.

· one size does not fit all and the model may look different across different activities of council and in different communities, reflecting the make-up of those communities and their capability and capacity.

· all parts of council need to work collaboratively to make this work. This should include the council-controlled organisations (CCOs).

· capacity building is important and there need to be examples of how to do this effectively.

· recognition that embedding this approach will take time.

16. Staff will report back to the PAG on 16 April with the following:

· revised approach.

· the proposed operating model for the CDS unit.

· supporting tools.

· budget and implementation implications.

ECA timeline

17. The key milestones are shown in the table below.

Stage	Date	Purpose
Local board business meetings	15-23 April	Context setting report
Political Advisory Group	16 April	Provide strategic advice on revised approach and proposed CDS model of operation
Chairs and portfolio holders workshop	20 April	Wider discussion of material presented at PAG
Local board workshops	21 April – 1 May	Discussion by individual boards
Political Advisory Group	4 May	Provide strategic advice on revised CDS model of operation
Local board business meetings	5 May – 3 June	Formal resolutions on proposal
Budget Committee	7-8 May	LTP budget decisions including CDS budget for 2015/2016
Regional Strategy and Policy Committee	4 June	Endorse ECA and the CDS operational model
Implementation	July - December

18. For some local boards, the timing of the May-June local board business meetings may require the local board to either delegate, hold an extraordinary meeting or accept a late report so that the board can provide formal feedback during the period 5 May – 3 June.

Consultation and engagement

19. Engagement with community stakeholders is ongoing, with initial feedback workshops held in March across the region. At the workshops, staff explored with participants what capabilities and ideas for empowering communities, equity issues and activities the community see themselves as best delivering. Engagement was sought on what is best kept as council core functions in relation to community development and safety.

20. Internal staff consultation is ongoing as the approach is developed. A number of workshops have been held with staff from all departments in the operations division in the first instance.

Consideration

Local Board views and implications

21. The empowered community approach aims to provide a much more active role for local boards in community development.

22. ECA builds on the strong focus on community led planning and development in the Local Board Plans 2014.

23. Local boards views will be sought through the process outlined above.

Māori impact statement

24. The ECAP has the potential to impact on Māori over time. Engagement with mataawaka and mana whenua will be undertaken during the engagement phase to enable staff to understand potential impacts.

25. A representative from the Independent Māori Statutory Board sits on the PAG.

Implementation

26. The model will be implemented in CDS in 2015/2016. The approach will be rolled out across the whole of council over time.

Attachments

There are no attachments for this report.

Signatories

Authors

Helen Dodd, Strategic Advisor, Local Board Services

Authorisers

Carol McKenzie-Rex - Relationship Manager

Karen Lyons, Manager, Local Board Services

Māngere-Ōtāhuhu Local Board

15 April 2015

Pacific Wave Conference - IT Connectivity in the Pacific

File No.: CP2015/05282

Purpose

1. This report informs the local board about the Pacific Wave Conference – IT Connectivity in the Pacific on Friday 15 May 2015 from 8.30am to 5.30pm, to be held at the Hilton Hotel, Princes Wharf, Auckland and invites the local board to nominate a representative to attend as relevant.

Executive Summary

2. The Pacific Wave – IT Connectivity in the Pacific is a prime opportunity to learn from key people in the IT Industry, consider how your business can grow, link to export markets, and valuable connections world-wide.

3. IT Connectivity will assist the growth of the business, encourage new entrants to business, seek out the rock star entrepreneur’s and add value to the economic growth of the Pacific region.

4. The event will be of particular interest to companies from the New Zealand private sector interested in opportunities for investment.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) nominates a representative to attend the Pacific Wave conference on Friday 15 May 2015 on the basis that the conference programme is relevant to the Local Board’s work programme.

b) confirms that conference attendance will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

Comments

5. The theme of this year’s conference will be focused on two key themes:

· Infrastructure – fibre optics, satellite technology, mobile technology and other IT infrastructure enablers.

· Business through IT – Web-based business opportunities.

6. This conference is ideal for:

· Organisations from the Pacific region that support and invest in private sector, innovation, capability and capacity.

· New Zealand corporate businesses and investors with an interest in supporting Pacific export growth.

· Pacific Chamber of Commerce and Business Council representatives.

· Pacific Agriculture and Tourism Industry groups.

· New Zealand government trade partners.

· Young entrepreneurs who are interested in developing new business in the IT world.

· University students studying, Business, Marketing, and Entrepreneurship: IT programmes.

7. The speakers include:

· Derek Handley, Entrepreneur in Residence, The B Team

· Aloma Johansson, President of the Tonga Chamber of Commerce and Industry

· Andrew Patterson, Business Correspondent with Radio Live at Media Works

· Barry Lemer, Regional Chief Information Officer for the South Pacific Office at Huawei

· Campbell Brown, Chief Marketing Officer at Online Republic

· Christian Patouraux, Founded Kacific Broadband Satellite’s

· Ian Taylor, Founder and Chief Executive Officer of Animation Research Ltd

· Jeff Partridge, Head of Sales at Kordia Telecommunications providers

· Josh Daniell, Head of Platform and Investor Growth at Snowball Effect

· Jules Maher, Previous Chief Executive Officer of Telecom Cook Islands

· Remi Galasso, Chief Executive Officer at Hawaiki Cable

· Robert Perelini, Business Development Manager at Kiwiapps Limited

· Rohan MacMahon, Strategy Director at Crown Fibre Holdings

· Sandra Kailahi, Freelance News Producer at TVNZ

· Shane Jones, NZ Ambassador for Pacific Economic Development

· Dr Suella Hansen, Director and Founder of Network Strategies

· Susie Stone, Chief Strategy Officer for the telecommunications provider Kordia

· Tony O’Brien, Director of OTB Consulting Ltd

8. The local board should consider the relevance of the programme when deciding on conference attendance.

Costs

9. Registration fees are $495.00 (incl GST) before15 April 2015 and $595.00 (incl GST) after that.

10. Full conference registration includes:

· Attendance at conference business sessions

· Daily catering

· Evening cocktail function

Attachments

No.	Title	Page
a View	Pacific Wave Conference	143

Signatories

Authors	Janette McKain - Local Board Democracy Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

15 April 2015

Date of meeting	Resolution Number	Summary of Item	Resolution	Position or Department Responsible	Target Date/update
10/07/2013 + 21 May 2014	MO/2013/424 & MO201493/94	Mangere Town Centre Canopy Project	d) Requests that officers initiate a dialogue with shop owners and the Mangere Town Centre BID regarding the roof repairs and drainage in association with and simultaneously with this project. Updated 21 May 2014 b) Note the options for addressing the flooding issues associated with private roofs, guttering, spouting and down pipes of the buildings surrounding the public square is limited to voluntary remediation and in some cases regulatory action which would be unlikely to mean works were completed simultaneously with the canopy project. c) Receive the detailed design and indicative costs for the canopy prepared by Qdesignz. d) Note that at least an additional $750,000 (indicative cost) as well as consequential operational budget (yet to be costed) is required to fund the canopy element of the project as per the Board’s preferred design option. e) Review the scope and design of the canopy in close consultation with the Māngere Town Centre Business Association and continue to commit existing Māngere-Ōtāhuhu budget to this project and ask officers to consider phasing, compiling an investment proposal as part of the long term plan and exploring other funding options and partners to complete the project. f) Endorse the provision of the additional public toilets within the proposed Māngere Town Centre Bus Interchange project to be funded and delivered by Auckland Transport in June 2015, and reallocate existing budget for the public toilets to the canopy.	Maureen Shelton, Nicola Mochrie, Dean Williams	Property will be undertaking the following: a) A review of the design of the emergency overflow storm water system; b) An investigation of the surface materials / treatment of the footpath in eastern walkway area and any necessary works to improve the slip resistance of this surface; and a) The installation of signage advising visitors to the Centre to take care particularly when the surface is wet. Officers from Property have commenced this work and the status is as follows: 1. The redesign of the town centre overflow system is underway at present, followed by quotes for the same 2. The one area where treatment will be done is that which is outside the main Countdown supermarket. The vast majority of the floor is satisfactory. 3. Signage is being progressed and awaiting a few clearances internally.
10-Jul	MO/2013/437	Community Art Space in Otahuhu Scoping Study Report	b) Notes that staff from Community Policy and Planning will report on a proposed programme of planning and the indicative budget required to investigate the needs and feasibility of an arts facility and events for Otahuhu.	Rhoda Fowler	Work shopped 4 February 2015
		Massey Homestead & Otahuhu Town Hall upstairs leases		David Mose, Christine Benson	• Otahuhu Town Hall upstairs lease Community Policy will report early 2015 to the board regarding the options for the vacancy at High Street.
13-Sep	Workshop	Nga Tapuwae Community Centre	The Board discussed the Buckland Road Preferred Options. The board supports looking at efficient traffic flows in the area. This proposal is in the early stages and further scoping information will be coming to the board early next year.	Brya Taylor	This proejct is being considered by Auckland Transport
20-Nov	MO/2013/530	Mangere Bridge Art Group	b) Requests a prompt report-back from officers on the hire increases for the Mangere Bridge Art Group and the maintenance and condition of the Mangere Bridge War Memorial Hall.	Kat Teirney, Peter Matvos, David Mose	Awaiting information on the condition of the Mangere Bridge War Memorial Hall
19-Feb-14	MO/2014/21	MOana-Nui-A-Kiwa Outdoor Pool Upgrade Developed Design	c) Notes that the proposed development of stage 3, which included the future new plant room, associated filtration services and its relative priority, will be considered as part of the citywide Community Facilities Network Plan, the progress of which will be reported to the board later in 2014.	Philippa Knox, Anita Community Policy and Planning	March - An update regarding stage 3 will be forwarded to the board.
19-Mar-14	MO/2014/35	Request to Lease 37 and 39 Winthrop Way, Mangere East	That the Taeaofou I Puaseisei Preschool Trust presentation be referred to officers in Parks, Sports, Recreation and Community Policy/Planning for assessment and report back to the Local Board.	Malcolm Page, Sophie Bell, Teena Abbey	MO/2015/26 That the MOLB approve the request by the Taeaofou I Puaseisei Preschool Trust to lease land at 37 to 39 Winthrop Way, Mangere, for the purpose of establishing an early childhood education centre, through normal council processes.
19-Mar-14	MO/2014/40	Makaurau Marae Placement with Auckland Council	That the Māngere-Ōtāhuhu Local Board congratulates Makaurau Marae and Council Officers for their innovation on this project and invites Community Development, Arts and Culture and Environmental Services Unit to present the Haere Whakamua project.	Emma Joyce, Tessa Chilala, Shane Ta'ata	This is part of the work programme and a report will be presented to the board when the project is complete.
16-Apr-14	MO/2014/60	House at 161 Robertson Road Mangere	That the Māngere-Ōtāhuhu Local Board: a) Request that the local board’s preference for the future of the house at 161 Robertson Road, Mangere, be given due regard when the issue is considered by the Finance and Performance Committee for decision regarding this non-service asset. b) Requests that officers from Community Policy and Planning, Financial Planning and the Environmental Strategy and Policy (Heritage) prepare a preliminary business case for the historic homestead, including consideration of locating a suitable business and providing a lease of sufficient duration that would allow for restoration by the lessee and a commercially sustainable venture.	Manoj Ragupathy, Ross Tucker, Bryan Pooley, Leitita McColl, Marian Webb, Richard Bland (Heritage)	ACPL are doing a stocktake or assessment of all non use assets.
16/04/2014 20 Aug 14	MO/2014/65 MO/2014/176	Auckland Transport Monthly Report	b) Requests that Auckland Transport investigate calming traffic in Mangere East Town Centre to improve pedestrian access across Massey Road and report back on the potential cost and whether or not the project is technically feasible. e) Requests that Auckland Transport report Windrush-Waddon project options to the May 2014 meeting for local board decision. f) Requests that Auckland Transport sorts out the Bader Drive/Idlewild intersection which has not been improved in terms of making it safer or enabling better traffic flow. c) Requests that the removal of the fencing in the Mangere Town Centre car park, near the Citizen’s Advice Bureau is resolved.	Ben Stallworthy	Windrush-Waddon option was reported in the 21 May meeting.
16-Apr-14	MO/2014/67	Financial Planning for Extreme Weather Events	c) Note that expenditure against the local unallocated operational and capital storm damage budgets will be reported to all local boards annually.	Jane Aickin, Martin Van Jaarsveld, Malcolm Page, Grant Jennings	Apr-15
16-Apr-14	MO/2014/71	Local Board Decisions for 2014/2015 Annual Plan - Mangere Canopy	i) Agrees a balanced budget for 2014/2015 and outer years for the Annual Plan 2014/2015 that reflect the allocation of decision-making, with the proviso that the local board receives expert financial and implementation advice on the Mangere Town Centre Canopy project to deliver it’s desired outcomes in a lateral, innovative and cost-effective way.	Lydia Sosene, Kennth Tuai, Rina Tagore	Workshop booded 4 March 2015
21-May-14	MO/2014/81	Otahuhu JP Service Desk/Office Space	b) That the Māngere-Ōtāhuhu Local Board refers the future location and space concerns of the Ōtāhuhu JP Service to the relevant council officers to consider and report back with proposed solutions.	Chantelle Whaiapu	The CAB has been allocated space in the Otahuhu Recreation Precinct.
18-Jun-14	MO/2014/130	Community Facilities Provision in Mangere	c) Notes that the results of the needs analysis will be reported to the Māngere-Ōtāhuhu Local Board, which will determine whether or not a feasibility study is required.	Jim Donald	Workshopped
20/08/2014 & 15 October	MO/2014/171	Quarterly Performance Report - Swimming pool statistics comparative analysis and marketing of free entry for children and adults	b) Requests further analysis and reporting on annual swimming pool patronage and promotion of free entry for all at Moana Nui A Kiwa pool.	Rob McGee	Community Policy and Planning are doing the evaluation of the free swimming policy and a indepth evaluation using the catchment data, visitor data and customer insights. Early 2015
17-Sep-14	MO/2014/189	Pacific Arts Association International Symposium March 2016	b) That the Māngere-Ōtāhuhu Local Board refer the partnership proposal for the Auckland War Memorial Museum Pacific Arts Association International Symposium March 2016 to the Arts, Culture and Events Committee and arts and culture policy officers, for further scoping and costing, with a report-back to the Local Board.	Naomi Singer, Olivia Taouna	Officers have meet with the Auckland Museum staff and will update the portfolio holders.A memo was presented to the Arts and Culture portfolio holders and a report is not required at this stage.
15-Oct-14	MO/2014/213	MIT Pasifika Centre	b) That the Mangere-Otahuhu Local Board supports the Pasifika Centre Project in principle and refers the project to the Mayor's office and relevant governing body Committees and central government for consideration and feedback.	Cathy Kenkel, Crispian Franklin	The Mayor has been extensively briefed on this project and is overall supportive in principle but, equally, is conscious of the funding constraints of MIT, Central Government and Auckland Council.
15-Oct-14	MO/2014/224	7 Piki Thompson Way, Otahuhu	b) Requests clarification of the status and the timeline for divestment for 7 Piki Thompson Way, Otahuhu	Letitia McColl, Nigel Hewitson Team Leader Disposals	TBA
19-Nov-14	MO/2014/242	Sir Douglas Bader Intermediate School	b) That the Mangere-Otahuhu Local Board refers the issue of excessive litter outside Sir Douglas Bader Intermediate School to Waste Operations South officers and requests a report back (memo) with proposed solutions.	James Young (Murray Stirling)	Officers are monitoring the street and have increased the litter collection to 3 times per week and will keep in touch with the school regarding this matter.
19-Nov-14	MO/2014/243	Mangere Bridge Esplanace - Waka Ama Vandalism	b) That the Mangere-Otahuhu Local Board refers the issue of poor lighting, problems of security and safety regarding the vandalism of the Waka Ama outrigger canoes on Waterfront Reserve to Parks Officers and requests a report back with proposed solutions.	Greg Lowe	Report on the April agenda
26-Nov-14	Workshop	Auckland Transport Local Board Budget	The Board would like the Otahuhu Town Centre and the Mangere Town Centre Bus Interchange included in the list. The Board requests a work programme on the footpaths in their area.	Ben Stallworthy	TBA
10-Dec-14	MO/2014/265	Deputation - Pacific Steel	b) That the Mangere-Otahuhu Local Board refer the request relating to improving the safety of crossing between the two sites on James Fletcher Drive, to Auckland Transport for investigation and report back.	Ben Stallworthy	TBA
10-Dec-14	MO/2014/266	Deputation - Otahuhu Rovers Rugby League Club	b) That the presentation be referred to the Maungakiekie-Tamaki Local Board and Parks, Sports and Recreation officers, with a request that the priority issues raised be investigated with and reported back to both Māngere-Ōtāhuhu and Maungakiekie-Tamaki Local Boards.	Victoria Villaraza, Nina Siers, Malcolm Page, Greg Lowe	TBA
	MO/2014/128	Sportsfield Capacity Development Fund - Moyle Park, Williams Park and Mangere Centre Park	That the Māngere-Ōtāhuhu Local Board supports the proposal to upgrade Moyle Park, Williams Park and Mangere Centre Park through reallocation of regionwide ‘Sports Field Capacity Development’ funding, instead of Norana Park. Background: • The original Sportsfield Capacity Development Fund (SFCD fund) is a regional fund approved by Regional Development and Operations Committee in Dec 2012. In the approved list of projects, Norana Park was to be funded for upgrades in 2015/16. The budget was $127,000 (2014/15) for design and consents and $1,250,000 (2015/16) for physical works. • In early 2014, there was a request of the local board (made by officers) that the funds be reprioritised. The officers approached the local board to consider reprioritising SFCD funding from Norana Park to other parks, as the officer advice was that sports clubs are not domiciled on Norana Park. The further advice was that funding could be more effectively utilised if directed to Williams, Moyle and Centre Parks, as they housed clubs and capacity improvements would benefit the clubs and their members. • There was some contention around the proposal amongst local board members and the report was delayed until June 2014, because some local board members wanted greater clarity on what was being proposed and why. In June the Local Board approved redirection of funds, noting clause 16 of the officers’ report that says “There are no known risks with this change”. We understand that clubs were subsequently informed of the local board’s decision to reprioritise this funding. • Then, there was delay in delivery of the design and consents phase. Progress reports on the Moyle, Williams and Centre Parks has been sought by the local board’s Parks Portfolio holders on a number of occasions. • Follow-up has indicated that the redirected funding is no longer available and sport fields upgrades are no longer being progressed. • Informal advice appears to be that a review of the SFCD fund has resulted in these funds being redirected outside the local board area altogether A report is sought to advise on this and the current status of the local board’s resolution	Malcolm Page	A report is sought to advise on this and the current status of the local board’s resolution.
18-Feb-15	MO/2015/4	Vaka Manu'Kau Niue Community Trust - Massey Homestead Lease	Public Forum	Christine Benson	Officers to review next steps and report-back with a recommendation to this lease. Vaka Manukau has indicated they are not willing to share premises.Two submissions were received and board members and officers have a meeting set up to hear the submissions and a report will be on the April Agenda.
18-Feb-15	MO/2015/10	Auckland Transport Quarterly Update	b) Does not believe that the Local Board Transport Capital Fund project at Bader Drive and Idlewild Road has been effective in addressing the issues of making the intersection safer and enabling better traffic flow, therefore the local board requests Auckland Transport investigate and report back on signalisation at this intersection, incorporating safe pedestrian crossing.	Ben Stallworthy	TBA
18-Feb-15	MO/2015/12	Site proposed for divestment - 273R James Fletcher Drive, Otahuhu	That the Māngere-Ōtāhuhu Local Board: a) Endorses Auckland Council Property Limited’s recommendation to the Regional Strategy and Policy Committee for revocation of the reserve status over a plantation reserve at 237R James Fletcher Drive, Otahuhu. b) Endorses Auckland Council Property Limited’s recommendation to the Regional Strategy and Policy Committee to dispose of 237R James Fletcher Drive, Otahuhu. c) Requests that the Local Board receives the revenue from this sale for local activities and projects.	Letitia McColl	Further to c) in the resolution below, it is a Department of Conservation requirement, in accordance with the Reserves Act 1977, that where the reserve status of any reserve is revoked and the land is subsequently disposed of, that the sale proceeds are placed in the council’s reserves account, so that additional funds can be used to acquire other land for reserve purposes or for maintenance of existing reserves. This is noted in paragraph 16 of the report.
18-Mar-15	MO/2015/25	The Auckland Teaching Gardens Trust	d) seek the Parks officers to follow the process to progress a licence to occupy this site by the Auckland Teaching Garden Trust who will be required to follow all such conditions and consents required for management of the site.	Biran Singh, Malcolm Page	TBA
18-Mar-15	MO/2015/27	Needs and options analysis for arts and culture in Otahuhu	b) request that community Policy South Officers (Manoj Ragupathy and team) advance an opportunity identified in the proposed Community Facilities Network Plan to investigate future options for the library space at 12 High Street in Otahuhu, which becomes vacant in 2015, for local community purposes that complement the adjacent Otahuhu Community Centre.	Rhoda Fowler, Manoj Ragupathy	TBA

Chairperson	Lemauga Lydia Sosene
Deputy Chairperson	Carrol Elliott, JP
Members	Nick Bakulich
	Tafafuna'i Tasi Lauese, JP
	Christine O'Brien
	Leau Peter Skelton
	Walter Togiamua

Timeslot	Topic	Presenter	Purpose
1.00 - 1.30pm	Forward Planning Community Grants, Film Fees and Charges, Alcohol, Unitary Plan	Board Members	To discussed the forward plan and confirmed who will be attending meetings.
1.30- 2.00pm	CIDANZ - Proposal for ECE and land user.	Sophie Bell, Christine Benson	To Board had a power point presentation and discussed the application for an early childhood education facility on Old School Reserve from CIDANZ.
2.00 - 2.15pm	Break
2.15 - 3.15pm	Otahuhu Precinct RFP process	Rob McGee	To Board had a power point presentation and discussed the RFP for the Otahuhu Pool prior to the report going to the March business meeting.
3.15 -4.00pm	Community Facilities Fees and Charges	Kat Teirney	To Board discussed the community facilities fees and charges. A report will be coming to the March business meeting.

Timeslot	Topic	Presenter	Purpose
1.00 - 1.30pm	Portfolio Update	Board Members	Members of the Board updated on their portfolio meetings they have attended.
1.30 - 2.30pm	Community Facilities Network Plan - Local Board discussion on Libraries Provision and Planning	• Justine Haves – Lead Analyst – Assets, Assets, Planning and Business, Libraries and Information • Anita Coy-Macken – Principal Policy Analyst, Parks and Recreation Policy Central • David Shamy – Principal Policy Analyst, Community Policy Region-wide / Central	The Board had a power point presentation seeking input on the revised draft Community Facilities Network Plan (incorporating libraries). Local board input will shape the revised plan prior to reporting to the Governing Body in April 2015. Following the GB meeting, the plan will be reported to Local Boards for formal feedback and endorsement’.
2.30 – 2.45pm	Communications Update	Tash Osborne, Melanie Tuala	To Board discussed increasing the visibility of the Mangere-Otahuhu Local Board Facebook page and looked at the current Face Book statistics.
2.45 - 3.15pm	Auckland Council Investments	Gary Swift (Joan Brennan EA)	To Board had a power point presentation and discussed the work plan for 2015 and ACIL's objectives for 2014/15, performance to date and objectives for subsequent years.
3.15 – 4.00pm	Special Housing Areas (SHAs) Qualifying Development (QD) consenting and master-planning	Sean Bignell	To Board discussed the consenting and master-planning for the Special Housing Areas and Qualifying Development and had a power point presentation.

Timeslot	Topic	Presenter	Purpose
12.45 - 1.30pm	Portfolio Update	Board Members	Board members updated the board on their portfolios and meetings they attended.
1.30 - 2.00pm	Treaty Settlements Local Board Area	John Hutton, Michael Dreaver (Chief Crown Negotiator), Karen Wilson (lead negotiator for Te Ākitai Waiohua)	The board had a power point presentation and updated on the parks in their board area for treaty settlements.
2.00 - 3.00pm	Otahuhu Recreation Precinct	Alasdair Nelson, Anita Coy-Macken, Kim Taunga, Mark Osborne, Gavin Bray	To board discussed the Otahuhu Recreation Precinct’ milestones completed and those that are coming up. Opening day (tentative) on 25 July 2015.
3.00 - 3.30pm	Land acquisition in Otahuhu	Lucy Deverall, Carol Stewart	To board discussed a land acquisition in Otahuhu. A report will be coming to the board in May 2015.
3.30 - 4.00pm	Community Facility Capex 2015/16 Work Programme	Maureen Sheldon, Peter Loud	To board reviewed the Capex Renewals work programme for 2015/16. An updated memo will be sent to the board. A report will be coming to the April/May meeting.