Minutes of Manurewa Local Board

Manurewa Local Board

09 April 2015

1 Welcome

Member Michael Bailey led the meeting in prayer.

2 Apologies

Cr Sir John Walker, KMNZ, CBE, forwarded his apologies for non-attendance.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number MR/2015/42

MOVED by Chairperson AM Dalton, seconded by Member MJ Bailey:

That the Manurewa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 12 March 2015 as a true and correct record.

CARRIED

5 Leave of Absence

There were no requests for leave of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

10.1

Extraordinary Business - Redistribution of 2014/2015 unallocated Manurewa Local Board Facility Partnership Scheme Funds

Resolution number MR/2015/43

MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson SP Brown:

That the Manurewa Local Board:

a) consider an item of extraordinary business as item 27.1, redistribution of 2014/2015 unallocated Manurewa Local Board Facility Partnership Scheme Funds, noting the reason for urgency as follows:

i) the reallocation of the Facility Partnership Scheme funding is required as soon as possible to ensure there are no delays in giving effect to the priorities identified by the board.

CARRIED

11 Notices of Motion

There were no notices of motion.

Manurewa Youth Council Update

Kieran Henderson (Chairperson) and Jacinta Talia'uli (Secretary), Manurewa Youth Council, gave a verbal update on the activities of the Youth Council.

Resolution number MR/2015/44

MOVED by Chairperson AM Dalton, seconded by Member KE Penney:

That the Manurewa Local Board:

a) receive the verbal report from the Manurewa Youth Council regarding:

i) Young Leaders conference – May 2015

ii) Counties Manukau Sports positions

iii) Youth Council resignation

iv) Youth Council appointments and leadership succession planning

v) Maori Panel with Manurewa Police positions

vi) New murals in Southmall

vii) ANZAC day participation – acknowledged the work Amar Jakhu has done

viii) Eye on Nature participation.

CARRIED

Manurewa Ward Councillors Update

Resolution number MR/2015/45

MOVED by Chairperson AM Dalton, seconded by Member GW Hawkins:

That the Manurewa Local Board:

a) receive the verbal report from Councillor Calum Penrose regarding:

i) Long-term Plan process

ii) parks – will be changes in next three months regarding maintenance, upgrades, renewals, delivery and contracts.

iii) bylaws

- Local Approved Products Policy completed

- Local Alcohol Policy – will be going to committee in May 2015 for approval

- gave rationale for on-licence and off-licence operating hours.

- talked about the three strike approach

- is sending a clear message whilst allowing Auckland to grow

- Air quality bylaw – focus will be on education burning dry wood not wet wood, treated timber and coal

iv) should have all bylaws reviewed by end of 2015

v) committee structure review – the Mayor will work on the committee structure

vi) working with Louisa Wall who is pushing for a private members bill with regard to the District Licensing Committees to have greater power for community input. The Local Alcohol Policy (LAP) will assist with the District Licensing Committee decision making processes.

vii) congestion is the biggest issue across the Auckland region. The governing body members are working with NZTA and Auckland Transport to identify and map areas such as special housing areas and how they might impact on the transport infrastructure.

CARRIED

14	Portfolio Update
	Angela Cunningham-Marino, Built and Natural Environment portfolio lead tabled the notes taken at the 2 April 2015 portfolio catch-up.
	Resolution number MR/2015/46 MOVED by Chairperson AM Dalton, seconded by Member MJ Bailey: That the Manurewa Local Board a) receive the tabled portfolio update from: i) Angela Cunningham-Marino, Built and Natural Environment portfolio lead, noting that Danella McCormick will take over the Built and Environment portfolio lead role. CARRIED
	Attachments a 2 April 2015 Built and Natural Environment portfolio catch-up notes

Chairperson's Update

Resolution number MR/2015/47

MOVED by Chairperson AM Dalton, seconded by Member GW Hawkins:

That the Manurewa Local Board:

a) receive the verbal report from the Manurewa Local Board Chairperson regarding:

i) Local Alcohol Policy

ii) Long-term Plan submission – 520 submissions received for Manurewa

· would like hard copies of the submissions so they have full visibility of all comments made. This board prefers the former hearings process as opposed to the “Have Your Say” event process.

· concern that analysis of submissions has not picked up comments placed under ticked questions.

iii) very happy with the work with Ngati Tamaoho regarding stormwater issues

vi) Empowered Communities Approach is the new community development model underway. Concern that the Long-term Plan contains a $1.5 million cut from the regional budget for Community Development and Safety but boards don’t know what that means at the local level. All local board chairs are very concerned about the Empowered Communities Approach timeframes and potential impact on the local board budgets.

CARRIED

16	Auckland Transport Update – April 2015
	The Elected Member Liaison Relationship Manager tabled additional information relating to the local board transport capital fund and speed humps in William Ave and Kirton Crescent. These documents can be publicly view on the Auckland Council website. Ben Stalworthy was introduced as the new Elected Member Liaison Relationship Manager for the Manurewa Local Board.
	Resolution number MR/2015/48 MOVED by Chairperson AM Dalton, seconded by Member MJ Bailey: That the Manurewa Local Board: a) receive the report entitled “Auckland Transport Update – April 2015”, noting: i) that there is $2,610,672 to be allocated in the Manurewa Local Board Transport Capital Fund for the 2013-2016 political term. ii) that the Manurewa Local Board Transport Capital Fund is currently oversubscribed, based on the 9 April 2015 rough order of costs, by $365,716. b) approve the revised Wiri Station Road footpath project design to proceed to construction, noting: i) that the intersection will be upgraded to include a signalised pedestrian facility as detailed in the plan attachment A to the report entitled “Auckland Transport Update – April 2015” ii) that this project will be funded from the Manurewa Local Board Transport Capital Fund iii) that the rough order of cost has been revised to approximately $103,000. c) defer the decision to proceed with the traffic calming options in William Avenue / Kirton Crescent, Manurewa, to allow Auckland Transport to consult on the proposal with the residents in the area. CARRIED
	Attachments a Local Board Transport Capital Fund - Financial Update for the Manurewa Local Board b Aerial map of Kirton Crescent, William Avenue, Claymore Street and Coles Place with indicative locations of speed humps c Drawing of a typical (sinusoidal) speed hump

Allocation of Funding for an Industry Pollution Prevention Programme - Wiri Industrial Area

Resolution number MR/2015/49

MOVED by Chairperson AM Dalton, seconded by Member AL Cunningham-Marino:

That the Manurewa Local Board:

a) receive the report entitled “Allocation of Funding for an Industry Pollution Prevention Programme - Wiri Industrial Area”.

b) agree to fund a pilot Industry Pollution Prevention Programme in the Wiri industrial area at a cost of $16,000 from the unallocated Facilities Partnerships Scheme budget for the 2014/2015 financial year.

c) forward this report and associated resolutions to the Ngāti Tamaoho Trust Board for their information.

CARRIED

Manurewa Local Board Community Fees and Charges - July to December 2014

Resolution number MR/2015/50

MOVED by Chairperson AM Dalton, seconded by Member D Wrightson:

That the Manurewa Local Board:

a) agree that the 2014/2015 community facilities hire fees remain, uninflated, for the 2015/2016 year, as per attachment A to the report entitled “Manurewa Local Board Community Fees and Charges - July to December 2014” and will apply to all new and existing hirers using the facilities.

b) notes that there appears to be a dominance of one sector hiring the Wiri and Weymouth Halls and requests staff take action to ensure a diversity of groups use the halls, particularly ensuring the groups are from the Manurewa community.

c) request council staff provide regular updates on the impact of the hire fees and the performance of council-managed community facilities as part of the quarterly reports.

CARRIED

Resolution number MR/2015/51

MOVED by Deputy Chairperson SP Brown, seconded by Member GW Hawkins:

That the Manurewa Local Board:

d) expresses concern about the poor quality of the Maori impact statement in the report entitled “Manurewa Local Board Community Fees and Charges - July to December 2014” which bears little relevance to the subject of the report nor to the impact on Maori and does not assist the board with its decision making.

CARRIED

Manurewa Community Grants Programme 2015/2016

Resolution number MR/2015/52

MOVED by Member DJ McCormick, seconded by Deputy Chairperson SP Brown:

That the Manurewa Local Board:

a) adopt the Manurewa Local Board Community Grants Programme 2015/2016 as per attachment A to the report entitled “Manurewa Community Grants Programme 2015/2016”, noting the following:

i) that the decision on the budget for community grants will be made at the 11 June 2015 Manurewa Local Board meeting where the locally driven initiatives (LDI) will be confirmed for the 2015/2016 financial year

ii) that the investment approach be changed to delete reference to “minimum amount per grant: $500” and update it to read “up to a maximum amount per grant of $2,000”

iii) that accountability measures be reported to the board which include:

· what did the event try to achieve

· did the event achieve it

· what are the learnings for next time

· an optional photo that symbolises what the applicant thought the day was about.

b) believes that the Community Grants Programme should be designed to support and empower the community in line with the Mayor’s proposal.

c) expresses concern about the poor quality of the Maori impact statement in the report entitled “Manurewa Community Grants Programme 2015/2016” which bears little relevance to the subject of the report nor to the impact on Maori and does not assist the board with its decision making.

CARRIED

Adoption of the Manurewa Local Economic Development Action plan

Resolution number MR/2015/53

MOVED by Member MJ Bailey, seconded by Member AL Cunningham-Marino:

That the Manurewa Local Board:

a) adopt the Manurewa Local Economic Development Action Plan as per attachment A to the report entitled “Adoption of the Manurewa Local Economic Development Action plan”.

b) request that officers arrange a board workshop to review scopes for three projects identified in the action plan, that form the commercial/economic workstream of the Manurewa Town Centre initiative (actions 1.4, 1.5 and 1.6 – agenda page 83 & 84).

c) request that, following on from the workshop in b) above, officers seek local board approval of the proposed 2015/2016 Local Economic Development programme by July 2015.

CARRIED

Developing the Empowered Communities Approach

Resolution number MR/2015/54

MOVED by Chairperson AM Dalton, seconded by Member D Wrightson:

That the Manurewa Local Board:

a) receive the report entitled “Developing the Empowered Communities Approach”.

b) provide the following initial feedback on the Developing Empowered Communities Approach:

i) Whilst recognising the opportunities that could be forthcoming through a shift within the Community Development Arts and Culture Department towards a community led community development approach, there is concern that the timeframe adopted for implementation on 1 July 2015 is not feasible for such a major change to be designed, communicated and progressed. The timeframe does not allow for testing the approach or evaluating impact on the community and the organisation.

ii) The Local Board Plan outcomes are informed and given shape by communities in Manurewa and as such are in fact community outcomes. These need to be central to the community led community development approach being prepared. Local Board Plan outcomes reflect the difference between areas and as such the approach will need to be able to adopt different organisational forms to meet local needs, demands and capacity.

iii) Trials are needed to demonstrate how the approach being considered would operate in practice. This should include testing the model against current Local Board Plan outcomes and activities actually taking place within the community sector.

c) note that formal feedback on the “Developing the Empowered Communities Approach” is required during the period 5 May – 3 June.

d) delegate authority to the Chairperson and Deputy Chairperson (Community Services portfolio lead) to draft the Manurewa Local Board feedback on the “Developing the Empowered Communities Approach” noting that this will be provided to the 14 May 2015 Manurewa Local Board meeting for endorsement.

CARRIED

Local Government New Zealand (LGNZ) conference and Annual General Meeting (AGM) 2015

Resolution number MR/2015/55

MOVED by Chairperson AM Dalton, seconded by Member GW Hawkins:

That the Manurewa Local Board:

a) nominate Member Daryl Wrightson to attend the Local Government New Zealand 2015 annual general meeting and conference being held on Sunday, 19 July 2015 to Tuesday, 21 July 2015 in Rotorua, on the basis that the conference programme is relevant to the Local Board’s work programme.

b) confirms that the Local Government New Zealand 2015 annual general meeting and conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

c) request that Member Daryl Wrightson report back on the Local Government New Zealand 2015 annual general meeting and conference.

CARRIED

Reports Requested - Pending - Issues

Resolution number MR/2015/56

MOVED by Chairperson AM Dalton, seconded by Member GW Hawkins:

That the Manurewa Local Board:

a) receive the report entitled “reports requested – pending – issues”, noting that:

i) row 1 – Impact of disposal of 173R Browns Road, Manurewa on Te Wharekura o Manurewa’s relocation to Browns Road - be escalated to the General Manager Plans & Places for a response.

ii) row 5 – planting of berms - will now be reported in May 2015.

CARRIED

Manurewa Local Board Achievements Register 2013-2016 Electoral Term

Resolution number MR/2015/57

MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson SP Brown:

That the Manurewa Local Board:

a) receive the report entitled “Manurewa Local Board Achievements Register 2013 – 2016 Electoral Term”, noting the following additions to the register:

i) supported and attended the Homai Fun Day

ii) supported and attended the “Eye on Nature” event

iii) Local Approved Products Policy passed based on the Manurewa Local Board’s advocacy

i) Held a “Have Your Say” event on the Long-term Plan (14 March 2015).

CARRIED

For Information: Reports referred to the Manurewa Local Board

Resolution number MR/2015/58

MOVED by Member AL Cunningham-Marino, seconded by Member KE Penney:

That the Manurewa Local Board:

a) note the following reports referred for information from the governing body committee meetings or forums and local boards:

No.	Report Title	Item no.	Meeting Date	Governing Body Committee or Forum or Local Board
1	Presentation update on Parks Contract Management	9	10 March 2015	Parks, Recreation and Sport Committee
2	Cost of Residential Servicing Study	10	12 March 2015	Auckland Development Committee
3	Notice of Motion - Call on Ports of Auckland to Pause Reclamation Plan	11.2	1 April 2015	Albert-Eden Local Board

CARRIED

Manurewa Local Board Workshop Notes

Resolution number MR/2015/59

MOVED by Deputy Chairperson SP Brown, seconded by Member D Wrightson:

That the Manurewa Local Board:

a) receive the notes from the joint Papakura and Manurewa Local board workshops held on 16 and 23 March and the Manurewa Local Board workshops held on 17, 24 and 26 March 2015.

CARRIED

27 Consideration of Extraordinary Items

27.1

Extraordinary Business - Redistribution of 2014/2015 unallocated Manurewa Local Board Facility Partnership Scheme Funds

An extraordinary item of business was circulated to members separately and was made available to the public on the Council website.

Resolution number MR/2015/60

MOVED by Chairperson AM Dalton, seconded by Member MJ Bailey:

That the Manurewa Local Board:

a) approve the reallocation of the balance of the 2014/2015 Manurewa Local Board Parks Sports & Recreation (PSR) Facility Partnership Scheme fund of $65,000.00 (WBS N.002865.04) to the projects listed below:

Recipient	Project Information	Amount Allocated
Leigh Auton & Associates (refer note below)**	Manurewa Town Centre Stage 2 project and the Proposed Auckland Unitary Plan planning and policy advice.	$6,721.10
Richard Knott Limited	Manurewa Town Centre Stage 2 and the Proposed Auckland Unitary Plan development of a conceptual framework plan for the area immediately around the Manurewa Town Centre.	$35,000.00
To be confirmed	Local Government New Zealand proposal on Randwick Park.	$4,000.00
Wilkinson Environmental Ltd	Contribution towards the Manurewa Industry Pollution Prevention Programme.	$16,000.00
To be confirmed	For business support services (administration and co-ordination services) towards to the Manurewa WW1 commemorations / ANZAC project.	$3,000.00
Barbara Cox	For business support services (administration and co-ordination services) towards to the Manurewa WW1 commemorations / ANZAC project.	$270.00
Total to be allocated		$64,991.10
** Total project cost is $12,000.00, only $6,721.10 to come from the PSR Facility Partnerships Scheme fund

CARRIED

7.45pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Manurewa Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Angela Dalton
Deputy Chairperson	Simeon Brown
Members	Michael Bailey
	Angela Cunningham-Marino
	Hon. George Hawkins, QSO
	Danella McCormick
	Ken Penney
	Daryl Wrightson