Orākei Local Board

OPEN MINUTES

Minutes of a meeting of the Orākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Wednesday, 1 April 2015 at 3.30pm.

present

Chairperson	Desley Simpson, JP
Deputy Chairperson	Colin Davis, JP
Members	Ken Baguley
	Troy Churton
	Kate Cooke
	Kit Parkinson
	Mark Thomas	[until 4.05pm, item 18]

Orākei Local Board 01 April 2015

1 Welcome

2          Apologies

There were no apologies.

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number OR/2015/12

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:

That the minutes of Orākei Local Board meeting held on Thursday, 5 March 2015 be confirmed as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12

Business Association Support Fund Allocation - St Heliers Village Association

Resolution number OR/2015/13 MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis: That the Orākei Local Board: a)      receives the St Heliers Village Association funding application and approves $1,500 from its 2014/2015 Business Association Support Fund towards St Heliers ANZAC Day 2015 commemorations. b)      notes there is $5,500 remaining in the 2014/2015 Business Association Support Fund for future St Heliers Village Association applications. CARRIED

13

ANZAC Day 2015 Budget Allocation

Resolution number OR/2015/14 MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis: That the Orākei Local Board: a) receives the St Heliers and Glendowie Scout Group’s funding application. b) allocates $2,753 from its 2014/2015 ANZAC Day operational expenditure budget towards the St Heliers ANZAC Day community commemoration service, noting the deletion of funding for  commemorative badges and the change of advertising for road closures from the New Zealand Herald to the East & Bays Courier. c) notes that the nil rental charge for Tamaki Ex-Services Association Hall recognises the ANZAC Day community commemoration service is a Council event. d) notes that Board Member Davis is the Board’s lead for the St Heliers ANZAC Day community commemoration service. CARRIED

Item 20 was heard at this point.

14	Auckland Transport Update: April 2015
	Resolution number OR/2015/15 MOVED by Member KH Baguley, seconded by Chairperson DEC Simpson: Documents were tabled in support of this item. A copy of the tabled documents will be kept on file and made available on the Auckland Council website. That the Orākei Local Board: a) receives the April 2015 report from Auckland Transport. b) approves up to $50,000 from the Orākei Local Board Transport Capital Fund to be allocated to the detailed design and construction of fencing on Abbotts Way, to improve pedestrian safety from the Edmund Hillary Retirement Village to Lunn Ave. c) notifies the Maungakiekie-Tamaki Local Board of the project in their area and requests consideration of a contribution to the Abbotts Way fencing project. d) notifies the Edmund Hillary Retirement Village of the contribution from the Orākei Local Board towards the fencing to assist residents pedestrian safety on Abbotts Way. e) requests Auckland Transport to re-scope the Canon Park walkway to meet Auckland Transport requirements for a shared path and that this path, can then be considered as a project for the Orākei Local Board Transport Capital Fund. f) approves $150,000 from the Orākei Local Board Transport Capital Fund to be allocated to Mission Bay streetscape upgrade to ensure the project proceeds, which will be discussed at a workshop once the details have been confirmed. g) allocates $10,000 from the Auckland Transport Capital Fund to enable a permanent speed warning sign to be installed in Omahu Road. CARRIED
	Attachments a     Orākei Local Board Transport Capital Fund Financial Update

15	Orākei Local Board 2014/2015 Small Local Improvements Programme update March 2015
	Resolution number OR/2015/16 MOVED by Chairperson DEC Simpson, seconded by Member K Parkinson: That the Orākei Local Board: a) receives the Orākei Local Board Local Improvement Projects (SLIPs) 2014/2015 Programme March update. b) notes all current projects are on track for completion by the 2014/2015 financial year. CARRIED

16

2014/15 Operational expenditure budget reallocation

Resolution number OR/2015/17

MOVED by Chairperson DEC Simpson, seconded by Member K Parkinson:

That the Orākei Local Board:

a)      receives the summary of proposed 2014/2015 operational expenditure budget reallocation opportunities.

b)      approves the use of the 2014/2015 Parks storm damage operational expenditure budget to deliver the following projects:

Project	Cost ($)
Vegetation control of Phoenix palms and boneseed along Tamaki Drive cliffs - additional vegetation control to existing parks contract.	$20,000
Hobson Bay Mangrove Management Plan Feasibility Assessment.	$12,000
Water quality and recreational use with Hobson Bay ~ stage one investigation.	$12,000
GIS services to update the Orākei Local Board Greenways document.	$5,000
Remuera and St Heliers Library’s Win with Words writing competitions.	$1,400
Ngahue Reserve/Colin Maiden Park boundary survey.	$4,500
Total	$54,900

c)      notes there is still $41,100 remaining in the 2014/2015 Parks storm damage operational expenditure budget.

d)  recommends to the Remuera Business Association and St Heliers Village Association to apply to the Orākei Local Board’s community discretionary fund for support to deliver QR™ code Heritage/Visitor Trail projects in their respective areas.

CARRIED

17	LGNZ Conference and AGM 2015
	Resolution number OR/2015/18 MOVED by Chairperson DEC Simpson, seconded by Member M Thomas: That the Orākei Local Board receives the report. CARRIED

18

Local and Sports Parks FY 15 Budget Reallocation

Resolution number OR/2015/19 MOVED by Chairperson DEC Simpson, seconded by Member K Parkinson: That the Orākei Local Board: a) notes there were no immediate neighbours when the Playtime Park was scoped. b) notes it is the Board’s understanding that Todd Property Group and Fletcher Residential were consulted during Playtime Park scoping and that details of the project including the flying fox were disclosed by the developers to all purchasers of properties neighbouring Playtime Park. c) notes with concern the Stonefields’ Residents Association was not consulted before the Playtime Park was built and before the flying fox was disabled. d) notes with concern no new location for the flying fox has been identified. e) notes with concern the installation of Playtime Park has proven to be disruptive to some sectors of the Stonefields’ residential community. f) notes with concern that no guidelines for playground installations have been set for sites where there is ‘intense intensification’. g) notes with concern that the remedial work suggested by officers now needs to come at a further cost to Orākei Local Board ratepayers. h) notes with concern that officers have been unable to find funding for remedial work without using Orākei Local Board budget which should be used for other Board projects. i) will take concerns re process and cost ramifications relative to Playtime Park to Auckland Council’s Chief Operating Officer with an aim of reimbursement of extra costs for remedial work at Playtime Park. j) delegates Member Parkinson and Member Davis to continue discussions regarding Playtime Park. k) reallocates $5,000 unspent from the extra  Wilson’s Beach project funding for the Tinana Walkway project. l) reallocates  $12,000 unspent from the extra  Wilson’s Beach project funding towards Glover Park cliff top walkway (SLIPs).  m) reallocates up to $10,000 unspent from the extra  Wilson’s Beach project funding towards extra children’s artwork along Orākei walkways. n) reallocates $107,000 from the (SLIPs) FY15 program, and any surplus from Playtime Park remediation to the Madills Farm playground upgrade project. CARRIED

19

Chairperson's Report

Resolution number OR/2015/20 MOVED by Chairperson DEC Simpson, seconded by Member TG Churton: That the Orākei Local Board: a) receives the Chairperson’s April 2015 report. b) establishes a working party to develop the Strategic Plan for Community Leases and Sports /  Community Groups in the eastern bays, consisting of  the Deputy Chair as the leases co-portfolio holder, the parks portfolio holder and the Board’s Orākei suburb representative. c) approves Chairperson Simpson and Member Cooke to be the Board’s  representatives on the Orākei Residents’ Association. d) notes with concern that the only local boards charging sport-field ground fees are those within the former Auckland City Council area boundary  (Waitemata, Albert Eden, Orākei, Puketapapa, Maungakiekie-Tamaki, Waiheke local boards) and that this is due to a legacy transition agreement which has not been resolved since 2010. e) requests an immediate review of fees and charges for Auckland region sport-fields. f) requests the Governing Body Parks, Sports and Recreation committee address equity across Auckland regarding these charges. g) forwards the Board’s resolutions d), e) and f) to the Waitemata, Albert Eden, Puketapapa, Maungakiekie-Tamaki and Waiheke Local Boards for their information. CARRIED

20	Board Member Reports
	Resolution number OR/2015/21 MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke: Documents were tabled in support of this item. A copy of the tabled documents will be kept on file and made available on the Auckland Council website. That the Orākei Local Board: a) receives the Board Member reports. b) receives the tabled report from Board Member Baguley. c) be briefed on officer recommendations for the Business Improvement District (BID) Service Review prior to their presentation to the Budget Committee in May, so that any feedback the Board decides to make is included in the committee’s report. d) requests that the Budget Committee Chair be requested to include Local Board Business Improvement District (BID) representatives at the Committee’s consideration of the Business Improvement District (BID) Service Review as decision-making on Business Improvement District (BID) programmes has been delegated to Local Boards. CARRIED
	Attachments a     Board Member Baguley April 2015 Report

21	Resolutions Pending Action
	Resolution number OR/2015/22 MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis: a)      That the Orākei Local Board Resolutions Pending Action report be received. CARRIED

22	Local Board Workshop Record of Proceedings
	Resolution number OR/2015/23 MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis: a)      That the record of proceedings for the Orākei Local Board workshops held on 26 February 2015, 12 March 2015 and 19 March 2015 be received. CARRIED

23	Orākei Local Board Achievements Register
	Resolution number OR/2015/24 MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis: a)      That the Orākei Local Board achievements register be noted. CARRIED

24        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

4.15 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Orākei Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................