Agenda of Pacific Peoples Advisory Panel

I hereby give notice that an ordinary meeting of the Pacific Peoples Advisory Panel will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 8 April 2015

4.30pm

Board Room
Auckland Town Hall
Ground Floor
301-305 Queen Street
Auckland

Pacific Peoples Advisory Panel

OPEN AGENDA

MEMBERSHIP

Chairperson	Aiolupotea Sina Aiolupotea-aiono
Deputy Chairperson	Sefita Hao'uli
Members	Apulu Reece Autagavaia
	Tunumafono Ava Fa'amoe
	Rev Tevita Finau
	Tevita Funaki
	‘Ofeina Manuel-Barbarich
	Afa'ase Manoa
	Richard Pamatatau
	Sam Sefuiva
	Leilani Tamu

Liaison Councillor	Anae Arthur Anae

(Quorum 6 members)

Crispian Franklin

Democracy Advisor

1 April 2015

Contact Telephone: (09) 373 6205

Email: crispian.franklin@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Pacific Peoples Advisory Panel

08 April 2015

ITEM TABLE OF CONTENTS PAGE

1 Apologies 5

2 Declaration of Interest 5

3 Confirmation of Minutes 5

4 Extraordinary Business 5

5 Discussion with the Mayor

His Worship the Mayor will be in attendance.

6 West Auckland Pasefika hub proposal - Faamalua Tipi 7

7 Pasifika Injury Prevention Aukilana - Sandy Harrop,Chairperson 9

8 COMET Auckland - Susan Warren, Chief Executive 11

9 Advice on voting and candidates for the 2016 local government elections 13

10 Long-term Plan 2015-2025: Update on 'Have Your Say' Event and Panel Feedback 41

11 Pacific Peoples Advisory Panel - Work Programme Update 43

12 Members' Report 49

13 Chairperson's Report 71

14 Consideration of Extraordinary Items

1 Apologies

An apology has been received from Councillor Arthur Anae.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Pacific Peoples Advisory Panel:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 25 February 2015, as a true and correct record.

4 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Pacific Peoples Advisory Panel

08 April 2015

Advice on voting and candidates for the 2016 local government elections

File No.: CP2015/05245

Purpose

1. To seek input and advice from the Pacific Peoples Advisory Panel on voting and candidates for the 2016 local government elections.

Executive Summary

2. The next local government elections will be conducted by postal vote, concluding at 12 noon on Saturday 8 October 2016.

3. Auckland Council has begun planning for these elections and is seeking advice from the council’s advisory panels. Council’s key objectives for the next elections are to deliver:

· an excellent experience for candidates and voters, resulting in a pool of candidates that reflects Auckland’s diversity, and a voter turnout of at least 40%;

· a candidate-to-member ratio of 3;

· user-centric, innovative and transparent local body elections.

4. We seek your input and advice on two key questions:

a. What can we do to encourage pacific people to consider standing as candidates?

b. What can we do to encourage pacific people to register and to vote?

5. Generally speaking, the turnout in local government elections in New Zealand is on the decline. Younger people and people from pacific communities have a lower incidence of voting than other groups. By way of background, please find attached the Justice and Electoral Select Committee Inquiry into the 2013 Local Government Elections (Attachment A); and the Results from the General Social Survey 2013 (Attachment B).

6. The Manager, Democracy Services and Manager, Elections Planning will attend the Panel meeting to hear your advice on the above questions and any other input panel members may wish to provide, and can also answer questions.

Recommendation/s

That the Pacific Peoples Advisory Panel:

a) provide advice on ways to engage pacific people to stand as candidates and to vote.

Attachments

No.	Title	Page
a View	Justice and Electoral Select Committee Inquiry into the 2013 Local Government Elections	15
b View	Results from General Social Survey 2013	31

Signatories

Authors

Glyn Walters – Manager Elections Planning

Authorisers

Marguerite Delbet - Manager Democracy Services

Kim Taunga - Manager Cust. Experience - South and East Libraries

Pacific Peoples Advisory Panel

08 April 2015

Long-term Plan 2015-2025: Update on 'Have Your Say' Event and Panel Feedback

File No.: CP2015/05260

Purpose

1. To receive up-to-date information regarding the Long-term Plan 2015-2025 consultation and provide feedback on key matters raised at the Pacific ‘Have Your Say’ event of 19 February 2015.

Executive Summary

2. The panels have been invited to provide feedback to council by 8th April.

3. The panels’ feedback is to be presented in a discussion with the Budget Committee on 14 April.

4. This report provides an opportunity to the Pacific Peoples Advisory Panel to discuss and comment on the key points of interest, in particular regarding the topics raised at the Pacific ‘Have Your Say’ event of 19 February 2015.

5. The notes from that event will be circulated separately.

Recommendation/s

That the Pacific Peoples Advisory Panel:

a) receive the update regarding the Long-term Plan 2015-2025 consultation and provide feedback on the key topics raised at the Pacific ’Have Your Say’ event of 19 February 2015.

b) request that the Lead Officer and Principal Advisor Panels compile the panel’s feedback to be submitted to council by 8 April 2015.

c) agree that the Chair will provide the panel’s feedback to the governing body at the Budget Committee meeting of 14 April 2015.

Attachments

There are no attachments for this report.

Signatories

Authors

Crispian Franklin - Democracy Advisor

Authorisers

Bruce Thomas - Principal Advisor Panels

Kim Taunga - Manager Cust. Experience - South and East Libraries

Pacific Peoples Advisory Panel

08 April 2015

Pacific Peoples Advisory Panel - Work Programme Update

File No.: CP2015/05264

Purpose

1. To receive up-to-date information regarding the Pacific Peoples Advisory panel’s work programme.

Executive Summary

2. This report allows the panel to note and discuss the progress of its work programme.

Recommendation/s

That the Pacific Peoples Advisory Panel:

a) receive the Pacific Peoples Advisory Panel work programme update – 8 April 2015.

Attachments

No.	Title	Page
a View	Pacific Peoples Advisory Panel Scheduleof Feedback and Advice Provided	45
b View	Pacific Peoples Advisory Panel Work Programme 8 April 2015	47

Signatories

Authors

Crispian Franklin - Democracy Advisor

Bruce Thomas - Principal Advisor Panels

Authorisers

Kim Taunga - Manager Cust. Experience - South and East Libraries

Pacific Peoples Advisory Panel

08 April 2015

Pacific Peoples Advisory Panel

Advice and Feedback Schedule

Issue		2014
LTP Consultation Approach	Feedback on the plan consultation approach	17 Dec
Local Approved Products Policy	Feedback on policy, delivered to the hearings panel	17 Dec
Auckland Libraries Pacific Services Strategy	Feedback on the strategy	17 Dec
Significance and Engagement Policy	Further feedback	15 Oct
Set net bylaw	Feedback on the bylaw	15 Oct
Draft Community Facility Network Plan	Feedback on the plan and consultation	15 Oct
Draft Arts and Culture Strategic Action Plan	Feedback on the plan consultation	15 Oct
Significance and Engagement Policy	Feedback on the policy and engagement process	27 Aug
International Relations Priorities	Feedback on the priorities	27 Aug
Draft Local Board Plan	Feedback	27 Aug
Community facilities Network Plan	Feedback on the plan and consultation process	27 Aug

Pacific Peoples Advisory Panel

08 April 2015

	Pacific Peoples Work programme 2014/2015
Key Programmes and Priorities	Sub- Programmes	Other Key agencies	Policy	Implementation	Overlaps with other panels?
Engagement	Input into the Councils Significance and Engagement Policy	This is a Council policy	Communications and Engagement	All Council	EPAP, SAP
	Provide advice on upcoming engagement processes	The panel has an advisory role	All Council	All Council
	Assist in the development of guidelines and protocols for staff engaging with communities	The panel has an advisory role	Communications and Engagement	All Council
	Engaging with CCOs, Independent Māori Statutory Board, Local Boards and other advisory panels.	The panel has an advisory role	Communications and Engagement	All Council
The Southern Initiative(TSI)	Provide advice on the work streams, including housing, children and young people, early childhood education, education, employment and youth.	Council is the leader of this project but other agencies play a role including delivery			YAP
	Assist the TSI in raising its profile and leadership.	The panel has an advisory role		Communications and Engagement	EPAP
Capacity Building	Ensure all relevant Council work streams have PPAP input	These are Council programmes	All Council	All Council
	Facilitate Pacific peoples interaction with Council	The panel has an advisory role	All Council	Community Development, Arts and Culture ( CDAC)
	Facilitate Pacific peoples access to Council info and resources	The panel has an advisory role	All Council	CDAC, Property, Libraries.
Social Development	Advise Council on issues relating to the family and family violence and agreed social issues AC delivery and strategy affecting vulnerable populations.	Council has an advisory and advocacy role with some implementation ability. Central government and not-for-profit groups also play major role. The panel has an advisory role.	Community Development, Arts and Culture
	Advise Council on issues relating to housing and housing affordability.	Council has an advisory and advocacy role with some implementation ability. Central government and not-for-profit groups also play major role. The panel has an advisory role.	Regional and Local Planning	Regional and Local Planning, Housing Project.
	Advising on matters relating to Pacifica older people.	Council has an advisory and advocacy role with some implementation ability. Central government and not-for-profit groups also play major role. The panel has an advisory role.		Community Development, Arts and Culture
	Advise on Council's environmental programmes, with focus on the quality of the urban environment, sustainability and environmental well being.	Council has a major role in this area.	Regional and Local Planning
	Advice on the Community Grants Policy	This is a Council policy	Community Development, Arts and Culture
	Advice on the Community Facilities Policy	This is a Council Policy	Community Development, Arts and Culture
Children and Young People	Provide advice on the development and implementation of programmes for Pacific children and youth	Council has an advisory and advocacy role with some implementation ability. Central government and not-for-profit groups also play major role. The panel has an advisory role.	Community Development, Arts and Culture	Community Development, Arts and Culture	YAP
Arts and Culture	Provide advice on the Library's Pacific Services Plan.	This is Council programme.	Libraries and Information.	Libraries and Information.	SAP
	Provide advice on Libraries Pacific Collections Policy	This is a Council programme.	Libraries and Information.	Libraries and Information.
	Provide advice to Council on the development of and investment in Pacific arts, culture and heritage.	Council has some role in this issue.	Community Development, Arts and Culture
	Provide advice to Council on linkages between pacific arts, culture and lifestyle with economic development..	Council has some role in this issue.	Community Development, Arts and Culture
Economic Development	Provide advice on economic programmes for Pacific Peoples, including employment, skills, tourism, entrepreneurship.	Council has an advisory and advocacy role with some implementation ability. Central government and the private sector play major role. The panel has an advisory role.	Economic Development	ATEED
	Scope options for expanding the Pacifica festival	This is delivered through ATEED	CCO monitoring	ATEED
Community Summits