Agenda of Papakura Local Board

Papakura Local Board

15 April 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Focus Group - Supporting Maori Input into Local Board Decision Making 5

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 6

12 Franklin Ward Councillor Speaking Rights at the Papakura Local Board 7

13 Councillors' Update 9

14 Supporting Māori Input into Local Board Decision Making 11

15 Auckland Transport Update - April 2015 21

16 Approval for a New Road Name at 40 Boundary Road, Papakura 23

17 Papakura Local Board Community Fees and Charges - July to December 2014 27

18 Papakura Community Grants Programme 2015/2016 45

19 Developing the Empowered Communities Approach 51

20 Local Board Advocacy and Feedback on Long-term Plan 2015-2025 Proposals 55

21 Allocation of Local Board Discretionary Operational Budget 2014/2015 67

22 Town Centre Student Street Flag Competition 71

23 Local Government New Zealand Conference and Annual General Meeting 2015 73

24 For Information: Reports Referred to the Papakura Local Board 81

25 Reports Requested - Pending - Issues 83

26 Papakura Local Board Achievements Register 2013-2016 Electoral Term 89

27 Papakura Local Board Workshop Notes 97

28 Consideration of Extraordinary Items

1 Welcome

A Board Member will lead the meeting in prayer.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Papakura Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 18 March 2015, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Focus Group - Supporting Maori Input into Local Board Decision Making

Purpose

1. The purpose of this deputation is to inform the Board on the work being undertaken by the focus group with regards to supporting maori input into Local Board decision making and also to request funding to be able to continue this work.

Executive Summary

2. As per standing orders the Chairman has approved the request from the focus group working on maori input into Local Board decision making.

Recommendation/s

That the Papakura Local Board:

a) thanks Lee-Cherie King and members of the focus group for their attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Papakura Local Board

15 April 2015

Supporting Māori Input into Local Board Decision Making

File No.: CP2015/04662

Note: This report was deferred at the 18 March 2015 Papakura Local Board meeting.

Purpose

1. To update the local board on the outcomes of work undertaken in 2014 to improve Māori input into local board decision-making.

2. To seek support and participation of the local board in a political steering group on Māori input into local board decision making.

Executive Summary

3. During July 2014 Iwi Maori were invited by Council to participate in a focus group to investigate options for improving local board engagement with Mana Whenua and Mataawaka. A total of six meetings of the focus group were held between July and November, and significant, complex issues were identified.

4. The focus group’s recommendations were presented to board members at a hui during November 2014. One of these recommendations was that a further political steering group be developed to include local board members and Mana Whenua.

5. In order to implement the recommendations, this report recommends allocation of $8,000 and the appointment of a board member to represent the local board on the political steering group.

Recommendation/s

That the Papakura Local Board:

a) commits to partner with Mana Whenua, taking a collaborative approach guided by Te Tiriti o Waitangi, in order to:

i) further explore, enhance and enable meaningful relationships and genuine engagement with iwi Māori, and

ii) reduce inequalities and improve community wellbeing.

b) appoints a board member to represent the local board on a political steering group on Māori input into local board decision-making.

c) allocates $8,000 to support the political steering group.

Discussion

6. Along with the Ōtara-Papatoetoe, Māngere-Ōtāhuhu and Manurewa Local Boards, the Papakura Local Board supported a focus group on Māori input into local board decision-making during 2014. This focus group met at a total of six hui. Local board members were invited to attend two of these hui with the focus group, firstly to discuss the group’s progress on their work, and upon conclusion of the group’s work, to receive their recommendations. (A full overview of the themes, findings and recommendations of the focus group is included in attachment A, and a list of participants in attachment B).

7. At the conclusions of their work, the group’s recommendations were as follows:

a) That local boards and Mana Whenua partner to further explore, enhance and enable meaningful relationships and genuine engagement with iwi Māori

b) That local boards and Mana Whenua partner to reduce inequalities and improve community wellbeing

c) That Te Tiriti o Waitangi and a collaborative governance approach (Twyford model [see attachment A]) is applied to guide the partnership between local boards and Mana Whenua that will include:

§ A commitment to collaboration

§ Co-defining what really matters

§ Co-designing a process

§ Co-creating a solution

§ Co-delivering actions

8. In order to address these recommendations and implement the suggested actions, further work and funding is required.

9. To undertake further work on behalf of the local board, this report recommends that the local board appoint one board member to represent the board on a further political steering group. This would require the member to attend a minimum of six hui of approximately two hours each.

10. To support the activities of the political steering group, this report recommends that the local board allocate $8,000 from its Community Response Fund (OPEX). Along with equal resources allocated by the Māngere-Ōtāhuhu, Ōtara-Papatoetoe, Manurewa and Papakura local boards, this money will support the activities of the political steering group. These activities will be undertaken via 6-10 hui and are outlined in the cost structure below (Table 1).

Table 1: Project cost structure.
Requirement	Cost
Contracted expert support in project management and facilitation	$17,300
Meeting fees for non-Council participants	$11,200
Catering	$2,100
Room hire	$1,400
Total expected project cost	$32,000

Consideration

Local Board Views and Implications

11. The Papakura Local Board Plan outlines the board’s intent to “strengthen its relationships with mana whenua” and to “value the guidance of mana whenua and support the role of kaitiakitanga”. The work outlined in this report seeks to operationalise this intent.

Maori Impact Statement

12. The previous focus group was made up of Māori individuals from a wide range of backgrounds. This included Mana Whenua individuals whose iwi are traditional custodians of the local area, and mataawaka individuals who belong to iwi from outside of the area.

13. It is intended that this work contribute to achieving the goals of Auckland Council’s Māori Responsiveness Framework. In particular, the political steering group is intended to enable “Effective Māori participation in democracy” (Goal 2 of the Māori Responsiveness Framework, p. 4).

14. The previous focus group considered their recommendations the best possible way forward in improving Māori input into local board decision-making in ways that are compatible with Te Ao Māori, the Māori world view.

Implementation Issues

15. It is intended that the political steering group be facilitated and project managed by an expert from outside of Council with the necessary skills in tikanga (Māori protocols) to ensure effective outcomes.

16. The implementation of this work will be overseen by staff from Local Board Services with support from Te Waka Angamua.

17. In keeping with the findings of the focus group, it is envisaged that support or advice to the political steering group will also be sought from Mataawaka at the invitation of Mana Whenua.

Attachments

No.	Title	Page
a View	PLB Attachment_Final recommendations of 2014 Maori focus group	15
b View	Participants in the 2014 Maori focus group	19

Signatories

Authors

Thomas Murray - Local Board Engagement Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

Papakura Local Board

15 April 2015

Maori Input into local board decision making

Local boards and Focus Group workshop

24 November 2014

Project Purpose and assumptions

Purpose:

To evaluate and progress opportunities for Māori to contribute to local board decision making

Assumptions:

• Current practice of including Māori participation in decision making needs to be improved

• Local Board decisions often impact on Māori both directly and indirectly

• Māori participation in regulatory and non-regulatory decisions can improve outcomes for the whole community

• Local Boards are interested and open to considering better ways of working with Māori

Approach

• To Convene a focus group comprised of Mana Whenua and Mataawaka within the four local board areas of:

o Māngere-Ōtāhuhu

o Ōtara-Papatoetoe

o Manurewa

o Papakura

To Present the Findings & Recommendations of the Focus Group to the local boards both informally and formally (Prior combined workshop held on 21 October 2014)

Purpose of the focus group

• To discuss and consider options to:

o Provide opportunities for Māori to contribute to local decision making

o Foster the development of Māori capacity to contribute to local decision making

• To discuss issues, barriers and opportunities relevant to Māori contribution to local decision making

• To identify good practice

To make recommendations to Local Boards that will inform future work

Key themes from focus group discussions

• Complex issues and challenges:

o Multiple Local Boards and Mana Whenua groups

o High Mataawaka population and high social deprivation

• Treaty partnership approach – Māori at the table – what does this look like? What are the options? Need to co-design, co-create and co-implement in partnership

• Mana Whenua members are mandated representatives of their iwi/hapū

Key themes from focus group discussions

• Focus group Mataawaka members are not mandated representatives of mataawaka but speak from diverse perspectives and experience as Mataawaka. co-design an appropriate process

• Mataawaka support Mana Whenua – Mana Whenua will consider Mataawaka needs and involve as appropriate

• Many existing models, e.g. Māori wards, WBOP engagement guidelines, Manukau Treaty Committee, IMSB [the Independent Maori Statutory Board].

• Mana Whenua capacity already stretched. Direct one to one relationship essential

Key findings

1. That neither the Local Board’s (council representatives) nor Maori have been successful working separately in their individual efforts towards reducing the inequality that exists within our communities, and that by working together collectively they might be

2. That meaningful relationships and genuine engagement with iwi Māori are the ongoing priority

Why?

1. To improve and enhance the quality of local board decision making

2. To reduce inequalities and improve Maori Wellbeing

3. To improve community wellbeing

4. To give effect to Te Tiriti o Waitangi and the principles of partnership, participation and protection

Who?

• Local Boards and Mana Whenua

• Mataawaka invited by Mana Whenua

How?

1. Establish an interim political steering group with Mana (delegated powers) comprising equal representation from the local boards and mana whenua to progress the recommendations from this project

2. The interim political steering group would remain in place until appropriate representation from mana whenua is confirmed by iwi

3. Mataawaka participation in the interim and final steering group will be by invitation from mana whenua

Final recommendations

1. That local boards and mana whenua partner to further explore, enhance and enable meaningful relationships and genuine engagement with iwi Māori

2. That local boards and mana whenua partner to reduce inequalities and improve community wellbeing

3. That Te Tiriti o Waitangi and a collaborative governance approach (Twyford model) is applied to guide the partnership between local boards and mana whenua that Will include:

o A commitment to collaboration

o Co-defining what really matters

o Co-designing a process

o Co-creating a solution

o Co-delivering actions

Collaborative governance model
(Twyford’s)

Collaborative governance model
(Te Tiriti o Waitangi and Twyford’s Model)

1. Supportive Local Boards commit to collaborate with Iwi Maori

o Determine level of commitment to collaborate

o Approve a statement of collaborative intent

2. Co-define with Iwi Maori what really matters

o Identify key stakeholders and invite them to engage

o Understand each others perspectives and desired outcomes, and build trust

3. Co-design a process for collaborative decision making

o Consider context and resources and identify options

o Co-design governance structure and engagement process

4. Co-create an agreed solution

• Explore options and evaluate impacts

• Deliberate and make decisions, find consensus

5. Co-implement actions to implement enduring, sustainable solutions

• Determine governance of delivery structure

• Agree roles, responsibilities and accountabilities

• Establish a monitoring and evaluation framework for measuring success

Next steps

• Further discussion at Local Board workshops

• Formal report to Local Board meetings

• Form interim political steering group

• Develop statement of collaborative intent

• Invite Mana Whenua to engage

Papakura Local Board

15 April 2015

Auckland Transport Update - April 2015

File No.: CP2015/05554

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area.

Executive Summary

2. This report covers matters of specific application and interest to the Papakura Local Board and its community; matters of general interest relating to AT activities or the transport sector; and AT media releases for the information of the Board and community.

Recommendation/s

That the Papakura Local Board receives the report entitled “Auckland Transport Update – April 2015”.

Discussion

Local Board Transport Capital Fund:

3. The Papakura Local Board is allocated $306,184 per annum from the Local Board Transport Capital Fund (LBTCF). These funds can be used annually or rolled together to use the full three years’ of funding.

4. Taking into account funding already allocated, The Papakura Local Board has $737,308 remaining to be utilised in this electoral term.

5. For larger projects the 2016/17 financial years LBTCF ($306,184) can also be brought forward, providing a total of $1,043,492 to spend, if they wish.

6. The Board has asked Auckland Transport to investigate using the LBCTF allocation to undertake the following projects:

Project

Description

Status

Projected Cost

Connection of Railway Station and Town Centre:

Looking at ways of cognitively linking the town Centre with the Railway station.

Projects for further investigation include:

- Making the intersection Railway Street West/ Wood Street more pedestrian friendly

- Great South Road intersection with Opaheke Rd

- Investigating a covered walkway on Railway Street West down Avril Street and Wood Street

- Providing a mirror to “make safe” the alley way at the end of the Railway Street West Ramp

- Street furniture/way-finding lighting etc..

This project will be investigated as part of the Papakura Town Centre revitalisation project.

Auckland Transport is now working with Will Thresher on what treatments might be appropriate for the Board to consider under the LBTCF.

T.B.C

Current Papakura Local Board Project Update:

Project

Description

Status

Projected Cost

Refresh of signage in Papakura

Refresh of navigation and directional signage, identification of parking buildings and areas of significance/interest (Maraes, galleries)

AT provided Transport leads (26/2/15) further information and recommendations regarding the way finding project.

On July 16 the Board approved a maximum of $110,000 to refresh the signage in the Papakura Local Board area.

Board Consultations

7. Consultation documents for the following proposals have been provided to the Papakura Local Board for its feedback. As the Board’s transport portfolio holders provide feedback on the Board’s behalf, the material below is included for general information purposes only.

Redevelopment of 254 Great South Road - Takanini:

8. The alterations proposed include a relocation of the southbound bus stop from its previous location in front of 254 Great South Road about 60m southwards. The existing southbound cycle lane will also be extended northwards.

9. The modifications are necessary in order to provide safe access into the adjacent land redevelopment, and the Council has required that these be provided as a condition of resource consent for the development.

Attachments

There are no attachments for this report.

Signatories

Authors	Felicity Merrington – Elected Member Relationship Manager (South), Auckland Transport
Authorisers	Jonathan Anyon – Elected Member Relationship Team Manager

Papakura Local Board

15 April 2015

Approval for a New Road Name at 40 Boundary Road, Papakura

File No.: CP2015/05659

Purpose

1. The purpose of this report is to seek approval from the Papakura Local Board, for one new road name at 40 Boundary Road, Papakura.

Executive Summary

2. Boundary Enterprises Limited (The Applicant) supplied a preferred and two alternative names for the new road.

Road name
Rohea Place	Preferred Option
Waipokapu Place	Alternate One
Rohenga Place	Alternate Two

3. Application of the assessment criteria has resulted in the three names meeting the relevant criteria.

4. As the Applicants preferred name ‘Rohea Place” met the road naming, this name has been put forward for consideration and approval by the Papakura Local Board.

Recommendation/s

That the Papakura Local Board:

a) pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval the name: “Rohea Place”, for the new road proposed at 40 Boundary Road, Papakura, noting that both the preferred name and the alternatives (“Waipokapu Place” and “Rohenga Place”) meet the relevant road naming criteria.

Discussion

Background

Applicant: Boundary Enterprises Limited

Site Address: 40 Boundary Road, Papakura

5. The legacy Papakura District Council road naming policy provided that where a new road, needs to be named as a result of a subdivision or development, the subdivider/developer/constructor would be given the opportunity to suggest their preferred new road name for Council’s approval.

6. The Plan, as shown above, highlights the location of the Road to be named.

7. The Applicant has submitted a preferred and two alternative road names for consideration to the Local Board. These names derive from the Maori names for boundary ( a representation of the current site address in Boundary Road) and the Maori name for an adjacent watercourse.

Table One: List of Supplied Road names

	Proposed Name	Meaning

Preferred Name	Rohea Place	Maori name for boundary
Alternate Name 1	Waipokapu Place	Maori name for Hays Stream, a tributary of which is adjacent to the subdivision
Alternate Name 2	Rohenga Place	Maori name for boundary

Decision Making

8. The Auckland Council, by way of the Auckland Council Long Term Community Plan (2012 – 2012), allocated the responsibility for the naming of roads to Local Boards.

A decision is sought from the Papakura Local Board to confirm their approval for a new road name for a new road to be created at 40 Boundary Road, Papakura, by Boundary Enterprises Limited, pursuant to section 319(1)(j) of the Local Government Act 1974.

9. The Applicant’s proposed road names have been assessed against the criteria set out in the legacy Papakura District Council road naming policy and standard AS/NZS 4819 for rural and urban addressing.

10. Road Name – Assessment

Table Two: Papakura Road Naming Policy Assessment Criteria

Policy reference	Summary of Road Naming Policy
Thematic Area 1(a)	New names will be allocated in thematic areas that are in keeping with the existing theme
Thematic Area 1(a)	Council will identify and incorporate a minimum of one thematic area within greenfields developments and new subdivisions
Appropriateness 1	Is there a connection to the local and/or Papakura area
Appropriateness 1	Maori to be consulted on appropriateness of name including spelling and translation
Appropriateness 1	Name of living persons not to be considered except in exceptional circumstances
Appropriateness 1	Permission from next of kin for names of deceased persons
2 Utility	Are a single word or name that is not hyphenated;
2 Utility	Do not contain any inflection marks (e.g. macrons, accents);
2 Utility	Are not longer than 12 letters;
2 Utility	Are not already used to name or identify another road or landmark feature within the District and surrounds;
2 Utility	Are not considered offensive (including when translated into another language).

Table Three: AS/NZS 4819:2011 for Rural and urban addressing Assessment Criteria

Standard reference	Summary of Road Naming requirements
4.4.2	One name for one road
4.4.3	The name is to be officially recognised
4.4.4	The name shall not be offensive, racist, derogatory or demeaning
4.4.5	The name should be easily spelt and pronounced
4.4.6	A road shall keep its name when crossing administrative boundaries
4.4.7	The name shall not be duplicated in spelling, pronunciation to another existing road name in the same locality or in the same local government area.
4.4.8	An indigenous name should be local to the area.
4.4.9	A name should not be conjoined names of places found or at the end of the road
4.4.10	The length of a road name should be shorter rather than longer , especially where the road itself is short
4.4.11	A road type shall not be included in a road name ie Boulevard street

Table Four: Application of assessment criteria

Preferred Name	Rohea Place
Meets criteria	Yes

Alternate Name 1	Waipokapu Place
Meets criteria	Yes

Alternate Name 2	Rohenga Place
Meets criteria	Yes

11. As the Applicants preferred name ‘Rohea Place” met the road naming, this name has been put forward for consideration and approval by the Papakura Local Board.

Consideration

Significance of Decision

12. The decision sought from the Papakura Local Board for this report does not trigger any significance policy and is not considered to have any immediate impact.

Maori Impact Statement

13. The decision sought from the Papakura Local Board on this report does not adversely affect Maori communities, as the naming of roads is not linked to one of Council’s strategic priorities for Maori.

Consultation

14. In line with the Papakura District legacy road naming policy, where consultation with iwi is required if the proposed name is Maori, the Applicant sought comment from a number of iwi (Ngati Tamaoho, Te Akitai, Ngai Tai ki Tamaki, Ngati Maru, Ngati Tamatera, Tainui, Ngati Paoa). Ngati Tamaoho, Tainui and Te Akitai responded in support of Ngati Tamaoho comment which proposed Waipokapu as a replacement for the original proposed ‘Hays Avenue”. The Applicant accepted this amendment in line with the comments from iwi.

15. New Zealand Post has provided comments that indicated the names were acceptable and should not provide postal addressing problems.

Financial and Resourcing Implications

16. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

17. The decision sought from the Papakura Local Board for this report is not considered to have any legal or legislative impactions.

Implementation Issues

18. The Southern Monitoring Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Veena Krishna - Principal Planner Hearings and Resolutions

Authorisers

Julie Bevan - Acting General Manager Resource Consents

Rex Hewitt - Relationship Manager

Papakura Local Board

15 April 2015

Papakura Local Board Community Fees and Charges - July to December 2014

File No.: CP2015/05034

Purpose

1. To present the usage and revenue data from community facilities within the local board area for the period 1 July to 31 December 2014 and to highlight any significant impact of the new fees and charges that were introduced on 1 July 2014.

2. To recommend community facilities hire fees for the 2015/2016 year.

Executive Summary

3. On 11 February 2015, members of the Papakura Local Board met at a workshop to consider the impact of the new hire fees introduced on 1 July 2014. Please refer to Attachment E for the fee schedule for 2014/2015.

4. The council’s ‘Hire Fee Framework – For Hire of Auckland Council’s Community Facilities’ (the framework) was developed over a two-year period from 2012-2014 and was based on good practice principles. All local boards adopted the framework, although six chose to vary from the recommended fees and charges. These recommended fees and charges, which would help ensure fairness and transparency for all users, were introduced for all council-managed facilities in the other local board areas across the region on 1 July 2014.

5. There are seven council-managed community facilities in the Papakura Local Board area. After 1 July, the council received enquiries from six of the 36 regular hirers across the seven venues. One was from the Drury Indoor Bowling Club requesting a continuation of their legacy arrangement of no charge for their use of the Drury Hall. A similar request was received from the Papakura and District Historical Society for use of their usual venue. Three of the six enquirers accepted a transition arrangement until the end of September 2014. The remaining hirers cancelled their booking. For the full list of regular hirers, please refer to Attachment A.

6. For a table of fees and charges per venue for the July to December period, please refer to the summary in Attachment B. Attachment C shows the number of sessions booked by activity type.

7. The table below summarises the combined activity of the seven facilities for the July to December six-month period. Note that some figures are reported as percentage points (pp), while others are shown as a percentage (%). Please refer to the glossary of terms (Attachment D) for more information on percentage points.

Utilisation	Visitors	Revenue
-4 (pp)	-14,302 (-28%)	+$36,763 (+264%)

8. Overall, utilisation (booked hours divided by 10 available hours per day) of the Papakura Local Board community facilities has decreased by four percentage points. Over the same period, visitor numbers decreased by just over a quarter from 190,463 to 173,443 (-28 per cent). These results have been affected by mitigating factors at Drury Hall and the Elizabeth Campbell Centre.

9. In July 2014, a new process was introduced to book the available spaces in most of the council-managed community facilities across the region and to ensure the cancellation charge was applied where appropriate. This has greatly helped to record more accurate utilisation and visitor numbers than in previous years.

10. Revenue increased by $36,763. This increase is in contrast to the utilisation and visitor decrease and is possible by a change in customer types to those paying a higher fee or an increase in the fees paid by customers.

11. For the 2014/2015 financial year, revenue from community facilities is expected to increase for the Papakura Local Board. This could help contribute to the maintenance of these facilities and reflects the good practice principles imbedded in the framework, including fairness to all users.

Recommendation/s

That the Papakura Local Board:

a) Agrees that the 2014/2015 community facilities hire fees will remain, uninflated, for the 2015/2016 year, as per Attachment E and will apply to all new and existing hirers using the facilities.

b) Requests council staff to provide regular updates on the impact of the hire fees and the performance of council-managed community facilities as part of the quarterly reports.

Comments

12. The framework was developed over a two-year period from 2012-2014 and acknowledged that ‘access to safe, affordable places for people to pursue their interests provides many benefits to the wider community…’ The framework included these good practice principles: public management, lawfulness, accountable, transparent (openness), value for money, integrity and fairness.

13. When the framework was prepared, it took account of the wide range of legacy hire arrangements that were recorded or published. All local boards adopted the framework, although six chose to vary from the recommended fees and charges. When the new framework was implemented, it became clear that across some local boards there were a large number of exceptions to the published hire rates that had not been recorded in the past or visible to the organisation. This meant that there were a number of customer enquiries relating to the new fee structure. Customers facing significant price increases were allowed transition rates until the end of September 2014.

14. In April 2014, the Papakura Local Board resolved to adopt the new fees and charges for the hire of council-owned community venues (Resolution number PPK/2014/72). Alongside this, the activity types eligible for discounts were confirmed.

15. Members of the Papakura Local Board met for a workshop on 11 February 2015 to consider the impact of the new hire fees introduced on 1 July 2014. Please refer to Attachment E for the fee schedule for 2014/2015.

16. Impact of Implementing New Fees and Charges

In the July to December 2014 period, the council received enquiries from six of the 36 regular hirers across the seven venues in the local board area. One was from the Drury Indoor Bowling Club requesting a continuation of their legacy arrangement of no charge for their use of the Drury Hall. A request for the same reason was received from the Papakura and District Historical Society for use of their usual venue. Three hirers accepted a transition arrangement until the end of September 2014. The remaining hirer cancelled their booking. For the full list of regular hirers, please refer to Attachment A.

17. Summary of Utilisation, Visits and Revenue by Local Board Area

Please note that some figures in the following graphs are reported as percentage points (pp), while others are shown as a percentage (%). For a table of fees and charges per venue for the July to December period, please refer to the summary in Attachment B. Attachment C shows the number of sessions booked by activity type.

18. Papakura Local Board – Utilisation Hours Booked

Utilisation for the seven local board council-managed community facilities decreased by an average of four percentage points compared to the same period last year. Six of the seven facilities, reported a decrease in utilisation.

19. Local Board – Visits

Visitors to the council-managed community facilities in the Papakura Local Board area decreased by 28 per cent compared with the same period last year, with six of the seven facilities reporting decreases. The same facilities that have lower utilisation have lower visitor numbers.

20. Highlights/Exceptions/Mitigating Factors

Utilisation and visits at a facility level are shown on the two graphs below.

21. Mitigating Factors

Drury Hall: Utilisation and visits decreased as some regular hirers chose not to renew their bookings. This has allowed other groups to access this space. For example, prior to July 2014, a Drury church group received a hugely discounted price for their booking, which was at a peak time (Saturday 1- 5 pm).

Elizabeth Campbell Centre: On 1 July 2014 the ‘free of charge’, long-term hire relationship with Community Leisure Management (CLM) came to an end. CLM were using Elizabeth Campbell Centre on a daily basis, and this has allowed new groups to access the spaces.

22. Other exceptions: Smiths Avenue Clubrooms: 14 percentage point increase in utilisation

23. In July 2014, a new process was introduced to book the available spaces in most of the council-managed community facilities across the region and to ensure the cancellation charge was applied where appropriate. This has greatly helped to record more accurate utilisation and visitor numbers, particularly in the case of last-minute cancellations or ‘no shows’ for bookings. Back in 2013, the utilisation and visitor figures may not have reflected these actions by the users.

24. Revenue

The local board facilities earned more revenue than the same period last year. This is in contrast to the utilisation and visitor decrease and possible by a change in customer types to those paying a higher fee or the increase in the fees paid by customers.

In summary

25. The table below summarises the combined activity of the seven council-managed facilities for the July to December six-month period. Overall, utilisation has decreased by four percentage points. Over the same period, visitor numbers decreased by just over a quarter from 190,463 to 173,443 (-28 per cent). These results have been affected by mitigating factors at Drury Hall and the Elizabeth Campbell Centre.

26. Revenue increased by $36,763. This increase in revenue is in contrast to the utilisation and visitor decrease and is possible by a change in customer types to those paying a higher fee or an increase in the fees paid by customers.

Utilisation	Visitors	Revenue
-4 (pp)	-14,302 (-28%)	+$36,763 (+264%)

27. For the 2014/2015 financial year, revenue from community facilities is expected to increase for the Papakura Local Board. This could help contribute to the maintenance of these facilities and reflects the good practice principles imbedded in the framework, including fairness to all users.

Consideration

Local Board Views and Implications

28. The impact of the new community facilities fees and charges introduced on 1 July 2014 were work shopped with the Papakura Local Board members on 11 February 2015. It was the view of some members that the board continues to provide additional subsidy to those legacy hirers who had free hireage arrangements. If the board wish to continue this arrangement the following resolution should be passed:

· The Papakura Local Board continues with the current arrangement of free hireage for the Drury Bowling Club and the Papakura and District Historical Society for the 2015/2016 financial year.

29. The recommendations within this report fall within the Papakura Local Board’s authority relating to local recreation, sport and community facilities.

Māori Impact Statement

30. The fees and charges framework is not specifically targeted for Maori populations. However, it aims to be clear and transparent to all users, including Maori.

Implementation

31. The recommendations in this report do not trigger the Auckland Council Significance Policy.

Attachments

No.	Title	Page
a View	List of regular Hirers	35
b View	Summary of fees and charges data July - December 2014	37
c View	Number of sessions booked data July - December 2014	39
d View	Glossary Papakura fees and Charges Feb 2015	41
e View	Fee schedule for 20142015 for Papakura	43

Signatories

Authors

Jocelyn Watkin – Community Development, Arts and Culture

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Rex Hewitt - Relationship Manager

Papakura Local Board

15 April 2015

Attachment A: List of regular hirers in the Papakura Local Board Area

Drury

Drury Ladies Badminton

Manchester Unity Friendly Society

Drury Indoor Bowling Club

Faithful Unity Christian Church

Counties Shotokan Karate Drury

Elizabeth Campbell

Red Hill Worship Centre

Sport Auckland

Papakura Recreation & Fitness

Methodist Papakura Parish

Total Impact Martial Arts

Problem Gambling Foundation of New Zealand

Papakura Library Meeting Rooms

Papakura and District Historical Society Inc

Papakura Old Central School

UCKG Help Centre

Samoa Unity Church

Kumon Papakura Education Centre

Papakura Art Group Incorporated

Dance group

Counties Embroiderers Guild Inc

AA Papakura Wednesday

Genesis Youth Trust

Papakura Saturday Night AA

AA Friday Lunch Time

Friendship House Trust

Raukura Hauora O Tainui

Papakura District Miniatures

Smiths Avenue Clubrooms

Bahai Faith: Local Spiritual Assembly

Kapa haka

Te Whetu Aroha Pariha

Takanini

Chen Tai Chi Centre

Papakura Kyokushin Karate

The Ratana Church of NZ

Voice of Christ Takanini

New Life Revival Centre

Taekwon-Do

Shooters of Auckland Incorporated

Fantastic Natural Nutrition - Zumba

Papakura Local Board

15 April 2015

Attachment D to Papakura Local Board community facilities fees and charges – July to December 2015

Glossary of terms

	Term	Definition
B	Bookings	Number of slots/sessions booked by a hirer
C	Casual hirer	Group or individual who has made 5 or less bookings across the network of Community Facilities managed by CDAC per year. Note: This definition is for this analysis only, and may not conform with other business use of the term.
H	Hirer	The entity who is party to the rental contract. A contract may relate to more than one booking.
O	Off peak	According to the 2014/2015 fees and charges schedule. Discount rates applied
P	Peak	According to the 2014/2015 fees and charges schedule. Discount not usually applied.
	Peak utilisation	Booked hours during peak times / Total available peak hours.
	Percentage points	A percentage point (pp) represents the difference between two percentages on a 100 per cent scale. It is used for measures like utilisation so the changes can be put into the right context. For example, if utilisation increased from thirty per cent to forty per cent that could be stated in error as a 25 per cent increase. To put it in the right context means it would be a ten percentage point increase. Volume-based increases or decreases (e.g. visitor numbers or revenue) are reported as percentages.
R	Regular hirer	An entity who has made six or more bookings across the network of Community Facilities managed by CDAC. Note: This definition is for this this analysis only, and may not conform with other business use of the term.
R	Revenue	Refers to revenue as reported in the financial accounts. (Not what is reported as revenue for management accounting purposes i.e. in the omnibus reports)
U	Utilisation	Booked hours divided by 10 available hours per day. Note: All comparison reporting in utilisation is presented as percentage point movements.
V	Visits	Number of people attending a bookable space at a Community Centre or Venue for Hire in any one session. Note: · Community Facilities events that don't use the inside of a facility are not included · People attending the facility to only pick up or drop off an attendee of a bookable space are not included · A person is counted as a visitor more than once per day o If they leave and return to the facility for use of a different booking o Visit more than one Community Facility address per day.

Papakura Local Board

15 April 2015

Attachment E: Fee schedule for 2014/2015 for Papakura

			Hourly rate as of 1 July 2014
Facility Category	Facility Name	Room	Peak Standard	Off-Peak Standard
Venues for hire	Drury Hall	Main Hall	$ 34.00	$ 27.20
	Elizabeth Campbell Centre	Main Hall	$ 44.00	$ 35.20
		Small Meeting Rm	$ 24.00	$ 19.20
	Massey Park Grandstand Function Room	Function Room	$ 34.00	$ 27.20
	Papakura Library Meeting Room	Papakura Library Meeting Room 1	$ 34.00	$ 27.20
		Papakura Library Meeting Room 2	$ 34.00	$ 27.20
	Papakura Old Central School	Hall	$ 44.00	$ 35.20
		Main Room	$ 24.00	$ 19.20
	Smiths Avenue Clubrooms	Clubrooms	$ 24.00	$ 19.20
	Takanini Hall	Main Hall	$ 34.00	$ 27.20

Papakura Local Board

15 April 2015

Papakura Community Grants Programme 2015/2016

File No.: CP2015/04735

Purpose

1. The purpose of the report is to present the Papakura Community Grants Programme 2015/2016 for adoption.

Executive Summary

2. The new Auckland Council Community Grants Policy was adopted in December 2014. This policy guides the allocation of local, multi-board and regional grants to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to adopt their own local grants programme to be attached to the policy as an appendix.

4. This report presents the Papakura Local Board Community Grants Programme 2015/2016 for adoption (see attachment A).

Recommendation/s

That the Papakura Local Board adopt the Papakura Community Grants Programme 2015/2016.

Comments

5. The new Community Grants Policy was adopted in December 2014 and implementation will commence on 1 July 2015.

6. The policy supports each local board to develop a Community Grants Programme for 2015/2016. This local board grants programme will guide community groups and individuals when making applications to the local board.

7. The local board community grants programme can include:

· outcomes as identified in the local board plan

· specific local board funding priorities

· budget allocated to the grants programme

· which grant types will operate locally, the number of funding rounds and when these will open and close

· any additional criteria or exclusions that will apply

· an indication of participation in multi-board funding

· other factors the local board consider to be significant to their decision-making

8. An implementation plan is underway to support an integrated and simplified approach to grants programme administration. Funding staff from different departments are working together to ensure a co-ordinated approach, expected to benefit applicants and streamline internal processes.

9. Once the local board community grants programme has been adopted, the types of grants, funding rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Consideration

Local Board Views and Implications

10. The Community Grants Programme has been developed by the local board to set the direction of their grants programme. This programme can be reviewed on an annual basis.

Māori Impact Statement

11. All grant programmes should respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to organisations delivering positive outcomes for Maori.

Implementation

12. An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels. Targeted advertising and promotion will be developed for target populations, including migrant and refugee groups, disability groups, Maori and iwi organisations.

Attachments

No.	Title	Page
a View	Papakura Local Board Grants Programme 2015/2016	47

Signatories

Authors

Marion Davies - Community Funding Programme Manager

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Rex Hewitt - Relationship Manager

Papakura Local Board

15 April 2015

Attachment A Papakura Local Board – Local Grants Programme 2015/2016

Our Local Grants Programme provides a funding source that is aimed at helping local communities to achieve their aspirations. Together we can contribute to making Papakura a thriving, safe and vibrant community.

Outcomes sought from the local grants programme

Our grants programme will be targeted towards supporting the following outcomes, as outlined in our local board plan:

· A vibrant metropolitan centre

· A skilled workforce for local jobs

· A sports and recreation hub

· Well connected and easy to move around

· Treasured for its environment and heritage

· Strong, safe and healthy communities

Our priorities for grants

The Papakura Local Board particularly welcomes grant applications that:

· Contribute to the economic and cultural attractiveness of Papakura town centre

· Support innovation and social enterprise

· Support Maori economic development

· Promote Papakura as a destination for sporting competitions and events

· Contribute towards a safe cycling and walking network across the south

· Support environmentally sensitive use of the Manukau Harbour

· Reduce the amount of waste taken to landfill each year from Papakura

· Protect and restore our natural and built heritage

· Protect Maori cultural heritage

· Help our young people to contribute prosper and thrive

· Provide opportunities for growing and eating healthy food

· Improve the overall wellbeing of the Papakura community

Lower Priorities

1) Papakura Local Board has identified the following activities as lower priorities:

· Fundraising events

· Costs towards travel expenses, salaries, vehicles, electronic equipment and catering

2) Papakura Local Board has also identified the following financial situation of an applicant, as a lower priority for funding:

· the applicant/group has a cash surplus

· The applicant has not considered other sources of funding for their project

Investment approach

Papakura Local Board has a budget to support the local grants programme. The following minimum and maximum amounts apply:

· Quick Response Local Grants

o Minimum amount per grant: $500

o Maximum amount per grant: $1500

· Local Grants:

o Minimum amount per grant $1500

o Maximum amount per grant $5000

· Discretionary Grants:

o Requests will be assessed on a case by case basis but must demonstrably support at least one of the Papakura Local Board Plan outcomes.

Application dates

Grant rounds for 2015/2016 will close on the following dates (applications received after these dates will be held for consideration in the next round and the applicant advised accordingly):

Quick Response Local Grants

2015/2016 funding rounds	Closes	Decision made	Projects to occur after
Round four	August	September	September
Round five	October	November	November
Round one	February	March	March
Round two	April	May	May
Round three	June	July	July

Local Grants

2015/2016 funding rounds	Closes	Decision made	Projects to occur after
Round one	11 September	October/November	November
Round two	15 May	June/July	August

Multi-board funding

We will consider multi-board funding on a case by case basis but will be particularly interested in applications concerning the environmentally sensitive use of the Manukau Harbour or a safe cycling and walking network across the south.

Multi-year funding

Where applicants can make a strong case for year on year funding assistance, Papakura Local Board prefers to consider entering into a formal funding agreement (normally three years) rather than contributing ad-hoc through the grants programme.

Accountability measures

The Papakura Local Board requires that all successful applicants:

· Include the Papakura local board logo on their publicity and promotional material, with the words “funded by/part funded by Papakura Local Board”

· Be available to work with Council staff on media coverage and provide at least one photograph of the event or activity

Additionally, successful applicants would be welcome to provide a verbal report at a Papakura Local Board business meeting. Ten minutes at the start of the meeting can be set aside for a Deputation or three minutes during public forum; please contact the local board’s Democracy Advisor to make arrangements.

The grants policy team will provide Papakura Local Board with an annual report and summary of outcomes achieved via the local grants programme.

Papakura Local Board

15 April 2015

Developing the Empowered Communities Approach

File No.: CP2015/04950

Purpose

1. This report provides an overview of the Empowered Communities Approach (ECA), including local board involvement in developing the approach.

Executive Summary

2. The Mayor’s Proposal for the Long Term Plan 2015-2025 (LTP) includes developing a more empowered community approach to the work of Auckland Council. The proposed changes are:

· to transition delivery to a more empowered community approach.

· to move away from direct delivery (and therefore save overheads) and fund community groups to deliver more.

· for local boards to play a much more active role by allocating more funding through them.

3. The purpose of the Empowered Communities Approach (ECA) is to develop a new, more effective and empowering approach to the way council delivers services and supports community activities. The ECA will establish a new operating model for the Community Development and Safety (CDS) unit which will shift its service delivery to have a greater focus on local and community empowerment, with a view to embedding this way of working across council departments and council- controlled organisations.

4. A reduction in the cost to deliver community development over time is expected, starting with savings in the 2015/2016 financial year.

5. A political advisory group (PAG) has been established to provide strategic advice and guidance as staff develop the ECA. Discussion has centred on what empowered communities look like, and what shifts are required within council to support them. The PAG meeting in March endorsed the proposed approach. PAG feedback included the importance of meeting local needs, rather than a ‘one size fits all’ approach. Two further PAG meetings will be held on 16 April and 4 May.

6. An engagement programme with local boards is underway. Key steps in this are:

· two chairs and portfolio holder workshops.

· individual board workshops in April.

· a report to local board business meetings in May/ early June.

The final empowered communities approach and the CDS operational model will be reported to the Regional Strategy and Policy Committee for endorsement in June 2015, for implementation in July-December.

7. A targeted programme of community engagement is underway.

Recommendation/s

That the Papakura Local Board:

a) receives the Developing the Empowered Communities Approach report.

b) where required by the timing of the existing business meeting, the local board either delegate, hold an extraordinary meeting or accept a late report so that the board can provide formal feedback during the period 5 May – 3 June.

Comments

Background

8. The Mayor’s Proposal for the Long Term Plan 2015-2025 (LTP) includes developing a more empowered community approach to the work of Auckland Council. The proposed changes to the community development function are:

· to transition delivery to a more empowered community approach.

· to move away from direct delivery (and therefore save overheads) and fund community groups to deliver more.

· for local boards to play a much more active role by allocating more funding through them.

9. The purpose of the Empowered Communities Approach (ECA) is to develop a new, more effective and empowering approach to the way council delivers services and supports community activities. The ECAP will establish a new operating model for the Community Development and Safety (CDS) unit which will shift its service delivery to have a greater focus on local and community empowerment, with a view to embedding this way of working across the council family.

10. A reduction in the cost to deliver community development over time is expected, starting with savings in the 2015/2016 financial year.

11. A political advisory group (PAG) has been established to provide strategic advice and guidance as staff develop the empowered communities approach. Discussion has centred on what empowered communities look like, and what shifts are required within council to support them.

Political Advisory Group

12. A Political Advisory Group (PAG) has been established to provide strategic advice and guidance to staff during the development of the empowered communities approach. Membership of the PAG includes the Mayor, six local board members (Andrew Baker, Efeso Collins, Vanessa Neeson, Peter Haynes, Julia Parfitt, Kay IcIntyre), five governing body members (Cathy Casey, Linda Cooper, George Wood, Alf Filipaina, Penny Hulse) and a representative from the Independent Māori Statutory Board (Karen Wilson).

13. At their meeting on 6 March 2015 the PAG endorsed the proposed approach. The key points discussed were:

· ‘Empowered Communities: Enabling Council’: The approach is underpinned by a two-way relationship between council and the community; leading to improved outcomes for Auckland.

· Describing empowered communities: an empowered community is one where individuals, whanau and communities have the power and ability to influence decisions, take action and make change happen in their lives and communities. This includes communities of place, interest and identity.

· How to support community empowerment: community empowerment is about providing real opportunities for people to participate and fostering the conditions that support this. An empowered communities approach is a ‘way of working’ that empowers people to play a more active role in the decisions that affect their communities.

14. Working in a way that empowers communities requires ‘whole of council’ shifts to:

· provide a gateway / portal into council resources and information.

· provide more support for local boards and other areas of council to work together in joined-up ways with local communities.

· facilitate and embed the empowered communities approach across council.

· develop and implement creative new engagement and participation practices.

· support the devolution of resources / functions / control to communities.

15. Other key feedback from the PAG included:

· the model should involve high trust between council and the community and be based on building good relationships.

· the path Māori have been on provides an example for the ECA, which should draw from the Māori Responsiveness Framework.

· one size does not fit all and the model may look different across different activities of council and in different communities, reflecting the make-up of those communities and their capability and capacity.

· all parts of council need to work collaboratively to make this work. This should include the council-controlled organisations (CCOs).

· capacity building is important and there need to be examples of how to do this effectively.

· recognition that embedding this approach will take time.

16. Staff will report back to the PAG on 16 April with the following:

· revised approach.

· the proposed operating model for the CDS unit.

· supporting tools.

· budget and implementation implications.

ECA Timeline

17. The key milestones are shown in the table below.

Stage	Date	Purpose
Local board business meetings	15-23 April	Context setting report
Political Advisory Group	16 April	Provide strategic advice on revised approach and proposed CDS model of operation
Chairs and portfolio holders workshop	20 April	Wider discussion of material presented at PAG
Local board workshops	21 April – 1 May	Discussion by individual boards
Political Advisory Group	4 May	Provide strategic advice on revised CDS model of operation
Local board business meetings	5 May – 3 June	Formal resolutions on proposal
Budget Committee	7-8 May	LTP budget decisions including CDS budget for 2015/2016
Regional Strategy and Policy Committee	4 June	Endorse ECA and the CDS operational model
Implementation	July - December

18. For some local boards, the timing of the May-June local board business meetings may require the local board to either delegate, hold an extraordinary meeting or accept a late report so that the board can provide formal feedback during the period 5 May – 3 June.

Consultation and Engagement

19. Engagement with community stakeholders is ongoing, with initial feedback workshops held in March across the region. At the workshops, staff explored with participants what capabilities and ideas for empowering communities, equity issues and activities the community see themselves as best delivering. Engagement was sought on what is best kept as council core functions in relation to community development and safety.

20. Internal staff consultation is ongoing as the approach is developed. A number of workshops have been held with staff from all departments in the operations division in the first instance.

Consideration

Local Board Views and Implications

21. The empowered community approach aims to provide a much more active role for local boards in community development.

22. ECA builds on the strong focus on community led planning and development in the Local Board Plans 2014.

23. Local boards views will be sought through the process outlined above.

Māori Impact Statement

24. The ECAP has the potential to impact on Māori over time. Engagement with mataawaka and mana whenua will be undertaken during the engagement phase to enable staff to understand potential impacts.

25. A representative from the Independent Māori Statutory Board sits on the PAG.

Implementation

26. The model will be implemented in CDS in 2015/2016. The approach will be rolled out across the whole of council over time.

Attachments

There are no attachments for this report.

Signatories

Authors

Helen Dodd, Strategic Advisor, Local Board Services

Authorisers

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

Papakura Local Board

15 April 2015

Local Board Advocacy and Feedback on Long-term Plan 2015-2025 Proposals

File No.: CP2015/05730

Purpose

1. This report provides a summary of the feedback received through the Long-term Plan 2015 - 2025 (LTP) consultation relevant to the Papakura Local Board area.

2. This feedback is informing the Papakura Local Board advocacy to the Budget Committee and will inform decisions that the local board makes on its locally driven initiatives (LDI) budgets.

Executive Summary

3. The LTP proposals were released for public consultation in January 2015, with local engagement and Have Your Say events held through until 16 March to receive feedback. Feedback was also received through written or online forms, email and through social media.

4. In total, the Council received and processed 27,383 pieces of written feedback of which 433 (2%) were received from the Papakura Local Board area. In addition 24 people attended a Have Your Say event in the Papakura Local Board area on 9 March 2015.

5. This report provides a summary of the feedback received through the LTP consultation on proposals for the Papakura Local Board area. It also summarises feedback on the regional proposals from people or organisations based in the Papakura area.

6. This feedback is informing the Papakura Local Board advocacy to the Budget Committee at discussions on 29 April. These discussions are timed to inform the Budget Committee prior to them making decisions on the LTP on 7 and 8 May.

7. The feedback will also inform Papakura decisions required in order to finalise LDI and advocacy content for their Local Board Agreements 2015/2016.

Recommendation

a) That the Papakura Local Board:

i) Confirms the updated list of advocacy points at Attachment C to this report for the discussions with the Budget Committee on 29 April;

ii) Confirms its response on the regional Long Term Plan proposals.

Comments

8. The summary of the feedback received through the Long-term Plan 2015 - 2025 (LTP) consultation relevant to the Papakura Local Board proposals is in Attachment A.

9. A summary of written feedback on regional proposals from the Papakura Local Board area is in Attachment B.

10. This feedback builds on the Papakura Local Board’s understanding of their community’s priorities and preferences. It will inform the Papakura Local Board’s advocacy to the Budget Committee at discussions on 29 April. At these discussions the Papakura Local Board will have the opportunity to provide feedback on the key consultation issues of investing in Auckland, fixing transport, sharing rates and housing and development. The Papakura Local Board may also provide feedback on regional proposals with particular impact locally and may advocate for specific local priorities where the Budget Committee is the decision maker, such as large capital projects.

11. The updated advocacy points from the Papakura Local Board in relation to the LTP are in Attachment C (distributed separately).

Consideration

Local Board Views and Implications

12. The Papakura Local Board needs to consider any changes that it might make to its LDI budgets or advocacy in light of the feedback on the LTP proposals.

Maori Impact Statement

13. Many local board decisions are of importance to and impact on Maori. The local board agreements are important tools that enable and can demonstrate the council’s responsiveness to Maori. The local board agreement is based on the local board plan which are both been developed through engagement with the community, including Maori.

Implementation

14. Following the local board discussions with the Budget Committee on 24, 28 and 29 April the Budget Committee will make decisions on regional proposals on 7 and 8 May. Local boards will then hold workshops from 14 to 20 May to finalise their local board agreements prior to them being adopted at board meetings between 9 and 16 June.

Attachments

No.	Title	Page
a View	PLB Attachment_Long-term Plan 2015-2025 consultation feedback on PLB Proposals_15 April 2015	57
b View	PLB Attachment_Overview of Feedback Received on Regional Proposals from Papakura Area_15 April 2015	61

Signatories

Authors

Karen Gadomski - Senior Local Board Advisor Papakura

Authorisers

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

Papakura Local Board

15 April 2015

Long-term Plan 2015 - 2025 consultation feedback on Papakura Local Board proposals

This report summarises the local consultation feedback received through Long-term Plan 2015 - 2025 (LTP) consultation on Papakura Local Board proposals. It also summarises feedback on the regional proposals from people or organisations based in the Papakura Local Board area.

A recent change in legislation enabled council to receive feedback in a wider range of forms, including in person at community engagement events, through written forms and on online through social media. People were invited to attend Have Your Say events held in their local board area to interact with decision makers. These events replaced hearings and the feedback has also been collected and included in this report.

Feedback on Papakura Local Board local proposals and on regional proposals from the Papakura Local Board area was received through:

· Written feedback 433 feedback forms

· In person – Feedback was received through three sessions at a Have your say event held on 9 March 2015 and three community events (Sir Edmund Hillary library on 11 and 21 February and Drury shopping area on 28 February)

The feedback received will inform Papakura Local Board decisions on allocation of their local budgets in their local board agreement for 2015/2016. It will also inform the Papakura Local Board discussions with the Budget Committee on local priorities in relation to the regional budgets and proposals.

Overview of feedback received on local proposals

There were 1161 separate points made in the written responses relating to Papakura issues. The responses on local issues covered the 2015/2016 projects and the proposals for 2016/2025. Feedback was also received on the specific questions the local board asked about the priority to be given to town centre revitalisation versus sports facilities; the principle of a targeted rate towards town centre revitalisation; and ideas around other sources of funding.

Local board proposals for 2015/2016

Key themes across all feedback received are:

· The need to revitalise Papakura town centre but lack of clarity over how a masterplan will help achieve this

· General support for access and linkages around Pahurehure Inlet

· Mixed reaction to Karaka community gardens - consider other locations too

· Overall support for upgrading Drury Sports Complex

· Mixed reaction to community arts programme proposal

A selection of quotes from feedback:

“Papakura town centre needs more than $50k spent on it. It is a growing town and the main centre needs to reflect this.”

“Let's not redo the main street again! I've been here 15 years and every few years the main street gets redone do it one, do it properly!”

“The upgrade to Drury Domain Sports Complex will make this facility great.”

“Really support the improved walking/cycle links.”

“Do not support spending on Pahurehure Inlet cycle & walkways, this funding should be transferred to Papakura Metro' centre master plan”

“Why put a learning garden in Karaka, a decile 10 area, with large areas of open land (and gardens). Why not do something like this in the depths of Takanini, and actually possibly make a positive difference to some of the kids there?”

Local board proposals for 2016 - 25

Key themes across all feedback received are:

· Overall support for Takanini multi-use hub and library

· Mixed reaction to the Opaheke Fields proposal

· Support for youth development initiatives

A selection of quotes from feedback:

“Takanini would benefit greatly with a library in the Takanini Village (stage 2) complex as there is a huge amount of people moving into this area.”

“Takanini multiuse library is just a big waste of funds.”

“There are enough sports fields; user pays to fund them if they want them.”

“Allocate funding to complete the basic works at Opaheke Reserve.”

Other Proposals

The consultation material set out the local board’s key advocacy areas, around local transport projects; prioritisation of the Papakura-Manurewa area by Council; and recognising the importance of the Manukau Harbour.

The local board also asked whether town centre revitalisation or improvement to sports facilities were more important to people; whether respondents would generally support an additional local rate if it was targeted at Papakura town centre revitalisation; and whether people had any suggestions for alternative ways of funding initiatives.

Key themes across all feedback received are:

· Support for Takanini grade separation

· Support for new rail stations at Southgate and at Drury

· More than twice as much support for town centre revitalisation than for sports facilities

· Mixed reaction to the concept of a local rate for town centre revitalisation, more negative than positive

· Very little response on the alternative sources of funding – only corporate sponsorship mentioned

A selection of quotes from feedback on key advocacy areas:

“Bridges over the Takanini rail crossings are essential, now that trains will be running more frequently on them. Manuroa and Spartan Roads are clogged up badly now because of waiting for trains.”

“If you have a new rail station at Southgate, then knock out the less used ones.”

“Retain Takanini station as well as Southgate.”

“Hard to find a park at Papakura railway station. A new station with parking at Drury would remove some of the pressure at Papakura. Remove Takanini level crossings. Complete Manukau Rail Link to the south.”

A selection of quotes from feedback on local questions:

“The town centre revitalisation needs to be top priority. However, an additional rate introduction may be pushing it a bit, especially if households are facing already a 5.6% rate increase next year.”

“Too much focus on sports facilities. Let's do something different - cater for needs - revitalise Papakura central.”

“I would be happy to contribute to a Papakura rate, however will need to be informed how that money is spent.”

“We do not support the establishing of a local rate to fund the Town Centre revitalisation. The priority needs of the Papakura Local Board should be included in the Auckland Council LTP budgets.”

Feedback on other local issues

Key themes across feedback received on other local topics include:

· Improve visual approaches and entry to the town

· Prioritise environmental and sustainability issues

Papakura Local Board

15 April 2015

Overview of feedback received on regional proposals from Papakura area

The consultation on the proposed LTP focused on four key issues: Investing in Auckland, Fixing transport, Housing and development and Your rates, however people were also asked to provide feedback on the other regional proposals. The written feedback received from the Papakura area on the key consultation topics is summarised below, along with an overview of the other areas of feedback on regional proposals.

1) Investing in Auckland

The question asked of Auckland’s residents and ratepayers was whether they agree with the proposed overall average general rates increase of 3.5 per cent each year, which will enable the proposed investment and spending outlined in the consultation document.

The graphs below give an overview of the responses from the Papakura area.

2) Fixing Transport

People were asked whether they supported the basic transport network or whether Auckland Council should invest more to get the Auckland Plan transport network that would address Auckland’s transport problems. They were then asked if the decision was made to invest in the Auckland Plan transport network, how they thought Aucklanders should pay for it.

The graphs below give an overview of the responses from the Papakura area.

Question 2c Transport – specific priorities and projects

People were asked to identify specific projects or priorities that should be a focus for delivery. The main transport projects or programmes thought to be a priority by those feeding back are:

Local projects:

· Train electrification from Papakura to Pukekohe

· Drury train station (explore locations including the new sports grounds at Opaheke

· Finalise Mill Road to Drury

· Provide safe parking facilities at Takanini and a bus service to Walters Road

· Provide more parking at Papakura railway station

· Remove Takanini level crossings/Improve safety at Takanini level crossing

· Increase peak hour trains from Pukekohe

· Upgrade Takanini motorway interchange

· Eliminate motorway bottlenecks at Takanini and Mt Wellington

· Improve public transport from South to Manukau for students

· Maintain walkways around Pahurehure Inlet.

· Fix the motorway south from Manukau to Drury/have three motorway lanes from Pukekohe, Drury, Papakura and Takanini to Manukau

· Improve safety at the park and ride facility at Papakura train station

· Increase parking in Papakura so businesses can prosper

· Upgrade Porchester Road to cope with increased population from residential development

· Complete the Manukau Rail South link from Pukekohe / Papakura to Manukau and implement full services – 20 minute frequency, 6am-10.30pm, 7 days a week

· Trial minivans in Manurewa and Takanini to feed the network

3) Your Rates

Auckland’s residents and ratepayers were asked to provide their thoughts on sharing the rates burden, in particular they were asked:

· what they thought the fixed portion of rates (UAGC) that everyone pays should be, and

· whether they supported gradually reducing the business property rates from 32.8 per cent of all rates to 25.8 per cent over the next 10 years.

The graphs below give an overview of the responses from the Papakura area.

UAGC:

Business Rates element:

4) Housing and Development

People were asked if they supported council taking a more active role in the development of Auckland through replacing two existing Council Controlled Organisations with a new development agency.

The graph below gives an overview of the responses from the Papakura area.

5) Other regional proposals with local impact

Feedback was received from the Papakura area on other regional proposals. The table below shows the areas covered by this feedback.

Theme	Count
Transport	503
Water supply/waste	4
Parks, community & lifestyle	27
Tupuna Maunga Operational Plan	0
Economic & cultural development	13
Auckland development	67
Environmental management & regulation	19
Emergency management	0
Governance & support	110
Financial planning & policy	177
General comments	22

Papakura Local Board

15 April 2015

Allocation of Local Board Discretionary Operational Budget 2014/2015

File No.: CP2015/05630

Purpose

1. This report updates local board members on the various projects that were allocated ‘in principle’ funding from the local board discretionary capital and operational budgets for 2014/2015.

Executive Summary

2. The local board discretionary budgets are a community response fund that can be utilised for a range of projects, as a need is determined. For the year as a whole, there was $78,768 capital budget for projects and $307,533 operational budget.

3. In February 2015, the local board allocated the remainder of the funding available at that time towards a range of projects. The resolution is as set out in Attachment A. Sub section h) makes it clear these allocations are all subject to confirming costings and details, whilst sub section i) requests a progress report to the April business meeting.

Recommendation/s

That the Papakura Local Board:

a) Allocates a further $5,000 towards completion of stage 1 of the urban planning project;

b) Receives a scope of works for the proposed Papakura Stream initiative, prior to confirming the project budget;

c) Notes that the town centre gateways project needs more detailed specification, following the identification of a lead member of staff, otherwise there is a high risk it will not be delivered before 30 June 2015.

4. Progress to date is that the Parks related projects under d) and e) are tracking well and the expectation is that the budget will be utilised by the end of June 2015. The art gallery window under f) has come in at a higher price as it was found that more work was required than originally thought; however the additional funds can be provided from the existing renewals budget. The library and museum signage initiative is also currently on track.

5. The urban planning project (phase 1) under a) has now been costed higher than the original estimate, due to a fuller specification accompanying the contract for services. It is anticipated that a further $5,000 will be required in order to complete phase 1. Updates on this work will be made initially to the town centres and economic development portfolio holders and a draft report discussed at a board workshop before a final report is presented at the June or July local board meeting.

6. The Papakura Stream project under b) is currently being more fully scoped by officers from Environmental Services. It is likely that a volunteer group will be able to utilise some of the funding to carry out weed control and there may be some potential for tree planting. The scope of works will be discussed with Natural Environment portfolio holders prior to reporting a firm proposal to the May meeting of the local board.

7. The town centre gateways project under c) has not progressed further as a relevant officer still needs to be identified who could scope out the project prior to a report back to a future board meeting. There is a high risk that this project will not be delivered before 30 June.

Attachments

No.	Title	Page
a View	PLB Attachment_PLB Resolution	69

Signatories

Authors

Karen Gadomski - Senior Local Board Advisor Papakura

Authorisers

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

Papakura Local Board

15 April 2015

Town Centre Student Street Flag Competition

File No.: CP2015/05726

Purpose

1. The purpose of this report is for the Papakura Local Board to consider the allocation of funds for a Student Digital Art Street Flag Competition. This will result in the flags being judged in May and placed on eighty poles on 20 June 2015.

Executive Summary

2. As part of the Papakura Local Board Plan outcomes this initiative is proposed to support young people by encouraging students to participate in the town’s identity and the significance of Matariki. The proposal is to run a competition to find two flags that will hang along Papakura main road and herald in Matariki 2015

3. Students from the four secondary schools will be invited to submit artistic interpretations of Matariki or what they see represent Papakura culture.

Recommendation/s

That the Papakura Local Board allocate a maximum of $20,000 for the Student Digital Flag Art competition.

Comments

4. Community Development and Safety unit of Auckland Council working with the local board’s youth portfolio members have developed a proposal to engage students at the four local secondary schools in a competition culminating on 20 June 2015.

5. The focus of the street flag competition will be interpretations of Matariki or images representing Papakura culture and lifestyle. The entries will be judged be a panel in May and be raised on eighty poles along the main street on 20 June 2015.

The costs for the competition are:

School and student engagements

$6,600

Communications

$500

Flag production

· 80 flags with one flag per lamp post

· Art redraw and refinements to transfer to flags

· Installation of 40 flags (2 sessions) after hours

· Cherry picker for two sessions

$12,500

Consideration

Māori Impact Statement

6. With part of the focus being on representations of Matariki and the other on Papakura lifestyle and culture it is anticipated that this will be of interest to Maori students. Given the significant Maori population in Papakura of which many are students the aim is to engage them via their schools and to support their participation in the competition

Implementation

7. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Authors	Trish Wayper - Local Board Democracy Advisor
Authorisers	Rex Hewitt - Relationship Manager

Papakura Local Board

15 April 2015

Local Government New Zealand Conference and Annual General Meeting 2015

File No.: CP2015/04663

Note: This report was deferred at the 18 March 2015 Papakura Local Board meeting.

Purpose

1. This report informs local boards about the Local Government New Zealand (LGNZ) Annual General Meeting (AGM) and conference in Rotorua from Sunday 19 July 2015 to Tuesday 21 July 2015 and invites local boards to nominate a representative to attend as relevant.

Executive Summary

2. The Local Government New Zealand annual conference and AGM takes place at the Rotorua Energy Events Centre from Sunday 19 July to Tuesday 21 July 2015.

3. The AGM takes place on the first day of the conference. Auckland Council is entitled to four official delegates at the AGM, one of whom is the presiding (or voting) delegate. The Governing Body will consider this at their meeting on 26 March 2015. The four official delegates are likely to be the Mayor as a member of the LGNZ National Council, the Deputy Mayor as the Mayor’s alternate for this position, Cr Webster as Chair LGNZ Zone One and a member of LGNZ National Council, and the Chief Executive.

4. In addition to the official delegates, local board members are invited to attend. Local boards should consider the relevance of the conference programme when deciding on attendance, with the expectation that no board will approve more than one member to attend the conference.

Recommendation/s

That the Papakura Local Board:

a) nominates a representative to attend the Local Government New Zealand 2015 Annual General Meeting and Conference from Sunday 19 July 2015 to Tuesday 21 July 2015 on the basis that the conference programme is relevant to the Local Board’s work programme

b) confirms that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

Discussion

5. The 2015 LGNZ Conference and AGM are being held in Rotorua. The conference commences with the AGM and technical tours from 09.30 am on Sunday 19 July 2015 and concludes at 2.30 pm on Tuesday 21 July 2015.

6. The theme of this year’s conference is “Leading the Charge for our Communities”. The programme includes:

· Stephen Yarwood, former Mayor of Adelaide, will discuss performance and customer focussed culture - taking your people with you

· David Meates, CEO of Canterbury District Health Board, will present on understanding what's important to communities and why a strong focus on the customer matters

· Dr Lester Levy, CEO of New Zealand Leadership Institute, will discuss disruptive governance – how do we increase our performance and create a strong link from strategy to transparent financial performance

· Kevin Roberts, Executive Chairman of Saatchi & Saatchi, on telling our story and selling the value of our sector

· Penny Webster, Councillor at Auckland Council; Rob Cameron, Partner at Cameron Partners; and Dr Oliver Hartwich, Executive Director of the New Zealand Initiative will speak on funding for growth – transformation of local government

· Dr William Rolleston, National President of Federated Farmers; Andrew Knight, CEO of New Zealand Oil and Gas; and Gary Taylor, Executive Director of the Environmental Defence Society will discuss resource management – how a growing economy can also support a healthy environment

· Mayors Meng Foon, Stuart Crosby, Annette Main, David Ayers and Tony Kokshoorn will each present on right-sizing your town and making the important decisions – a response to economic and demographic change

· Brenda Halloran, former Mayor of Waterloo, Canada, will talk about nation building – infrastructure and urban development

· Brett Way of Central Hawkes Bay District Council and Rochelle Deane of Auckland Council will present on delivering local government expertise in the Pacific – a snap shot of the Local Government Technical Assistance Facility for Pacific Countries, (PacificTA) programme.

7. The programme also includes a number of Master Class sessions including:

• Growing NZ's talent and economies – strategies to retain and attract skilled migrants

• Local boards – connecting with the community

• Engaging with iwi to grow local and regional economies

• Collaboration, culture change and customer focus under the RMA

• Getting the most from the One Network Roading Classification system

8. Local boards should consider the relevance of the programme when deciding on conference attendance, with the expectation that no board will approve more than one member to attend the conference.

Annual General Meeting

9. The AGM takes place on the first day of the conference. Auckland Council is entitled to have four delegates to the AGM, one of whom is the presiding (or voting) delegate. The four official delegates are likely to be the Mayor (or his nominee), the Deputy Mayor, Councillor Penny Webster (as Chair of Zone 1) and the Chief Executive (or his nominee).

10. The Mayor is a member of the LGNZ National Council, the Deputy Mayor is the Mayor’s alternate for this position, Cr Webster is the Chair of LGNZ Zone One and a member of LGNZ National Council. The Governing Body will consider an item on AGM attendance at their meeting on 26 March 2015.

11. LGNZ request that local board members who wish to attend the AGM, register their intention prior to the AGM.

Costs

12. The Local Board Services Department budget will cover the costs of one member per local board to attend the conference.

13. Registration fees are $1410.00 (incl GST) before 3 June 2015 and $1510.00 (incl GST) after that. Full conference registration includes

· Attendance at conference business sessions (Sunday-Tuesday)

· Satchel and contents

· Daily catering

· Simpson Grierson welcome cocktail function

· Fulton Hogan conference dinner and EXCELLENCE Awards function

· Closing conference function ticket

14. The council hosted tours on Sunday 19 July 2015 are not included in the conference price. Local board members are welcome to attend these at their own cost.

15. Additional costs are approximately $150 per night accommodation, plus travel. Local Board Services will be co-ordinating and booking all registrations and accommodation and investigating cost effective travel.

Consideration

Local Board Views

16. This is a report to the 21 local boards.

Maori Impact Statement

17. The Local Government NZ conference will better inform local boards and thereby support their decision making for their communities including Maori.

Implementation Issues

18. There are no implementation issues associated with the recommendations in this report.

Attachments

No.	Title	Page
a View	Papakura Local Board Attachment - LGNZ 2015 Conference and Master Class Programme - 18 March 2015	77

Signatories

Authors	Trish Wayper - Local Board Democracy Advisor
Authorisers	Rex Hewitt - Relationship Manager

Papakura Local Board

15 April 2015

LGNZ 2015 conference and AGM programme
Sunday 19 July
9.30am	Registration desk open Rotorua Energy Events Centre
9.30am	Council hosted tours Depart the Rotorua Energy Events Centre · Walking arts trail · Skyline Rotorua tour · The Redwoods – Whakarewarewa Forest tour
1.00pm	Local Government New Zealand AGM Members only
3.00pm	Afternoon tea amongst the exhibition
3.00pm	Mayors Taskforce For Jobs Members only
3.00pm	Regional Sector group meeting Members only
3.00pm	Young Elected Members
4.30pm	Opening ceremony
5.30pm	Simpson Grierson welcome reception Blue Baths

Monday 20 July
7.30am	Registration desk open
7.00am	Transpower breakfast session with guest speaker Pio Terei Please note the breakfast session is a ticketed event and not included in the full registration
8.30am	Performance and customer focussed culture - taking your people with you Stephen Yarwood, former Lord Mayor of Adelaide
9.25am	Understanding what's important to communities and why a strong focus on the customer matters David Meates, CEO, Canterbury DHB
10.15am	Morning tea amongst the exhibition
11.00am	Disruptive governance – how do we increase our performance and create a strong link from strategy to transparent performance Dr Lester Levy, CEO, New Zealand Leadership Institute
11.50am	Presentation of the EXCELLENCE Award for Outstanding Contribution to Local Government
12.00pm	Lunch amongst exhibition
1.15pm	Telling our story and selling the value of our sector Kevin Roberts, Executive Chairman, Saatchi & Saatchi
2.00pm	Sustainable funding for local government – what are the options? · Penny Webster, Councillor, Auckland Council · Rob Cameron, Partner, Cameron Partners · Dr Oliver Hartwich, Executive Director, The New Zealand Initiative
2.55pm	Afternoon tea amongst the exhibition
3.30pm	Master class sessions · Growing NZ's talent and economies – strategies to attract skilled migrants and investors · Local Boards – connecting with the community · Collaboration, culture change and customer focus under the RMA · Engaging with Iwi to grow local and regional economies · Getting the most from the One Network Road Classification system
5.00pm	End of conference day
6.45pm	Fulton Hogan conference dinner and LGNZ EXCELLENCE Awards Rotorua Energy Events Centre

Tuesday 21 July
8.00am	Registration desk open
8.15am	Lawrence Yule, President, LGNZ – keynote speech
8.30am	Resource management – How a growing economy can also support a healthy environment · Dr William Rolleston, National President, Federated Farmers of New Zealand · Andrew Knight, CEO and Managing Director, New Zealand Oil and Gas This session will be facilitated by Gary Taylor, Executive Director, Environmental Defence Society
9.15am	Right-sizing your town and making the important decisions – a response to demographic change · Annette Main, Mayor, Wanganui District Council · David Ayers, Mayor, Waimakariri District Council · Meng Foon, Mayor, Gisborne District Council · Stuart Crosby, Mayor, Tauranga City Council · Tony Kokshoorn, Mayor, Grey District Council
10.00am	Morning tea amongst the exhibition
11.15am	Nation building – infrastructure and urban development Brenda Halloran, former Mayor of Waterloo, Canada
12.15pm	Delivering local government expertise in the Pacific – a snap shot of the PacificTA programme · Brett Way, Utilities Manager, Central Hawke's Bay District Council · Rochelle Deane, Team leader Animal Management West, Auckland Council
12.55pm	Final summary and close
1.05pm - 2.30pm	Light lunch and closing function

Papakura Local Board

15 April 2015

For Information: Reports referred to the Papakura Local Board

File No.: CP2015/04674

Purpose

Providing an opportunity for the Board to receive reports that have been referred from Governing Body Committee meetings or forums for the information of the Local Board.

The following reports were referred for information from the Governing Body committee meetings or forums:

No.	Report Title	Item no.	Meeting Date	Governing Body Committee or Forum
1	Presentation update on Parks Contract Management	9	10 March 2015	Parks, Recreation and Sport Committee
2	Cost of Residential Servicing Study	10	12 March 2015	Auckland Development Committee

Recommendation/s

That the Papakura Local Board note the following reports referred for information from the Governing Body committee meetings or forums:

No.	Report Title	Item no.	Meeting Date	Governing Body Committee or Forum
1	Presentation update on Parks Contract Management	9	10 March 2015	Parks, Recreation and Sport Committee
2	Cost of Residential Servicing Study	10	12 March 2015	Auckland Development Committee

Attachments

There are no attachments for this report.

Signatories

Authors	Trish Wayper - Local Board Democracy Advisor
Authorisers	Rex Hewitt - Relationship Manager

Papakura Local Board

15 April 2015

PPK

Reports Requested/Pending/Issues : January 2015

DATE OF RESOLUTION	GROUP REPORTING	ISSUE	RESOLUTION/DESCRIPTION	OFFICER ITEM REFERRED TO	COMMENTS
20 June 2012	Local and Sports Parks	Prince Edward Park	Resolution number PPK/2014/34 That whilst the Papakura Local Board appreciates there has been delays in progress for the design work at Prince Edward Park it is critical that the lighting works be completed by 24 March 2014. Resolution number PPK/2012/1 That the Papakura Sea Eagles Rugby League Club be thanked for their presentation and that the proposal be referred to parks staff for consideration and report back to the Papakura Local Board.	Andrew Moor	9 March 2015 Lights: Light fittings have arrived and the contractor has begun fitting them and raising the poles. Field Condition: A price has been received to install ‘ExtraGrass’ to protect the turf on the softball pitchers and home plates. Currently working with softball club to finalise diamond positions and timing of installation. 20 January 2015 Andrew Moor emailed at 11.03 am Lights: contractor has cables in and is now working on footings for the poles which have been delivered and will be installed as soon as footings are ready. Field Condition: field has been sprayed, cored, fertilised, undersown and will be top dressed with sand this week. Irrigation is working well with existing grass cover looking much stronger than previous years. 1 December 2014 Andrew Moor emailed at 1.57 pm advising: Lights: Vector have installed the plinth supplying the increased power to the reserve. The lighting contractor plans to set out the site and begin thrusting the power cables during the first week of December. 3 November 2014 Andrew Moor emailed at 3.54 pm advising: Irrigation: Physical works are now complete. Fences will remain up around fields to aid turf grow in of lines. Lights: Contract has been awarded. Pre-start meeting was held with contractor, designer and Council. Contractor is now aiming to start work on the foundations and cabling prior to Christmas, returning in the New Year to install the poles and light fittings. 9 September 2014 Andrew Moor emailed at 2.09pm advising: Lights: Building consent has been issued Tenders for the physical work close 12/09/14 – 2pm Will award contract and set date, aiming for early in the new year Vector fees have been paid, project budget has been finalised Irrigation: Contract awarded, commencing 29/09/14 Liaising with the Softball Club to accommodate this. 30 July 2014 Andrew Moor emailed at 2.09pm advising: Lights · Resource consent obtained. · Building consent lodged – officers have identified that we need Watercare approval for excavations within 10m if a regional sewer, this is being progressed. · Awaiting Vector fees and costs, expecting any day now at which point the project budget can be finalised. · Procurement plan has been prepared and is awaiting approvals. This will go to tender and we need to allow 2 working weeks for contractors to price. · The poles and lights will be included in the tender and not split out. · Contract period will be 22 weeks, with 16 – 18 weeks for the supply of the materials, lighting columns and floodlights, 1 week for starting and 3 weeks for completing the job. Irrigation · Infrastructure growth charges have been paid. · Tender price received and preferred contractor in place. · Currently confirming start date. The project is still experiencing delays with consenting and delivery of components. With the change in weather and ground conditions on the fields the parks Advisor is compiling a number of options for the timing and execution of the project. This will be discussed with Board members and the League Club in an attempt to achieve the best outcome for the development of the park. The detailed design has now been completed, ready to be submitted for consenting. The lighting components have been selected. The suppliers have been asked to provide a timeframe of when these will be ready for installation. Once this is received an update and more accurate proposed completion date will be provided to the Board and Rugby League Club. The Project Team are currently working with the Lighting Designer to fast track the project. This will include the pre ordering of poles and light fixtures and shortening of the physical works tendering process. Staff will provide the Board and Rugby League Club with an updated time table as soon as it has been confirmed. Ongoing There have been delays with progress on the detailed design waiting for survey work to be undertaken. However, the project is now running again but the designer has flagged that the timeframe has now moved back. The Development Team are working with the designer to progress consents and get physical works underway as soon as possible. Have initial design and capacity work done for lighting based on feedback from clubs. Detailed design and pricing underway. Meeting with clubs again to feedback progress and decide on how the work will be staged over two years. Have agreed that irrigation and lighting are the next priorities for the park. LSP team have provided some options for possible lighting layouts. League Club to meet 14/08/13 and will feedback preference. Staff have met with the users and have developed a concept plan. Agreed that first stage of this would be irrigating the sportsfields and lighting one field. Work programmed for 2013/14 financial year. Meeting with user groups arranged for early April. Design work to proceed after this meeting. LSPS staff and Board Parks Portfolio members held a meeting with softball and rugby league clubs. Both clubs are open to working together to develop the reserve. They have provided staff with a breakdown of works they would like to see undertaken on Prince Edward. Staff to ascertain how these works can be fitted into current and future years budgets and then work with clubs and Board to prioritise and programme these. LSPS staff to make contact with Softball Club advising them of intention to develop master plan. Call meeting of softball and league and establish a user group committee for the reserve. Develop draft concept plan with users. Workshop with the Board – October 2012.
19 June 2013	Property CDAC	Papakura Museum - void	Resolution number PPK/2013/3 That the Papakura Local Board: a) Approves the allocation of $40,560 of operational funding from the current financial year 2012/2013 to the Papakura and Districts Historical Society, to increase the curator hours for the Papakura Museum over the two year period from 1 July 2013 to 30 June 2015. b) Requests that the Papakura and Districts Historical Society report monthly on the number of visitors, activities and programmes at the Papakura Museum, as a condition of funding. c) Requests a workshop on the issue of the development of the void space in the Papakura Museum including the costs and requirements with the appropriate council staff attending. d) Requests officers provide the board with a report outlining the specifications and design work required for the void space in the Papakura Museum.	Alison Farrell Richard McWha	08.04.15 – Site visit undertaken by Council staff, contractor and museum staff. The project is on track with a lot of work to be undertaken in the next two weeks. The project is due for completion in time for ANZAC Day. 09.03.15 Meeting with Chair, Winn, Catchpole and Naomi Singer will confirm by 13.03.15 that new contractor in place and will complete at a reduced cost within budget. Changes discussed with Museum staff. Should be ready the day before ANZAC therefore a date for the Civic opening is required Updated 13/11/14 Project sitting with the project manager – on track Updated 9/09/14 – Raewyn Curran $250,000 allocated in Local Board Agreement to project to extend Papakura Museum. The project is currently sitting with the project manager, with a delivery date of 28 February 2015, which gives the Historic Places Society a month to set up the exhibition. The Board sent a letter of support to the Historic Places Society Consultation being undertaken as part of the Papakura Local Board Agreement Report to September 2013 meeting Being workshopped on 11 July 2013 followed by report to August business meeting.
16 July 2014	Local and Sports Parks	Karaka Harbourside	Resolution number PPK/2014/5 That the Papakura Local Board thank Mr Glenn Archibald for his presentation regarding the following issues: · Karaka Harbourside · Street Lighting issues at Prictor Street and Clevedon Road · Traffic speed and traffic volume on Prictor Street and Clevedon Road · Development Contributions · Issues with speed limit signage at Karaka · Auckland Transport roping off areas of berm which have been resown with grass seed	Andrew Moor	9 March 2015 Advice from Consenting Team is that the final approvals can be expected towards the end of this month. Tendering for physical works is being undertaken to be ready when consent approval is granted. Plan to start physical works in April. 18 February 2015 Andrew Moor to arrange inspection with Mr Glenn Archibald. 20 January 2015 Andrew Moor emailed at 11.49 am Mana whenua were supportive of the proposal and the resource consent was lodged prior to Christmas. Contractors will price the physical work while the consent is being processed. 1 December 2014 Andrew Moor emailed at 1.59 pm advising: Consultation with mana whenua set for first week of December. Application for coastal consent will be lodged following this. 3 November 2014 Andrew Moor emailed at 3.57 pm advising: Coastal consultant has advised that consent application is nearly ready to submit. Parks staff to continue with further consultation with iwi. 9 September 2014 Email from Andrew Moor: The coastal consultants engaged to address the erosion issues at Karaka Harbourside (Tonkin and Taylor) have undertaken an investigation of the site and provided Council with a number of options. The Parks and Coastal Teams have reviewed these and gone back to them with a preferred solution to address the issues that fits within the current budget. Tonkin and Taylor have now been engaged to prepare the necessary consent applications with the plan being to have this completed in time to undertake the physical works this summer as conditions allow. 30 July 2014 Trish Wayper emailed Andrew Moor at 1.47pm: Glenn Archibald attended the public forum of the July business meeting. One the subjects he discussed was Karaka Harbourside and the continuing issues being experienced there. Issues included: 1. Erosion 2. Clearance of gorse Glenn has suggested another site visit between yourself and the board members. Perhaps you could discuss this at your next portfolio update. Andrew Moor responded at 2.09pm: Will do.

Papakura Local Board

15 April 2015

AC new logo_horz_cmyk

PAPAKURA LOCAL BOARD

ACHIEVEMENTS REGISTER 2013-2016 ELECTORAL TERM

Date	ACHIEVEMENT
7 November 2013	Inaugural Meeting - Election of Chair, Bill McEntee and - Deputy Chair, Michael Turner
8 November 2013	Fireworks Spectacular
9 November 2013	Spring Clean
19 November 2013	Citizenship Ceremony
28 November 2013	Appointment of Board Members to Outside Organisations
28 November 2013	Appointment of Portfolio Allocations, Urban Design Champion, Business Improvement District (BID) Executive Committee and Resource Consent Public Notifications.
30 November 2013	Supported the Papakura Santa Parade
11 December 2013	Board agrees to release of Draft Annual Plan 2014/2015 including the draft Papakura Local Board Agreement 2014/2015 for public consultation
13 December 2013	Supported the Papakura Carols in the Park
29 January 2014	Appointment of Board Youth Portfolio Lead to the Papakura Youth Connections Steering Group
29 January 2014	Formal establishment of the Pukekiwiriki Paa Joint Management Committee
29 January 2014	Position Paper on Draft Psychoactive Substances approved
29 January 2014	Approved position statement to the Auckland Council submission on the proposed Auckland Unitary Plan
11 February 2014	Papakura Local Board Public Engagement – Local Board Plan – Papakura Library
15 February 2014	Papakura Local Board Public Engagement – Local Board Plan – Smiths Avenue and Papakura Library
18 February 2014	Papakura Local Board Public Engagement – Local Board Plan – Takanini Stores
27 February 2014	Papakura Local Board Public Engagement – Workshop – Local Board Chambers
1 March 2014	Movies in the Park
2 March 2014	PIPs Canoe Day
8 March 2014	Southern Regional Hui – Local Board Plans
8 March 2014	Rosehill Family Fun Day
18 March 2014	Citizenship Ceremony
19 March 2014	Papakura Local Board Psychoactive Substances Regulations Submission feedback to form part of the Governing Body Submission to the Ministry of Health
19 March 2014	Papakura Local Board Objection to Liquor Licence Application – Harpreet Kaur Limited
29 March 2014	Papakura East Neighbourhood Policing Team Day
30 March 2014	Takaanini Reserve Neighbourhood Event
5 April 2014	Joint Papakura and Manurewa Elderly and Disability Engagement Session in collaboration with Counties Manukau DHB
16 April 2014	Approved the Papakura Local Economic Development Plan and Commerce and Industry Programme
25 April 2014	Attended ANZAC Day Services at Papakura and Drury
29 April 2014	Advocacy presentation to the Governing Body
	Council Controlled Organisations feedback submitted
	Funding Policy Review feedback submitted
30 April 2014	Inaugural Meeting Pukekiwiriki Paa Joint Management Committee
21 May 2014	Community Group Funding of $80,364.00 awarded in funding Round 2 of the 2013/14 financial year
23 May 2014	Members attended Liquor Licencing Hearing - BottleO
29 May 2014	Dawn blessing of Takaanini Reserve and Ihaka Takaanini Plinths
	Advocacy from the Board on the Takanini Interchange and motorway upgrade
	Advocacy from the Board on Psychoactive substances leading to the temporary withdrawal from the market.
18 June 2014	Approved the Papakura Local Board Community Development, Arts and Culture Work Programme 2014/2015
18 June 2014	Adopted the local content for the Annual Plan 2014/2015 including the Papakura Local Board Agreement 2014/2015
18 June 2014	Approved the Draft Local Board Plan 2014 for consultation
18 June 2014	Support for a joint scoping study with Southern Local Boards for the establishment of community recycling centres in the south.
18 June 2014	Approval of $15,000 funding to establish an annual Papakura Sports Awards
26 June 2014	Papakura Careers Expo
1 July 2014	Local Alcohol Policy Information Event - Stall
	Active promotion of Auckland Transport Parking Strategy consultation
	Active promotion of Long Term Plan youth engagement ‘My Vote Rule’
5 July 2014	Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library
8 July 2014	Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library
8 July 2014	Rosehill Residents Group – Consultation on Local Board Plan
8 July 2014	Conifer Grove Residents Association - Consultation on Local Board Plan
9 July 2014	Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library
July 2014	Stakeholder engagement event of the Arts and Culture Strategic Action Plan
16 July 2014	A total of $6,000 awarded under the Local Event Support Fund
16 July 2014	Feedback provided on the draft Local Alcohol Policy, Local Board role in alcohol licensing applications and Allocation of decision making review
16 July 2014	A grant of $7,800 awarded from the 2014/2015 discretionary operational budget towards the provision of a WW1 centennial commemorative panel at Papakura Museum and external signage for the museum and library.
July/August 2014	SCP on draft local board plan - board members held three drop in sessions at Papakura library and have been attending meetings of residents groups and other organisations in order to encourage submissions.
20 August 2014	Approved funding of $8,500 for Manukau Harbour Forum Action Plan and Work Programme in 2014/2015
20 August 2014	Annual Report 2014/2014 – Chairs Foreword and Achievements approved
20 August 2014	Additional $5,000 grant approved towards Papakura Fireworks Spectacular 2014
20 August 2014	Feedback made on Draft Local Approved Products Policy
21 August 2014	Papakura Volunteer Awards
27 August 2014	Papakura Local Board Plan Hearing
17 September 2014	Establishment of a local alcohol ban review panel to make review of alcohol bans in the local board area
17 September 2014	Approval of additional funding of $20,472 to Papakura and Districts Historical Society Incorporated to extend the Papakura Museum’s opening hours, effective 1 September 2014
17 September 2014	Deliberations on the submissions received to the Papakura Draft Local Board Plan
25 September 2014	Hosted the Local Board Urban Design Champions Quarterly Meeting, focused on design opportunities in Papakura Metropolitan centre
15 October 2014	Adoption of the Papakura Local Board Plan 2014
15 October 2014	Options approved for the future governance and management of community facilities on Smiths Reserve
15 October 2014	Community Group Funding applications approved totalling $15,102
15 October 2014	Funding of $7,000 agreed towards a 2015 Papakura Careers Expo
15 October 2014	Adoption of principles to guide decisions on requests for lease of public open space for early childhood education provision
15 October 2014	Feedback agreed on the Significance and Engagement Policy
15 October 2014	Feedback agreed on the Draft Arts and Culture Strategic Action Plan
15 October 2014	Presentation to the Governing Body on key messages for Papakura in Long Term Plan prioritisation and policies
	Formation of Community Garden in Hingaia
1 & 8 November 2014	Drop-in sessions for Locally Approved Products Policy
14 November 2014	Papakura Fireworks Display
15 November 2014	Inaugural Papakura Market Day
18 November 2014	Papakura Citizenship Ceremony
19 November 2014	Allocation of $29,457 to a targeted biodiversity and private landowner engagement programme in Papakura in Papakura in YR 15.
	Feedback provided on the Community Facilities Network Plan
	Feedback provided on the Locally Approved Products Policy
	Feedback provided on transport priorities for the LTP/RLTP 2015-2025
5 December 2014	Christmas morning tea for key stakeholders
6 December 2014	Papakura Santa Parade
12 December 2014	Papakura Carols in the Park
24 January 2015	Movies and Music in the Park
31 January 2015	Smiths Avenue Community Day
6/7 February 2015	Waitangi Weekend League Nines Tournament - Massey Park
7 February 2015	LTP Pop Up Session - Library
11 February 2015	LTP Pop Up Session - Library
14 February 2015	A NZ Touch Tournament
18 February 2015	Allocation of local board discretionary operational and capital budgets to the following projects: Opex - $15k to urban planning project stage 1 Opex - $20k to Papakura Stream clean up and replanting Opex - $50k to town gateway improvements Opex - $150k for parks projects Capex - $68k for parks projects Capex - $8k for library and museum signage $2.6k to deal with condensation issues at art gallery window
28 February 2015	28 February – LTP pop up session at Drury
9 March 2015	Papakura Have Your Say Events – LTP – 3 sessions held; 1-3 pm; 3 – 5 pm; 5 – 7 pm
10 March 2015	Presented submission to Auckland Transport regarding the Regional Land Transport Plan “Have Your Say” Event.
18 March 2015	Awarded the contract for the management and operation of Massey Park Pool and Papakura Leisure Centre to Community Leisure Management (CLM) for a period of five plus three years from 1 July 2015.
22 March 2015	PIPs Canoe Day – part funded by the Papakura Local Board
23 March 2015	Signing of Youth Employment Pledge by Veolia; held at Bruce Pulman Park over breakfast. Mayor Brown in attendance

Papakura Local Board

15 April 2015

Joint Papakura and Manurewa Local

Board Workshop Programme

Date of Workshop: Monday, 16 March 2015

Time: 4.30pm – 6pm

Venue: Manukau Room, Ground Floor Annex, Manukau Civic Building, 31-33 Manukau Station Road, Manukau

Manurewa Local Board Members present:	Angela Dalton (Chair) (until 5.30pm)

Papakura Local Board Members present:	Bill McEntee (Chair)	Katrina Winn (from 4.35pm)

Staff Present:	John Adams, Senior Local Board Advisor
	Lee Manaia, Democracy Advisor
	Andrew Duncan, Manager Financial Policy
	Rob Cairns, Manager Parks & Recreation Policy
	Felipe Panteli, Senior Advisor, Financial Policy

Apologies:	Michael Bailey (Manurewa Local Board)
	Ken Penney (Manurewa Local Board)
	Simeon Brown (Deputy Chair – Manurewa Local Board)
	Stuart Britnell (Papakura Local Board)
	Michael Turner (Deputy Chair - Papakura Local Board)
	Brent Catchpole – Papakura Local Board
	George Hawkins, QSO – Manurewa Local Board
	Angela Cunningham-Marino - Manurewa Local Board
	Danella McCormick - Manurewa Local Board
	Daryl Wrightson - Manurewa Local Board
	Graham Purdy - Papakura Local Board

Item

Who to Action

1. Development Contributions

Andrew Duncan (Manager Financial Policy), Felipe Panteli (Senior Advisor, Financial Policy) and Rob Cairns (Manager Parks & Recreation Policy) were present to discuss development contributions.

Andrew explained that in terms of development contributions, projected growth defines infrastructure requirements which are then assessed in the following categories:

- growth

- service level

- Renewals

The growth component will determine the proportion of development contributions for a project. It is based on a cost allocation model

– who benefits from the project

- what caused the project

- the timeframe of the project

- new population (growth) versus existing population.

There are also development contribution charges for:

i) Transport – there is currently one transport charge for the whole region – the new policy is looking at possibly splitting this into 5 areas in relation to transport (North, Central, West, South and Hauraki Gulf Islands)

ii) Stormwater – used to be one stormwater charge. It is moving to 17 different funding areas - the charge is based on where the development is in the city, eg: Takanini might attract a $12,0000 charge because it’s very swampy yet other parts of the city might attract $4,000 because the area is not so swampy.

The Governing Body will make a decision on 8 May regarding development contributions. It is likely a sub-regional approach will be introduced – boards will have a chance to comment.

Approximately 15% of the City Rail Link (CRL) investment will come from development contributions from across the region. The CRL is seen as benefiting the region as a whole.

For local asset base (eg: parks) the local boards have an opportunity to put their views forward on what is being planned. The final decision is the Governing Body’s. The Boards’ involvement in relation to parks is before the money is collected.

The organisation is moving towards having good spatial planning so it can respond appropriately to growth.

Andrew advised that at the moment operative service levels for Parks relate to greenfield developments.

Angela requested a copy of the maps for parks. John to liaise with Rob Cairns.

Papakura would like an update on the feedback they had given in relation to the proposed developments and lack of open space.

To provide for open space and parks, Council borrows the money to buy the park off the developer in the first instance. Then council repays the debt when the development contributions are collected. This means that the debt needs servicing until development contribution money is received – it is a cost to council.

There is no “pot of money” in council for the acquisition of parks.

Katrina expressed concern that there appeared to be more open space put aside in higher priced developments eg: The Manukau Golf Course, but that didn’t translate to open space being made available in Special Housing Areas in the lower priced developments.

Staff advised that some of the land that might be considered open space is stormwater treatment land. That land is treated differently to open space reserve land, but it forms part of the overall green space areas.

Special housing areas being developed now will be integrated into the system.

When new parks are purchased. The local board budget would be increased accordingly.

Local boards want to see what other local boards are saying in relation to development contributions.

Development contributions to be on the Local boards Chairs Forum agenda. Lee to forward via Rex.

John / Rob

Rob

John / Rob

Lee

Meeting closed at 5.35pm.

Papakura Local Board

15 April 2015

Joint Papakura and Manurewa Local

Boards and Bruce Pulman Trust

Workshop Programme

Date of Workshop: Monday, 23 March 2015

Time: 6.30pm – 7.30pm

Venue: Upstairs Lounge, Papakura Netball Centre, Bruce Pulman Park, 90 Walters Road, Papakura

Papakura Local Board members present:	Bill McEntee (Chair) Stuart Britnell Graham Purdy	Michael Turner (Deputy Chair) Brent Catchpole

Manurewa Local Board members present:	Michael Bailey George Hawkins, QSO	Danella McCormick Daryl Wrightson

Bruce Pulman Trust members present:	Bruce Pulman (Trustee) Noeline Hodgins (Trustee) Geoff Vazey (Trustee) George Wilson (Trustee)	Nicola Waite – Gymsport & Recreation Manager Murray Wood – Park Manager Tim Lowe – Funding and Events Co-ordinator

Staff Present:	John Adams, Senior Local Board Advisor (Manurewa)
	Karen Gadomski, Senior Local Board Advisor (Papakura)
	Lee Manaia, Democracy Advisor
	Manoj Ragupathy, Team Leader Parks & Recreation Policy - South
	Martin Devoy, Team Leader Sport & Recreation (South)
	Paul Clark, Principal Policy Analyst
	Andrew Wood, Team Leader Parks & Recreation Policy - North/West

Apologies – Manurewa Local Board:	Angela Dalton (Chair) Angela Cunningham-Marino	Simeon Brown (Deputy Chair) Ken Penney

Apologies – Papakura Local Board:	Katrina Winn

Councillors	Cr Calum Penrose

Item

Who to Action

1. Background - Sport and Recreation Facilities Strategic Discussion - Bruce Pulman Park Project- Scoping Workshop

Manoj Ragupathy (Team Leader Parks & Recreation Policy - South) gave an overview of the proposed study and purpose of the workshop.

Paul Clark (Community & Social Policy) gave a powerpoint presentation that provided an overview of the purpose, deliverables, methodologies and scope of the proposed study that would:

· consider the development of Bruce Pulman Park Trust comprehensive development plan (CDP) in the wider context of sports facilities within Papakura and Manurewa local board areas

· identify the current and future (10 years) sport and recreation facilities needs for the Papakura and Manurewa Local Board areas

· consider the strategic alignment between Bruce Pulman Park Trust and Auckland Council

· identify future planning requirements for the identified sports

The proposed study involves capturing the supply and demand for sport and recreation facilities together with a gap analysis within Papakura, Manurewa and surrounding areas (both jointly and severally).

This piece of work is ostensibly framed to provide guidance for the future development of Bruce Pulman Park but will also provide guidance to local boards as they determine the development and upgrade of facilities within their local board areas. The study will provide information to assist with the utilisation of existing facilities and perhaps rationalisation.

The development at Karaka will also be taken into account.

School clusters use Bruce Pulman Park regularly. It was suggested that schools also be canvassed in this study to ascertain their requirements.

Bruce Pulman park is a multi-use park with a wide mix of sports. It was noted that:

· there is a move away from the concept of ownership where one sport had sole use of a sportsground where it was utilised 40% of time.

· seasons are getting longer, eg: rugby is played every weekend of the year in Bruce Pulman Park except for January.

An outcome of the study would look at what is working well at Bruce Pulman Park and see what can be applied to the Auckland Council sportsfields.

The point was made that Auckland Council needed to invest in playing platforms to ensure they were robust enough to handle higher use.

Included in scope:

· Use of the Bruce Pulman Park

· Look at how schools use sportsfields in the study area, including use by schools outside of the study area park

· Rationalisation of playing platforms

· The Trust would like to see informal infrastructure in the development of the park such as children’s playgrounds.

Martin to note

Bruce Pulman Park

Bruce Pulman gave an overview of the Bruce Pulman Park Comprehensive Development Plan. He advised that:

· the Bruce Pulman Charitable Trust has a 34 year unfettered lease which means they make decisions about planning and development of the park.

· the Trust does its own mowing, line marking and maintenance on the park.

· all sports domiciled on the park have a licence to occupy. This enables the Trust to manage activities on the park and maximise use of facilities. If a code runs into financial problems the Trust can work with and support them to find a way forward.

· the Bruce Pulman Trust has scale and permanent management of the site. The facilities on the park have to be run on a commercial basis and be financially viable.

· Council needs to advocate for a change to the Reserves Act to allow for commercial activity on parks.

· the concept is a hub for the community.

Bruce Pulman explained he was not a fan of neighbourhood parks, as he believed those parks only catered to a limited very young age.

Local board members felt that development contributions collected in the area needed to be put back into infrastructure and facilities in the area, including into the development of the park.

Those undertaking the study need to talk to people like Murray Wood (Park Manager) who can talk about the potential capacity not just the current norms.

The study will

· use the sports in the Bruce Pulman Park Comprehensive Development Plan as a base to begin with.

· look at what is needed in both Manurewa and Papakura. Members want to look at the whole ward and see how what is happening at Bruce Pulman Park impacts on the Ward.

· look at outlying areas including what is happening at Karaka.

Martin to note

Next steps

A project team will be established with members from:

i) each local board,

ii) Sports Park and Recreation Department, and

iii) members of the Bruce Pulman Trust.

Members will be canvassed as to who they want to have on the project team.

Bruce Pulman Park Trust would like to be at the table.

Meeting closed at 8.16pm.

Papakura Local Board

15 April 2015

Joint Manurewa and Papakura

Local Boards Workshop Notes

Date of Workshop: Tuesday, 7 April 2015

Time: 6.30pm

Venue: Manurewa Local Board Office Meeting Room
7 Hill Road, Manurewa

Manurewa Local Board members present:	Angela Dalton (Chair) Simeon Brown (Deputy Chair) (from 6.42pm)	Michael Bailey (from 7.02pm) Danella McCormick (from 6.52pm) Ken Penney

Papakura Local Board members present:	Michael Turner (Deputy Chair)	Stuart Britnell

Staff Present:	Madelon de Jongh, Local Board Advisor
	Lee Manaia, Democracy Advisor
	Glenn Archibald
	Jim McWilliams, Managing Director, Taxis United Limited
	Sam Samuels, Taxis United Limited
	Roger Heale, Executive Director, New Zealand Taxi Federation

Manurewa Local Board apologies:	Hon. George Hawkins, QSO Michael Bailey (for lateness) Simeon Brown (Deputy Chair) (for lateness)	Angela Cunningham-Marino Danella McCormick (for lateness) Daryl Wrightson

Papakura Local Board apologies:	Bill McEntee (Chair) Katrina Winn	Brent Catchpole Graham Purdy

Item

Who to Action

1. Taxi Van Proposal

Glenn Archibald, Jim McWilliams (Managing Director, Taxis United Limited), Sam Samuels (Taxis United Limited), Roger Heale (Executive Director, New Zealand Taxi Federation) were in attendance to discuss the taxi van proposal.

Roger gave an overview of the proposal to use a fixed fare taxi service to link in with the public transport system:

The proposal seeks to encourage people to use public transport with a small local service that won’t conflict with bus routes.

Ancedotal evidence:

· people would prefer to take a taxi right into CBD rather than pay for a park’n’ride

· people feel public transport is too infrequent, too far away and the weather is too inclement

Hong Kong have little green mini buses linking populations with hubs (hubs may be a transport hub or a shopping centre). The mini buses go up and down a route frequently – every 10 minutes. They work on a fixed fare. The bus can pick up and drop off anywhere along the route as long as there is space on the mini bus. In off-peak times services are reduced.

The proposal is to create routes with fit for purpose vehicles, ie: a car doing small loops with high frequencies that links into the bus and train system or a shopping hub. The hourly rate circulating on 10-15 minute cycles – 3 people per car ride = $60 per hour. If the service is popular then the car would be upgraded to a van. There might be a slight increase in charge (20-30% increase) but revenue would increase significantly.

Would be able to integrate the Hopcard into the billing system. This would allow for tracking usage trends of the taxi system and the public transport system. The taxi company takes eftpos cards now and mobility cards – it would not be difficult to implement the technology to accommodate Hopcards.

Model used in the Netherlands – an app – which creates online demand.

They have put the proposal to Auckland Council and Christchurch City Council – both councils have said they would like to trial.

Hoping the Manurewa and Papakura Local Boards would be interested to trial the service. Would like to get the trial started as soon as possible. Potential routes would be:

· Manurewa – east – west link

· Papakura – Takanini - Addison

Roger felt that this project fitted nicely with the generation zero proposal.

The Taxi Federation advised they would pay for the costs for programming the eftpos terminals to take Hopcard. Currently the taxis are set up to accommodate snapper card.

The boards need to know what the likely costs would be. What is the detail.

Types of payment: currently could pay be cash, eftpos or credit card. However would prefer a hopcard option as it would provide statistics.

Potential fee - $5 fixed fare - $3 going to taxi company from the person - $2 going to the board.

Taxis are not considered part of the public transport system at this point. The proposal utilises existing taxi stock.

Questions raised

1. Where would the pick up points be?

People would flag the car down and be picked up along road and taken to a bus or train station.

2. How would this be promoted?

A branded car of some sort - on passenger side window that is clearly visible.

The board agreed to help with promoting the service through their networks.

3. How long would the trial period be?

Suggested trial period 6 months – review after 3 months. Adjust routes if there is no demand.

Actions

i) Conversation required with Auckland Transport about the Hopcard.

ii) Reconvene as soon as possible with maps and criteria – 15 minute routes - identify four routes initially, if successful, increase the number of routes. Roger to provide suggestions.

iii) Papakura need to identify which train station would be the destination – Papakura or Takanini.

iv) Roger Heale to provide a business plan - figures for a worst case scenario – within the next couple of weeks. Same information to both boards.

v) Line to be put in the Long-term Plan budget.

Angela/ Madelon

Lee

Roger

Papakura Local Board

Roger

Madelon

Meeting closed at 7.45pm.

Papakura Local Board

15 April 2015

WORKSHOP NOTES

What: Papakura Local Board Workshop

Where: Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura

When: 10.00 am Wednesday, 01 April 2015

Present: Bill McEntee (Chair), Stuart Britnell, Brent Catchpole, Graham Purdy, Katrina Winn and Michael Turner.

Apologies: Rex Hewitt

Staff: Karen Gadomski and Trish Wayper.

Item

1. CAPEX Renewals Work Programme

Staff: Mark Purdie

Mark presented a powerpoint presentation (Attachment 1A) outlining the Proposed Renewals Programme (LTP Years 1-3).

The Community Facilities Renewals Information supplied to the Papakura Local Board was not discussed as a CDAC Officer did not attend the meeting.

Action:

Relationship Manager to send a memo to CDAC officers requesting further information to be supplied relating to issues raised by the board.

2. Bush Sites Project Update and Environmental Services Work Programme

Staff: Varsha Belwalkar and Michael Ngatai

Powerpoint presentation made to the Board (Attachment 2A)

The following points were outlined to the board:

- Main threat to areas was from weed invasion but landowners showed positive buy in to the aims of the project.

- Noted that mana whenua had not been consulted – in particular Kirks Bush

- Board members were not supportive of snap traps being used in these areas because of pets and pheasants in these areas.

- The board supported the remaining $7k to be used to support animal control as it was stated that ongoing funding for animal control maybe available.

- Suggested contacting Andrew Moor concerning a schools programme which parks had initiated, maybe something that could be built on.

Action:

1. Michael Ngatai to contact Andrew Moor concerning school programme.

2. Michael Ngatai to initiate consultation with mana whenua.

3. $7K to be used for animal control and $19K for weed control

4. Varsha Belwalkar to provide an indicative budget for the Environmental Services Work Programme for the board to consider.

3. CDAC Work Programme

Staff: Leora Hirsh, Mark Purdie, Chantelle Whaiapu, Leora Hirsh, Ali Bain, Naomi Singer and David Mose.

Arts and Culture

- Papakura Museum – Cost benefit analysis to be undertaken by Naomi Singer to consider:

- visitor numbers

- museum KPIs

- staff funding

- Papakura Museum and Papakura Art Gallery requested to supply a three monthly report to the board

- Board requested that the Papakura Museum be compared to other like museums in New Zealand and the results reported back.

- ensure that the Museum has free use of the meeting rooms situated in their building and that this policy needed to be reflected in the Fees and Charges arrangements.

- the grants to the Papakura Pipe and Brass Bands needed to be included in the budget.

Community Facilities

- Include Smiths Avenue in Work Programme

- Housing for Older Persons – needed to consider shortage for older persons housing as this demographic has been identified for major growth. Include numbers for waiting list and also number of units in Papakura.

Events

- Discrepancy between LDI budget and allocations contained within the Work Programme

- ANZAC Day - $10,000 budgeted - need to clarify whether this is a regional or local allocation.

- Papakura Carols in the Park and Papakura Santa Parade should be included under Christmas Events

- Three Year Funding agreement of $25,000 with New Zealand Rugby League for their secondary schools tournament had ended. This needs to be budgeted on the condition that the tournament remains in Papakura.

Community Development and Safety

- Community Development and Safety – need clarification of what specific projects will be undertaken.

In general board members requested that more clarity and costings of actual projects be included in the Work Programme. Also that last year’s budget be included for comparison.

Action:

Trish to send above notes to the CDAC team for action.

The meeting concluded at 2.25 pm

No.	Title	Page
a View	16 March - Joint Papakura and Manurewa Local Board workshop notes	99
b View	23 March - Joint Papakura and Manurewa Local Boards and Bruce Pulman Park Trust Workshop notes	103
c View	7 April - Joint Papakura and Manurewa workshop notes_Taxi Van Proposal	107
d View	11 March - Papakura Local Board Workshop Notes	111
e View	01 April - Papakura Local Board Workshop Notes	113

Chairperson	Bill McEntee
Deputy Chairperson	Michael Turner
Members	Stuart Britnell
	Brent Catchpole
	Graham Purdy
	Katrina Winn