Minutes of Papakura Local Board

Papakura Local Board

15 April 2015

1 Welcome

Board Member Purdy led the meeting in prayer.

2 Apologies

Resolution number PPK/2015/40

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board accept the apologies from Councillors’ Sir John Walker and Bill Cashmore for absence.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number PPK/2015/41

MOVED by Member DG Purdy, seconded by Member SR Britnell:

That the Papakura Local Board confirm the ordinary minutes of its meeting, held on Wednesday, 18 March 2015, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1	Focus Group - Supporting Maori Input into Local Board Decision Making
	John Coffey, Lee Cherie King and Hine Joyce Tahere addressed the board in relation to the Supporting Maori Input into Local Board Decision Making agenda item.
	Resolution number PPK/2015/42 MOVED by Chairperson WF McEntee, seconded by Member KJ Winn: That the Papakura Local Board thanks Lee-Cherie King, John Coffey and Hine Joyce Tahere of the focus group for their attendance. CARRIED
	Attachments a PLB Attachment_Presentation to Local Boards and Focus Group Workshop Re: Maori Input into Local Board Decision Making_15 April 2015

9 Public Forum

9.1	Public Forum - Karaka Playground

	Resolution number PPK/2015/43 MOVED by Chairperson WF McEntee, seconded by Deputy Chairperson MV Turner: That the Papakura Local Board thanks Ms Dianne Cartmer and Mr Glen Archibald for their presentation to the Board concerning the proposed playground site at Karaka Harbourside. CARRIED

	Attachments a PLB Attachments_Karaka Harbourside Playground_15 April 2015

9.2

Public Forum - Dr Bill Peddie

Resolution number PPK/2015/44

MOVED by Deputy Chairperson MV Turner, seconded by Member SR Britnell:

That the Papakura Local Board thank Dr Bill Peddie for his presentation to the Board concerning town centre security

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Franklin Ward Councillor Speaking Rights at the Papakura Local Board

Resolution number PPK/2015/45

MOVED by Member BS Catchpole, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board grants speaking rights to the Franklin Ward Councillor Bill Cashmore for business meetings held during the 2013-2016 electoral term.

CARRIED

Councillors' Update

Resolution number PPK/2015/46

MOVED by Member SR Britnell, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board receive the verbal update from Councillor Calum Penrose regarding:

i) Long-term Plan – thought the “Have Your Say Events” had been a success. There had been a lot more feedback received. Also encouraged the Board to lobby the Governing Body to ensure the South got their fair share.

ii) Parks – will be changes in next three months regarding maintenance, upgrades, renewals, delivery and contracts.

iii) Bylaws:

- Local Approved Products Policy completed

- Local Alcohol Policy – will be going to committee in May 2015 for approval. Gave rationale for on-licence and off-licence operations hours. The Policy would send a clear message whilst allowing Auckland to continue to grow.

- Should have all bylaws reviewed by end of 2015.

- Congestion is the biggest issue across the Auckland region. The Governing Body members are working with NZTA and Auckland Transport to identify and map areas such as special housing areas and how they might impact on the transport infrastructure. Pressure needed to also be applied to central government to contribute to help fund the infrastructure required.

- Ports of Auckland - outstanding job being done by the port. The proposed reclamation was miniscule and was a legacy Auckland Regional Council consent. Needed the expansion for Auckland city to grow and flourish.

- Karaka Christmas Lights – A resource consent process was being instigated to control this event. There would be rules around, days of the week, hours, traffic etc.

- City Rail Link – supported the city rail link being undertaken. Wanted electrification all the way to Pukekohe. Improved park and rides in Pukekohe and Papakura were also needed.

CARRIED

Supporting Māori Input into Local Board Decision Making

MOVED by Chairperson WF McEntee, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board declines the opportunity to become part of the political steering group

CARRIED

Secretarial Note: Pursuant to Standing Order 3.15.5 Member Winn requested her dissenting vote be recorded.

Auckland Transport Update - April 2015

Resolution number PPK/2015/47

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board receives the report entitled “Auckland Transport Update – April 2015”.

CARRIED

Approval for a New Road Name at 40 Boundary Road, Papakura

Resolution number PPK/2015/48

MOVED by Member BS Catchpole, seconded by Member SR Britnell:

That Item 16 “Approval for a New Road Name at 40 Boundary Road, Papakura” be withdrawn.

CARRIED

Papakura Local Board Community Fees and Charges - July to December 2014

Resolution number PPK/2015/49

MOVED by Member KJ Winn, seconded by Member BS Catchpole:

That the Papakura Local Board:

a) Agrees in principle that the 2014/2015 community facilities hire fees will remain, uninflated, for the 2015/2016 year, and will apply to all new and existing hirers using the facilities.

b) Requests council staff to provide regular updates on the impact of the hire fees and the performance of council-managed community facilities as part of the quarterly reports.

c) continues with the historical arrangement of free hireage for the Drury Bowling Club and the Papakura Historical Society for the 2015/2016 financial year.

d) expresses their concern at the under-utilisation of all community facilities in Papakura that are available for hire and in particular the 28% decrease in use from the same period last year and also requests officers to provide options to address this decline before June 2015, these options to be considered by the community wellbeing portfolio holders.

e) seeks clarification over the financial and user data provided in the report and that this be considered by the community wellbeing portfolio holders.

CARRIED

Papakura Community Grants Programme 2015/2016

Resolution number PPK/2015/50

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board:

a) adopt the Papakura Community Grants Programme 2015/2016.

b) applies a maximum amount of $1,500 to the quick response local grants with no minimum amount set.

CARRIED

Secretarial Note: Board Member Turner left the meeting at 6.01 pm

Developing the Empowered Communities Approach

Resolution number PPK/2015/51

MOVED by Member KJ Winn, seconded by Member DG Purdy:

That the Papakura Local Board:

a) receives the Developing the Empowered Communities Approach report.

b) feels that trying to implement the organisational change as indicated in the report by 1 July 2015 does not allow for testing, piloting or exploring how the suggested approach may work in terms of implementing local board plan outcomes.

CARRIED

Local Board Advocacy and Feedback on Long-term Plan 2015-2025 Proposals

Resolution number PPK/2015/52

MOVED by Member BS Catchpole, seconded by Member DG Purdy:

a) That the Papakura Local Board:

i) Confirms the updated list of advocacy points at Attachment C for the discussions with the Budget Committee on 29 April;

ii) Whilst accepting that additional revenue by a motorway charge may need to be generated for the Auckland Plans Transport package it is cognisant that this will have an impact on main arterial routes eg Great South Road and Mill Road, Papakura and therefore mitigation of these impacts will need to be considered.

iii) does not support the basic transport package, the reasons being that it does not include grade separation of rail crossings and roading at Takanini, improvements to park and rides at Papakura and Takanini Rail Stations and no reference to Spartan Road off-ramp.

CARRIED

Attachments

a PLB Attachment_Summary of Papakura and Regional Priorities

b PLB Attachment_Updated graph for question 2b_15 April 2015

c PLB Attachment_LTP Data_15 April 2015

Allocation of Local Board Discretionary Operational Budget 2014/2015

Resolution number PPK/2015/53

MOVED by Member DG Purdy, seconded by Member SR Britnell:

That the Papakura Local Board:

a) Allocates a further $5,000 towards completion of stage 1 of the urban planning project;

b) Receives a scope of works for the proposed Papakura Stream initiative, prior to confirming the project budget;

c) Notes that the town centre gateways project needs more detailed specification, following the identification of a lead member of staff, otherwise there is a high risk it will not be delivered before 30 June 2015.

d) requests budget tracking and update be provided on a fortnightly basis.

CARRIED

Town Centre Student Street Flag Competition

Resolution number PPK/2015/54

MOVED by Member KJ Winn, seconded by Member SR Britnell:

That the Papakura Local Board allocate a maximum of $20,000 for the Student Digital Flag Art competition.

CARRIED

Local Government New Zealand Conference and Annual General Meeting 2015

Resolution number PPK/2015/55

MOVED by Member DG Purdy, seconded by Member SR Britnell:

That the Papakura Local Board does not send a representative to the Local Government New Zealand 2015 Annual General Meeting and Conference from Sunday 19 July 2015 to Tuesday 21 July 2015.

CARRIED

Secretarial Note: Pursuant to Standing Order 3.15.5 Members Catchpole and Winn requested their dissenting votes be recorded.

For Information: Reports referred to the Papakura Local Board

Resolution number PPK/2015/56

MOVED by Member DG Purdy, seconded by Member SR Britnell:

That the Papakura Local Board note the following reports referred for information from the Governing Body committee meetings or forums:

No.	Report Title	Item no.	Meeting Date	Governing Body Committee or Forum
1	Presentation update on Parks Contract Management	9	10 March 2015	Parks, Recreation and Sport Committee
2	Cost of Residential Servicing Study	10	12 March 2015	Auckland Development Committee

CARRIED

Reports Requested - Pending - Issues

Resolution number PPK/2015/57

MOVED by Member KJ Winn, seconded by Member DG Purdy:

a) That the report entitled “reports requested – pending-issues” by the Democracy Advisor be received.

CARRIED

Papakura Local Board Achievements Register 2013-2016 Electoral Term

Resolution number PPK/2015/58

MOVED by Member DG Purdy, seconded by Member SR Britnell:

a) That the report entitled “Papakura Local Board Achievements Register 2013-2016 Electoral Term” be received with the following amendments:

i. 19 March 2015 - Citizenship Ceremony

ii. 31 March 2015 - RSA Prizegiving WW1 Event

CARRIED

Papakura Local Board Workshop Notes

Resolution number PPK/2015/59

MOVED by Member DG Purdy, seconded by Member BS Catchpole:

That the Papakura Local Board receive the workshop notes for the Joint Papakura and Manurewa Local Board workshops held on 16, 23 March and 7 April 2015 and the Papakura Local Board workshops held on 11 March and 1 April 2015.

CARRIED

28 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.34 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Bill McEntee
Deputy Chairperson	Michael Turner	(until 6.01 pm)
Members	Stuart Britnell
	Brent Catchpole
	Graham Purdy
	Katrina Winn

Ms	Lee Cherie King	Deputation
Mr	John Coffey	Deputation
Ms	Hine Joyce Tahere	Deputation
Ms	Dianne Cartmer	Public Forum
Mr	Glenn Archibald	Public Forum
Dr	Bill Peddie	Public Forum