Agenda of Extraordinary Meeting of the Upper Harbour Local Board

I hereby give notice that an extraordinary meeting of the Upper Harbour Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Tuesday, 21 April 2015

9.30am

Upper Harbour Local Board Office
30 Kell Drive
Albany

Upper Harbour Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Brian Neeson, JP
Deputy Chairperson	Lisa Whyte
Members	Callum Blair
	John McLean
	Margaret Miles, JP
	Christine Rankin-MacIntyre

(Quorum 3 members)

Suad Allie

Democracy Advisor

15 April 2015

Contact Telephone: (09) 414 2684

Email: suad.allie@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
1	Governance	· Board Leadership · Board-to-Council Relationships · Board-to-Board Relationships · Civic Duties · Advocacy (local, regional, and central government) · Relationships with Maoridom · Relationships with government departments and agencies · Relationship with Property CCO · Relationship with Auckland Waterfront Development · Advocacy with Governing Body (Local Board Plan; Local Board Agreements) · Unitary Plan · Local area plan	Brian Neeson Lisa Whyte
2	Regulatory & Bylaws / Civil Defence Emergency Management .	· Resource consents · Heritage · Liquor · Gambling · Swimming pools fencing · Trees · Bylaws · Relationships with the Civil Defence Emergency Management Group · Community preparedness, disaster response, relief, and recovery	Callum Blair John McLean Christine Rankin-MacIntyre Margaret Miles (Resource Consents only)
3	Events / Arts and Culture	· Community celebration · Community identity · Neighbourhood gatherings and renewal · Event compliance · Relationship with ATEED · Relationship with Regional Facilities CCOs · Tourism · Artistic and cultural service levels · Promoting all aspects of artistic endeavour · Development of public art strategy and policy	Margaret Miles
4	Community and social well-being / Local Facilities	· Community development · Neighbourhood relationships · Funding for neighbourhood projects · Community safety (excl. town centres) · Graffiti removal · Community advocacy · Relationships with Youth · Leisure centres · Community houses · Halls · Community hubs · Arts facilities · Community Partnerships · Asset Management	Callum Blair Margaret Miles

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
5	Libraries	· Stewardship of libraries · Mobile library	Christine Rankin-MacIntyre Lisa Whyte
6	Sports parks and recreation (active) / Parks, Reserves and playgrounds (passive)	· Stewardship of sports parks · Stewardship of recreation facilities · Relationship with sports clubs · Neighbourhood parks and reserves (incl. esplanade reserves and the coastline) · Design and maintenance · Plantings, playgrounds, bollards, and walkways · Skateparks · Track Network development	Margaret Miles Lisa Whyte
7	Town Centres	· Town centre renewal · Design and maintenance · Community safety within town centres · Business Improvement Districts liaison · Urban design · Built Heritage	Margaret Miles Brian Neeson
8	Transport / Regional Transport and CBD development	· Local transport projects and public transport (incl. roading, footpaths, cycleways) · Liaison on regional Transport matters · 2^nd harbour crossing · Bridge walk cycleway · Inner City Rail Link · Waterfront development · CBD master plan	John McLean Margaret Miles
9	Natural Environment .	· Restoration of wetlands, streams, and waterways · Local priorities in relation to regional environmental management · Costal management including mangrove encroachment and erosion mitigation · Relationships with Watercare · Waste minimisation strategy · Bio security	John McLean Callum Blair Lisa Whyte (waste minimisation only)
10	Economic Development / Financial oversight	· Key relationship with Business Development Manager in Auckland Tourism Events and Economic Development team · Establish and promote local opportunities for increased tourism and economic development · Budgets · Project expenditure · Monitor GB strategy and Finance · Service Levels · Local funding policy	Lisa Whyte Margaret Miles

Upper Harbour Local Board

21 April 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 7

2 Apologies 7

3 Declaration of Interest 7

4 Leave of Absence 7

5 Acknowledgements 7

6 Petitions 7

7 Deputations 7

8 Public Forum 7

9 Extraordinary Business 7

10 Notices of Motion 8

11 Local board advocacy and feedback on Long-term Plan 2015 – 2025 proposals 9

12 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

5 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

6 Petitions

At the close of the agenda no requests to present petitions had been received.

7 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

8 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

At the close of the agenda no requests for public forum had been received.

9 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

10 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Upper Harbour Local Board

21 April 2015

Local board advocacy and feedback on Long-term Plan 2015 – 2025 proposals

File No.: CP2015/05342

Purpose

1. This report provides a summary of the feedback received through the Long-term Plan 2015 - 2025 (LTP) consultation relevant to the Upper Harbour Local Board area.

2. This feedback is informing the Upper Harbour Local Board advocacy to the Budget Committee and will inform decisions that the Upper Harbour Local Board make on their locally driven initiatives (LDI) budgets.

Executive summary

3. The LTP proposals were released for public consultation in January 2015, with local engagement and ‘Have Your Say’ events held through until 16 March to receive feedback. Feedback was also received through written or online forms, email and through social media.

4. In total, the council received and processed 27,353 pieces of written feedback, of which 590 were received from the Upper Harbour Local Board area. In addition 16 people attended a ‘Have Your Say’ event in the Upper Harbour Local Board area on 28 February 2015.

5. This report provides a summary of the feedback received through the LTP consultation on proposals for the Upper Harbour Local Board area. It also summarises feedback on the regional proposals from people or organisations based in the Upper Harbour area.

6. This feedback will be used to inform the Upper Harbour Local Board advocacy to the Budget Committee at discussions on 24, 28 and 29 April. These discussions are timed to inform the Budget Committee prior to them making decisions on the LTP on 7 and 8 May.

7. The feedback will also inform Upper Harbour Local Board decisions required in order to finalise LDI and advocacy content for their Local Board Agreements 2015/2016.

Recommendation/s

That the Upper Harbour Local Board:

a) confirm an updated list of advocacy points for the discussions with the Budget Committee on 24, 28 and 29 April.

Comments

8. The summary of the feedback received through the Long-term Plan 2015 - 2025 (LTP) consultation relevant to the Upper Harbour Local Board is presented as Attachment A.

9. Each piece of written feedback from the Upper Harbour Local Board area and the feedback recorded from local engagement and ‘Have Your Say’ events is available at the Upper Harbour Local Board office, Kell Drive, Albany and on the Auckland Council website for reference purposes.

10. This feedback builds on the Upper Harbour Local Board’s understanding of their community’s priorities and preferences. It will inform the Upper Harbour Local Board’s advocacy to the Budget Committee at discussions on 24, 28 and 29 April. At these discussions the Upper Harbour Local Board will have the opportunity to provide feedback on the key consultation issues of investing in Auckland, fixing transport, sharing rates and housing and development. The Upper Harbour Local Board may also provide feedback on regional proposals with particular impact locally and may advocate for specific local priorities where the Budget Committee is the decision maker, such as large capital projects.

11. The updated advocacy points from the Upper Harbour Local Board will be tabled at the meeting of adoption by the local board.

Consideration

Local Board views and implications

12. The Upper Harbour Local Board needs to consider any changes that it might make to their LDI budgets or advocacy in light of the feedback on the LTP proposals.

Māori impact statement

13. Many local board decisions are of importance to and impact on Maori. The local board agreements are important tools that enable and can demonstrate the council’s responsiveness to Maori. The local board agreement is based on the local board plan, which have both been developed through engagement with the community, including Maori.

Implementation

14. Following the local board discussions with the Budget Committee on 24, 28 and 29 April the Budget Committee will make decisions on regional proposals on 7 and 8 May. Local boards will then hold workshops from 14 to 20 May to finalise their local board agreements prior to them being adopted at board meetings between 9 and 16 June.

Attachments