Agenda of Whau Local Board

1 Welcome

Whakataka te hau ki te uru Cease the winds from the west

Whakataka te hau ki te tonga Cease the winds from the south

kia mäkinakina ki uta Let the breeze blow over the land

kia mätaratara ki tai Let the breeze blow over the ocean

E hï ake an te atakura Let the red-tipped dawn come with a sharpened air

He tio, he huka, he hau hü A touch of frost, a promise of glorious day

Tihei Mauri Ora Let there be life

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Whau Local Board:

a) Confirms the ordinary minutes of its meeting, held on Wednesday, 18 March 2015, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ward Councillor’s Update

An opportunity is provided for the Whau Ward Councillor to update the board on regional issues he has been involved with since the last meeting.

8 Deputations

8.1 ChangeWorks Trust

Purpose

1. Steve Deakin and Anihera Tahu-Hepworth from ChangeWorks Trust will be in attendance to introduce the organisation to the board and talk about programs they offer to help young men and women to develop skilled, positive long term relationships within their communities, their families and themselves.

Recommendation

That the Whau Local Board:

a) Receives presentation from Steve Deakin and Anihera Tahu-Hepworth of ChangeWorks Trust and thank them for the presentation.

8.2 Whau Arts Festival 2015

Purpose

1. Representatives from Whau the People will be in attendance to present to the board plans for the proposed Whau Arts Festival 2015 and requesting support for the festival from the board.

Recommendation

That the Whau Local Board:

a) Receives the presentation from representatives of Whau the People and thank them for the presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from www members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Whau Local Board

15 April 2015

Auckland Transport Update Report – Whau Local Board

File No.: CP2015/05636

Purpose

1. The purpose of the report is to respond to Local Board requests on transport related matters and to provide information to Elected Members about Auckland Transport’s activities in the Board area.

Recommendation

That the Whau Local Board:

a) Receives the Auckland Transport update report.

Comments

INFORMATION REPORT

AUCKLAND TRAIN NUMBERS HIT THE LUCKY 13 – MILLION

2. March 2015 sees the annual total train passenger trips pass 13 Million for the first time, this is an annual growth of 19% to the end of February.

3. Auckland trains are now carrying 10,000 more customers on a normal weekday than at this time last year.

4. In March 2014, 11 million annual trips were recorded which means and increase of two million trips in 12 months.

5. Each weekday in February, on average 51,500 customers used Auckland’s trains including 12,500 during the morning peak (7am to 9am).

6. Auckland Transport is aiming to have electric trains on most services by the middle of this year, which will mean extra capacity, improved comfort and reliability.

7. Overall total public transport boarding’s have increased by more than 9% for the 12 months to the end of February, an additional 6.6 million boarding’s, taking the annual total to 77 million.

AUCKLAND TRANSPORT WANTS TO SHARE OUR ROADS

8. Auckland Transport is looking for a car share operator to launch a large scale scheme in Auckland, based on Plug-in Electric Vehicles.

9. Auckland Transport has released a request for Proposal (RFP) from car share operators to create a scheme.

10. It would initially require the operator to have 250 – 300 vehicles which AT will match with a similar number of carparks dedicated to share vehicles. It is expected that in time the fleet would increase to at least 500 cars.

11. Car share schemes are based on members who pay a membership fee which entitles them to use a scheme-owned car on demand, for which they pay a per-trip charge based upon the time used.

12. There are already about five million people, world-wide, who are members of a car share scheme and the numbers of both users and cities with a scheme, are growing rapidly, changing transport habits in the process.

13. Auckland Transport Chairman Dr Lester Levy says evidence shows members reduce the number of cars they own, with some giving up ownership altogether. As a result, one shared-car can replace between eight and 20 privately-owned cars, depending on the scheme and the city.

14. Dr Levy says if a large scale scheme in Auckland achieved at the lower end of the scale, it could replace 2000 private cars and at the higher end, as many as 10,000.

15. He says besides reducing their car ownership, scheme members tend to travel fewer kilometres each year in a car and significantly re-orientate their transport habits onto a mix of car-share, public transport and walking and cycling.

16. Mayor Len Brown says, “A scheme like this can make an important contribution to both our transport network, our commitment to lowering carbon emissions, and our sustainability initiatives. Once again, it is about offering Aucklanders alternatives – a new transport option, an alternative energy source, and if people want, an alternative to private car ownership to complement public and active transport.”

17. In addition, car-sharing schemes had the potential to allow operators of large fleets to significantly reduce the number of vehicles they own.

18. Dr Levy says, “We estimate that Auckland Transport could reduce its fleet by between 25 and 50%, which would represent a significant saving to ratepayers. All of these changes would make a contribution towards Auckland reducing road congestion and encouraging people out of private cars into alternative forms of travel.”

19. When a scheme is based on electric vehicles, as favoured for Auckland, there would be an accompanying reduction in environmental pollution, an encouragement for more people to move to electric vehicles and the substitution of a clean, “home-grown” fuel for imported fossil fuels.

20. These benefits will tick a number of the boxes in Auckland's Low Carbon Action Plan and assists our existing initiatives to also meet low carbon objectives, Dr Levy says.

21. Energy Efficiency and Conservation Authority (EECA) Chief Executive, Mike Underhill, applauds Auckland Transport for its leadership in this proposal which will help get Auckland moving, support the Low Carbon Auckland Action Plan and play an important part in supporting the uptake of electric vehicles nationwide.

22. “Auckland Transport’s proposal will offer Auckland businesses and residents an exciting alternative to using their own car in the city.”

23. Mr Underhill says electric vehicle car share programmes have been successfully running overseas for years. “It’s time for New Zealand to grab the opportunity to reduce our carbon emissions and make the most of our abundant renewable electricity.”

24. “Wearing his hat” as chairman of both the Auckland and Waitemata District Health Boards, Dr Levy says an average of 126 premature deaths each year in Auckland, of adults below 30, are attributed to transport emissions in the air.

25. “Anything that brings that figure down is worth doing – and this is but one of the health benefits that will come from cleaning up Auckland’s air,” he says.

26. Dr Levy notes Auckland already has a commercial car-share operator, City Hop. There is also a community based scheme, NZ Car Sharing on Waiheke Island. Auckland Transport has worked with both for a number of years, they are relatively small-scale operators and the RFP released today is for a large-scale scheme.

27. Dr Levy says both existing schemes are welcome to respond to the RFP but even if they don’t, Auckland Transport will continue to work with them.

LOCAL BOARD TRANSPORT FUND APPLICATIONS

NEW LYNN TO WATERVIEW SHARED PATH PROJECT (WESTERN LINE CYCLEWAY) UPDATE

28. Auckland Transport has started the tender’s process and this is due to close for submission early April for the New Lynn to Waterview Whau Bridge Detailed Design. Auckland Transport has received the draft Scheme Assessment Report and Scheme Design. AT is updating the consultation plan and program for implementation of the communications plan by mid April.

LYNWOOD ROAD, KERB AND CHANNEL

29. As part of the Local Board Transport Capital Fund, the Whau Local Board has requested at their March 2015 meeting that this application be deferred until after further investigations of footpaths in the Kelston area to be undertaken by Auckland Transport. Auckland Transport is looking into this request and will report it’s findings once completed.

ARCHIBALD FOOTPATH WIDENING GREAT NORTH TO ST LEONARDS

30. As part of the Local Board Transport Capital Fund, the Whau Local Board has requested at their March 2015 meeting that this application be deferred until after further investigations of footpaths in the Kelston area to be undertaken by Auckland Transport. Auckland Transport is looking into this request and will report it findings once completed.

GREAT NORTH RD ARCHIBALD RD SAFETY BARRIER OUTSIDE KELSTON GIRL’S HIGH SCHOOL

31. As part of the Local Board Transport Capital Fund, the Whau Local Board has considered this application and the Board does now not wish to proceed with the installation of a safety barrier on the corner of GT North Road and Archibald Road, outside Kelston Girls High School.

BLOCKHOUSE BAY VILLAGE BUS STOP

32. As part of the Local Board Transport Capital Fund, the Whau Local Board has considered this application and the Board does now not wish to proceed with the installation of thinner bus shelters and requests that Auckland Transport consider funding this from their Operational budgets. Auckland Transport is looking into this request and will report its findings once completed.

RESPONSES AND PROGRESS REPORTS

ENCROACHMENTS ON LAND OWNED BY AUCKLAND TRANSPORT - THE WHAU BRIDGE ON GREAT NORTH ROAD

33. A request for Auckland Transport to investigate the encroachments.

Response

34. At the Board’s request, Parks – West, have investigated the possibility of planting in the area of the encroachment. . The Local Board Parks Portfolio Representatives have considered the options and propose delaying consideration of the encroachment issue, pending installation of the bridge sign project and the planning for the Coastal walkway. Local Board Services will be working with Auckland Transport in drafting a letter to the landowner updating him on the situation.

WAYFINDING SIGN FROM TRANSIT STATION IN NEW LYNN

35. The Local Board has requested Auckland Transport to look at the signs associated with the Transit Station in New Lynn.

Response

36. Auckland Transport is using New Lynn as one of their trial precincts for the Auckland Regional Wayfinding/Signage Project. This project is still underway, with various signage designs being trialed.

37. Auckland Transport is doing some task driven journeys with customers testing the system over the next two months. Auckland Transport will then install the prototype signage ready for final consultation. Once the project is complete in mid 2015, signage designs will be ready to be rolled out across the Auckland region.

38. There will be engagement with the Local Board in April this year before rollout out in mid 2015. A workshop was held on the 8 April 2015 where Auckland Transport discussed the project with the Local Board.

GREAT NORTH ROAD AND SABULITE ROAD CAR PARKING ISSUES

39. A request has been received from the Local Board for Auckland Transport to look at the cars parked on road reserve on the cnr of Great North Road and Sabulite Road.

Update

40. Auckland Transport apologies for the delay in responding to this request. Auckland Transport is seeking legal advice on this matter due to a decision made by the legacy Waitakere City Council to allow the sale yard to park cars on the road reserve. . Once legal advice is obtained Auckland Transport will report back to the Local Board what action AT is able to take to allow the Local Board to consider options on enhancing this area.

REQUEST FOR BUS STOP RELOCATION TO THE KELSTON COMMUNITY HUB FROM 68 ST LEONARD’S STREET

41. A request has been received from the Local Board for the bus stop at 88 St Leonard Street to be relocated to the front of the Kelston Community Hub on Sabulite Road.

Response

42. Over the next few years Auckland Transport is moving to a simpler and more integrated public transport network for Auckland. This will deliver a New Network of buses, trains and ferries that will change the way people travel, including the need for some passengers to transfer at key interchanges. In return the New Network will allow more passengers to simply ‘turn up and go’ rather than planning trips around a timetable. It will offer flexible travel options over large parts of the city, making public transport more useful for a range of travel purposes. Many bus routes will see significant changes over a three year period. As such, AT are limiting the amount of changes to facilities such as bus shelters and bus stops in the short term, so that AT does not remove existing or implement new infrastructure that may or may not be required when future bus service patterns become clearer.

43. The current network tries to connect many locations with many other locations at low frequencies, as in model 1 of the diagram. Auckland Transport is moving to model 2, which has fewer routes but higher frequencies. The point at which the lines intersect in model 2 illustrates where either a bus-to-train or a bus-to-bus interchange would be. This means that to make some trips, connections between services will be required, but the inconvenience associated with this will be minimised by the provision of good interchange facilities, improved frequencies, integrated ticketing, with the use of the AT HOP Card, and with integrated fares in the future.

44. Public consultation with communities on local routes will be carried out prior to the services changing. The public consultation on the proposed new bus network for West Auckland was undertaken at the end of October 2014. Implementation of the reviewed changes will be 12-18 months post consultation due to the Land Transport Management Act (LTMA) requirement for competitive tendering.

45. The proposed timeframes for the New Network consultation and implementation for different regions within Auckland are detailed below:

Area(s)	Consultation	Implementation
South Auckland (Closed)	2-Aug-13	Mid 2015
Green Bay/Titirangi (Closed)	22-Nov-13	3-Aug-14
Hibiscus Coast (Closed)	18-Aug-2014	Early – Mid 2015
Warkworth Stage One (Closed) Stage Two	18-Aug-2014	2016
Warkworth Stage One (Closed) Stage Two	2015	2016
Pukekohe and Waiuku	22 September – 17 October	Early – Mid 2016
West Auckland	2014	2015-2016
North, Central, East	2015	2016-2017

AUCKLAND TRANSPORT RESPONSE

46. Auckland Transport consulted earlier this year on Archibald Road for some new time restrictions. Site observations in this area saw a concentration of vehicles outside the shops on Archibald Road. The parking bay on Great North Road was underutilised. This may be due to the narrowness of the bay and the busy traffic making it less attractive for motorist to park. Auckland Transport spoke to a number of businesses about the P60 proposal, of the seven businesses visited, five supported having some form of time restriction, while one disagreed and another was unavailable to comment. AT did leave information with the unavailable property owner.

47. From the businesses that provided feedback, one business did not support the proposal and stated that customers came and went once they completed their business and felt a time restriction was not warranted. Others who supported the time restrictions, made comment that those businesses across the road, would leave their cars for long periods of time affecting available spaces for their customers.

48. Also some comments were around the narrow parking bay on Great North Road, they observed a number of vehicles having accidents, such as mirrors and side doors swiped.

49. A request was made to widen this parking bay.

50. Another comment was to have a longer time such as 90-minutes (P90) or 120-minutes (P120) and to limit the restrictions during weekdays such as Monday to Friday.

51. Auckland Transport believe some form of time restriction would benefit some of these businesses, as illegal parking occurred during the site visit, that is parking on yellow lines and double parking when spaces were unavailable. Should the Local Board not support having time restrictions at this location, AT will not progress with the proposal.

AVONDALE TOWN CENTRE PARKING ASSESSMENT

52. A request from the Local Board that they be part of the assessment process in regards to the Avondale Parking Plan.

Update

53. Auckland Transport is starting to review parking throughout the Avondale town centre and will be arranging occupancy surveys shortly. Auckland Transport undertook a workshop with the Board on the 8 April 2015 to talk through the review and any comments the Local Board wanted considered to be part of the review.

ST GEORGE STREET, ST JUDE ROAD & GREAT NORTH ROAD AVONDALE ROUNDABOUT INTO TRAFFIC LIGHTS

54. A request from the Local Board Transport Lead to look at converting the St George Street, St Jude Road and Great North Road Avondale roundabout into Traffic lights.

Update

55. An Auckland Transport Engineer has visited the site and undertaken an initial review of the issue raised. Further detailed investigation now needs to be undertaken to ensure a comprehensive review of this issue. This investigation has been prioritised and programmed for review, with an expected completion date of mid April 2015. Following this AT will be able to provide the Board with the outcome and recommendations of the assessment.

DANGEROUS INTERSECTION CROYDON/TITIRANGI ROADS

56. Auckland Transport is investigating this intersection to propose a solution that will improve safety and efficiency of the intersection. Auckland Transport hopes to complete this investigation in the next 4 months. Updates will be provided when there are options available.

REQUEST FOR BIKE RACK AT 6 WARD STREET NEW LYNN

57. The Local Board has requested a bike rack at 6 Ward Street, New Lynn.

Response

58. Auckland Transport has added this request to the candidate list and will include it as part of the 2014-15 Bike Parking programme. Auckland Transport will inform the Local Board in due course to determine the location of the bike parking.

PROPOSED BUS STOP – NO. 77 AVONDALE ROAD, AVONDALE

What are the proposed changes?

59. Auckland Transport is proposing to install a new bus stop outside No. 77 Avondale Road. The proposed bus stop will include bus stop signs, road markings to indicate the location of the bus stop, new no stopping lines at the back of the bus stop and removing one street tree. The existing footpath will be raised to provide pedestrian access to the bus stop, and the existing driveways to No. 75, No. 77 No. 79, No. 79A, No. 81, No. 81A Avondale Road are proposed to be reconstructed to tie in with the proposed footpath.

Why is AT installing a new bus stop?

60. Auckland Transport is re-routing the 104 bus route along Avondale Road. To service the new bus route a bus stop needs to be installed at No. 77 Avondale Road. This letter outlines the proposed changes to your local bus stop as a result of the bus re-route. This roll out includes changes to existing, and the installation of new, bus stop infrastructure. For more information on the changes to the bus routes please visit https://at.govt.nz/bus-train-ferry/public-transport-consultations/green-bay-and-titirangi-bus-services/

61. The proposed bus stop outside No. 77 Avondale Road will ensure the distance between bus stops along this route does not exceed Auckland Transport’s preferred distance of 250m. This ensures the public transport network is conveniently accessible for residents in the area. This specific location has been selected for the bus stop because:

62. There is sufficient footpath space for the bus to stop and for the back door of the bus to open onto the fully kerbed footpath. This is desirable because it reduces the height of the gap between the bus step and the footpath. When the back door opens onto a driveway, the height of the gap between the bus step and the ground increases which may cause trips and falls, especially for the elderly;

What other issues have Auckland Transport considered when selecting this location?

Parking

63. Auckland Transport acknowledges that this proposal will result in a loss of four on-street parking spaces. This is a common occurrence when a new bus stop is established. As the Road Controlling Authority, Auckland Transport controls the road reserve which is the entire corridor between property boundaries (e.g. footpaths, berms, and road). When determining how to utilise this space, Auckland Transport gives priority to safety, pedestrian facilities, bus stops, bus lanes, loading zones, traffic flow and cycle lanes over other uses. On-street parking is only permitted when there is not an activity of greater priority that requires use of the space. As such the establishment of the bus stop takes priority over the use of this space for parking.

64. Further to this, there is widespread on-street parking available in the surrounding area, which can be utilised by vehicles affected by the parking removal.

Visibility from driveways

65. Currently, on-street parking limits the visibility from the driveways either side of the proposed bus stop. Replacing the on-street parking with a bus stop should, most of the time, improve visibility from these driveways because, generally, buses will only occupy the stop for about 10 to 20 seconds at a time.

When will the proposed changes be implemented?

66. These changes are planned to be implemented in late 2015.

Local Board Response

67. In principle the Local Board Transport Portfolio holders are happy with the proposal.

PROPOSED ‘NO STOPPING AT ALL TIMES’ (NSAAT) RESTRICTION – MEAD STREET, AVONDALE

68. Further to Auckland Transport’s consultation letter regarding the proposed NSAAT restriction on Mead Street dated 20 November 2014, AT wish to inform you of the outcome of the consultation.

69. Auckland Transport received one negative response for this proposal and the concerns raised have been addressed. Auckland Transport will proceed with the implementation of the NSAAT ‘Broken Yellow Lines’ around the bend in the vicinity of 94 - 96 Mead Street, Avondale.

70. There are some formalities regarding the proposed improvement work which are being processed at present. However we anticipate the works to be completed before the end of July 2015.

PROPOSED ‘NO STOPPING AT ALL TIMES’ (NSAAT) RESTRICTION – AVONLEIGH ROAD , GREEN BAY

71. Further to Auckland Transport’s consultation letter regarding the proposed NSAAT restriction on Avonleigh Road dated 3 December 2014, AT wish to inform you of the outcome of the consultation.

72. Auckland Transport received two negative responses for this proposal and the concerns raised have been addressed. Auckland Transport will proceed with the implementation of the NSAAT ‘Broken Yellow Lines’ in the vicinity of property 63 and 48-71 Avonleigh Road, Green Bay.

73. There are some formalities regarding the proposed improvement work which are being processed at present. However AT anticipates these works to be completed before the end of June 2015

DRURY STREET, NEW LYNN - PROPOSED NO STOPPING AT ALL TIMES (NSAAT) RESTRICTION

74. Auckland Transport has investigated the concerns that have been raised by members of the public with regards to the accessibility issues experienced at the end of Drury Street, New Lynn.

75. From site observations and parking enforcement records, it is evident that a large number of vehicles currently illegally park at the end of Drury Street. Therefore to help improve accessibility for properties at the end of this road, a No Stopping At All Times restriction is proposed at the location indicated on the attached aerial photograph.

Local Board Response

76. In principle the Local Board Transport Portfolio holders are happy with the proposal.

ISSUES PENDING
Subject Name	Description	Date Requested	Due Date
Roading Network Totara Avenue Road Completion	The Local Board would like an update on this project.		May 2015
Delta Avenue and Stock Street, New Lynn	Private Use of land. The Local Board considers that this asset should remain in public ownership. Auckland Transport Properties and AC Parks are working through this.		May 2015
New Windsor & Bhb Roads Intersection Traffic Issues	The Local Board would like Auckland Transport to look at the roading issues.	February 2015	May 2015

ISSUES COMPLETED
Subject Name	Decision Description	Date Requested	Completion date
Parking Restrictions Outside 125 And 127 Blockhouse Bay Road Request	At this stage Auckland Transport will not be making any chances to the parking restrictions.	September 2014	February 2015
Blockhouse Bay Community Car Park	Issues have been mitigated and time restrictions have been put in place.	September 2014	February 2015
Blockhouse Bay Town Centre Parking Management	Auckland Transport last year completed the review of the Blockhouse Bay Town Centre. After considering the outcome of the review Auckland Transport has changed all the time restrictions to P60 and is currently reviewing the restrictions for the Library.	September 2014	February 2015
Holly Street Footpaths	Watercare will be completing this job. The Local Board should note that this footpath is not on the renewal programme and no maintenance work has been carried out there over the last 6 months.	November 2014	December 2014
Jomac Place, Honan Place, Avondale – Proposed Prohibition Of Light-Weight Motor Vehicles Between 10:00pm To 4:00am	Auckland Transport will be introducing a daily light-weight motor vehicle restriction on Jomac Place and Honan Place between the hours of 10:00pm and 4:00am. This would prohibit motor vehicles with gross vehicle weight of less than 3,500kg from entering these roads during this time period.	November 2014	February 2015
Proposed P30 Parking Time Restrictions Along 290 To 310 Blockhouse Bay Road, Blockhouse Bay	In principle the Local Board Transport Portfolio holders are happy with the proposal.	February 2015	March 2015
Proposed New P15 Parking Time Restrictions Outside 5 Exminister Street, Blockhouse Bay	In principle the Local Board Transport Portfolio holders are happy with the proposal.	February 2015	March 2015
Proposed New P60 Parking Time Restrictions Near The Intersection Of Archibald Road And Great North Road, Kelston	In principle the Local Board Transport Portfolio holders are happy with the proposal.	February 2015	March 2015
Avonleigh Road, Green Bay - Proposed No Stopping At All Times (Nsaat) Restriction	In principle the Local Board Transport Portfolio holders are happy with the proposal.	February 2015	March 2015
Bancroft Crescent, Akatea Road, Averger Place, And Culperry Road, Glendene– Proposed Prohibition Of Light-Weight Motor Vehicles Between 9pm To 4am To Prevent Anti-Social Behavior	In principle the Local Board Transport Portfolio holders are happy with the proposal.	February 2015	March 2015
Mead Street Safety Improvements	In principle the Local Board Transport Portfolio holders are happy with the proposal.	February 2015	March 2015
Lansford Crescent, Barrhead Place, Avondale – Proposed Prohibition Of Light-Weight Motor Vehicles Between 9pm To 4am To Prevent Anti-Social Behavior Light-Weight Motor Vehicles Between 10:00pm And 4:00am	In principle the Local Board Transport Portfolio holders are happy with the proposal.	February 2015	March 2015
Nikau Street – Pedestrian Safety	Auckland Transport has completed the investigation with following outcomes. As a result AT believe that on street parking serves as an effective tool for maintaining acceptable speeds in the street.	February 2015	March 2015

Attachments

No.	Title	Page
a View	75-77 Avondale Rd - Proposed Bus Stop and Drury St New Lynn - Proposed NSAAT Installation	45

Signatories

Author

Owena Schuster - Elected Member Relationship Manager - West, Auckland Transport

Authorisers

Jonathan Anyon - Elected Member Relationship Team Manager, Auckland Transport

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

15 April 2015

Approval of a community lease for multiple premises to Auckland Kindergarten Association

File No.: CP2015/04804

Purpose

1. This report seeks Albert-Eden, Puketepapa, Waitemata, Maungakiekie-Tamaki, Kaipatiki, Devonport-Takapuna, Rodney, Mangere-Otahuhu, Howick, Otara-Papatoetoe, Henderson-Massey, Waitakere Ranges and Whau Local Boards approval for a community lease for multiple premises to Auckland Kindergarten Association. A report will go to each Local Board.

Executive Summary

2. The Auckland Kindergarten Association (the Association) was incorporated under the Charitable Trusts Act 1957 on 28 February 1911. The Association’s stated objectives are:

· providing facilities for and undertaking early childhood education and care

· promoting and encouraging early childhood education and care within New Zealand

3. The Association has 39 community leases with Auckland Council where the Association owns the building. These individual community leases have varying terms and conditions, commencement and end dates. A community lease for multiple premises would align the 39 community leases with the same terms and conditions, commencement and end dates. The benefits to Auckland Council and the Association are:

· Consistency of management of the leases with the same terms and conditions

· One report per annum on community outcomes

· Streamlined management of the next right of renewal process

· Enable a move from an operational relationship to a more strategic focus

4. The Auckland Kindergarten Association Schedule of Premises and Site Plans (Attachment A) lists the 39 premises separated into local board areas. Each local board is asked to approve the new community leases for the premises from their area and for which site plans are included.

5. This report recommends the granting of a new community lease for multiple premises to Auckland Kindergarten Association for 10 years commencing 1 April 2015 with one 10-year right of renewal. This is the recommended term in the Auckland Council Community Occupancy Guidelines July 2012 where the group owns the building.

6. A Community Outcomes Plan will be an attachment to the lease and reported on by the Association (Attachment B).

Recommendations

That the Whau Local Board:

a) Approves the surrender of all current and expired Auckland Kindergarten Association leases from their local board area as specified in the Auckland Kindergarten Association Schedule of Premises and Site Plans (Attachment A) subject to the granting of a new community lease;

b) Approves a new community lease to Auckland Kindergarten Association for Green Bay Kindergarten, New Lynn Kindergarten and Blockhouse Bay Kindergarten, details specified in Attachment A, subject to the following terms and conditions:

i) Term – 10 years commencing 1 April 2015 with one 10-year right of renewal;

ii) Rent - $1.00 plus GST per annum if requested;

iii) The Auckland Kindergarten Association Community Outcomes Plan as approved be attached to the lease document (Attachment B);

iv) All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Comments

7. The Association has 39 community leases with Auckland Council across the region where the Association owns the building. These individual community leases have varying terms and conditions, commencement and end dates which can be complicated to manage for both parties. The Association approached Auckland Council to find an agreed solution. A community lease for multiple premises would align the 39 community leases with the same terms and conditions, commencement and end dates.

8. A community lease for multiple premises will benefit both Auckland Council and the Association for the following reasons:

· Consistency of management of the leases with the same terms and conditions

· One report per annum on community outcomes

· Streamlined management of the next right of renewal process

· Enable a move from an operational relationship to a more strategic focus

9. This will be the first community lease for multiple premises for Auckland Council. Council staff can see benefits for other groups with multiple premises.

10. Auckland Council legal advice recommends that the Association surrender their existing and expired leases as listed in Attachment A so that when a new community lease is approved it will commence from 1 April 2015.

11. Attachment A lists the 39 premises separated into local board areas. Each local board is asked to approve the new community leases for the premises from their area.

12. The Association was incorporated under the Charitable Trusts Act 1957 on 28 February 1911. The association’s objectives are:

· providing facilities for and undertaking early childhood education and care within New Zealand

· promoting and encouraging early childhood education and care.

13. Council staff has sought input from relevant Council departments.

14. A Community Outcomes Plan as approved will be an attachment to the lease and reported on annually by the Association.

Consideration

Local Board views and implications

15. The recommendations within this report fall within the Local Board’s allocated authority relating to local, recreation, sport and community facilities.

16. A portfolio meeting has been held with each local board and they were presented with the proposal for the lease for multiple premises

Māori impact statement

17. The Association has long standing community leases on the properties. Maori are benefactors as users of the services and it is considered the granting of a new community lease for multiple premises will not have any adverse impact for Maori.

Implementation

18. The recommendations within this report do not trigger the Auckland Council Significance Policy.

Attachments

No.	Title	Page
a View	Auckland Kindergarten Association Schedule of Premises and Site Plans	51
b View	Auckland Kindergarten Association Community Outcomes Plan	61

Signatories

Authors

Donna Cooper - Community Lease Advisor

Christine Benson - Advisor Community Lease

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

15 April 2015

Whau Neighbourhodd Greenways

File No.: CP2015/05095

Purpose

1. Since the greenways project was last reported in April 2014, the Whau Coastal Walkway Project was launched. This report seeks approval of actions to enable completion of the Whau Neighbourhood Greenways report and facilitation of greenways projects. The report also recommends a process with iwi to name the more significant proposed walkway trails.

Executive Summary

2. The Whau Local Board is preparing a Whau Neighbourhood Greenways Plan to support a ten year greenways programme. The Plan is in draft form and a number of additional decisions need to be made in order to finalise it.

3. This report identifies the projects which have funding allocated to them and recommends for the Local Board’s consideration, a second tranche of projects to cover the ten year planning period.

4. Additional funding is sought for the preparation of a concept plan and a consultant to develop funding applications and address signposting and promotion of greenways in the Whau Local Board area.

5. The report recommends consultation with iwi on the naming of some of the major proposed greenway trails.

Recommendations

That the Whau Local Board:

a) Approves the priority list of twelve greenways projects outlined in this report for inclusion in the final version of the Whau Neighbourhood Greenways report.

b) Recommends the preparation of a concept plan for the Lynfield Cove to Karaka Esplanade extension of the Manukau Foreshore Walkway, to form the basis of funding applications.

c) Approves funding of $100,000 to construct the perimeter footpath and $45,000 to install 4 double exercise machines in Riversdale Reserve.

d) Considers providing funding of $30,000 to engage a consultant to provide project coordination and to write funding applications for greenways projects, from their 2015/2016 Local Development Initiative Fund.

e) Considers providing funding of $70,000 for development of signposts and promotion of greenways in the Whau Local Board area, including a greenways map and brochure.

f) Approves the future naming of longer proposed greenways trails in the Whau Local Board area in discussion with iwi.

Comments

Background

6. In response to the Whau Local Board (WLB) vision for better, safer and linked walkways, as expressed in the Local Board Plan (2015) a Whau Neighbourhood Greenways Plan was adopted in draft form in April 2014. This is a long-term plan to improve walking, cycling and ecological connections across the local board area. It maps the potential greenways connections in the WLB area, and the final plan will identify priority projects.

7. There are now at least nine potential sources of funding for greenways projects (Attachment A). Of major benefit to greenways in the WLB area since last reported in April 2014, is the launch of the Whau Coastal Walkway and Environmental Trust (the Trust). The Trust has wide community membership and operates in partnership with the council. It aims to construct a walkway/cycleway along the bank of the Whau River from Te Atatu Peninsula through to Olympic Park in New Lynn, following the ancient Maori portage route. The proposed stages of the project within the WLB area are shown on the map at Attachment B. A number of the Whau Local Board’s priority greenways projects lie along this route.

8. The Trust will fund construction works for the Whau Coastal Walkway, with planning aspects of the component greenways projects such as consultation with neighbours and iwi, detailed design and costings, resource consents and ongoing delivery to be covered by the council. The priority projects along the Whau Coastal Walkway will be decided by the Trust in conjunction with the WLB. The WLB will need to work closely with the Trust to ensure the planning component of these projects dovetails with the Trust’s planned construction work.

9. Auckland Transport, another provider of cycleway connections, is currently completing construction of the Portage Road and Wolverton/Tiverton cycle connector routes in accordance with the Auckland Cycle Network Plan. The New Lynn to Waterview section of the Western Rail Cycleway Metro Route, which when complete will connect Swanson railway station with the central city, is now an Auckland Transport priority. The WLB has made a significant contribution to this project.

Current Greenways Priorities

10. At its meeting on 16 April 2014 the WLB approved eleven greenways priorities for public consultation, excluding Auckland Transport projects. The outcomes of a stakeholders consultation workshop held on 1 July 2014 were reported to the WLB workshop on 23 July 2014 and as a result, the WLB suggested two additional priorities. These projects are listed below.

11. Of these thirteen projects, two are currently fully funded, three have had the planning stage funded but no construction funding confirmed, and six projects are located along the Whau River, thus qualifying for construction by the Trust. Greenways projects in the WLB area that are currently under construction or have their funding confirmed or partially confirmed are listed at Attachment C.

1. Holly Street to Heron Park – Motu Manawa Stage 1 *	7. Archibald Park to Lynwood Road ^T
1. Holly Street to Heron Park – Motu Manawa Stage 1 *	8. Aronui Esplanade to Cobham Reserve ^T
2. Craigavon Park to Kinross Street *	9. View Drive to Godley Road
3. Rizal Reserve to Delta Avenue ^#^T	10. McWhirter Place to Busby Street bridge
4. Miranda Reserve connections ^#	11. Archibald to Avondale West bridge
5. Riversdale Reserve Perimeter ^#	12. Rata Street to Great North Road ^T
6. Harmel Reserve to Maybelle Place ^T	13. Great North Rd to Olympic Park ^T

* Construction funding confirmed ^#Planning funded but no construction funding allocated ^T Located on the bank of the Whau River, and therefore qualify for consideration by the Whau Coastal Walkway and Environmental Trust.

12. A recent traffic flow analysis on the proposal to construct a bridge from Rizal Reserve to Delta Avenue (Project 3), found that the bridge would be better located further west connecting Rizal Reserve with Ken Maunder Park, as shown on the map at Attachment D.

Consideration

Additional Greenways Priorities

13. Now that construction of so many of the Local Board’s original priorities is to be funded by the Trust, there is a need to identify additional priorities. Attachment E analyses twelve potential priority projects against the criteria approved by the WLB in April 2014. The list includes five projects formerly prioritized that have not yet been funded. Projects recommended as priorities for a ten year greenways programme are:

Priorities Currently only partially funded or unfunded

1. Construction of Riversdale Reserve perimeter path

2. Miranda Reserve connections

3. Cliff View to Godley Road

4. McWhirter Place to Busby Street bridge

5. Archibald Park to Avondale West bridge

New Projects

6. La Rosa Gardens Reserve to Godley Road

7. Wolverton Street to McWhirter Place (streamside)

8. Planning for Stage 2 of the Whau Coastal Walkway including the Rizal Reserve to Ken Maunder Park link, to be constructed by the Trust

9. Planning for Stage 3 of the Whau Coastal Walkway, to be constructed by the Trust

10. Lynfield Cove to Wood Bay (staged extension of the Manukau Foreshore Walkway)

11. Eastdale Road to Holly Street (extension of the proposed Motu Manawa walkway)

12. East Coast of Rosebank Peninsula (further extensions of the Motu Manawa Walkway)

14. The twelve projects are mapped at Attachment F. Projects 1 and 2 have had funding allocated for the planning stage, but no funding for construction. To complete the construction of the perimeter footpath in Riversdale Reserve a further $100,000 is required to construct the walkway and $45,000 to install 4 double exercise machines.

15. Cliff View Drive to Godley Road requires a path formed over existing reserve land, while the proposed McWhirter/ Busby bridge is a significant local connection into the New Lynn town centre. The bridge from Archibald Park to Avondale is an appealing flagship project, but the very high cost means it is unlikely the WLB will have any short to medium term capacity to fund it. This would be a good project with which to explore philanthropic sponsorship.

16. The La Rosa Gardens Reserve to Godley Road link relies for its timing on a development being undertaken by Auckland Council Properties Limited at adjacent properties on Godley Road to achieve public access. The Wolverton Street to McWhirter Place streamside link meets most of the criteria in the analysis at Attachment E but major stormwater works are anticipated in this area at some stage in the next ten years, which will present an opportunity to combine work on the two projects.

17. The remaining recommended priority projects are sections of larger greenways projects. Funding the planning of stages 2 and 3 of the Whau Coastal Walkway will leverage funding for construction from the Trust and help achieve many of the Local Board’s Whau River priority projects.

18. The Manukau Foreshore Walkway could be extended west from the boundary with the Puketepapa Local Board through to Karaka Esplanade and the boundary with the Waitakere Ranges Local Board.

19. Lynfield Cove to Flounder Bay is the only section of this foreshore walkway within the Whau Local Board area where there is no coastal esplanade or park, and this may need to be a mudflat walk unavailable at the full tide. Connections would need to be constructed or realigned through the Gittos Domain to Blockhouse Bay and Karaka Esplanade sections, but walkways are already in place around much of the remainder of this stretch of the Manukau Harbour. This extension to the Manukau Foreshore extends across a number of Local Board areas, and is considered a potential project for funding application. It is recommended that initial concept work and cost estimates be undertaken, to put the WLB in a position to make application once the fund is open.

20. The Motu Manawa walkway within the WLB area extends west from Heron Park in the Albert/Eden Local Board area along the eastern edge of the Rosebank Peninsula to join the Western Rail Cycleway Metro Route. Once completed it would form a loop.

21. The Eastdale Road to Holly Street section of this walkway would extend it westward (refer map at Attachment F). Provision of access would also enable a neighbourhood park to be constructed on a 1.6 hectare area of landlocked council-owned land at 177 Holly Street, near an area identified in the Open Space Provision Guidelines as a gap in neighbourhood park provision. The remainder of the Motu Manawa walkway would need to be completed in stages.

Resource Need

22. There is an issue in relation to securing funding for greenways projects from regional, national or philanthropic sources, as neither the policy or operations teams have the capacity to compile funding applications. The Local Board may wish to consider setting aside funding for a consultant to compile funding packages and applications.

Signposting and Promotion

23. Wayfinding, signage and promotion of Whau Greenways is a significant piece of outstanding work which needs to be funded, as many people are not aware of local opportunities, and many greenway links are inadequately signposted or not signposted at all.

Naming of Greeways Routes

24. Individual greenways projects are often a short section of a longer greenways route. To brand this connection with a larger, easily recognisable project, it is suggested that the longer trails be given a name. It is recommended that a discussion be initiated with iwi over appropriate naming.

Local Board views and implications

25. These issues were discussed at a meeting of the Whau Local Board Portfolio Holders on 5 March 2015.

Māori impact statement

26. Te Kawerau Iwi Tribal Authority has provided the council with a letter of support for the Whau Neighbourhood Greenways Plan dated 22 January 2014, and has outlined in general terms the importance of the Whau region for Te Kawerau a Maki, providing a short list and plan of some of the important sites and features.

27. At a meeting with a representative of Ngati Whatua o Orakei on 25 November 2013 the significance to Ngati Whatua of the Whau River portage was emphasized. It is noted that Nga Rima o Ngati Whatua agreed that Ngati Whatua o Orakei should represent the Ngati Whatua position in this case.

28. Maori are represented on the Whau Coastal Walkway and Environmental Trust.

29. This report recommends that discussions be initiated with iwi over the naming of significant greenways in the Whau Local Board area.

General

30. Staff of the Parks and Recreation Policy Unit worked together with Local and Sports Parks (West) and Local Board Services in the preparation of this report.

Implementation

31. Augmenting the limited Council funding for Greenways projects with funding from external sources, and adequate signposting and promotion of the existing projects, including production of a map, are the most significant issues for project implementation. The report recommends that the WLB consider setting aside funds for additional resources to enable these projects to be undertaken.

Attachments

No.	Title	Page
a View	Source of funding for Greenways Projects	85
b View	Whau Coastal Walkway Map	87
c View	Committed Projects April 2015	89
d View	Rizal Res to Ken Maunder Park Map	91
e View	Priorities Against Criteria Analysis	93
f View	Maps	95

Signatories

Author

Helen Biffin - Team Leader Parks Liaison and Development

Authorisers

Ian Maxwell - General Manager Parks, Sports and Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

15 April 2015

Attachment E: Analysis of Whau Greenways Projects

Criteria

Currently Unfunded Priorities

New Projects

Cliff View to Godley Road

Miranda Reserve

Riversdale Reserve *

McWhirter to Busby Street

Archibald Park to Avondale West bridge

Planning Stage 2 of Whau Coastal track.

Planning Stage 3 of Whau Coastal track.

La Rosa Gardens to Godley Rd

Wolverton St to McWhirter

Lynfield Cove to Wood Bay Manukau Foreshore Walkway extension (in stages)

Eastdale St to Holly St, (Motu Manawa walkway)

East Coast of Rosebank Peninsula (Motu Manawa Walkway)

Provides public access to/ along streams or the coast/harbours

Completes, joins up or extends existing or proposed longer greenway routes

Connects significant catchment into existing or proposed greenway or Auckland Transport cycleway

Crosses Local Board boundary

Creates or helps to create/ complete a loop track

Provides walk and/or cycle connections with public facilities eg parks, shops

Safer route for school pupils

Enables pedestrians/ cyclists to bypass busy roads

There is stakeholder & local support

Some

Community Group working in the area

Showcases Maori sites of significance

Showcases non-Maori history

Showcases native ecosystems/ geology

Showcases or provides opportunity for restoration projects

Opportunity to restore stream or harbourside/ create ecological linkage/ address weediness issues

On public land /no major challenges (moderate cost of construction /readily achievable

Leverages proposals/ expenditure by adjoining L Board, another part of the Council /CCOs or an external organisation

Alignment with stormwater/ road works brings cost savings and avoids 2 sets of local disruption

Rare opportunity to secure public access

Whau Local Board

15 April 2015

Whau Makerspace - Auckland Libraries

File No.: CP2015/05167

Purpose

1. The purpose of this report is to request from the Whau Local Board, a re-allocation of $20,000 of its local board discretionary 2014-15 CAPEX budget to support a Makerspace programme in the Whau local libraries being Avondale, Blockhouse Bay and New Lynn.

Executive Summary

2. The Whau Local Board had allocated $20,000 OPEX funding in 2014-15 to support additional local library funding activities. The Libraries and Information Department has indicated that the money would best be used to fund a Makerspace programme. A Makerspace, as implemented by Libraries, is a place where people can collaborate, innovate and create using information, resources and tools provided.

3. In order to set up the programme, the funding required would be CAPEX and not OPEX.

4. Therefore, library staff request that the Whau Local Board consider reallocating $20,000 of its local board discretionary 2014-15 CAPEX budget for equipment to support the establishment of a Whau makerspace.

5. Additionally, the library team request an ongoing OPEX allocation of $2,000 for the next three years (2015- 2017) to support the delivery of the programme.

Recommendations

That the Whau Local Board:

a) Approves the re-allocation of $20,000 of its local board discretionary 2014-15 CAPEX budget to support the Whau Libraries Makerspace programme, and

b) Approves an annual OPEX allocation of $2,000 for the next three years (2015- 2017) to support the delivery of the programme.

Comments

6. The Whau Makerspace is an initiative of the Whau Local Board in conjunction with Libraries and Information, to link an industrial, creative and conservation past with local skills training and business needs. This makerspace meets traditional and evolving ideas of the library, as well as outcomes for the Whau Local Board.

7. A Makerspace, as implemented by Libraries, is a place where people can collaborate, innovate and create using information, resources and tools provided. These have a digital focus, in response to current technological changes, as well as to community needs. Makerspaces typically have 3D printers, robotics and other current digital and technological tools that people often do not have access to.

8. Public Libraries have always been about access, providing information and tools that communities could not get access to otherwise. Makerspaces support these principles and reflect Libraries’ strategic document Te Kauroa – Future Directions.

9. Makerspaces speak to elements across the Whau Local Board outcomes, particularly:

· “Our young people have places to do things”: Learning through doing is at the heart of Makerspace approaches, and these spaces introduce people to learning through tools or approaches they enjoy. This is particularly true of STEAM (Science, Technology, Engineering, Arts and Mathematics) priorities in education.

· “More and better places to play”: Makerspaces are a connection between learning and play. Activities such as game-making, film-making, stop motion animation, 3D printing and robotics are all creative activities, and have many references in popular culture.

· More businesses and industry collaboration and innovation”: The Auckland Libraries’ Makerspaces are a great place for collaboration, and we are working with organisations and businesses including;

o NZ Police: running mobile film making workshops with youth from refugee communities in Mt Roskill and Mt Albert

o AUT Colabs: building maker culture in Auckland

o Accelerating Auckland: digital workshops for students in low decile schools in south Auckland

o Vivenda: 3D printing workshops from community libraries, focusing on helping develop resources for blind children

o Putti (Spark): app making workshops that support local businesses

o OMGTech!: 3D printing and other activities in libraries

o Pop-up Games Arcade: local, indie game making workshops

· “Our stories are known by more people”: Storytelling is a common theme that runs through Auckland Libraries Makerspace, in work such as:

o Auckland Museum: stop motion animation that tells stories of Auckland

o Memribox: inter-generational storytelling work to connect youth and seniors using digital storytelling tools

o AwhiWorld: augmented reality workshops to activate public spaces with digital storytelling.

If the reallocation of $20,000 of local board discretionary 2014-15 CAPEX budget is approved, the CAPEX spend will be applied to the costs below:

Item	Quantity	Cost	Total
Laptops	7	1500.00	10500.00
Robotics kits	2	1541.00	3082.00
3D Printer	1	3700.00	3700.00
Misc @ 10%			1728.20
Total setup cost			19010.20
Annual operating cost @ 10%, for consumables and replacement of small parts			1901.02

Consideration

Local Board views and implications

10. Implications: Sufficient budget to reallocate $20,000 of local board discretionary 2014-15 CAPEX

Māori impact statement

11. No specific impact

Implementation

12. The proposed Whau makerspace is to be spread across three community libraries; New Lynn, Blockhouse Bay and Avondale. These libraries would share staff and equipment, event programming, and local or citywide partnerships.

13. Each library would contribute staff members to form a Makerspace team that collaborates across the Whau area, and helps to invigorate local Makerspace activity. This group is facilitated by the Digital Outreach Librarian, and an interactive/experimental approach will be taken, to ensure responsiveness to community needs, learn from failure, and ensure sustainability.

14. Events and programming would be tracked and measured, to provide data and feedback to the Whau Local Board.

Attachments

There are no attachments for this report.

Signatories

Author

Debbie Ashton - Service Delivery Manager Owairaka

Authorisers

Allison Dobbie - Manager – Libraries and Information

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

15 April 2015

Developing the Empowered Communities Approach

File No.: CP2015/04976

Purpose

1. This report provides an overview of the Empowered Communities Approach (ECA), including local board involvement in developing the approach.

Executive Summary

2. The Mayor’s Proposal for the Long Term Plan 2015-2025 (LTP) includes developing a more empowered community approach to the work of Auckland Council. The proposed changes are:

· to transition delivery to a more empowered community approach.

· to move away from direct delivery (and therefore save overheads) and fund community groups to deliver more.

· for local boards to play a much more active role by allocating more funding through them.

3. The purpose of the Empowered Communities Approach (ECA) is to develop a new, more effective and empowering approach to the way council delivers services and supports community activities. The ECA will establish a new operating model for the Community Development and Safety (CDS) unit which will shift its service delivery to have a greater focus on local and community empowerment, with a view to embedding this way of working across council departments and council- controlled organisations.

4. A reduction in the cost to deliver community development over time is expected, starting with savings in the 2015/2016 financial year.

5. A political advisory group (PAG) has been established to provide strategic advice and guidance as staff develop the ECA. Discussion has centred on what empowered communities look like, and what shifts are required within council to support them. The PAG meeting in March endorsed the proposed approach. PAG feedback included the importance of meeting local needs, rather than a ‘one size fits all’ approach. Two further PAG meetings will be held on 16 April and 4 May.

6. An engagement programme with local boards is underway. Key steps in this are:

· two chairs and portfolio holder workshops.

· individual board workshops in April.

· a report to local board business meetings in May/ early June.

The final empowered communities approach and the CDS operational model will be reported to the Regional Strategy and Policy Committee for endorsement in June 2015, for implementation in July-December.

7. A targeted programme of community engagement is underway.

Recommendations

That the Whau Local Board:

a) Receives the Developing the Empowered Communities Approach report.

b) Where required by the timing of the existing business meeting, the local board either delegate, hold an extraordinary meeting or accept a late report so that the board can provide formal feedback during the period 5 May – 3 June.

Comments

Background

8. The Mayor’s Proposal for the Long Term Plan 2015-2025 (LTP) includes developing a more empowered community approach to the work of Auckland Council. The proposed changes to the community development function are:

· to transition delivery to a more empowered community approach.

· to move away from direct delivery (and therefore save overheads) and fund community groups to deliver more.

· for local boards to play a much more active role by allocating more funding through them.

9. The purpose of the Empowered Communities Approach (ECA) is to develop a new, more effective and empowering approach to the way council delivers services and supports community activities. The ECAP will establish a new operating model for the Community Development and Safety (CDS) unit which will shift its service delivery to have a greater focus on local and community empowerment, with a view to embedding this way of working across the council family.

10. A reduction in the cost to deliver community development over time is expected, starting with savings in the 2015/2016 financial year.

11. A political advisory group (PAG) has been established to provide strategic advice and guidance as staff develop the empowered communities approach. Discussion has centred on what empowered communities look like, and what shifts are required within council to support them.

Political Advisory Group

12. A Political Advisory Group (PAG) has been established to provide strategic advice and guidance to staff during the development of the empowered communities approach. Membership of the PAG includes the Mayor, six local board members (Andrew Baker, Efeso Collins, Vanessa Neeson, Peter Haynes, Julia Parfitt, Kay McIntyre), five governing body members (Cathy Casey, Linda Cooper, George Wood, Alf Filipaina, Penny Hulse) and a representative from the Independent Māori Statutory Board (Karen Wilson).

13. At their meeting on 6 March 2015 the PAG endorsed the proposed approach. The key points discussed were:

· ‘Empowered Communities: Enabling Council’: The approach is underpinned by a two-way relationship between council and the community; leading to improved outcomes for Auckland.

· Describing empowered communities: an empowered community is one where individuals, whanau and communities have the power and ability to influence decisions, take action and make change happen in their lives and communities. This includes communities of place, interest and identity.

· How to support community empowerment: community empowerment is about providing real opportunities for people to participate and fostering the conditions that support this. An empowered communities approach is a ‘way of working’ that empowers people to play a more active role in the decisions that affect their communities.

14. Working in a way that empowers communities requires ‘whole of council’ shifts to:

· provide a gateway / portal into council resources and information.

· provide more support for local boards and other areas of council to work together in joined-up ways with local communities.

· facilitate and embed the empowered communities approach across council.

· develop and implement creative new engagement and participation practices.

· support the devolution of resources / functions / control to communities.

15. Other key feedback from the PAG included:

· the model should involve high trust between council and the community and be based on building good relationships.

· the path Māori have been on provides an example for the ECA, which should draw from the Māori Responsiveness Framework.

· one size does not fit all and the model may look different across different activities of council and in different communities, reflecting the make-up of those communities and their capability and capacity.

· all parts of council need to work collaboratively to make this work. This should include the council-controlled organisations (CCOs).

· capacity building is important and there need to be examples of how to do this effectively.

· recognition that embedding this approach will take time.

16. Staff will report back to the PAG on 16 April with the following:

· revised approach.

· the proposed operating model for the CDS unit.

· supporting tools.

· budget and implementation implications.

ECA timeline

17. The key milestones are shown in the table below.

Stage	Date	Purpose
Local board business meetings	15-23 April	Context setting report
Political Advisory Group	16 April	Provide strategic advice on revised approach and proposed CDS model of operation
Chairs and portfolio holders workshop	20 April	Wider discussion of material presented at PAG
Local board workshops	21 April – 1 May	Discussion by individual boards
Political Advisory Group	4 May	Provide strategic advice on revised CDS model of operation
Local board business meetings	5 May – 3 June	Formal resolutions on proposal
Budget Committee	7-8 May	LTP budget decisions including CDS budget for 2015/2016
Regional Strategy and Policy Committee	4 June	Endorse ECA and the CDS operational model
Implementation	July - December

18. For some local boards, the timing of the May-June local board business meetings may require the local board to either delegate, hold an extraordinary meeting or accept a late report so that the board can provide formal feedback during the period 5 May – 3 June.

Consultation and engagement

19. Engagement with community stakeholders is ongoing, with initial feedback workshops held in March across the region. At the workshops, staff explored with participants what capabilities and ideas for empowering communities, equity issues and activities the community see themselves as best delivering. Engagement was sought on what is best kept as council core functions in relation to community development and safety.

20. Internal staff consultation is ongoing as the approach is developed. A number of workshops have been held with staff from all departments in the operations division in the first instance.

Consideration

Local Board views and implications

21. The empowered community approach aims to provide a much more active role for local boards in community development.

22. ECA builds on the strong focus on community led planning and development in the Local Board Plans 2014.

23. Local boards views will be sought through the process outlined above.

Māori impact statement

24. The ECAP has the potential to impact on Māori over time. Engagement with mataawaka and mana whenua will be undertaken during the engagement phase to enable staff to understand potential impacts.

25. A representative from the Independent Māori Statutory Board sits on the PAG.

Implementation

26. The model will be implemented in CDS in 2015/2016. The approach will be rolled out across the whole of council over time.

Attachments

There are no attachments for this report.

Signatories

Author

Helen Dodd - Local Board Strategic Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

15 April 2015

Whau Local Board – Local Grants Programme 2015/2016

Our Local Grants Programme aims to provide contestable and discretionary community grants to local communities.

Outcomes sought from the local grants programme

Our grants programme will be targeted towards achieving the following outcomes, as outlined in our local board plan:

· Great local communities across the Whau

· Outstanding development in New Lynn, Avondale and along our main roads

· Stronger local businesses providing more and higher paid work

· A healthy Whau River and valued environment

· In the Whau, it’s 20 minutes by walking, cycling and public transport to everything we need

· Whau’s local arts, cultures and heritage are cherished

Our priorities for grants

The Whau Local Board welcomes grant applications that align with one of more of the following priorities and deliver initiatives and activities to achieve Whau Local Board plan.

Great local communities

· More and stronger local and ethnic community voices

· Increased participation in and understanding of our governance

· Stronger town and neighbourhood communities and community leadership

· Community led placemaking

· More food projects and people gardening communally

· Our young people have places to do things

· More community and civic participation by new migrants

Outstanding development

· Developing and communicating a shared vision for our centres

· More and better places to play

· More Aucklanders, more active more often

Stronger local businesses

· More businesses and industry collaboration and innovation

· Enable more creative industries and design programmes

Healthy Whau River and valued environment

· Everyone can learn about and participate in environmental activities

· Enable more community stewardship

· Weed removal and pest eradication

· More green corridors and local connections

· Promote the value of trees and their protection

· Encourage people to use less plastic bags

20 minutes by walking, cycling and public transport

· Better paths and links and more people out of cars

Whau’s local arts, cultures and heritage are cherished

· More locally organised events and arts activities

· Build on our design heritage

· More flourishing creative businesses

· Community initiatives so that key heritage features are preserved

· Our local stories are known by more people through information and art projects

Lower Priorities

We will consider applications for other services, projects, events and activities however these will be considered a lower priority. The Whau Local Board will consider administration and catering costs as a lower priority.

The Whau Local Board will take into account the financial capacity and situation of an applicant and will give a lower priority to funding groups who have a cash surplus or have not considered other sources of funding for their project.

Investment approach

The Whau Local Board will allocate budget annually to support the local grants programme which will be divided into three approaches:

· Quick Response Grants: Minimum amount: $500, Maximum amount per grant: $2000

· Local Contestable Grants:

· Discretionary Grants:

Match funding

The Whau Local Board will prioritise grants with a strong “match funding” approach i.e. where groups can demonstrate significant community contribution in time, cash and/or in kind services. See Glossary for further information.

Application dates

Grant rounds will be as follows:

Quick Response Local Grants
2015 / 16 rounds	Opens	Closes	Decision made	Projects to occur after
Round one	July	August	September	September
Round two	September	October	November	November
Round three	January	February	March	March
Round four	March	April	May	May
Round five	May	June	July	July

Local Grants funding
2015 / 16 rounds	Opens	Closes	Decision made	Projects to occur after
Round one	3 August	11 September	October/November	November
Round two	1 April	15 May	June/July	August

Multi-board funding

We will work with the neighbouring local boards to deliver multi-board funding.

Accountability measures

In addition to the measures in the Community Grants policy the Whau Local Board requests that all successful applicants as far as possible provide photographs of the activity funded.

Furthermore, the Whau Local Board requests for those events or activities that are allocated $2,000 or more that local board banners or flags are displayed prominently, and that acknowledgement of the board’s support is made through the local board logo appearing on associated print/electronic collateral.

Whau Local Board

15 April 2015

Completion of Resource Recovery Trial at the Waitakere Refuse and Recycling Station

File No.: CP2015/03751

Purpose

1. To inform the local board about the completion of the first phase of a resource recovery trial undertaken at the Waitakere Refuse and Recycling Station.

Executive Summary

2. The Waitakere Refuse and Recycling Station will be an important part of the Resource Recovery Network (RRN) which is a key initiative of the Waste Management and Minimisation Plan.

3. The RRN will consist of a network of facilities across the region that provide a convenient place for local residents and businesses to drop off their used furniture, clothes, whiteware, hazardous waste and other materials, so that these can reused and recycled rather than sent to landfill.

4. The Whau and Henderson-Massey Local Boards agreed to collaborate on developing the RRN in the West and provided $7,000 and $3,000 respectively to enable a local community group to participate in a resource recovery trial at the Waitakere Refuse and Recycling Station.

5. Council sought Registrations of Interest from community groups within the local board areas and, in June 2014, entered into an agreement with McLaren Park and Henderson South Community Trust (MPHS) to participate in a six month trial.

6. The trial generated valuable learnings around the benefits and challenges of partnerships between council and community organisations and provided opportunities for MPHS staff and volunteers to develop skills and expertise, in areas such as customer service, repairing and upcycling discarded materials.

7. In October MPHS applied to Auckland Council’s Waste Minimisation and Innovation Fund and was awarded $50,000 as a contribution towards a further six month trial.

8. The second stage of the trial will start in April 2015 and will provide public access to the resource recovery area for five days a week including the weekend. It is intended that the area will eventually be operated as a Community Recycling Centre within the Waitakere Refuse and Recycling Station.

Recommendation

That the Whau Local Board:

a) Receives the ‘Completion of Resource Recovery Trial at the Waitakere Refuse and Recycling Station’ report.

Comments

9. The Resource Recovery Network (RRN) is a key initiative of the Waste Management and Minimisation Plan which was adopted by Auckland Council in June 2012.

10. The RRN will consist of a network of facilities across the region that provide a convenient place for local residents and businesses to drop off their used furniture, clothes, whiteware, hazardous waste and other materials. An important step in establishing the RRN is ensuring council’s own waste facilities maximise resource recovery and create opportunities for community involvement. The Waitakere Refuse and Recycling Station is the only transfer station on the mainland owned and operated by Auckland Council and will be a key component of the RRN.

11. In March 2013 the Whau and Henderson-Massey Local Boards decided to collaborate to progress development of the RRN in the west and committed $7,000 and $3,000 respectively from their 2013/2014 budgets to support community involvement in a trial at the Waitakere Refuse and Recycling Station.

12. In April 2014 a request for Registrations of Interest was sent to community groups that were known to have an interest in resource recovery and were located within the local board boundaries. Three responses were evaluated and in June council’s solid waste unit entered into an agreement with McLaren Park and Henderson South Community Trust (MPHS) to participate in a six month trial at the Waitakere Refuse and Recycling Station.

13. The objectives of the trial were to:

a) Increase diversion of reusable and recyclable materials in the resource recovery area of the transfer station;

b) Trial systems that could be applied to other sites within the RRN;

c) Test public demand for recovered goods/materials;

d) Trial methods for handling reusable and recyclable materials from inorganic collections;

e) Provide an opportunity for a local community group or social enterprise to develop capacity and expertise;

f) Provide an opportunity to optimise the skills and expertise of council staff.

14. While the trial did not fully achieve all of these outcomes, it was successful from a learning perspective, as it helped MPHS volunteers to learn new skills and expertise, such as the ability to upcycle and repair discarded materials. It also provided valuable learnings for council staff around how to work most effectively with community partners, which will help to ensure that the second phase of the project, which will start in April 2015, runs more smoothly.

15. MPHS’s role, although reduced from the original trial brief, was essential in highlighting the challenges of changing mindsets at a waste facility from waste disposal to zero waste and in aligning community values with commercial operations. These learnings will be valuable in future partnerships between council and community to deliver the RRN.

16. One of the most positive outcomes of the trial was the enthusiasm and gratitude of volunteers who undertook the work, many of whom were undertaking community service through MPHS’s relationship with the Alcohol and Other Drug Treatment Court. Up to eight volunteers were on site per day with a total of 1531 volunteer hours provided over the six month period.

17. Over this time MPHS cleaned and repaired over 50 lawnmowers, 40 bicycles and 30 weedeaters, denailed over 2000 linear metres of timber, fixed fridges, freezers, compressors and electric tools and interacted with visitors and customers at the site.

18. The trial has provided council and MPHS with key insights, data and learnings that can be incorporated into the next stage of the trial and further development of the RRN. Local board funding has been crucial in getting the first stage of the trial underway, leveraging additional resources and providing MPHS with relevant experience.

Next steps

19. In October 2014 MPHS successfully applied to the Waste Minimisation and Innovation Fund for a further six month trial. They were awarded a $50,000 grant as a contribution towards labour, tools, a truck and equipment. Details of the trial are currently being discussed with MPHS but it will start in April 2015 with the purpose of:

a) Building on what has been learned to date

b) Giving greater clarity to the roles and responsibilities of council staff versus MPHS staff

c) Implementing best practice on the site which will be open to public up to five days a week, including weekends.

20. The continuation of the trial will give MPHS an opportunity to further develop their skills, deliver their vision and values, and gain an understanding of what is required to operate a financially self-sustaining Community Recycling Centre in the future. Council will also gather vital information which can be used to direct the next phase of the RRN project. This may include tendering operation of the resource recovery area within the transfer station as a Community Recycling Centre.

21. The Waitakere facility will be one of the 12 sites developed by council over the next 10 years as the core of the RRN (as endorsed by the Regional Finance and Policy Committee in October 2014).

22. Concurrent with the trial, work is being undertaken to redesign the entire Waitakere Refuse and Recycling Station with a much stronger focus on resource recovery.

23. Following this report local board members will be invited to visit the site and view the work that was undertaken as part of the trial.

Consideration

Local Board views and implications

24. This report summarises the outcomes of a project funded by the Whau and Henderson-Massey Local Boards. Board members have been given regular updates on the project throughout the trial period.

Māori impact statement

25. This project did not involve any specific engagement with mana whenua. However, it is recognised that the tangata whenua world view reflects the RRN’s emphasis on an integrated life cycle approach to the management of natural resources. The development of the RRN has included engagement with interested mana whenua and Maori organisations on a number of potential projects.

Implementation

26. There are no foreseeable implementation issues with the next stage of the trial. Funding is available in current regional solid waste budgets for the RRN and MPHS will also make a contribution through its Waste Minimisation and Innovation Fund grant.

Attachments

There are no attachments for this report.

Signatories

Authors

Lucy Hawcroft - Senior Relationship Advisor

Parul Sood - Manager Waste Planning

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Chairperson	Catherine Farmer
Deputy Chairperson	Susan Zhu
Members	Derek Battersby, QSM, JP
	Ami Chand, JP
	Duncan Macdonald, JP
	Ruby Manukia-Schaumkel
	Simon Matafai

Funding source	Committed project	Timeframe
Funding source	Committed project	Planning	Construction
Projects funded and managed by Auckland Transport	Portage Road shared path (Auckland Transport connector route)	2011-2013	2013-2015
	Wolverton/Tiverton cycle route (Auckland Transport Connector route)	2011-2013	2013-2015
	Waterview to New Lynn section of the Western Rail Cycleway Metro Route	2011-2015	2016-2017
Auckland Transport funding allocation to Whau Local Board	Contribution to Western Rail Cycleway, Waterview to New Lynn section.		2016-2017
New Zealand Transport Agency Northwest Motorway Waterview connection - impact mitigation fund	Walking /cycling route from Holly St to Heron Park	2014-2015	2015-2016
	Trent Street to Harbutt Reserve (crosses border with Albert-Eden Local Board)	2014-2015	2015-2016?
Local Board funding to Local and Sports Parks (west)	Planning work Stage 1 Whau River Greenway. Upgrade paths on Ken Maunder and Olympic Parks and new path on Archibald Park	2014-2015
	Craigavon Park to Kinross Street	2013-2014	2014-2015
	Partially Committed Projects
	Riversdale Reserve perimeter path	2014-2015 $35,000	no funding allocated
	Miranda Reserve connections	2014-2015 $41,443	no funding allocated
	Rizal Reserve to Delta Avenue	2014-2015 $50,000	no funding allocated
Whau Coastal Walkway and Environmental Trust	Construction Stage 1 Whau River Greenway. Upgrade paths on Ken Maunder and Olympic Parks and new path on Archibald Park (funding sought from the Council’s Long Term Plan)		2014-2015

Item	Topic	Presenter(s)	Time
1.0	LB Admin/portfolio catch up	Board Members	9.35am – 10.30am
Board members provided portfolio updates.
2.0	Community grants policy – implementation	Marion Davies Tracey Williams Barbara Cade Fran Hayton Richard McWha Tristan Coulson David Rose	10.30am – 11.35am
The board needs to start designing their local grant programme in accordance with the recently adopted Community grants policy. A workshop needs to be booked for this purpose with senior local board advisor and all board members. It was noted that: · The board will have only one fund as whole which can be divided between events, community and heritage etc. · Events funded each year (eg Whau day out, Christmas parade, Rhythm at Riversdale etc) can be put as line items not under local development initiatives to give more clarity to the budget. · It is noted that the board will have 5 quick response grants rounds and 2 local grants rounds. · A report will be coming to board April meeting.
3.0	Rosebank/Patiki Road Corridor Management Plan	Claire Covacich	11.40am – 12.50pm
Staff updated the board on Rosebank/Patiki Road Corridor Management Plan.

Item	Topic	Presenter(s)	Time
1.0	Youth activation space	Gail Fotheringham Susie Trinh	9.30am – 10.30am
Board was in favour of the proposal for youth groups getting shared space in the Infratil building New Lynn and asked staff to arrange a meeting between the local board members and Infratil Board to explore the possibility.
2.0	Early Childhood Education in Whau and particularly Avondale	Jan Brown	10.30am – 11.30am
The Board requested further information on ECE needs in the Whau and particularly Avondale. This was as a consequence of submissions received during the Local Board Plan finalisation as the Council, in line with a regional approach to Council’s role in early childhood education, has proposed to not include early childhood facility in the replacement Avondale Community Centre. The board was updated on the level of provision of ECE places in Avondale area. The board requested that the data showing the location, catchment, licenced places and current roll of ECE’s in Avondale be shared with the Avondale ECE.
3.0	Alcohol Ban Review	Kylie Hill	11.30am – 12.00pm
It was noted that the board will be getting a statement of proposal report in May which will ask for set up of a hearing panel.
4.0	Community Grants Policy – implementation To discuss the local grants programme.	Mark Allen	12.30pm – 1.00pm
The board discussed the approach it would like to take in its community grants policy in preparation of a report to the board’s April meeting.
5.0	LB Admin/portfolio catch up	Board Members	1.00pm – 2.00pm
Board members provided portfolio updates.

Item	Topic	Presenter(s)	Time
1.0	Oakley Creek (Hendon to Underwood) Stormwater Project	Tom Mansell	4.00pm – 4.45pm
The board was provided with an overview of the project. The project will increase the capacity of the Oakley Creek and will decrease the flooding of 92 habitable floors in the area while incorporating restoration of natural ecosystem functions and providing enhanced parks amenity. Cycle way options from Hendon Park through Richardson Rd to Underwood were also discussed.
2.0	LB Admin/portfolio catch up.	Board Members	4.45pm – 5.40pm
Board members provided portfolio updates.

Author	Riya Seth - Democracy Advisor
Authoriser	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Author	Richard McWha - Manager Sector Engagement and Production
Authoriser	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau