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Waitākere
Ranges Local Board
09 April 2015
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1 Welcome
The Chairperson
opened the meeting and welcomed those present.
2 Apologies
3 Declaration
of Interest
Members
were reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other
external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
At its meeting on 28 November 2013, the
Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record
any possible conflicts of interest in a register.
Register
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Board Member
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Organisation / Position
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Sandra Coney
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·
Waitemata
District Health Board – Elected Member
· Women’s Health Action
Trust – Patron
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Neil Henderson
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· Portage Trust – Elected
Member
· West Auckland Trust
Services (WATS) Board – Trustee/Director
· Weedfree Trust – Employee
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Greg Presland
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· Portage Trust – Elected
Member
· Lopdell House Development
Trust – Trustee
· Titirangi Residents &
Ratepayers Group – Committee Member
· Whau Coastal Walkway
Environmental Trust – Trustee
· Combined Youth Services
Trust - Trustee
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Steve Tollestrup
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·
Waitakere
Licensing Trust – Elected Member
· Community Waitakere – Trustee
· West Auckland Trust
Services (WATS) Board – Trustee/Director
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Saffron Toms
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NIL
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Denise Yates
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· Ecomatters Environment
Trust – Trustee
· Keep Waitakere Beautiful
Trust – Trustee
· Huia-Cornwallis
Ratepayers & Residents Association – Co-chairperson
· Charlotte Museum Trust – Trustee
· Friends of Arataki
Incorporated – Committee Member
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Member
appointments
Board
members are appointed to the following bodies. In these appointments the board
members represent Auckland Council.
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Board Member
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Organisation / Position
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Sandra Coney
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· Friends of Arataki
Incorporated – Trustee
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Neil Henderson
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· Friends of Arataki
Incorporated – Trustee
· Living Cell Technologies
Animal Ethics Committee – Member
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Saffron Toms
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· Ark in the Park – Governance
Group Member
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There was no
changes to the register.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Update from Ward
Councillors
Apologies from
Councillor Linda Cooper and Deputy Mayor Penny Hulse for absence were noted.
8 Deputations
There were no
deputations.
9 Public Forum
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Approval of a community lease for multiple premises to Auckland
Kindergarten Association
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Resolution
number WTK/2015/41
MOVED by Deputy Chairperson DA Yates, seconded
by Member NR Henderson:
That the Waitākere
Ranges Local Board:
a) Approves
the surrender of all current and expired Auckland Kindergarten Association
leases from their local board area as specified in the Auckland Kindergarten
Association Schedule of Premises and Site Plans (Attachment A) subject to the
granting of a new community lease;
b) Approves
a new community lease to Auckland Kindergarten Association for Waitakere
Kindergarten, details specified in Attachment A, subject to the following
terms and conditions:
i) Term
– 10 years commencing 1 April 2015 with one 10-year right of renewal;
ii) Rent
- $1.00 plus GST per annum if requested;
iii) The
Auckland Kindergarten Association Community Outcomes Plan as approved be
attached to the lease document (Attachment B);
iv) All
other terms and conditions in accordance with the Auckland Council Community
Occupancy Guidelines July 2012.
c) Approves
the inclusion of the following clause to the lease relating to the premises
in their local board area:
i) Auckland
Council has adopted a Smoke-Free Policy to apply on Council land, which
Policy Auckland Kindergarten Association is obliged to abide by during the
Term. Auckland Kindergarten Association will use its best endeavors to
ensure its members, employees, invitees, contractors and agents abide by the
Policy.
CARRIED
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14
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Proposal for weed management projects in Waitakere Ranges
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Resolution
number WTK/2015/43
MOVED by Member S Toms, seconded by Chairperson
S Coney:
That the Waitakere Ranges Local Board
a) Receives
the "Proposal for weed management projects in Waitakere Ranges” report.
b) Approves allocation of $5,000 from the 2014/15 Weed
Management budget line to seek input from community stakeholders and mana
whenua into the draft Waitakere Ranges Strategic Weed Management Report.
c) Approves allocation of $46,000 from the 2014/15 Weed
Management budget line to a weed management project with a focus on engaging
the community in reducing the density of climbing asparagus on privately
owned property in Huia and Piha.
d) Requests
for the weed management project:
i) that
larger property owners are approached in the first instance
ii) that
further consideration is given to ensuring that interactions with property owners
and subsequent actions occur in a simple and timely manner, particularly for
smaller residential properties
iii) that
further consideration be given to the requirement for detailed mapping of weeds
on smaller properties. The board is presently not in favour of using local board
budget to fund extensive mapping, and while the board identifies the need to
be strategic in any approach it also wishes to support property owners with direct
action and feels that resource allocations within the project should reflect this.
iv) that
a detailed project plan be developed and shared with the board and that regular
milestone updates be provided via environmental portfolio updates
e) Approves
allocation of $5,000 from the 2014/15 Weed Management budget line to improve
signage on permanent weed bins in the Waitakere Ranges
f) Notes
that $20,000 has been allocated to weed buffer projects in Laingholm and
Waiatarua through implementation of local area plan (LAP) projects and
Waitakere Ranges and Foothills Protection budget lines that is managed by the
local and regional planning team.
CARRIED
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Secretarial Note: Proposal for weed management projects
in Waitakere Ranges was tabled at the meeting. A copy has been placed on the
official minutes and is available on the Auckland Council website as a
minutes attachment.
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Member Neil Henderson had a conflict of interest in this
topic and was withdrawn from any discussion or decisions made.
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Attachments
a Proposal for weed management
projects in Waitakere Ranges
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19 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
7.23 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitākere Ranges Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
