Waitematā Local Board
OPEN MINUTES
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Minutes of a meeting of the Waitematā Local Board held in the Grey Lynn Community Centre, 510 Richmond Road, Grey Lynn, Auckland on Tuesday, 14 April 2015 at 6.00 pm.
Chairperson |
Shale Chambers |
Deputy Chairperson |
Pippa Coom |
Members |
Greg Moyle |
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Vernon Tava |
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Rob Thomas |
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Deborah Yates |
ABSENT
Member |
Christopher Dempsey |
For leave of absence |
ALSO PRESENT
Councillor Mike Lee (until 7.15 pm) |
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Waitematā Local Board 14 April 2015 |
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2 Apologies
3 Declaration of Interest
Member Pippa Coom declared a conflict of interest as a member of the Connected Media Trust, and took no part in the decision making on the application from the Connected Media Charitable Trust.
4 Confirmation of Minutes
Resolution number WTM/2015/43 MOVED by Chairperson S Chambers, seconded by Member GJ Moyle: That the Waitematā Local Board confirm the ordinary minutes of its meeting, held on Tuesday, 10 March 2015, as a true and correct record. |
5 Leave of Absence
Member CP Dempsey has previously been granted Leave of Absence to 19 April 2015.
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6 Acknowledgements
The Waitemata Local Board would like to acknowledge the passing of the late Susan Johns this month. Susan worked fiercely during her time at Auckland Council and we formally acknowledge her hard work and determination for our community.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
9.1 |
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· Spoke to the Board opposing to the alcohol licence application by Parnell Liquor, proposing to trade as a bottle shop at 486B Parnell Road on the corner of Ayr Street, Parnell.
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Resolution number WTM/2015/44 MOVED by Member VI Tava, seconded by Member GJ Moyle: a) That Martin Putterill and Claire Reyneke be thanked for their presentation and attendance.
b) That the matter of the Board’s position be delegated to the Heritage, Urban Design and Planning Portfolio for further consideration.
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A copy of the tabled documents has been place on the file copy of the minutes and can be viewed on the Auckland Council’s website.
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a Martin Putterill - Alcohol Licensing Objection Letter: Bottle Shop 486B Parnell Road b Martin Putterill - Attachment B |
9.2 |
Gordon Ikin, Jessica Fowler, Mattie Wall and Joanna Patterson (Grey Lynn and Westmere Residents' Society Incorporated) |
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· Spoke to the Board regarding the Little Grocer, 311 Richmond Road, Grey Lynn site.
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Resolution number WTM/2015/45 MOVED by Member DA Yates, seconded by Member VI Tava: a) That Gordon Ikin, Jessica Fowler, Mattie Wall and Joanna Patterson be thanked for their presentation and attendance.
b) That the Board Chair or the Chair’s nominee be authorised to attend a hearing as a community expert witness on behalf of the Grey Lynn and Westmere Residents’ Society Incorporated, in support of the opposition to the application. |
9.3 |
Chris Bailey and Jennifer Ward (Western Bays Residents Association) |
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· Spoke to the Board regarding 254 Ponsonby Road, Ponsonby – Report back on Public Consultation.
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Resolution number WTM/2015/46 MOVED by Member RAH Thomas, seconded by Deputy Chairperson PJ Coom: That Chris Bailey and Jennifer Ward be thanked for their presentation and attendance.
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A copy of the tabled documents has been place on the file copy of the minutes and can be viewed on the Auckland Council’s website.
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a Chris Bailey and Jennifer Ward - Western Bays Residents Association |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
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Resolution number WTM/2015/47 MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom: a) That the verbal update from the Waitemata and Gulf Ward Councillor, Mike Lee, be received. b) That Councillor Mike Lee be thanked for his attendance and presentation. |
13 |
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Resolution number WTM/2015/48 MOVED by Deputy Chairperson PJ Coom, seconded by Member RAH Thomas: a) That the Auckland Transport Update – April 2015 report be received. b) That Priscilla Steel, Elected Members Relationship Manager, be thanked for her attendance. |
14 |
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Resolution number WTM/2015/49 MOVED by Deputy Chairperson PJ Coom, seconded by Member DA Yates: a) That the Waitemata Community Grants Programme 2015/2016 report be received. b) That the Waitematā Local Board: i) Approves the Waitemata Community Grants Programme 2015/2016. ii) Delegates decision making for the quick response grants to the Waitemata Local Board Grants Committee. iii) Adopts the amended Waitemata Local Board Portfolio Positions and Roles 2013-2016 for the Grants Committee, as follows:
c) That Fran Hayton, Funding and Incentives Team Manager, be thanked for her attendance. |
15 |
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Resolution number WTM/2015/50 MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom: a) That the 254 Ponsonby Road – Report Back on Public Consultation report be received. b) Requests that officers provide strategic advice and include recommended officer options in board reports. c) That the Waitematā Local Board: i) Notes the feedback on the three concept plan options for 254 Ponsonby Road that were subject to public consultation from September to December 2014. ii) Further notes that subsequent to the start of the consultation period that budget for the delivery of any of the three concept plan options is no longer available. iii) Further notes the majority of submitters support option 3 providing for full use of the site as open space. iv) Agrees to include an advocacy position to the Governing Body seeking a capex budget to develop the site consistent with option 3. v) Agrees to build on the consultation feedback to work in partnership with the community to develop a solution within the available resources for 254 Ponsonby Road. vi) Agrees to reallocate $10,000 from the Heritage Planning budget 2014/2015 to support the community partnership approach to developing a solution. vii) Requests clarification from ACPL on whether the amendment to the Council’s Revenue and Financing Policy, which now allows for sales proceeds resulting from optimisation of service property assets to be reinvested into eligible local projects, applies to 254 Ponsonby Road that was purchased to provide civic space for future generations. viii) Agrees that submitters to the consultation on the three concept plan options are provided a summary of the feedback received. d) That Shyrel Burt, Principal Policy Analyst and Emma Golightly, Team Leader Parks & Rec Policy-Central, be thanked for their attendance. |
16 |
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Resolution number WTM/2015/51 MOVED by Member VI Tava, seconded by Chairperson S Chambers: a) That the Point Resolution Tararua Development Plan report be received.
b) That the Waitematā Local Board:
i) Approves the Point Resolution Taurarua Development Plan April 2015.
ii) Delegates to the Parks Portfolio holders to approve any minor wording changes, including any addition to the historical section of the plan, that may be necessary following adoption.
c) That Mark Miller, Parks Advisor – Waitemata, be thanked for his attendance.
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17 |
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Resolution number WTM/2015/52 MOVED by Member VI Tava, seconded by Chairperson S Chambers: a) That the Grey Lynn Park Development Plan report, be received. b) That the Waitematā Local Board: i) Approves the tabled Grey Lynn Park Development Plan April 2015. ii) Delegates to the Parks Portfolio holders to approve any minor wording changes and photo substitution, that may be necessary following adoption. c) That Mark Miller, Parks Advisor – Waitemata, be thanked for his attendance. |
18 |
Approval of a Community Lease for Multiple Premises to Auckland Kindergarten Association |
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Resolution number WTM/2015/53 MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:
a) That consideration of the Approval of a Community Lease for Multiple Premises to Auckland Kindergarten Association report be deferred to the 12 May 2015 business meeting of the Board. b) That the report and its recommendations be referred to the Community Portfolio for further consideration with officers and report back to the 12 May 2015 business meeting of the Board. |
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Endorsement of 'Becoming a Low Carbon Community - An Action Plan for the Waitemata Local Board area 2014-2017' plan |
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Resolution number WTM/2015/54 MOVED by Member DA Yates, seconded by Member RAH Thomas:
a) That the Endorsement of ‘Becoming a Low Carbon Community – An Action Plan for the Waitemata Local Board Area 2014-2017’ Plan report be received.
b) That the Waitematā Local Board approves the “Becoming a Low Carbon Community – An Action Plan for the Waitemata Local Board Area 2014-2017’ plan. c) Delegates to the Natural Environment Portfolio holders to approve any minor wording changes and document presentation, that may be necessary.
d) That Mara Bebich, Departmental Strategy Stakeholder Liaison Manager, be thanked for her attendance.
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Resolution number WTM/2015/55 MOVED by Member GJ Moyle, seconded by Deputy Chairperson PJ Coom: That the Developing the Empowered Communities Approach report be received. |
21 |
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Resolution number WTM/2015/56 MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:
a) That the Local Government New Zealand (LGNZ) Conference and AGM 2015 report be received. b) That the Waitematā Local Board: i) Approves LGNZ Zone One Youth representative and member Vernon Tava to attend the Local Government New Zealand 2015 annual general meeting and conference from Sunday 19 July 2015 to Tuesday 21 July 2015 on the basis that the conference programme is relevant to the Local Board’s work programme. ii) Approves LGNZ Representative and Deputy Chair Pippa Coom’s attendance to the Local Government New Zealand (LGNZ) Annual General meeting and conference from Sunday 19 July 2015 to Tuesday 21 July 2015 (noting that the member’s registration fee for Monday 20 July 2015 is to be met by the conference as the member is to be a masterclass workshop panel member that day) at an estimated total cost of $1295.00 (incl. GST) to be funded from the Board’s professional development budget. iii) Confirms that conference attendance including travel, accommodation and conference hospitality will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.
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A copy of the tabled documents has been place on the file copy of the minutes and can be viewed on the Auckland Council’s website.
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a LGNZ Conference and AGM 2015 |
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Waitemata Local board Community Fees and Charges - July to Dec 2014 |
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Resolution number WTM/2015/57 MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:
a) That the Waitemata Local Board Community Fees and Charges – July to Dec 2014 report be received.
b) That the Waitematā Local Board:
i) Approves the 2014/2015 community facilities hire fees remaining the same as for the 2014/15 year, and uninflated for the 2015/2016 year, and will apply to all new and existing hirers using the facilities. ii) Requests council staff to provide regular updates on the impact of the hire fees and the performance of council-managed community facilities as part of the quarterly reports. |
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Proposed Parnell Inc Business Improvement District (BID) Expansion Boundary |
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Resolution number WTM/2015/58 MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:
a) That the Proposed Parnell Inc Business Improvement District (BID) Expansion Boundary report be received.
b) That the Waitematā Local Board approves the Parnell Inc. proposed BID expansion boundary. |
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Waitematā Local Board Submission on the Draft Regional Land Transport Programme |
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Resolution number WTM/2015/59 MOVED by Deputy Chairperson PJ Coom, seconded by Member RAH Thomas: That the Waitemata Local Board Submission on the Draft Regional Land Transport Programme report be received. |
25 |
Recommendations from the Waitemata Local Board Grants Committee 1 April 2015 |
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Resolution number WTM/2015/60 MOVED by Deputy Chairperson PJ Coom, seconded by Member DA Yates: a) That the Recommendations from the Waitemata Local Board Grants Committee 1 April 2015 report be received.
b) That the Waitematā Local Board approves the following grants be made from the Board’s Community Grants Fund for Round Three 2014/2015:
Applications Approved:
Applications Declined:
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26 |
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Resolution number WTM/2015/61 MOVED by Deputy Chairperson PJ Coom, seconded by Member RAH Thomas: That the Chairperson’s verbal report be received.
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Resolution number WTM/2015/62 MOVED by Chairperson S Chambers, seconded by Member VI Tava: That the Deputy Chairperson’s Report be received. |
28 |
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Resolution number WTM/2015/63 MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom: a) That Board Member Vernon Tava’s written report be received. b) That Board Member Greg Moyle, Rob Thomas and Deborah Yates’ verbal reports be received. |
29 |
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Resolution number WTM/2015/64 MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom: That the workshop proceeding notes for the meetings held on 3, 12, 17, 24 and 31 March 2015 be received. |
30 |
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Resolution number WTM/2015/65 MOVED by Chairperson S Chambers, seconded by Member VI Tava: That the Reports Requested/Pending report be received.
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31 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
9.12 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................