Minutes of Albert-Eden Local Board

Albert-Eden Local Board

06 May 2015

1 Welcome

2 Apologies

Resolution number AE/2015/50

MOVED by Deputy Chairperson GJ Fryer, seconded by Member RAJ Langton:

That the Albert-Eden Local Board:

a) accepts the apology from Member Woolfield for absence and notes the apologies from Governing Body Member Fletcher for absence and Governing Body Member Casey for lateness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number AE/2015/51

MOVED by Member MJ Watson, seconded by Member GD Easte:

That the Albert-Eden Local Board:

a) confirms the minutes of its ordinary meeting, held on Wednesday, 1 April 2015 and the minutes of its extraordinary meeting, held on Wednesday, 22 April 2015, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1

Yvette Taylor – Living Wage Advocacy

Yvette Taylor and Petria Malloch, Service and Food Workers Union, were in attendance to present a Public Forum presentation regarding a current campaign for a living wage in the Albert-Eden Local Board area.

Resolution number AE/2015/52

MOVED by Deputy Chairperson GJ Fryer, seconded by Member H Arlington:

That the Albert-Eden Local Board:

a) thanks Yvette Taylor and Petria Malloch, Service and Food Workers Union, for their Public Forum presentation on the campaign for a living wage in the Albert-Eden Local Board area.

CARRIED

9.2

Community Garden and Worm Farm

Karuna Thawani, community member, was in attendance to present a Public Forum presentation to propose a community garden and worm farm be established in the local area, noting similar initiatives have been beneficial to communities in South Auckland.

Resolution number AE/2015/53

MOVED by Member H Arlington, seconded by Member LA Corrick:

That the Albert-Eden Local Board:

a) thanks Karuna Thawani, community member, for her Public Forum presentation regarding a proposed community garden and worm farm in the Albert-Eden area.

CARRIED

9.3	Umma Trust – Anne Lee and Lemlem Azanaw
	Anne Lee, Manager - Umma Trust, and Lemlem Azanaw, Community Volunteer – Umma Trust, were in attendance to present a Public Forum presentation on Umma Trust’s ‘Muslims at Work in New Zealand’ programme.
	A document was tabled in support of this item. A copy of the tabled document will be kept on file and made available on the Auckland Council website.
	Resolution number AE/2015/54 MOVED by Chairperson PD Haynes, seconded by Member H Arlington: That the Albert-Eden Local Board: a) thanks Anne Lee, Manager – Umma Trust, and Lemlem Azanaw, Community Volunteer - Umma Trust, for their Public Forum presentation regarding Umma Trust’s ‘Muslims at Work in New Zealand’ programme. CARRIED
	Attachments a Umma Trust Strategic Plan December 2014

10 Extraordinary Business

10.1

Extraordinary Item

The Board agreed to discuss an Item of Extraordinary business in the confidential section of the business meeting regarding the Mt Albert Aquatic Centre.

The reason for urgency is that the new contract for the future management and operation of the facility is expected to be signed within a week and there is not sufficient time for the item to be considered at Board’s next monthly business meeting scheduled for Wednesday, 3 June 2015.

The Board agreed to discuss the item as Item C2 of the confidential section of the business meeting, noting that the new facility contract has not yet been signed and if discussed in the open section of the meeting may potentially prejudice and/or disadvantage commercial activities.

MOVED by Chairperson PD Haynes, SECONDED by Member MJ Watson:

That the Albert-Eden Local Board:

a) agrees to consider an Item of Extraordinary business regarding the Mt Albert Aquatic Centre in Item C2 in the confidential section of the meeting.

CARRIED

11 Notices of Motion

11.1

Notice of Motion - Fenced Dog Off-Lease Exercise Areas

Resolution number AE/2015/55

MOVED by Member GD Easte, seconded by Deputy Chairperson GJ Fryer:

That the Albert-Eden Local Board:

a) receives the Notice of Motion report.

b) supports further consideration of the establishment over time of a network of designated dog exercise areas spread across the Auckland Region in accordance with Auckland Council’s dog policy.

c) recommends this stance to other Local Boards and the Governing Body.

d) requests that these resolutions and background report be shared with all Local Boards, The Mayor and Governing Body.

CARRIED

Secretarial Note: Member RAJ Langton and Member LA Corrick voted against resolution b) and requested their dissenting vote be recorded.

Secretarial Note: Items 13, 14, 15, 16, 17, 22, 20, 21, 18, C1,C2, 12, 19, 23, 24, 25 and 26 were heard in this order.

12	Auckland Council Property Limited Local Board Six-Monthly Update 1 July to 31 December 2014
	Resolution number AE/2015/56 MOVED by Deputy Chairperson GJ Fryer, seconded by Member GD Easte: That the Albert-Eden Local Board: a) receives the Auckland Council Property Limited Local Board Six-Monthly update 1 July to 31 December 2014. CARRIED
	Resolution number AE/2015/57 MOVED by Deputy Chairperson GJ Fryer, seconded by Member GD Easte: That the Albert-Eden Local Board: b) reaffirms its support for the use of 27 Normanby Road site as a resource recovery centre, as part of the Auckland-wide Resource Recovery Network, noting: i. all other areas, other than the Central area, have had sites identified for resource recovery centres, and they are already operational or work is underway to establish them; ii. that 27 Normanby Road is still the favoured site and the Board does not believe that Auckland Transport requirements should have preference over a community recycling centre (particularly with reference to the Auckland Plan Priority 2 and Directive 7.11); iii. the Central area resource recovery centre will support a significant portion of the Auckland region’s population. CARRIED
	Secretarial Note: Member RAJ Langton and Member LA Corrick voted against resolution b) and requested their dissenting vote be recorded.
	Resolution number AE/2015/58 MOVED by Deputy Chairperson GJ Fryer, seconded by Member GD Easte: That the Albert-Eden Local Board: c) supports that, should 27 Normanby Road be sold, the retention of revenue of up to $9 million from the sale for the delivery of a Resource Recovery Centre for the Central area. d) reaffirms its support for the retention of 2 Wiremu Street as a childcare centre in the first instance and if Auckland Council Property Limited continue to progress with its divestment that the property be transferred to the local board for use as a community facility. CARRIED

Local Dog Access Review Statement of Proposal

Justin Walters, Policy Analyst, was in attendance to speak to this report.

Resolution number AE/2015/59

MOVED by Member MJ Watson, seconded by Deputy Chairperson GJ Fryer:

a) adopts the following options in relation to the dog access rules reviewed:

Topic

Option

Dog access on current time and season beaches

Option 3: apply amended time and season rule from Point Chevalier Beach to Eric Armishaw Beach as follows:

Summer (Labour Weekend until the 31 March)
Before 10am	10am to 7pm	After 7pm
Sand Under control on-leash Water Under control on-leash	Sand and Water Prohibited	Sand Under control on-leash Water Under control on-leash
Winter (1 April until Friday before Labour Weekend)
Before 10am	10am to 4pm	After 4pm
Sand Under control off-leash Water Under control off-leash	Sand and Water Under control on-leash	Sand Under control off-leash Water Under control off-leash

Wildlife and habitat protection

Option 2: replace current rule with prohibition of dogs on the reserve and foreshore at Eric Armishaw Reserve south of the road and car park.

Coyle Park, Eric Armishaw Park, and Gribblehirst Park

Option 2 : amend time and season rules for Coyle Park and replace off-leash rule on Gribblehirst Park with an on-leash rule.

Heron Park

Option 3: implement Heron Park Development Plan.

Picnic areas and fitness apparatus areas

Option 2: replace current general rule with a specific rule for high use area of parks.

Dog exercise areas

Option 2: reclassify dog exercise areas as under control off-leash areas.

b) confirms its intention to amend the Auckland Council Policy on Dogs 2012 pursuant to section 10(8) of the Dog Control Act 1996.

c) subjects to any amendments to reflect the local board decision in (a):

i) adopts the statement of proposal titled ‘Statement of Proposal Amendments to Auckland Council Policy on Dogs 2012 – Albert-Eden Local Board Area May 2015’ in Attachment C for public consultation using the special consultative procedure.

ii) confirms that the proposed amendments contained in the Statement of Proposal:

· are consistent with the policy, principles and criteria for making dog access rules contained in the Auckland Council Policy on Dogs 2012.

· are not inconsistent with any decision in relation to region-wide dog access rules contained in the Auckland Council Policy on Dogs 2012.

· are in accordance with relevant legislative requirements in particular the Local Government Act 2002 and Dog Control Act 1996.

iii) authorises the Manager Social Policy and Bylaws to make any minor edits or amendments to the Statement of Proposal to correct any identified errors or typographical edits.

iv) authorises the Manager Social Policy and Bylaws, in consultation with the local board chair, to make any amendments to the Statement of Proposal to reflect decisions made by the local board.

v) appoints the board as a panel of the whole with Peter Haynes as Chair to receive, hear and deliberate on submissions and other relevant information and recommend changes to the Board.

vi) requests that the regional dog rules be included in the board’s consultation material.

d) thanks Justin Walters, Policy Analyst, for his attendance.

CARRIED

Review of Alcohol Bans 2015

Michael Dance, Policy Analyst, was in attendance to speak to this report.

Resolution number AE/2015/60

MOVED by Chairperson PD Haynes, seconded by Member MJ Watson:

That the Albert-Eden Local Board:

a) receives the Review of Alcohol Bans 2015 report.

b) notes that the Albert-Eden Local Board has the delegated responsibility to review all 108 existing local alcohol bans in its local board area by 31 October 2015.

c) notes that the purpose of the review is to identify which existing local alcohol bans meet the new higher statutory threshold to enable them to be retained and which alcohol bans do not meet the threshold and will lapse on 31 October 2015.

d) confirms the use of a public submission process to complete the review of alcohol bans in the local board area.

e) adopts the proposal titled “Proposal Review of Alcohol Bans – Albert-Eden Local Board May 2015” in Attachment C for the purposes of the public submission process.

f) notes that the Board has been advised that the proposal contained in Attachment C is in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014.

g) authorises the Manager Social Policy and Bylaws to make any minor edits or amendments to the Proposal to correct any identified errors or typographical edits.

h) authorises the Manager Social Policy and Bylaws, in consultation with the local board chair, to make any amendments to the Proposal to reflect decisions made by the local board.

i) notes that the board has evidence of alcohol related crime or disorder that would indicate the need for retention and extension to a 24 hour alcohol ban in the following parks:

i. Edendale Reserve

ii. Waterview Reserve

iii. Fowlds Park

iv. Oakley Creek walkway

v. Bellevue Park

vi. Roy Clements Treeway

vii. Nicholson Park

viii. Murray Halberg Park

ix. Sandringham Reserve

x. Gribblehirst Park

xi. School Reserve

xii. New Bond Reserve

xiii. Kerr Taylor Park

xiv. Raymond Reserve

xv. Anderson Park

xvi. Eric Armishaw Reserve.

j) appoints Chairperson Haynes as Chair and all members of the Albert-Eden Local Board as a panel to receive, hear and deliberate on submissions and other relevant information and recommend changes to the Board.

k) thanks Michael Dance, Policy Analyst, for his attendance.

CARRIED

15	Approval of a community lease for multiple premises to Auckland Kindergarten Association
	Ron Johnson, Community Lease Advisor, and Christine Benson, Community Lease Advisor, were in attendance to speak to this report.
	MOVED by Deputy Chairperson GJ Fryer, SECONDED by Member MJ Watson: That the Albert-Eden Local Board: a) approves a new community lease to Auckland Kindergarten Association for Epsom South Kindergarten, details specified in Attachment A, subject to the following terms and conditions: i. Term – 3 years commencing 1 April 2015 with one 3-year right of renewal; ii. Rent - $1.00 plus GST per annum if requested; iii. The Auckland Kindergarten Association Community Outcomes Plan as approved be attached to the lease document (Attachment B); iv. All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012. b) thanks Ron Johnson, Community Lease Advisor, and Christine Benson, Community Lease Advisor, for their attendance.
	Amendment to original recommendation(s) Member RAJ Langton moved an amendment to resolution a), seconded by Member LA Corrick. That the Albert-Eden Local Board replace recommendation a) with the following: a) approves a new community lease to Auckland Kindergarten Association for Epsom South Kindergarten and Ferndale Kindergarten, details specified in Attachment A, subject to the following terms and conditions: i. Term – 10 years commencing 1 April 2015 with one 10-year right of renewal; ii. Rent - $1.00 plus GST per annum if requested; iii. The Auckland Kindergarten Association Community Outcomes Plan as approved be attached to the lease document (Attachment B); iv. All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012. The motion was declared. LOST
	The Chairperson put the substantive motion.
	Resolution number AE/2015/61 MOVED by Deputy Chairperson GJ Fryer, seconded by Member MJ Watson: That the Albert-Eden Local Board: a) approves a new community lease to Auckland Kindergarten Association for Epsom South Kindergarten, details specified in Attachment A, subject to the following terms and conditions: i. Term – 3 years commencing 1 April 2015 with one 3-year right of renewal; ii. Rent - $1.00 plus GST per annum if requested; iii. The Auckland Kindergarten Association Community Outcomes Plan as approved be attached to the lease document (Attachment B); iv. All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012. b) thanks Ron Johnson, Community Lease Advisor, and Christine Benson, Community Lease Advisor, for their attendance. CARRIED
	Secretarial Note: Member RAJ Langton and Member LA Corrick voted against resolution a) and requested their dissenting vote be recorded.

Renewal of community lease to the Central United FC Incorporated Freyberg Field 47A Kiwitea St Sandringham

Ron Johnson, Community Lease Advisor, was in attendance to speak to this report.

Resolution number AE/2015/62

MOVED by Member MJ Watson, seconded by Member RAJ Langton:

That the Albert-Eden Local Board:

a) approves the renewals of lease to Central United FC Incorporated for Freyberg Field, 47A Kiwitea Street, Sandringham on the following terms and conditions:

i) Term: 5 years commencing 3 November 2010;

ii) Term: 5 years commencing 3 November 2015

iii) Rent: $500 plus GST per annum

b) approves all other terms and conditions as contained in the existing lease dated 5 March 2007 excluding these rights of renewal.

c) requests that Central United FC Incorporated provide a Community Outcome Plan, noting that it isn’t a requirement of the lease but that officers will help the club develop the Plan.

d) thanks Ron Johnson, Community Leaser Advisor, for his attendance.

CARRIED

Albert-Eden Libraries Proposed Property Renewals Programme for 2015/2016

Corrina Meikle, Service Delivery Manager – Maungarei, was in attendance to speak to this report.

Resolution number AE/2015/63

MOVED by Member H Arlington, seconded by Chairperson PD Haynes:

That the Albert-Eden Local Board:

a) receives the Albert-Eden Local Board 2015/16 Proposed Property Renewals report.

b) approves the property renewals programme 2015/16 as follows:

Facility / Site	Project Name	Amount
Mt Albert Library	HVAC upgrade	$162,500

c) delegates responsibility to Valerie Brown, Service Delivery and Logistics Support Manager, to approve any moderate changes to the budget in the event that there is a variation to identified costs for its property renewals programme.

d) allows for any project surplus to be held as contingency for other renewals projects included within this report for this board.

e) thanks Corrina Meikle, Service Delivery Manager – Maungarei, for her attendance.

CARRIED

2014/15 Operational and capital expenditure budget reallocation

Blaire Lodge-Perry, Local Board Advisor, and Katrina Morgan, SLIPs Team Leader, were in attendance to speak to this report.

Resolution number AE/2015/64

MOVED by Deputy Chairperson GJ Fryer, seconded by Member RAJ Langton:

That the Albert-Eden Local Board:

a) receives the 2014/15 Operational and capital expenditure budget reallocation report.

b) notes that Lead Financial Advisors and Local Board Services request that local boards retain Operational Expenditure (OPEX) and Capital Expenditure (CAPEX) budgets for their intended purpose and to exercise restraint in expenditure to meet organisation savings targets.

c) approves the following spends from the Community Engagement operational budget 2014/15:

Project	Cost
Community project – Intergenerational forum	$1,000
Dog bylaw community consultation	$5,000
Total	$6,000

d) approves the re-allocation of amounts from the following budget lines to the Local improvement programme operational budget 2014/15:

· Community Engagement: $11,000

· Economic Development $14,000

· Heritage Features: $50,000

· Stream Enhancements $14,000

· Support volunteer organisations $4,300

· Youth initiatives $1,240

e) notes that the remaining Local Improvement programme operational budget 2014/15 including reallocated funds is $112,752.

f) approves the following projects for delivery from the remaining Local Improvement programme operational budget 2014/15:

Project	Cost
Moa Reserve Planting	$1,500
Pt. Chevalier Heritage brochure	$12,000
Pollard Park planting	$5,000
Stage Two Sustainability programme in Mt Albert and Pt Chevalier	$14,000
Epsom Community Centre rock wall and vegetation work	$50,000
Walmer Reserve pa harakeke support	$8,000
Windmill Reserve planting	$14,000
Community Gardens Grants	$5,603
Total	$110,103

g) approves that the projected remaining $2,649 in the Local improvement programme operational budget 2014/15 be used for the completion of approved projects where necessary.

h) approves the re-allocation of amounts from the following budget lines to the Local improvement programme capital budget 2014/15:

· Fowlds Park toilets: $50,000

· Governance cycle racks: $57,000

i) notes that the Local improvement programme capital budget 2014/15 including reallocated funds is $114,228.

j) approves the following projects for delivery from the remaining Local improvement programme capital budget 2014/15:

Project	Cost
Cycle racks at Te Mahurehure Marae and Nixon Park	$10,000
Essex Reserve, Nicholson Park and Sainsbury Reserve projects additional funding	$85,000
Minor Parks projects including GPS solution for the Pt Chevalier pontoons, Begbie path renewal budget top-up and Harbour View toilet privacy partition improvements	$9,000
Quantity survey work for the Fowlds Park toilets	$10,000
Total	$114,000

k) approves any remaining funds in the Local improvement programme capital budget 2014/15 to go to the board’s SLIPs portfolio holders for final decision-making.

l) approves the reallocation of $4,260 from the following budget lines to the Local discretionary community grants 2014/15 budget, noting that this will be utilised in Round Four of the Community Grants programme 2014/15:

Budget	Amount
Community safety	$3,900
Older persons	$360

m) requests that the Albert-Eden Local Board 2015 Storm Damage budget of $77,558 be allocated to remedying the run off in School Reserve into First Avenue and adjoining properties and all works being contracted out if required.

n) thanks Blaire Lodge-Perry, Local Board Advisor, and Katrina Morgan, SLIPs Team Leader, for their attendance.

CARRIED

19	Developing the Empowered Communities Approach - Next Steps
	A document was tabled in support of this item. A copy of the tabled document will be kept on file and made available on the Auckland Council website.
	Resolution number AE/2015/65 MOVED by Chairperson PD Haynes, seconded by Deputy Chairperson GJ Fryer: That the Albert-Eden Local Board: a) makes resolutions on the proposed Empowered Communities Approach, for consideration as part of the report to the Regional Strategy and Policy Committee in June. b) confirms its support in principle for the Empowered Communities Approach proposed in the draft Long-term Plan 2015–2025, recognising that it presents an opportunity to reorient the way that Auckland Council works, so that community-initiated and led projects and activities are better facilitated and supported by the Council and by local boards in particular; c) notes that the cohesiveness and well-being of local communities is a fundamental concern of local boards; d) notes that funding for the Empowered Communities Approach, and its impact on local board budgets is unclear, and that it is therefore not possible to come to a definite position of support or otherwise for the proposal; e) notes that additional funding will be required to establish such an approach across Council, and that inadequate funding will endanger the successful implementation of the Empowered Communities Approach; f) supports a careful and measured introduction of the Empowered Communities Approach over time, noting that this may require the detailed design and implementation of the Empowered Communities Approach model to continue beyond the commencement of the 2015–2016 financial year; g) notes the need for flexibility in the structure and resourcing of the Empowered Communities Approach model, as local boards vary greatly in the readiness of their local communities to initiate and lead projects and manage facilities, and in existing structures and resourcing of community events and projects, amongst other things; h) notes, in this respect, the need for local boards to have the flexibility to engage outside organisations to inter alia manage the process of identifying or attracting expressions of interest from community organisations, and assist such organisations to collaborate with Council departments and other organisations to plan, implement and manage community initiatives and build capacity to do the same; i) strongly supports locating any staff with responsibility for the functions in (g) physically within local boards and organisationally within Local Board Services; j) notes the need for a comprehensive change in the organisational culture of the Council, along with the review of many policies and practices across a range of functions, which limit or impede community-led initiatives; k) notes that the scope of the Empowered Communities Approach includes all of those departments which currently have some interaction with local boards, most notably Community Development, Arts and Culture, and Parks, and some Council Controlled Organisations as well; l) notes that there is a measure of risk involved with a community-centred approach and therefore a need for robust governance and accountability systems, along with clear understandings about Council’s response where initiatives do not succeed. m) notes the need to avoid duplication and over-bureaucratisation in the development of new structures to support the Empowered Communities Approach. CARRIED
	Attachments a Feedback from Political Advisory Group (PAG) meeting 4 May 2015

Auckland Transport Monthly Update Report – May 2015

Ben Stallworthy, Auckland Transport Elected Member Relationship Manager, and Felicity Merrington, Auckland Transport Elected Member Relationship Manager, were in attendance to speak to this report.

Resolution number AE/2015/66

MOVED by Deputy Chairperson GJ Fryer, seconded by Member LA Corrick:

That the Albert-Eden Local Board:

a) receives the Auckland Transport Monthly Update report.

b) notes that in September 2014 the board resolved to authorise design and construction of the new Cadman Avenue footpath provided the total cost was less than the Rough Order of Cost of $14,000 provided.

c) notes that the Final Cost Estimate of $18,500 is $4,500 more than originally estimated for construction of a new footpath along Cadman Avenue.

d) authorises an increase in the funding allocated from the local board’s Transport Capital from $14,000 to $18,500 and requests that Auckland Transport complete construction.

e) thanks Ben Stallworthy, Auckland Transport Elected Member Relationship Manager, and Felicity Merrington, Auckland Transport Elected Member Relationship Manager, for their attendance.

f) extends its appreciation to Ben Stallworthy for all his hard work as the board’s Auckland Transport Elected Member Relationship Manager and wishes him well in his future endeavours.

CARRIED

Secretarial Note: Member Langton left meeting at 5.17pm.

Member Langton re-entered the meeting at 5.19pm.

Secretarial Note: Member Arlington left meeting at 5.34pm.

Member Arlington re-entered meeting at 5.36pm.

Auckland Transport Quarterly Update to Local Boards

Ben Stallworthy, Auckland Transport Elected Member Relationship Manager, and Felicity Merrington, Auckland Transport Elected Member Relationship Manager, were in attendance to speak to this report

Resolution number AE/2015/67

MOVED by Deputy Chairperson GJ Fryer, seconded by Chairperson PD Haynes:

That the Albert-Eden Local Board:

a) receives the Auckland Transport Quarterly Update to Local Boards report.

b) thanks Ben Stallworthy, Auckland Transport Elected Member Relationship Manager, and Felicity Merrington, Auckland Transport Elected Member Relationship Manager, for their attendance.

CARRIED

Governing Body Members' update

Resolution number AE/2015/68

MOVED by Chairperson PD Haynes, seconded by Member H Arlington:

a) That Standing Order 3.9.14 be amended to allow Governing Body Member Cathy Casey to have speaking rights.

b) That Governing Body Member Cathy Casey’s verbal update be received.

CARRIED

23	Chairperson's Report
	Secretarial Note: This item was withdrawn.

Board Members' Reports

Resolution number AE/2015/69

MOVED by Deputy Chairperson GJ Fryer, seconded by Member RAJ Langton:

That the Albert-Eden Local Board:

a) receives Member Watson’s Board Member Reports.

b) receives Member Corrick’s verbal Board Member Report.

CARRIED

Reports Requested/Pending

Resolution number AE/2015/70

MOVED by Deputy Chairperson GJ Fryer, seconded by Chairperson PD Haynes:

That the Albert-Eden Local Board:

a) receives the Reports Requested/Pending – May 2015 list.

CARRIED

Albert-Eden Local Board Workshop Notes

Resolution number AE/2015/71

MOVED by Deputy Chairperson GJ Fryer, seconded by Member LA Corrick:

That the Albert-Eden Local Board:

a) receives the Albert-Eden Local Board workshop notes for the workshops held on the 25 March and 15 and 22 April 2015.

CARRIED

27 Consideration of Extraordinary Items

Secretarial Note: An extraordinary item was discussed in Item C2 of the Confidential Section of the business meeting.

28 Procedural motion to exclude the public

Resolution number AE/2015/72

MOVED by Deputy Chairperson GJ Fryer, seconded by Member LA Corrick:

That the Albert-Eden Local Board:

a) excludes the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Special Housing Areas: Tranche 7

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains information which, if released, would potentially prejudice or disadvantage commercial activities.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2 Mt Albert Aquatic Centre

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the board will be discussing commercially sensitive information and it is important to protect the privacy of the companies involved until the process has been fully negotiated and parties advised of the outcome.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

CARRIED

5.54pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

It was resolved while the public was excluded:

Motion

Resolution number AE/2015/73

MOVED by Deputy Chairperson GJ Fryer, seconded by Chairperson PD Haynes:

a) That the Albert-Eden Local Board meeting held on Wednesday, 6 May 2015, be moved back in to open session.

CARRIED

6.48pm The public was re-admitted.

Secretarial Note: Member Watson departed the meeting at 6.48pm.

7.09 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Helga Arlington
	Lee Corrick
	Graeme Easte
	Rachel Langton
	Margi Watson	Departed the meeting at 6.48pm.

Governing Body Member	Christine Fletcher
Member	Tim Woolfield

Governing Body Member	Cathy Casey	Entered the meeting at 3.45pm.